NORTH RIVERSIDE PUBLIC LIBRARY DISTRICT
2400 S. Des Plaines Avenue
North Riverside, IL 60546
1. Open of Meeting
President Annette Corgiat called the meeting to order at 7:35 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Mary Lee and Kay Subaitis
Absent: Brad Lanken & Alex Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates, Nathan
Pasbrig from O’Neal & Gasbardo
A quorum was established.
There were no visitors to introduce.
Kay Subaitis made a motion to approve the agenda as
presented. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee and Kay Subaitis
Nays: None
Motion carried.
2. Open Forum
There were no visitors present at this
meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending November 30, 2007. She recommended a transfer of $60,000.00. Nathan Pasbrig of O’Neal & Gaspardo presented the audit. There were some questions. Jean DiMonte will contact Ed Green from First American Bank tomorrow morning to find out why the money is showing up as not collateralized. She will then call Director Lifka to explain after she talks to Mr. Green. Mr. Pasbrig will request an extension for filing the audit until this can be resolved and it can then be voted on at the January meeting.
4. Consent AgendaKay Subaitis made a motion to approve the consent agenda as presented with a transfer amount of $60,000.00. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee and Kay Subaitis
Nays: None
Motion carried.
5. Discussion Items
a. Treasurer Lanken is absent; there is no further
financial report.
b.
The
fundraising campaign is currently on hold.
c. The meeting on the survey is scheduled for
Wednesday at 10:00 am.
d.
Director Lifka has a catalog of different
types of plaques. He is asking that
some Board members look at the catalog and decide what to order.
e.
Director
Lifka received a copy of the smoking ban from the state. The ashtrays outside need to be moved so
that they are 15 feet from
entrances. Signs will also be posted.
f.
There
was nothing added to the agenda this evening.
6. Action Items
a. Curt
Bley made a motion to approve the minutes of the November 12th Board
meeting, October 18th Special Board Meeting, November 19th
Special Board Meeting, and December 3rd Special Board Meeting. Mary
Lee seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee and Kay Subaitis
Nays: None
Motion carried.
b.
Andrea
DeRosier made a motion to approve warrant list 07-12a in the amount of
$9.841.36. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee and Kay Subaitis
Nays: None
Motion carried.
There was some discussion about a bill from Tracey
Pankey.
Kay Subaitis moved that in the future, all Board
members need to be informed before someone is hired to do work for the
Board. A policy need to be written
about this. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Abstain: Mary Lee
Nays: None
Motion carried.
c.
Matt
Hichens of Newman Architecture will respond to the request for a recommendation
regarding Petra Contracting.
d.
Kay
Subaitis made a motion to adopt the expression of sympathy policy. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee and Kay Subaitis
Nays: None
Motion carried.
e.
The
unaccompanied child policy reads that children under 12 must be accompanied by
an adult in the library. Signs need to
be posted.
f.
The
audit was tabled until January.
g.
Kay
Subaits made a motion to approve the semiannual retirement checks. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee and Kay Subaitis
Nays: None
Motion carried.
h.
Curt
Bley made a motion to accept the donation of artwork which will then be
displayed in the Library. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee and Kay Subaitis
Nays: None
Motion carried.
7. Information Items
a.
There
were no committee meetings added.
b. There were no changes to the calendar
c.
There
were no changes to the Memorial Books report
d.
There
was no correspondence
e.
The
Equipment service / inspection log is all up to date
f.
The
Board action log is all up to date
g.
There
is nothing for continuing education at this time.
h.
The
Friends of the Library had nothing to report at this time.
i.
There
are no grants at this time
8. Closed Session
There was no need for a closed session this evening.
9. Adjournment
Kay Subaitis made a motion to adjourn the meeting at
9:45 pm. Andrea DeRosier seconded the
motion. A roll call vote was
taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee and Kay Subaitis
Nays: None
Motion carried.
1. Open of Meeting
President Annette Corgiat called the meeting to order at 7:38 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, and Kay Subaitis
Absent: Brad Lanken, Mary Lee &
Alex Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates
A quorum was established.
There were no visitors to introduce.
Kay Subaitis made a motion to approve the agenda as
presented. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
2. Open Forum
There were no visitors present at this
meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending October 31, 2007. She recommended a transfer of $250,000.00. 4. Consent AgendaKay Subaitis made a motion to approve the consent agenda as presented with a transfer amount of $250,000.00. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
5. Discussion Items
a. Treasurer Lanken is absent; there is no further
financial report.
c.
The
fundraising campaign is currently on hold.
c. The Holiday open house is scheduled for December
8th. A chorale group
from RB is scheduled to perform at
1:00pm; string trio at 2:00 pm, and the Young Adults theater group will
perform. The Friends of the Library
will provide refreshments.
g.
The Board-staff Holiday dinner is set for
Sunday, December 2nd Invitations were mailed.
h.
A
friend of Director Lifka is going to do a survey for the Library as part of a
class she is taking. She will need to
get information from the Board as to what should be included on the
survey. Director Lifka will contact
Barry Cannizzo to get a copy of the last survey done.
i.
Director
Lifka will get prices for a plaque for the new circulation desk in the lower
level that will read “Donated by Friends of the Library 2007”
j.
There
was nothing added to the agenda this evening.
6. Action Items
a. Curt
Bley made a motion to approve the minutes of the October 8th Board
meeting, September 27th Personnel Committee Meeting, October 8th
Personnel Committee meeting, October 18th Personnel Committee
meeting. Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
i.
Curt
Bley made a motion to approve warrant list 07-11a in the amount of
$94,571.33. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
j.
Curt
Bely explained the change orders to the Board.
Curt Bley
made a motion to approve the following proposed change orders: 10, 12 for ˝ the
amount, 18R which will be paid by Neumann, 19-1, 20 which will be paid by
Neumann & 21R. Kay Subaitis
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
k.
Kay
Subaitis made a motion to approve the expense for gift cards for staff
Christmas gifts as the same amount for each level of employee as last
year. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
l.
The
expression of sympathy policy was tabled until the next meeting.
7. Information Items
b.
The
auditor was here. Director Lifka
reported that everything went well. The
auditor brought to Director’s Lifka’s attention that there is not a policy on
pension. Kay Subaitis will look into
this and work on it.
b. Director Lifka will
contact his friend that will be doing the survey and set up a meeting with her
and the Board. He will also try to set
up a meeting with the computer company for December 3rd or 12th,
maybe in the daytime. He will email
Board members when he gets their availability.
j.
No changes to the calendar
k.
There
were no changes to the Memorial Books report
l.
There
was no correspondence
m.
The
equipment service / inspection log is all up to date
n.
The
Board action log is all up to date
o.
There
is a trustee continuing education meeting on November 29th , let
Director Lifka know if you want to attend.
p.
The
Friends of the Library had nothing to report at this time.
q.
There
are no grants at this time
8. Closed Session
There was no need for a closed session this evening.
9. Adjournment
Kay Subaitis made a motion to adjourn the meeting at
9:12 pm. Curt Bley seconded the
motion. A roll call vote was
taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
1. Open of Meeting
President Annette Corgiat called the meeting to order at 7:40 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Mary Lee, and Kay Subaitis
Absent: Brad Lanken & Alex Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates
A quorum was established.
There were no visitors to introduce.
Kay Subaitis made a motion to approve the agenda as
amended, adding 5f expression of sympathy.
Andrea DeRosier seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, and Kay Subaitis
Nays: None
Motion carried.
2. Open Forum
There were no visitors present at this
meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending September 30, 2007. She recommended a transfer of $175,000.00.Jean DiMonte prepared the tentative levy the same as last year and passed it out for all to review. Director Lifka will call the lawyer to find out how to change the levy and add corporate notes this year. 4. Consent AgendaKay Subaitis made a motion to approve the consent agenda as presented with a transfer amount of $175,000.00. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, and Kay Subaitis
Nays: None
Motion carried.
5. Discussion Items
a. Treasurer Lanken is absent; there is no further
financial report.
d.
The
fundraising campaign is currently on hold.
c. The Holiday open house is scheduled for December
8th. A chorale group from RB
is scheduled to perform; Director Lifka is negotiating with a string
quartet. The YA actors group will
perform. Director Lifka will ask the
Friends of the Library to provide refreshments.
k.
The Board-staff Holiday dinner will be
planned for Sunday, December 2nd at either Rascal’s or JC’s Pub.
l.
There
was a discussion about wireless access.
Director Lifka will ask Eileen Hankosky of Intelligent Solutions, the
library’s IT service provider, to come in to further explain the options and
then the Board will make a decision.
m.
Kay
Subaitis passed out a policy on expression of sympathy for all to review so it
can be voted on at the next meeting.
n.
Mildred
Cutberth, a former library employee, passed away. The Board decided to send a $50.00 donation to her church library
and have them purchase children’s books in her memory.
o.
President
Corgiat informed the Board that she had received an invitation to an open house
celebrating the 25th anniversary of Newman Architecture, the firm that designed
the library and current expansion project.
She said she would forward it to the rest of the board. A plant will be sent.
Mary Lee left at 8:30 pm.
6. Action Items
a. Curt Bley made a motion to approve the minutes of
the 9/10 Board meeting, and the 9/10 policy committee meeting. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
b. Curt Bley made a motion to approve warrant list
#07-10a in the amount of $161,560.88.
Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
e.
Director
Lifka will call Dawn Newman of Newman Architecture to seek her recommendation
regarding what color appliances to buy for downstairs.
d. Director Lifka recommended that
the Library be closed for the week of October 22nd, Monday – Friday
only. All staff would work regular
hours to help with things that have to be done for the move. Director Lifka will post signs tomorrow
letting patrons know of this closing.
e.
Kay
Subaitis made a motion to post the proposed Property Tax Levy for the North
Riverside Public Library District and to then hold a public hearing before the
next Board meeting in November. The
Levy will then be voted on at that board meeting. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, and Kay Subaitis
Nays: None
Motion carried.
7. Information Items
c.
The
audit is delayed because of the property tax delay.
b. Recaulking of the windows has been completed.
r.
A
Personnel Committee meeting is tentatively set for October 23rd to
finish Director’s evaluation. Kay
Subaitis will confirm with everyone and send an email when it is confirmed.
s.
No
changes to the calendar
t.
There
was 1 addition to the Memorial books list
u.
There
was no correspondence
v.
The
equipment service / inspection log is all up to date
w.
The
board action log is all up to date
x.
There
is a meeting of Library Trustees on Tuesday, November 6 at the Brookfield
Library.
y.
The
Friends of the Library are meeting this Wednesday.
z.
There
are no grants at this time
8. Closed Session
Kay Subaitis made a motion to go into closed
session. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
and Kay Subaitis
Nays: None
Motion carried.
Kay
Subaitis moved, seconded by Andrea DeRosier to open the closed session of the
meeting. Roll call:
Present: Curt Bley, Andrea DeRosier, Annette Corgiat
and Kay Subaitis
Absent: Mary Lee, Brad Lanken and Alex Pankey
The
Board discussed compensation for the Library Director for the fiscal year
2007/08.
The
Board came to a consensus in closed session with regard to the Director’s
evaluation and the compensation package for the Director. Mary Lee who attended the Committee meeting
before the regular board meeting indicated before leaving the Board meeting
that she was in favor of the compensation package agreed on by the Board.
There
being no further business to conduct, Trustee Subaitis moved, seconded by
Trustee DeRosier to come out of closed session. Roll call vote.
Ayes: DeRosier, Bley, Corgiat and Subaitis
Nays: None
Motion
passed.
9.
Return to Open Session
Trustee
Subaitis moved, seconded by Trustee DeRosier to reconvene in open session. Roll call vote.
Present: Curt Bley, Andrea DeRosier, Annette
Corgiat and Kay Subaitis
Absent: Mary Lee, Brad Lanken and Alex Pankey
Motion
passed.
Trustee
Subaitis moved, seconded by Trustee Bley that the Board approve a one-time
compensation payment to the Director for recognition of his work with the
renovation project. Roll call vote.
Ayes: Annette Corgiat, Andrea DeRosier,
Curt Bley and Kay Subaitis
Nays: None
Motion
passed.
Kay
Subaitis moved, seconded by Trustee DeRosier that the Board approve the
compensation package of insurance and salary for the Library Director as
presented under separate cover. Salary increase to be retroactive to July 1,
2007.
Ayes: Curt Bley, Andrea DeRosier and Kay Subaitis
Nays: Annette Corgiat
Motion
passed.
There
being no further business President Corgiat called for a motion to adjourn.
Trustee Bley moved, seconded by Trustee Subaitis that the meeting of the Board
be adjourned at 9:15 p.m.
Ayes: Curt Bley, Andrea DeRosier, Annette
Corgiat and Kay Subaitis
Nays: None
Motion
passed
1. Open of Meeting
President Annette Corgiat called the meeting to order at 7:42 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, and Kay Subaitis
Absent: Andrea DeRosier & Alex Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates
A quorum was established.
There were no visitors to introduce.
Kay Subaitis made a motion to approve the agenda as
presented with a change to add 6A 4 minutes of the community liaison meeting of
September 9th. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no additional visitors present at
this meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending August 31, 2007. She recommended a transfer of $160,000.00, which includes the construction payout for this month. Treasurer Brad Lanken presented the account balances. 4. Consent AgendaBrad Lanken made a motion to approve the consent agenda as presented with a transfer amount of $160,000.00. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. Treasurer Lanken has nothing further to report at
this time.
f.
The
next step in the fundraising campaign is to complete a solicitation letter to
be sent to NR residents.
g.
YS
assistants… in the budget, it was included for 60 hours per week at $8.00 per
hour.
Kay Subaitis made a motion
to authorize Director Lifka to proceed in hiring part time staff for the Youth
Services department. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
h.
There
was nothing added to the Discussion Items portion of the agenda for this
evening.
Mary Lee left at 8:00 pm.
6. Action Items
a. Curt Bley made a motion to approve the minutes of
the 8/13 Board meeting, 8/13 Public Hearing, 9/4 Community Liaison meeting, and
9/9 Community Liaison meeting. Brad
Lanken seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and
Kay Subaitis
Nays: None
Motion carried
b.
Brad
Lanken made a motion to approve warrant list #07-09a in the amount of
$105,145.45. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and
Kay Subaitis
Nays: None
Motion carried
c.
Brad
Lanken made a motion to approve change order numbers 3, 5, 6, 8, &9 and to
hold off on numbers 10, 11 & 12 until further information is gathered. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
Brad Lanken made a motion to approve change order
number 10 based on the condition that Annette Corgiat verifies it with Dave
Skurkis. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
d.
Two
new sealants were applied to the window today.
7. Information Items
d.
Director
Lifka and Jean DiMonte are gathering information for the audit.
b. North Riverside Day is
September 16th. The Library will have
an open house from 3:00 – 5:00 pm.
aa.
The Library has joined the Northern Illinois
Municipal Electricity Co-op per action taken at the August 13 meeting. Savings
through May 2008, the end of the contract, are estimated at $817.00 less the
$250.00 membership fee.
d. The policy committee and fundraising committee are having ongoing
meetings.
e.
There were no changes to the calendar
f.
2
new books were added to the memorial book list.
g. There was no correspondence to read tonight.
h. No changes to the equipment service / inspection log.
i.
There were no changes to the Board action
log.
j.
Trustees
were asked to let Director Lifka if they want to be registered for either of
Metropolitan Library System trustee education events publicized in handouts
distributed at the meeting
k.
Friends
of the Library have nothing to report tonight
I. There are no grants at this time.
8. Closed Session
Kay Subaitis made a motion to go into closed session
to discuss a personnel matter Curt Bley
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and
Kay Subaitis
Nays: None
Motion carried
Kay Subaitis made a motion to come out of the closed
session at 9:40 p.m. and back into open session. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt
Bley, Annette Corgiat, Brad Lanken and Kay Subaitis
Nays: None
Motion carried.
President Corgiat called the meeting to order in
open session. Roll call vote was taken.
Present: Curt
Bley, Annette Corgiat, Brad Lanken and Kay Subaitis
Absent: Mary
Lee, Andrea DeRosier and Alex Pankey
There was no further action taken at this meeting.
President Corgiat asked for a motion to adjourn the
meeting of the Board. Kay Subaitis
seconded the motion. Roll call vote was taken.
Ayes: Brad
Lanken, Curt Bley, Kay Subaitis and Annette Corgiat.
Nays: None
Motion Carried.
1. Open of Meeting
President Annette Corgiat called the meeting to order at 7:30 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Brad Lanken, Mary Lee, and Kay Subaitis
Absent: Alex Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates
A quorum was established.
There were no visitors to introduce.
Kay Subaitis made a motion to approve the agenda as
presented with a transfer amount of $150,000.00. Brad Lanken seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no additional visitors present at
this meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending July 31, 2007. She recommended a transfer of $150,000.00, which includes the construction payout for this month. Treasurer Brad Lanken presented the account balances. 4. Consent AgendaBrad Lanken made a motion to approve the consent agenda as presented with a transfer amount of $150,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. The public hearing was held this evening. Treasurer Lanken has nothing further to report at this time.
i.
Computer
classes for patrons were discussed.
Director Lifka will check with staff to see if anyone is interested in
holding classes after the Library closes on Saturdays for an hour. Director Lifka will move forward with this.
j.
There
was an information gathering meeting for the fundraising campaign. Another meeting will be held on September 4th
at 7:00 pm. Board members were asked to
think of a mission statement for this campaign and bring it to this
meeting. Annette will work on getting a
list of area businesses and their phone numbers by this meeting also.
k.
There
has been no interest in the desk from the Youth Services old office on
Ebay. Director Lifka will place an ad
in the Suburban Life, at Tischler’s and possibly list it on Craig’s List.
l.
There
was nothing added to the agenda for this evening.
Mary Lee left at 8:30 pm.
6. Action Items
a. Kay Subaitis made a motion to approve the minutes
of the 7/9 Board meeting, 7/9 Policy Committee Meeting, 7/24 Special Board
meeting, 7/24 Community Liaison meeting, 8/6 Special Board meeting, and 8/6
Community Liaison meeting. Curt Bley
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
g.
Curt
Bley made a motion to approve warrant list #07-08a in the amount of
$95,219.58. Andrea DeRosier seconded
the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
h.
The
conduit repair was tabled until the next meeting.
There was some discussion about the pre-opening
supervision. Brad is available to do
Monday mornings. John & Kathleen
should be able to cover the other days.
Annette is available if needed.
i.
Kay
Subaitis made a motion to approve the ordinance providing for budget and
appropriation of North Riverside Public Library District, Cook County, Illinois
for the fiscal year beginning July 1, 2007 and ending June 30, 2008. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
j.
There
was nothing to report at this meeting about the window repair.
k.
North
Riverside Day is Sunday, September 16th There will be an open house
at the Library from 3:00 – 5:00 pm.
Give away items that are left from past years. Friends will do a drawing and there will be a guessing game.
l.
Information
is being gathered for the audit.
m.
Kay
Subaitis made a motion to authorize Director Lifka and Treasurer Lanken to be
the agents to review the proposal from Northern Illinois Municipal Electricity
Co-op and decide whether or not to approve it with no less than a 2%
savings. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
7. Information Items
a. There were no additional committee meetings set
at this time.
b. Add the Community Liaison
meeting on September 4th to the calendar.
c. There were 4 books added
to the Memorial Book Report
d. Andrea DeRosier read a
letter from Director Lifka informing the Board that a book was purchased for
Ray Martinek from the Board.
e. No changes to the
equipment service / inspection log.
f.
There
were no changes to the Board action log.
g. Let Bob know if you can
go to the meeting in September.
h. Nothing from the Friends.
I. There are no grants at this time.
8. Closed Session
There was no need for closed session.
9. Adjournment
Kay Subaitis made a motion to adjourn the meeting at
9:05 pm. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:35
pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Brad Lanken, Mary Lee, and Kay Subaitis
Absent: Alex Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates
A quorum was established.
There were no visitors to introduce.
Kay Subaitis made a motion to approve the agenda
with item 5d (letter to Riverside Golf Club) added. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no additional visitors present at
this meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending June 30, 2007. She recommended a transfer of $160,000.00 which includes initial payment for the construction and 3 payrolls this month. Treasurer Brad Lanken presented the account balances. 4. Consent AgendaBrad Lanken made a motion to approve the consent agenda as presented with a transfer amount of $160,000.00. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. Treasurer Lanken presented the budget for vote
this evening. The finance committee
recommended keeping the bond money in the money market account at this time.
Brad Lanken moved to approve the 2007-2008 working
budget. Mary Lee seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
m.
Investments-
this topic was covered in the finance committee report.
c. Curt Bley will be coming
to the Library daily to check on the progress of the construction. Please address any questions to Curt and he
will either answer or get the answer for you.
d. Curt Bley wrote a letter
to the Riverside Golf Club. All were
given a copy to review. He will make
corrections and send the letter. If you have any changes, email him ASAP.
Mary Lee left at 8:30 pm.
6. Action Items
a. Kay Subaitis made a motion to approve the minutes
of the 6/11 Board meeting, 6/11 Policy Committee Meeting, 6/19 Community
Liaison Meeting and 7/2 Finance Committee Meeting. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
n.
Brad
Lanken made a motion to approve warrant list #07-07a in the amount of
$106,389.97 with the stipulation that the change order for the floor is not
included in the $98,000.00 check for Petra.
Curt Bley seconded the motion. A
roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
c. There was a change order for damage to the
floor. There was some discussion about
the change order. Brad will call Matt
tomorrow to discuss this further and will report back to the Board.
d. A book about 9/11 was purchased as a tribute for
retiring fire chief Ray Martinek. A
letter will be sent once the book arrives.
e. Curt
Bley made a motion to approve ordinance 7-07-02 about ethics. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
f.
Kay
Subaitis moved to post the Ordinance providing budget and appropriations of
North Riverside Public Library District, Cook County, Illinois for the fiscal
year beginning July 1, 2007 and ending June 30, 2008 for 30 days with the
public hearing to be held before the August Board meeting. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
g.
Kay
Subaitis made a motion to approve ordinance 07-07-01, the Ordinance to levy and
assess a tax for the North Riverside Public Library District, Cook County,
Illinois for the fiscal year beginning July 1, 2007 and ending June 30,
2008. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
7. Information Items
a. Community Liaison meeting was scheduled to July
24th after the furniture bid opening. Personnel Committee meeting was scheduled for August 6th
at 7:00 pm
b. Add the committee
meetings to the calendar. Add the
Scheck Shuffle and NR Day.
c. There were 2 books added
to the Memorial Book Report
d. There was no
correspondence to read
e. Fire Extinguishers were
serviced, that is the only change to the equipment service / inspection log.
g.
There
were no changes to the Board action log.
g. Trustees were asked to inform Director Lifka if you can go to the
meeting in September.
h. Nothing from the Friends.
I. There are no grants at this time.
8. Closed Session
There was no need for closed session.
9. Adjournment
Kay Subaitis made a motion to adjourn the meeting at
9:15 pm. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:45
pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Brad Lanken,
Mary Lee, and Kay Subaitis
Absent: Andrea DeRosier & Alex
Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates
A quorum was established.
There were no visitors to introduce.
Curt Bley made a motion to approve the agenda as
presented. Brad Lanken seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no additional visitors present at
this meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending May 31, 2007. She recommended a transfer of $60,000.00. Brad Lanken moved to transfer $449,097.00 to give a zero balance to accounts. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
Brad Lanken moved to transfer $99,000.00 to give accounts a balance for the 07/08 fiscal year. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
Treasurer Brad Lanken presented the account balances. 4. Consent AgendaBrad Lanken made a motion to approve the consent agenda as presented with a transfer of $60,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. Brad Lanken gave a report from the finance
committee meeting. There was a line
item added for travel for Trustees & Employees. Custodial services was removed from the budget under salaries
& so was Social Security. Line
items under personnel / salaries will be renamed to actual job titles. The working budget is being presented
tonight for review. There will be a
meeting on July 2nd at 6:00 pm.
b.
Director
Lifka has a car for the parade. There
will be a King & Queen contest again.
The Harry Potter cutout will be used again this year. Curt Bley will ride in the parade to
represent the Board. Director Lifka has
the candy.
c. The Budget and
Appropriation Ordinance was handed out tonight for review. There needs to be a vote in July to post it. The public hearing will take place in
August.
d. The Building and Maintenance Levy needs to be approved in July.
e. The working budget was given to all Board members to review. Email any questions or comments to Brad
Lanken before the July 2nd meeting.
f.
Director
Lifka will shop for other designs & prices for the donor board. This will be discussed further at the next
meeting when more information is secured.
Brad Lanken left at 8:30 pm.
g.
The
ethics ordinance needs to be reviewed and put on the July agenda for a
vote. The Gift Ban policy was sent to
the attorney for review and to be put into an easier language for all to
understand. The lawyer suggested that
Director Lifka be appointed ethics advisor.
All agreed.
Mary Lee left at 8:37 pm.
The Information items were
discussed before the Action items so that Brad Lanken could return and there
would once again be a forum.
7. Information Items
a. A Finance
Committee meeting was scheduled for July 2nd.
b. A Building and Grounds Committee meeting was scheduled for June
18th at 10:30 am and every Monday thereafter at the same time.
c. There were no changes to the Memorial Book report
d. There was no correspondence to read
e. There was nothing to report on the Equipment service / inspection
log tonight.
f.
There
were no changes to the Board action log.
g. Kay Subaitis and Curt Bley attended a seminar in Hazelcrest.
h. Nothing more from the Friends.
h.
There
are currently no grants.
Brad Lanken returned to the
meeting at 8:45 pm.
6. Action Items
a. Curt Bley
moved to approve the minutes of the May 14th Board meeting, May 14th
Policy Committee meeting, May 21st Building And Grounds committee
meeting, May 21st Finance Committee Meeting, May 23rd
Personnel Committee meeting, May 23rd Finance Committee meeting, and
June 7th Building and Grounds committee meeting. Kay Subaitis seconded the motion. A
roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and
Kay Subaitis
Nays: None
Motion carried
b. Brad
Lanken made a motion to approve warrant list #07-05a in the amount of
$9395.42. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and
Kay Subaitis
Nays: None
Motion carried
c. Brad
Lanken made a motion to approve warrant list #07-05a in the amount of
$9395.42. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and
Kay Subaitis
Nays: None
Motion carried
d.
At
the building & Grounds committee meeting, it was voted not to give Petra a
key and security code. Additional
information can be found in the minutes of that meeting.
Curt Bley made a motion that he and Director Lifka
be given authority to approve any change orders of $1,000.00 or less. All other
change orders would have to be approved by the full board. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
Kay Subaitis made a motion to approve the proposals
from Checkpoint, Muellermist, Quinlan Securities, Mielahn & Otis the quotes
that Brad Lanken negotiated with them.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
Kay Subaitis made a motion to approve the contract
with Intelligent Solutions after Brad Lanken negotiates with them with the cost
not to exceed $4030.00. Curt Bley
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
e.
Brad
Lanken moved to approve the operating fund transfers. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
f.
Kay
Subaitis made a motion to approve the semi-annual pension checks for
administrators. Brad Lanken seconded
the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
g.
The
Community Liaison Committee will talk to Ken Rouleau for a suggestion for a
tribute for retiring Fire Chief Ray Martinek.
h.
Kay
Subaitis made a motion to adopt the prevailing wage ordinance. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
i.
Brad
Lanken made a motion to renew the Convergint contract for 3 years. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
j.
Kay
Subaitis made a motion to approve $485.00 for conference registration for 2
employees. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
k.
Brad
Lanken made a motion to put $250,000.00 in a 3 month CD. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Brad Lanken, and Kay Subaitis
Nays: None
Motion carried
8. Closed Session
There was no need for closed session.
9. Adjournment
Kay Subaitis made a motion to adjourn the meeting at
9:45 pm. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and
Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by Vice-President Kay Subaitis at 7:35
pm. Roll call was taken.
Present: Curt Bley, Andrea DeRosier, Brad Lanken,
Mary Lee, and Kay Subaitis
Absent: Annette Corgiat & Alex
Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates, Steve
Larson
A quorum was established.
Adrienne Smith and MaryLou Marchetti from the
Friends of the Library were introduced.
They presented the Board with a check of $8,000.00 to be used for
furnishings for the lower level expansion project, specifically the new service
desk and furniture for the new study rooms.
Andrea DeRosier made a motion to approve the agenda
with additions to discussion items and the consent agenda as presented. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no additional visitors present at
this meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending April 30, 2007. She recommended a transfer of $60,000.00. Treasurer Brad Lanken presented the account balances. 4. Consent AgendaCurt Bley made a motion to approve the consent agenda as presented with a transfer of $60,000.00. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. There was no additional report from the finance
committee tonight.
b.
Director
Lifka and Treasurer Lanken will meet on Monday, May 21st to work on
the budget. The Finance Committee will
then meet on May 23rd at 7:00 pm to work on the budget. The Personnel Committee will meet on May 23rd
at 6:00 pm.
c. Director Lifka
recommended continuing to use the time clock that is already being used until
it no longer works and then replace it.
d. Independence Day – Director Lifka hasn’t heard from the village
yet in regards to being in the parade.
He will look into a convertible for the parade and send in the form once
he gets it. This year’s cut out will be
Harry Potter.
e. Mary Lee recommended that the gift ban policy be sent to the
lawyer for review and to have it worded in a more familiar way so that all can
understand it.
Director Lifka will send it
to the lawyer.
f. There was some discussion about committee meetings and that it
was agreed on at a prior meeting that all Board members should be made aware of
all committee meetings even if they are not on that committee. This is a courtesy to all Board members and
they have the option to attend these meeting if they so desire. Since not all Board members are present
tonight, this needs to be addressed at a meeting in the future.
6. Action Items
a. Curt Bley
moved to approve the minutes of the April 9th Board meeting, the April 9th
Policy Committee Meeting, the April 25th Building and Grounds
Committee meeting and the April 30th Special Board Meeting as
presented. Brad Lanken seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
b. There is
nothing to report on the Lower level expansion tonight.
c. Brad Lanken moved to adopt ordinance No. 07-05-01 for $525,000.00
General Obligation Debt Certificates (Limited Tax), Series 2007 and approve bid
from First American Bank with signatures to be fulfilled within a week after
review. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
d. Curt Bley made a motion to adopt ordinance 07-05-02, 2007 annual
ordinance authorizing public library non-resident cards. Mary Lee seconded the motion.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary Lee, and Kay Subaitis Nays: None
Motion carried
7. Information Items
a. There
were no additional committee meetings added.
b. There were no changes to the calendar.
c. There were no changes to the Memorial Book report
d. Andrea DeRosier read 2 thank you notes from the staff dinner and
the volunteer luncheon.
e. There were many updates to the Equipment Service / Inspection
log. Bob is still working with NiTech
on the fire alarm system that is currently not working.
f. There were no changes to the Board action log.
g. There was a flyer tonight for a speaker for Trustee continuing
education. Trustees interested in
attending were asked to contact Director Lifka.
h. Nothing more from the Friends.
i. There are currently no grants.
8. Closed Session
There was no need for closed session.
9. Adjournment
Mary Lee moved to adjourn the meeting at 8:50
pm. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, and Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:40
pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Mary Lee, and Kay Subaitis
Absent: Brad Lanken, Alex Pankey
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates
A quorum was established.
Kay Subaitis made a motion to approve the agenda as
presented. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, and Kay Subaitis
Nays: None
Motion carried
2. Open
Forum
There were no visitors
present at this meeting.
3. Financial
reports
Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending March 31, 2007. She recommended a transfer of $60,000.00. Treasurer Brad Lanken was absent so there was no further financial report. 4. Consent AgendaCurt Bley made a motion to approve the consent agenda as presented with a transfer of $60,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
5.
Discussion Items
a. There was no report from the financial committee tonight.
b. Director Lifka and Treasurer Lanken will set up some meetings to
discuss the budget.
c. Invitations for the employee appreciation dinner on May 6th
at 6:00 pm will be going out tomorrow.
Kay Subaitis will purchase gift for the 2 employees that have 5 years of
service this year. Mary Lee will order
the candy.
d. Nothing was added to the agenda for tonight’s meeting.
6. Action Items
a. Kay Subaitis moved to approve the minutes of the March 12th
Board meeting, the March 12th Policy Committee meeting and the March
21st Finance committee meeting as presented and the April 3rd
Building and Grounds Committee meeting as amended. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
b. Kay Subaitis moved to approve warrant list 07-04a in the amount
of $11,979.13. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
c. Curt Bley made a motion to direct Ehlers & Associates to
prepare an official statement and to market the sale of $525,000.00 General
Obligation Debt Certificates (Limited Tax) to banks and investment firms so the
Board can consider the acceptance of a bid proposal for the sale of the Debt
Certificates and adopt an ordinance at the May 14th regular
meeting. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
Kay Subaitis made a motion to approve Newman Architecture’s course
of action in the bidding process and then to come back to the Board with
findings. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
d.
Director Lifka will purchase 2 lunch only
tickets to the Mayor’s Golf Outing.
e.
Kay
Subaitis moved to draft a resolution regarding House Bill 1727 to be sent to 2
representatives and 2 senators in the Director’s name and the Board members
names. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
Director Lifka will get a
resolution together and email it to all Board members.
f.
The
Board decided to wait until the construction is complete to decide where to
hang the shadowbox and the rendering.
7.
Information Items
a. The volunteer week luncheon is next Wednesday. The Board reported to Director Lifka that
they did not receive invitations.
Annette Corgiat, Andrea DeRosier and Curt Bley cannot attend. Mary Lee and Kay Subaitis will attend.
b. At the Village Board meeting on the 16th at 8:00 pm,
there will be a proclamation for National Library Week. Annette Corgiat, Kay Subaitis and Director
Lifka will be there to represent the Library.
c. The Senior Fair is Thursday, May 10th in the gym at
the Commons. Director Lifka will be
there to represent the Library.
d. The Personnel Committee
will meet on Tuesday, April 17th at 7:00 pm.
e.
The
Personnel Committee meeting and May 6 Staff Appreciation Dinner need to be
added to the April calendar.
f. There was no change to the Memorial Books report.
g.
There
is no correspondence tonight.
h. Director Lifka is working on getting NiTech to come out. There are no other changes to the equipment
service / inspection log.
i. There is no change to the Board action log.
j. There is no Trustee continuing education at this time
k.
The
Friends made close to $1800.00 at the last book sale. All books are gone now.
There was a small turnout for the Antiques Appraisal.
l. There are no grants at this time.
8. Closed Session
There was no need for closed
session.
9. Adjournment
Kay Subaitis moved to
adjourn the meeting at 9:02 pm. Mary
Lee seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis
Nays: None
Motion carried
Respectfully submitted,
Robert J. Lifka
1. Open of Meeting
The meeting was called to order by Annette Corgiat at 7:45 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Absent: None
Also Present: Director Bob Lifka, Jean DiMonte of
Ernest DiMonte and Associates & Mary Cozzolino from Golden Security
Insurance Agency
A quorum was established.
Mary Cozzolino was introduced to the Board.
There was some discussion about insurance during
construction. Mary suggested that
insurance for the materials be added and that as construction is being done
extra building coverage be added.
Workers should have their own insurance.
If security cameras are added to the building is
there an insurance discount? Not on
property rate.
Are volunteers covered under the insurance while
they are working here?
They are covered under worker’s comp and liability
insurance.
Alex Pankey made a motion to approve the agenda with
a transfer amount of $60,000.00. Mary
Lee seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier
Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no visitors present at this
meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending February 28, 2007. She recommended a transfer of $60,000.00. Treasurer Brad Lanken presented the account balances. 4. Consent AgendaBrad Lanken made a motion to approve the consent agenda as presented. Alex Pankey seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier
Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. Brad
Lanken will set up a meeting with the committee, Director Lifka, Steve Larson
and Jean DiMonte. If all are available,
it will be on March 21st at 6:00 pm.
b. There is nothing
further to discuss on the Directors Liability Insurance
c. Nothing was added to the agenda for this meeting.
6. Action Items
a. Alex Pankey made a motion to approve the minutes of the January
31st Building & Grounds meeting, the February 12th
Policy Committee meeting, the February 12th Board meeting and the
February 19th Building & Grounds committee meeting. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier
Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion carried
b. Brad Lanken made a motion to approve warrant list #07-03a in the
amount of $5,808.36. Kay Subaitis
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier
Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion carried
c. There was nothing to take action on for the lower level expansion
tonight.
d. Alex
Pankey made a motion to give the Finance Committee approval to decide how much
of the maturing CD to invest and to shop for the best rate on a 3 month
CD. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier
Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion carried
e. Annette
Corgiat will contact Charmaine Kutt to find out how long Village Board meeting
minutes should be kept at the Library.
f. It was
suggested to ask Kathleen Spale to decide the placement of the shadowbox and
the architect’s rendering on the wall in the hallway.
7. Information Items
a. There
were no additional committee meetings set.
b. Add the finance committee meeting to the calendar, tentatively
for March 21st at 6:00.
c. There was no change to the Memorial Books report.
d. There was no correspondence.
e. There was no change to the equipment service/inspection log
f. There was no change to the Board action log.
g. There is no Trustee continuing education that anyone knows of at
this time.
h. Friends of the Library antiques appraisal is Wednesday. There will be a book sale on March 24th
& 25th. The Friends are
planning to make a donation toward the lower level expansion.
i. Director Lifka is looking further into a grant from the Illinois
Department of Health for defibrillators.
j. There was nothing more to report about National Library Week.
k.
The
luncheon for National Volunteer Week is Wednesday, April 18th at
Rascal’s.
8. Closed Session
Kay Subaitis made a motion
to go into closed session. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier
Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion carried
Kay Subaitis made a motion
to come out of closed session. Curt
Bley seconded the motion. Roll call
vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier Brad Lanken, Mary Lee, Alex Pankey,
and Kay Subaitis
Nays:
None
Motion carried
Alex Pankey moved, seconded
by Curt Bley to return to open session.
. Roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier
Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays:
None
Motion carried
There being no further
business to conduct, President Corgiat called for a motion to adjourn the
regularly scheduled meeting of the Board.
Alex Pankey moved, seconded
by Kay Subaitis to adjourn the meeting.
Roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier
Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays:
None
Motion carried
1. Open of Meeting
The meeting was called to order by Kay Subaitis at 7:46 pm. Roll call was taken.
Present: Curt Bley, Brad Lanken, Mary Lee, Alex
Pankey, and Kay Subaitis
Absent: Annette Corgiat, Andrea
DeRosier
Also Present: Director Bob Lifka; Jean DiMonte of
Ernest DiMonte and Associates; Mary Cooper reference librarian.
A quorum was established.
Mary Cooper, a new staff member, was introduced to
the Board.
Alex Pankey made a motion to approve the agenda with
a transfer amount of $60,000.00. Mary
Lee seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, Alex Pankey,
and Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no visitors present at this
meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending January 31, 2007. She recommended a transfer of $60,000.00. Treasurer Brad Lanken presented the account balances. 4. Consent AgendaBrad Lanken made a motion to approve the consent agenda as presented. Alex Pankey seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, Alex Pankey,
and Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a.
There was no additional report from the finance committee.
b.
The policies were reviewed at a committee meeting.
c. Directors
Liability Insurance was deferred to March due to the illness of Mary Cozzolino, the library’s insurance
broker who was originally scheduled to appear.
d. Volunteer appreciation week is the week of April 15th –
20th. The luncheon will be
scheduled for a day that week that works for both Susan Locander, Youth
Services Administrator and Director Lifka and will take place at Rascal’s in La
Grange Park.
e. The staff appreciation dinner will be scheduled for May 6th
at JC’s Pub in Countryside.
f. Nothing was added to the agenda for this meeting.
6. Action Items
a. Alex Pankey made a motion to approve the minutes of the January 8th
Board meeting and the January 8th Community Liaison committee
meeting. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, Alex Pankey,
and Kay Subaitis
Nays: None
Motion carried
The January 31st
Building and Grounds committee meeting minutes were deferred to the March
meeting.
b. Brad Lanken made a motion to approve warrant list #07-02a in the
amount of $6,549.27. Mary Lee seconded
the motion. A roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, Alex Pankey,
and Kay Subaitis
Nays: None
Motion carried
c. Alex Pankey made a motion to call Matt Hitchins of Newman
Architecture and schedule a meeting with him to try to cut more off the
bids. Brad Lanken seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, Alex Pankey,
and Kay Subaitis
Nays: None
Motion carried
Alex Pankey made a motion to
reject all bids received thus far and have a re-bid. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, Alex Pankey,
and Kay Subaitis
Nays: None
Motion carried
d. Brad Lanken made a motion to approve the personnel changes as
presented by Director Lifka. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, Alex Pankey,
and Kay Subaitis
Nays: None
Motion carried
7. Information Items
a. The
February 20th policy committee meeting is cancelled. Alex Pankey will let everyone know when he can schedule a
Building and Grounds committee meeting with Matt Hichens of Newman
Architecture.
b. Volunteer week and the staff appreciation dinner will be added to
the calendar.
c. There was no change to the Memorial books report.
d. There was no correspondence.
e. There was no change to the equipment service/inspection log
f. There was no change to the Board action log.
g. Director Lifka emailed all Board members about a trustee workshop
on February 24th. Trustees
were asked to let him know if any plans to attend.
h. Friends of the Library had no report tonight.
i. There are no grants being worked on.
8. Closed Session
Alex Pankey made a motion to
go into closed session to discuss personnel issues after which action may be
taken. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt
Bley, Brad Lanken, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion carried
Alex Pankey made a motion to come out of closed
session and reconvene in open session.
Curt Bley secnded the motion..
Ayes: Curt
Bley, Brad Lanken, Mary Lee, Alex Pankey and
Kay
Subaitis
Nays: None
Motion carried.
Vice President Subaitis called the roll for the open session.
Present: Curt
Bley, Alex Pankey, Brad Lanken, Mary Lee
Kay
Subaitis
Being that there was no further business or action
to be taken in open session Vice President called for a motion to adjourn the
meeting at
9:30 p.m.
Member Pankey made a motion to adjourn the regular
meeting of the board. Motion seconded
by Curt Bley.
Ayes: Brad Lanken, Mary Lee, Alex Pankey, Curt Bley and Kay Subaitis
Nays: None
Motion carried.
1.
Open of Meeting
President Annette Corgiat
called the meeting to order at 7:30 p.m.
Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis
Absent: Brad Lanken,
Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte
and Associates, Susan Locander, Brett Moeller of O’Neill and Gaspardo, Bookmark
contest winners and their families.
A quorum was established.
Kay Subaitis made a motion
to approve the agenda as presented.
Curt Bley seconded the motion. A
roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea
DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion Carried.
2.
Open Forum
Susan Locander, Youth
Services Administrator, presented the winners of the bookmark contest with
copies of their bookmark. The winners
are:
First
place: Gennaro De Luca – 7th grade, St. Louise de Marillac School, “Books are
great
brain food.”
Design Distinction awards went to:
Christine Vassos (gr. 6, Komarek)
“You can go anywhere with one thing: a book!”
Alex
Lukas ( K, Ames) “Happy Lions Read”
Kori Hopek, ( K, Ames) “Books Are Fun”
Madelyn Hopek (2nd, Ames) “Surf Your Imagination!”
R.J. Hertogs (2nd, Ames) “Read
To A Chicken”
a) Jean DiMonte of Ernest DiMonte and
Associates presented the financial statements for the
month ending December 31, 2006. She
recommended transfer of $60,000.00.
b) Brett Moeller of O’Neill and Gaspardo
presented the audit report.
4. Consent Agenda
Kay Subaitis moved to
approve the consent agenda with the transfer amount of $60,000.00. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion Carried.
5. Discussion Items
a) The policy committee will
review two or three policies per month.
6. Action Items
a)
Curt
Bley moved to approve the minutes of the 12/13 Board meeting as amended. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea
DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis
Nays: None
Motion Carried.
b) Kay Subaitis moved to
approve warrant list #07-01a in the amount of $12,338.30. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes: Curt Bley,
Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis
Nays: None
Motion Carried.
c) Alex Pankey explained the
process when bids will be opened at 7 p.m. Wednesday January 31.
d) Kay Subaitis moved to
accept the 2006 audit report as presented.
Andrea DeRosier seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee,
Alex Pankey, Kay Subaitis
Nays: None
Motion Carried.
e) Kay Subaitis moved to add Safeguard to the list of vendors
receiving a check in the same
amount each month. The Safeguard check will be for $85.00. Alex Pankey seconded the
motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee,
Alex Pankey, Kay Subaitis
Nays: None
Motion Carried
7. Informational Items
a) The policy committee will meet at 7 p.m. Monday February
12, before the monthly meeting. The committee also scheduled a meeting for 7
p.m. Tuesday February 20.
b) There were no additional
changes to the calendar.
c) There were no changes to the Memorial books list
d) There was no
correspondence to read tonight.
e) Director Lifka will add to waterproofing exterior stone
every three to five years to the
equipment service/inspection log after conferring with Lou
Surprenant of Belden
Tuckpointing.
f) The board action log was amended to include a review of
international faxes in July.
g) There was no Trustee continuing education report at this
time.
h) Friends of the Library – no report at this time.
i) Director Lifka was instructed to check with MLS regarding
grants.
8. Adjournment
Kay
Subaitis moved to adjourn the meeting at 9:02 p.m. Alex Pankey seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea
DeRosier, Mary Lee, Alex Pankey, Kay Subaitis
Nays: None
Motion Carried.
Respectfully submitted,
Robert J. Lifka