NORTH RIVERSIDE PUBLIC LIBRARY DISTRICT

2400 S. Des Plaines Avenue

North Riverside, IL 60546

 

Minutes of the Board meeting of December 10, 2007

 

1.  Open of Meeting

President Annette Corgiat called the meeting to order at 7:35 pm.  Roll call was taken.

         

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

          Absent: Brad Lanken & Alex Pankey

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and    Associates, Nathan Pasbrig from O’Neal & Gasbardo

 

A quorum was established.

 

There were no visitors to introduce.

 

Kay Subaitis made a motion to approve the agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

2.  Open Forum

          There were no visitors present at this meeting.

 

3.  Financial reports

Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending November 30, 2007.  She recommended a transfer of $60,000.00.
 
Nathan Pasbrig of O’Neal & Gaspardo presented the audit.  There were some questions.  Jean DiMonte will contact Ed Green from First American Bank tomorrow morning to find out why the money is showing up as not collateralized.  She will then call Director Lifka to explain after she talks to Mr. Green.  Mr. Pasbrig will request an extension for filing the audit until this can be resolved and it can then be voted on at the January meeting.
 
4.  Consent Agenda
Kay Subaitis made a motion to approve the consent agenda as presented with a transfer amount of $60,000.00.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

 

5.  Discussion Items

a. Treasurer Lanken is absent; there is no further financial report.

 

b.     The fundraising campaign is currently on hold.

 

c. The meeting on the survey is scheduled for Wednesday at 10:00 am.

 

d.      Director Lifka has a catalog of different types of plaques.  He is asking that some Board members look at the catalog and decide what to order.

 

e.      Director Lifka received a copy of the smoking ban from the state.  The ashtrays outside need to be moved so that they are 15 feet  from entrances.  Signs will also be posted.

 

f.       There was nothing added to the agenda this evening.

 

 

6.  Action Items

a.   Curt Bley made a motion to approve the minutes of the November 12th Board meeting, October 18th Special Board Meeting, November 19th Special Board Meeting, and December 3rd Special Board Meeting. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

b.     Andrea DeRosier made a motion to approve warrant list 07-12a in the amount of $9.841.36.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

There was some discussion about a bill from Tracey Pankey. 

Kay Subaitis moved that in the future, all Board members need to be informed before someone is hired to do work for the Board.  A policy need to be written about this. Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Abstain: Mary Lee

Nays: None

Motion carried.

 

c.      Matt Hichens of Newman Architecture will respond to the request for a recommendation regarding Petra Contracting. 

 

 

d.     Kay Subaitis made a motion to adopt the expression of sympathy policy.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

e.      The unaccompanied child policy reads that children under 12 must be accompanied by an adult in the library.  Signs need to be posted.

 

f.       The audit was tabled until January.

 

g.      Kay Subaits made a motion to approve the semiannual retirement checks.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

h.     Curt Bley made a motion to accept the donation of artwork which will then be displayed in the Library.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

 

7.  Information Items

a.      There were no committee meetings added.

 

b.  There were no changes to the calendar

 

c.      There were no changes to the Memorial Books report

 

d.     There was no correspondence

 

e.      The Equipment service / inspection log is all up to date

 

f.       The Board action log is all up to date

 

g.      There is nothing for continuing education at this time.

 

h.     The Friends of the Library had nothing to report at this time.

 

i.        There are no grants at this time

 

 

8.  Closed Session

There was no need for a closed session this evening.

 

 

 

9.  Adjournment

Kay Subaitis made a motion to adjourn the meeting at 9:45 pm.  Andrea DeRosier seconded the motion.  A roll call vote was taken. 

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

 

 

 

 

Minutes of the Board meeting of November 12, 2007

 

1.  Open of Meeting

President Annette Corgiat called the meeting to order at 7:38 pm.  Roll call was taken.

         

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

          Absent: Brad Lanken, Mary Lee & Alex Pankey

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and    Associates

 

A quorum was established.

 

There were no visitors to introduce.

 

Kay Subaitis made a motion to approve the agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

2.  Open Forum

          There were no visitors present at this meeting.

 

3.  Financial reports

Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending October 31, 2007.  She recommended a transfer of $250,000.00.
 
 
4.  Consent Agenda
Kay Subaitis made a motion to approve the consent agenda as presented with a transfer amount of $250,000.00.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

 

5.  Discussion Items

a. Treasurer Lanken is absent; there is no further financial report.

 

c.      The fundraising campaign is currently on hold.

 

c. The Holiday open house is scheduled for December 8th.  A chorale group from      RB is scheduled to perform at 1:00pm; string trio at 2:00 pm, and the Young Adults theater group will perform.  The Friends of the Library will provide refreshments.

 

g.       The Board-staff Holiday dinner is set for Sunday, December 2nd Invitations were mailed.

 

h.     A friend of Director Lifka is going to do a survey for the Library as part of a class she is taking.  She will need to get information from the Board as to what should be included on the survey.  Director Lifka will contact Barry Cannizzo to get a copy of the last survey done.

 

i.        Director Lifka will get prices for a plaque for the new circulation desk in the lower level that will read “Donated by Friends of the Library 2007”

 

j.       There was nothing added to the agenda this evening.

 

 

6.  Action Items

a.   Curt Bley made a motion to approve the minutes of the October 8th Board meeting, September 27th Personnel Committee Meeting, October 8th Personnel Committee meeting, October 18th Personnel Committee meeting. Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

i.        Curt Bley made a motion to approve warrant list 07-11a in the amount of $94,571.33.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

j.       Curt Bely explained the change orders to the Board. 

Curt  Bley made a motion to approve the following proposed change orders: 10, 12 for ½ the amount, 18R which will be paid by Neumann, 19-1, 20 which will be paid by Neumann & 21R.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

k.     Kay Subaitis made a motion to approve the expense for gift cards for staff Christmas gifts as the same amount for each level of employee as last year.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

l.        The expression of sympathy policy was tabled until the next meeting.

 

 

7.  Information Items

b.     The auditor was here.  Director Lifka reported that everything went well.  The auditor brought to Director’s Lifka’s attention that there is not a policy on pension.  Kay Subaitis will look into this and work on it.

 

b. Director Lifka will contact his friend that will be doing the survey and set up a meeting with her and the Board.  He will also try to set up a meeting with the computer company for December 3rd or 12th, maybe in the daytime.  He will email Board members when he gets their availability.

 

j.        No changes to the calendar

 

k.     There were no changes to the Memorial Books report

 

l.        There was no correspondence

 

m.   The equipment service / inspection log is all up to date

 

n.     The Board action log is all up to date

 

o.     There is a trustee continuing education meeting on November 29th , let Director Lifka know if you want to attend.

 

p.     The Friends of the Library had nothing to report at this time.

 

q.     There are no grants at this time

 

 

8.  Closed Session

There was no need for a closed session this evening.

 

9.  Adjournment

Kay Subaitis made a motion to adjourn the meeting at 9:12 pm.  Curt Bley seconded the motion.  A roll call vote was taken. 

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

 

 

 

Minutes of the Board meeting of October 8, 2007

 

1.  Open of Meeting

President Annette Corgiat called the meeting to order at 7:40 pm.  Roll call was taken.

         

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis

          Absent: Brad Lanken & Alex Pankey

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and    Associates

 

A quorum was established.

 

There were no visitors to introduce.

 

Kay Subaitis made a motion to approve the agenda as amended, adding 5f expression of sympathy.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis

Nays: None

Motion carried.

 

2.  Open Forum

          There were no visitors present at this meeting.

 

3.  Financial reports

Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending September 30, 2007.  She recommended a transfer of $175,000.00.
Jean DiMonte prepared the tentative levy the same as last year and passed it out for all to review.  Director Lifka will call the lawyer to find out how to change the levy and add corporate notes this year.
 
 
4.  Consent Agenda
Kay Subaitis made a motion to approve the consent agenda as presented with a transfer amount of $175,000.00.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, and Kay Subaitis

Nays: None

Motion carried.

 

 

5.  Discussion Items

a. Treasurer Lanken is absent; there is no further financial report.

 

d.     The fundraising campaign is currently on hold.

 

c. The Holiday open house is scheduled for December 8th.  A chorale group from RB is scheduled to perform; Director Lifka is negotiating with a string quartet.  The YA actors group will perform.  Director Lifka will ask the Friends of the Library to provide refreshments.

 

k.      The Board-staff Holiday dinner will be planned for Sunday, December 2nd at either Rascal’s or JC’s Pub.

 

l.        There was a discussion about wireless access.  Director Lifka will ask Eileen Hankosky of Intelligent Solutions, the library’s IT service provider, to come in to further explain the options and then the Board will make a decision.

 

m.   Kay Subaitis passed out a policy on expression of sympathy for all to review so it can be voted on at the next meeting.

 

n.     Mildred Cutberth, a former library employee, passed away.  The Board decided to send a $50.00 donation to her church library and have them purchase children’s books in her memory.

 

o.     President Corgiat informed the Board that she had received an invitation to an open house celebrating the 25th anniversary of Newman Architecture, the firm that designed the library and current expansion project.  She said she would forward it to the rest of the board.  A plant will be sent.

 

 

Mary Lee left at 8:30 pm.

 

 

6.  Action Items

a. Curt Bley made a motion to approve the minutes of the 9/10 Board meeting, and the 9/10 policy committee meeting.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

b. Curt Bley made a motion to approve warrant list #07-10a in the amount of $161,560.88.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

 

 

 

e.      Director Lifka will call Dawn Newman of Newman Architecture to seek her recommendation regarding what color appliances to buy for downstairs.

 

            d. Director Lifka recommended that the Library be closed for the week of October 22nd, Monday – Friday only.  All staff would work regular hours to help with things that have to be done for the move.  Director Lifka will post signs tomorrow letting patrons know of this closing.

 

e.      Kay Subaitis made a motion to post the proposed Property Tax Levy for the North Riverside Public Library District and to then hold a public hearing before the next Board meeting in November.  The Levy will then be voted on at that board meeting.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

 

7.  Information Items

c.      The audit is delayed because of the property tax delay.

 

b.   Recaulking of the windows has been completed.

 

r.       A Personnel Committee meeting is tentatively set for October 23rd to finish Director’s evaluation.  Kay Subaitis will confirm with everyone and send an email when it is confirmed.

 

s.      No changes to the calendar

 

t.       There was 1 addition to the Memorial books list

 

u.     There was no correspondence

 

v.     The equipment service / inspection log is all up to date

 

w.   The board action log is all up to date

 

x.      There is a meeting of Library Trustees on Tuesday, November 6 at the Brookfield Library.

 

y.     The Friends of the Library are meeting this Wednesday.

 

z.      There are no grants at this time

 

 

8.  Closed Session

Kay Subaitis made a motion to go into closed session.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, and Kay Subaitis

Nays: None

Motion carried.

 

Kay Subaitis moved, seconded by Andrea DeRosier to open the closed session of the meeting.  Roll call:

 

Present:        Curt Bley, Andrea DeRosier, Annette Corgiat and Kay Subaitis

Absent:        Mary Lee, Brad Lanken and Alex Pankey

 

The Board discussed compensation for the Library Director for the fiscal year 2007/08.

 

The Board came to a consensus in closed session with regard to the Director’s evaluation and the compensation package for the Director.  Mary Lee who attended the Committee meeting before the regular board meeting indicated before leaving the Board meeting that she was in favor of the compensation package agreed on by the Board.

 

There being no further business to conduct, Trustee Subaitis moved, seconded by Trustee DeRosier to come out of closed session.  Roll call vote.

 

Ayes:           DeRosier, Bley, Corgiat and Subaitis

Nays:           None

Motion passed.

 

9. Return to Open Session

 

Trustee Subaitis moved, seconded by Trustee DeRosier to reconvene in open session.  Roll call vote.

Present:        Curt Bley, Andrea DeRosier, Annette Corgiat and Kay Subaitis

Absent:        Mary Lee, Brad Lanken and Alex Pankey

Motion passed.

 

Trustee Subaitis moved, seconded by Trustee Bley that the Board approve a one-time compensation payment to the Director for recognition of his work with the renovation project.  Roll call vote.

 

Ayes:           Annette Corgiat, Andrea DeRosier, Curt Bley and Kay Subaitis

Nays:           None

Motion passed.

 

Kay Subaitis moved, seconded by Trustee DeRosier that the Board approve the compensation package of insurance and salary for the Library Director as presented under separate cover. Salary increase to be retroactive to July 1, 2007.

 

Ayes:           Curt Bley, Andrea DeRosier and Kay Subaitis

Nays:           Annette Corgiat

Motion passed.

 

There being no further business President Corgiat called for a motion to adjourn. Trustee Bley moved, seconded by Trustee Subaitis that the meeting of the Board be adjourned at 9:15 p.m.

 

Ayes:           Curt Bley, Andrea DeRosier, Annette Corgiat and Kay Subaitis

Nays:           None

Motion passed

 

 

Minutes of the Board meeting of September 10, 2007

 

1.  Open of Meeting

President Annette Corgiat called the meeting to order at 7:42 pm.  Roll call was taken.

         

Present: Curt Bley, Annette Corgiat,  Brad Lanken, Mary Lee, and Kay Subaitis

          Absent: Andrea DeRosier  & Alex Pankey

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and    Associates

 

A quorum was established.

 

There were no visitors to introduce.

 

Kay Subaitis made a motion to approve the agenda as presented with a change to add 6A 4 minutes of the community liaison meeting of September 9th.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, and Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

          There were no additional visitors present at this meeting.

 

3.  Financial reports

Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending August 31, 2007.  She recommended a transfer of $160,000.00, which includes the construction payout for this month.
 
Treasurer Brad Lanken presented the account balances.
 
4.  Consent Agenda
Brad Lanken made a motion to approve the consent agenda as presented with a transfer amount of $160,000.00.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, and Kay Subaitis

Nays: None

Motion carried

 

 

5.  Discussion Items

a. Treasurer Lanken has nothing further to report at this time.

 

f.       The next step in the fundraising campaign is to complete a solicitation letter to be sent to NR residents.

 

g.      YS assistants… in the budget, it was included for 60 hours per week at $8.00 per hour. 

 

Kay Subaitis made a motion to authorize Director Lifka to proceed in hiring part time staff for the Youth Services department.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, and Kay Subaitis        

Nays: None

Motion carried

 

h.     There was nothing added to the Discussion Items portion of the agenda for this evening.

 

 

Mary Lee left at 8:00 pm.

 

 

6.  Action Items

a. Curt Bley made a motion to approve the minutes of the 8/13 Board meeting, 8/13 Public Hearing, 9/4 Community Liaison meeting, and 9/9 Community Liaison meeting.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and Kay Subaitis

Nays: None

Motion carried

 

b.     Brad Lanken made a motion to approve warrant list #07-09a in the amount of $105,145.45.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and Kay Subaitis

Nays: None

Motion carried

 

 

c.      Brad Lanken made a motion to approve change order numbers 3, 5, 6, 8, &9 and to hold off on numbers 10, 11 & 12 until further information is gathered.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, and Kay Subaitis

Nays: None

Motion carried

 

Brad Lanken made a motion to approve change order number 10 based on the condition that Annette Cor