Library Policies


POLICIES OF THE NORTH RIVERSIDE PUBLIC LIBRARY

Reviewed 2007 and 2008

Approved February 9, 2009

INDEX

I)                  Objective

II)               Internal Policies

A)  Internal Financial Controls

1)     Donations

a)     Donations to the Library

b)    Donations from the Library

2)     Investments

3)     Friends of the Library

B)   Confidentiality

C)  Requests by Law Enforcement for Information

D)  Complaints

E)   Volunteers

F)   Background checks

G)  Purchasing

H)  Surplus Property

III)            External Policies

A)  Governance

1)     Library Board Meetings

2)     Meeting Schedule

3)     Open Meetings Act

B)   Patrons

1)     Library Card Eligibility

2)     Patron Code of Conduct

3)     Food and Drinks

4)     Identity Protection Act

C)  Collection

1)     Selection of Materials

2)     Circulation

3)     Lending Rules/Procedures

a)     Compact Discs

b)    Movies

c)     Periodicals

D)  Faxes

E)   Public Space

1)     Children in the Library

F)   Meeting Space/Exhibit Space

1)     Programs

2)     Meeting Rooms Rules and Procedures

3)     Displays and Exhibits

4)     Postings

G)  Internet/Technology

1)     Internet Access

2)     Wireless Internet

I) OBJECTIVE

The objective of the North Riverside Public Library is to provide a variety of services free or low cost to all members of the community.  The Library intends to build a well-balanced collection of print and non-print materials to meet the inspirational, recreational and informational needs of the community.  It shall be the policy of this Library to provide materials that will best meet the needs of the community.

II) INTERNAL POLICIES

A) INTERNAL FINANCIAL CONTROLS

1) DONATIONS

a) Donations to the Library

(reviewed February 15, 2012)

The Library welcomes the support of organizations and individuals both morally and tangibly.  Suitable gift materials will be added to the Library collection.

The Library Board cannot assume the responsibility to appraise the monetary value of any gifts in kind.

Monetary gifts, bequests and memorials are accepted whenever their designated use is compatible with standard practices and policies of the Library.

All donations will be acknowledged with a thank-you note when appropriate.

II) INTERNAL POLICIES

A) INTERNAL FINANCIAL CONTROLS

1) DONATIONS

b) Donations from the Library

(approved March 12, 2012)

The North Riverside Library Policy on Memorials and Tributes provides a meaningful way for the Board of Trustees to celebrate an important person or event in the community and express condolences to a staff member who has lost a loved one.

In honoring individuals affiliated with both the North Riverside Library and the North Riverside community at large, the Library Board will budget funds to purchase books in the memory of those who have served in the past and/or to pay tribute to other individuals on special occasions.

The Library Board also will budget funds to make a donation to the charity of the family’s choice in memory of immediate family members of staff members who have died. North Riverside Library defines “immediate family” as the employee’s spouse, parent, child, sibling; the employee’s spouse’s parent, child, or sibling; the employee’s child’s spouse; grandparents or grandchildren.

Established clerical procedures for memorials will be followed after the Board of Trustees is made aware of a need for a memorial or tribute.

Memorials can range between $50.00 and $100.00.

II) INTERNAL POLICIES

A) INTERNAL FINANCIAL CONTROLS

2) INVESTMENT POLICY

(revised November 15, 2010)

(reviewed February 15, 2012)

The North Riverside Public Library District Investment Policy for the administration of public funds is as follows:

The Library District policy is to have real estate tax proceeds deposited by direct deposit from Cook County, Illinois.  All other receipts are deposited         immediately upon receipt.  Whenever possible, funds are deposited in interest bearing accounts that yield the highest rates available.  Banks are         checked semi-annually with the Veribank service to ensure that the banks are not in financial difficulty.

All funds are deposited in banks and financial institutions insured by the Federal Deposit Insurance Corporation (FDIC) in amounts up to        $250,000.00. The amount could change at December 24, 2012. The policy will be revisited at this time should this occur.

Any funds destined for short-term use over $250,000.00 are collateralized by the bank, with the bank pledging United States securities specifically to         the Library District.

Funds available for long-term investment (six months or more) are invested in United States Treasury Bonds or Notes and Certificates of Deposit that are insured by the FDIC or collateralized by the bank if over $250,000.

II) INTERNAL POLICIES

A) INTERNAL FINANCIAL CONTROLS

3) FRIENDS OF THE LIBRARY

(reviewed March 14, 2012)

The Friends of the North Riverside Library will formulate their own policies and, together with the Library District Board and the Director, will formulate mutual goals.

Meetings are generally held on the second Wednesday of each month.

II) INTERNAL POLICIES

B) CONFIDENTIALITY

(adopted April 9, 2012)

The North Riverside Public Library abides by Illinois Law, which states that the records of patron transactions and the identity of registered library patrons is confidential material. The North Riverside Public Library does not make available the records of patron transactions to any party except in compliance with the law. The North Riverside Public Library does not make available lists of registered library patrons except in compliance with the law.

II) INTERNAL POLICIES

C) GUIDELINES FOR RESPONDING TO LAW ENFORCEMENT REQUESTS FOR RECORDS AND USER INFORMATION

(reviewed March 14, 2012)

Procedures for library staff:

If a law enforcement officer requests library records or information about a library user or staff member:

  • Ask for the officer’s identification.
  • Inform the officer that the Library Director is the individual authorized to respond to requests for records and information, and that library policy requires you to refer the officer to the Library Director.
  • Refer the officer to the Library Director or to a designated alternate authorized by the Library Director to respond to requests for records and information. A listing of library employees authorized to respond to records and information requests in the absence of the Library Director can be found in Appendix I.

If a law enforcement officer requests library records or information about a library user or staff member and neither the Library Director nor a designated alternate is present in the library:

  • Ask for the officer’s identification. Record the information on the identity card.
  • Inform the officer that the Library Director is the individual authorized to respond to requests for records and information, and that library policy requires you to refer the officer to the Library Director.
  • Attempt to reach the library director, a designated alternate, or the library’s legal counsel using the phone/contact list in Appendix I.

If you cannot reach the Library Director or a designated alternate, utilize the procedures outlined below for use by the Library Director or a designated alternate. A written report describing the officer’s inquiry should be provided to the Library Director at the earliest opportunity.

Procedures for the Library Director or a designated alternate:

In all cases:

  • Ask for the officer’s identification. Record the information on the identity card.
  • If possible, ask a colleague to be present during the interview with the officer.

Requests for voluntary assistance or warrantless searches (the officer does not present a subpoena or court order):

  • Explain the library’s privacy policy, informing the officer that library records and information about library users and library staff are not made available to law enforcement agencies unless a proper court order in good form has been presented to the library.
  • If the officer persists, provide the officer with the contact information for the library’s legal counsel and ask the officer to speak to the library’s attorney.
  • If the officer claims that an emergency or other circumstance requires the library to turn over records or provide information without a court order, call the library’s legal counsel and ask for assistance. Under House Bill 237, Public Act 95-0040, effective 1/1/08, which amended the Library Records Confidentiality Act, 75 ILCS 70/1, ll 237, Public Act 95-0040 effective 1/1/08, amended the Library Records Confidentiality Act, 75 ILCS 70/1, law enforcement officers are allowed, without a Court Order, to request information in emergency situations regarding the identity of suspects, witnesses, or victims where the officer believes there is imminent danger of physical harm.            The general rule under the Library Records Confidentiality Act remains the same, i.e., library registration or circulation records remain confidential and may not be released without a Court Order.  See the attached memo and suggested form to be filled out by the officer in such cases.
  • If the officer employs force to take possession of library records or other library property, do not obstruct the search in any way. Keep a written record describing the incident.
  • Provide all notes and records to the library’s legal counsel. If a library worker or volunteer is required to respond to a voluntary request or a warrantless search in the absence of the Library Director or an designated alternate, all materials should be turned over to the Library Director.

If the law enforcement officer presents a subpoena or similar request for records:

  • Accept the subpoena. Inform the officer that the library’s legal counsel responds to subpoenas on behalf of the library.
  • Turn the subpoena over to the library’s legal counsel. If a library worker or volunteer accepts service of the subpoena in the absence of the Library Director or a designated alternate, the subpoena should be turned over to the Library Director.
  • The Library Director will work with the library’s legal counsel to respond appropriately to the subpoena.

[A sample subpoena can be found in Appendix II. Similar types of judicial process include administrative subpoenas and orders for electronic records or communications. None of these orders require an immediate response from the library or its staff.]

If the law enforcement officer presents a search warrant:

  • Immediately ask the library’s legal counsel to provide advice and assistance.
  • Ask the officer if he or she would be willing to delay the search until the library’s legal counsel arrives.
  • Read the warrant and any attached documentation. Verify that it is signed by a judge and is issued by a local state or federal court. If you have questions about the validity of the warrant, call the issuing court to verify the validity of the warrant or order.
  • Identify the items or records specified in the warrant. If the officer will not wait for legal counsel, you may assist the officer in locating the items or records identified in the search warrant in order to prevent review of records or items not named in the warrant.
  • Do not agree to any additional searches, or volunteer information about the items or records in the warrant. Do not sign any documents on behalf of the library without the advice of the library’s legal counsel.
  • Ask the officers to provide an inventory of the items or records seized. Ask if it is possible to provide copies to the officers or to make copies for the library’s own records.
  • Do not obstruct the search in any way.
  • If the law enforcement officials are unwilling to cooperate with you, simply step aside and let them do their job. Request that the officer sign an inventory receipt for the materials. Keep a written record describing the incident.
  • Provide all notes and records to the library’s legal counsel. If a library worker or volunteer is required to respond to a search warrant in the absence of the Library Director or an designated alternate, all materials should be turned over to the Library Director.

If an agent for the Federal Bureau of Investigation presents an order and informs you that the order is issued as part of a terrorism or espionage investigation and is subject to a “nondisclosure order” or “gag order” (Orders issued under the USA PATRIOT Act):

  • Call the library’s legal counsel and ask for assistance.
  • Read the order and any attached documentation. If it provides a period of time to respond to the order, respond to the order in the same manner as a subpoena. Except for legal counsel, do not inform other library staff or any other person about the order until authorized to do so by the library’s legal counsel.
  • If the order requires the immediate surrender of records or other items, respond to the order in the same manner as a search warrant. Ask the agent if he or she will delay the search until the library’s legal counsel arrives.
  • If required to turn over records or other items at once, do not notify any library staff except for legal counsel and those staff members necessary for the production of the requested records or other items. (For example, it may be necessary to ask a member of the Information Technology staff to assist with the production of electronic or computer records.) Instruct all staff members who assist in responding to the order that, with the exception of legal counsel, he or she cannot inform other library staff or any other person about the order unless authorized to do so by the library’s legal counsel.
  • If a library worker or volunteer is required to respond to an order issued under the USA PATRIOT Act in the absence of the Library Director or an designated alternate, they should inform the Library Director as the custodian of records. It is not unlawful for library staff or volunteers to refer the agent to the Library Director or her designated alternate; however, except for legal counsel, the staff member or volunteer should not inform anyone else about the order unless authorized to do so by the library’s legal counsel.

SIGNIFICANT AMENDMENT TO LIBRARY RECORDS

CONFIDENTIALITY ACT

House Bill 237, Public Act 95-0040 effective 1/1/08, amended the Library Records Confidentiality Act, 75 ILCS 70/1.  The amendment allows law enforcement officers, without a Court Order, to request information in emergency situations regarding the identity of suspects, witnesses, or victims where the officer believes there is imminent danger of physical harm.

The general rule under the Library Records Confidentiality Act remains the same, i.e., library registration or circulation records remain confidential and may not be released without a Court Order.  P.A. 95-0040 makes an exception to the general rule provided:

1.                 A sworn law enforcement officer represents to the Library it is impractical to get a Court Order as a result of an emergency; and

2.                 The officer has probable cause to believe there is imminent danger of physical harm; and

3.                 The information requested is limited to identifying a suspect, witness or victim of a crime; and

4.                 The information requested does not include records reflecting materials borrowed, resources reviewed, or services used at the library.

Significantly, only information identifying a suspect, witness or victim of a crime may be disclosed to an officer without a Court Order.  All other information remains confidential without a Court Order.

A library may require the requesting officer to sign a statement acknowledging receipt of the information. In addition, the Library may ask a Court to review whether the officer’s request complied with the law.  Libraries are protected from patron claims that disclosure under the law constituted a beach of confidentiality. Finally, the right of a patron to challenge the disclosure remains.

A sample form of request is provided.

This is a narrow exception to the existing rule about maintaining confidentiality.  As I have recommended for years, a meeting between Library representatives and local police officials provides an important educational forum as to the “ground rules” about library confidentiality.

OFFICER’S REQUEST FOR CONFIDENTIAL LIBRARY INFORMATION

A.      This is a request under the Library Records Confidentiality Act, 75 ILCS 70/1 (copy attached) for information contained in the Library’s registration and/or circulation records.

B.      My request for information is limited to identifying a “suspect, witness, or victim of a crime”.

C.      As the bases for this request, I represent the following:

1.                 I am a sworn law enforcement officer.

2.                 As a result of an emergency where I believe there is imminent danger of physical harm, it is impractical to secure a Court Order for the identification information.

D.      The information I request relates to the following: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

(description of information sought)

_________________________                         ________________________

Officer’s signature                                                        Officer’s Agency/Department

_________________________                         ________________________

Officer’s printed name                                               Date signed

_________________________                         ________________________

Officer’s badge number                                             Time signed

OFFICER’S ACKNOWLEDGEMENT

I acknowledge receipt from the Library of the information I requested.

 _________________________                         _________________________

Officer’s signature                                                        Date signed

.   .   .

(Library Use Only)

Name(s) of Library Staff assisting with the information requested:

_____________________________________________________________

II) INTERNAL POLICIES

D) COMPLAINTS

(adopted April 9, 2012)

Library patrons are provided with a variety of opportunities to make comments or ask questions about the library. All Board meetings are open to the public and include an opportunity for public comment about agenda items. Patron comment forms are available throughout the library and on the web site. The Library Director and his/her designee review all comment forms. Comments are also accepted by staff at the Circulation Desk.

In general, patrons’ questions or comments about library services and materials are directed to the staff responsible for that area of the library. If the staff person does not respond to the satisfaction of the patron, the patron may speak with the Head of the Department. All complaints are reported to the Library Director or his/her designee.

If the matter is still not resolved to the patron’s satisfaction, the patron may present a written complaint or comment to the Library Director or his/her designee. The Library Director or his/her designee will review the matter and respond to the patron in a timely manner. If the matter is not resolved to the patron’s satisfaction, the patron may speak with or write to the Board President who will review the matter and respond to the patrons. If the matter is not resolved to the patron’s satisfaction a written grievance may be forwarded to the Board of Trustees. The Board will review the matter and determine either a final response to the patron or schedule a hearing to review the complaint.

In the case of complaints about materials see the Selection of Materials section.

II) INTERNAL POLICIES

E) VOLUNTEERS

Volunteers are a valuable resource for the Library.  Their energy and talents help the library meet its commitment to providing quality service to the public.  Volunteers enhance rather than replace adequate staffing.

Program Guideline:

All volunteer tasks must aid the library in achieving its goals and objectives, and be consistent with the purpose and intent of the volunteer program.  Volunteer talents, experience, availability and interest will be considered

Volunteer coordinators in the different library departments will schedule volunteer activities after assessing the library’s needs and considering each volunteer’s capabilities and wishes.

Each library department head will provide volunteer guidelines and procedures specific to the volunteer work needed in that area of the library.

The library does not compensate volunteers for time spent or expense incurred except by specific arrangements with the Library Director.

Volunteers working in the library have liability coverage for property damage and/or bodily injury to others and themselves which results from the performance of their volunteer duties.

Volunteers are bound by the rules contained in the Circulation Policy, especially as it relates to privacy and confidentiality.

Individuals donating time to the library under the auspices of any other unit, (i.e. scouts, church or community organizations) may identify themselves with the unit, but may not promote it while working in the library.

Volunteers under the age of 18 must provide written parental permission to work as a volunteer.

II) INTERNAL POLICIES

F) BACKGROUND CHECKS

(adopted April 11, 2011)

(reviewed March 14, 2012)

Purpose:  Background checks are conducted to promote a safe work environment for staff and patrons; to protect organizational assets such as people, property and information; and to ascertain candidates’ suitability for employment.

Criminal History Check:  All applicants 18 years of age or older are required to undergo a criminal history check as a condition of employment.  Having a criminal history or criminal conviction will not automatically preclude employment.  The nature of the offense and its relevance to the particular job will be considered on a case-by-case basis.

Current and prospective employees engaged by the Library will be asked to complete a Criminal Background Check Waiver and Release of all Claims form and a criminal background check will be performed. The Library reserves the right to conduct periodic background checks on all employees at their discretion.

The Library will also conduct criminal background checks on adult volunteers. Service is contingent upon information received through a check.

The privacy of the information obtained by the library through the background check will be respected.  Information will not be shared with persons who do not have a need to know.

II) INTERNAL POLICIES

G) PURCHASING

(adopted October 8, 2012)

under the discretion of the director or his/her designee, staff shall have the authority to purchase books and other materials for the public, standard supplies and replacements as outlined in the annual budget.

The director or his/her designee is authorized to enter into routine repair and maintenance contracts as permitted by the budget without prior Board approval.

The director or his/her designee also is authorized to approve routine Library purchases up to $2,500 as permitted by the budget without prior Board approval.

Purchases under $20,000.

Whenever practical, the director or his/her designee should obtain at least

three estimates before purchasing services, equipment or materials for the Library. A purchase contract should be awarded to the lowest qualified bidder with the approval of the Board of Trustees as necessary.

Purchases over $20,000

Specifications and a contract must be prepared for expenditures estimated to exceed $20,000. A one-time legal notice should be placed in a local newspaper of general circulation inviting bids. Specifications and instructions to bidders should be distributed to those firms identified as appropriate, and any firms which request specifications and instructions.

A closing time and date shall be specified for all bids, which will be publicly opened and read at that time. All instructions to bidders should note that the Board reserves the right to reject any or all bids, and may waive irregularities. Staff should refer all bids to the Board with an analysis and a recommendation for acceptance or rejection.

Insurance

All companies bidding on insurance coverage for the Library shall have an A.M. Best Co. rating of at least A- or the equivalent.

II) INTERNAL POLICIES

H) SURPLUS PROPERTY

(adopted October 8, 2012)

The Public Library District Act of 1991 provides that, “The board may sell or otherwise dispose of real or personal property that it deems no longer necessary or useful for library purposes under terms the board deems best” [75 ILCS 16 / 30–55.30].

The Act describes the manner in which a Library District may sell or otherwise dispose of such property [75 ILCS 16 / 30–55.32], as follows:

“[The] property may be sold or disposed of at a public sale as follows:

(1) Personal property of any value may be donated or sold to any other tax supported library or to any library system operating under the provisions of the Illinois Library System Act under terms or conditions determined by the board.

(2) Personal property having a unit value of $1,000 or less may be disposed of as determined by the board.

(3) Personal property having a unit value of more than $1,000 but less than $2,500 may be displayed at the library, and a public notice of its availability and the date and the terms of the proposed sale shall be posted.”

Pursuant to the Act, the following methods shall be employed by the North Riverside Public Library District to sell or otherwise dispose of surplus property:

(1) Public Sale: Items on the list may be offered for public sale at auction, either live or silent, or on the basis of sealed bids. In all such cases, the Library will publish a public notice of the sale in a local newspaper of general circulation.

(2) Offer of Donation: Items may be offered for sale or as a donation to other tax-supported libraries or library systems, as well as other units of local government and not-for-profit organizations. In the latter instance, first preference will be given to organizations located in the North Riverside Public Library District.

(3) Recycle: Items that are not sold or otherwise disposed of will be recycled, as appropriate.

(4) Discard: Any remaining items will be discarded.

As needed, the Library Director shall ask the Library Board to adopt “A Resolution Declaring Selected Library Furniture, Furnishings, Equipment, and Supplies to Be Surplus Property, and Authorizing the Disposition of the Surplus Property.”

III) EXTERNAL POLICIES

A) GOVERNANCE

1) LIBRARY DISTRICT BOARD MEETINGS

(revised April 11, 2011)

(revised April 9, 2012)

 

The Board of Trustees will be scheduled to meet the second Monday of each month at 7:30 p.m. in the Library.  Other changes in time and /or place of meeting are to be decided by the Library District Board far enough in advance for the public to be notified.

 

Visitors who wish to make a public comment at the meeting are asked to complete the request form and present it to the Board Secretary or other Library Trustee.

 

Public comments are permitted during the “Open Forum” portion of the Agenda. The Board President will invite those visitors who have completed request forms to address the Board and will determine the order in which speakers will be recognized. Prior to making any comments, each speaker shall provide his or her name and address and his or her group affiliation (if any).

 

The President may also grant a request to address the Board during other portions of the meeting. The President has the discretion to determine the length of time and the number of times a speaker may speak.  Unless additional time is granted by the Board President, each person is allowed a maximum of three (3) minutes to speak.  Comments should be brief and to the point.  Members of the public will not be allowed to speak a second time until all members of the audience who wish to speak have been allowed to speak. An immediate response from the Board is not required.

 

Minutes are a summary of the Board’s discussions and actions. Speakers’ requests to append written statements or correspondence to the minutes are not favored.  Generally, written materials presented to the Board will be included in the Library’s file rather than in the minutes.

 

 

 

III) EXTERNAL POLICIES

A) GOVERNANCE

2) SCHEDULE

(reviewed April 9, 2012)

 

The regular Library schedule shall be determined by the Library District Board.  The hours of the Library are as follows:

MONDAY ………………………10:00 a.m.  -  8 p.m.       TUESDAY……………………….10:00 a.m.  -  8 p.m.       WEDNESDAY……………………10:00 a.m.  -  8 p.m.       THURSDAY…………………..…10:00 a.m.   -  8 p.m.        FRIDAY………………………….10:00 a.m.   -  6 p.m.        SATURDAY……………………..10:00 a.m.   -  4 p.m.       SUNDAY…………………………Closed

 

The Library will be closed on the following national holidays.

 

JANUARY 1   New Years Day

MARCH/APRIL   Easter Sunday

MAY (Last Monday) Memorial Day

JULY 4   Independence Day

SEPTEMBER  (first Monday)   Labor Day

NOVEMBER   (last Thursday)  Thanksgiving Day

DECEMBER 24,   (Christmas Eve)

DECEMBER 25,  (Christmas Day)

DECEMBER 31,  (New Year’s Eve)

 

The Library will close at 6:00 p.m. on Thanksgiving Eve.

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

A) GOVERNANCE

3) OPEN MEETINGS ACT

(adopted February 13, 2012)

 

Meetings covered under the Open Meetings Act

“Meeting” is defined as any gathering of a majority of a quorum of the members of a public body held for the purpose of discussing public business. Advisory committees and/or subcommittees are also included. This includes in-person, telephonic and electronic assemblages.

Exceptions for Closed Meetings 

Employment/Appointment Matters

Legal Matters

Business Matters [primarily concerned with purchase or lease of real property, or investments]

Security/Criminal Matters

Miscellaneous specific exception

The exceptions to the Open Meetings Act are limited in number and very specific. Because they are contrary to the general requirement that meetings be open, the exceptions are to be strictly construed, extending only to subjects clearly within their scope.

Taping and Filming

Any person may record a public meeting by tape, film or other means.

Minutes of Open Meetings

All public bodies shall keep written minutes of all their open meetings. Minutes shall include a summary of discussion on all matters propose, deliberated, or decided, and a record of any votes taken. That means that any discussion must be summarized, rather than just a simple note that a discussion took place.

The minutes of meetings open to the public shall be available for public inspection within 7 days of the approval of such minutes by the public body.

 

Minutes of Closed Meetings

Minutes of closed meetings are available only after a determination by the public body that it is no longer necessary to protect the public interest or the privacy of an individual by keeping them confidential after 18 months. Public bodies are required to review closed meeting minutes at least twice a year to determine whether a need for confidentiality exists with respect to all or part of the minutes. A closed meeting may be held to conduct the mandated review, but determinations on such minutes are to be reported in open session. Minutes of closed meetings are exempt from inspection under the Freedom of Information Act until the public body makes the minutes available to the public. A closed meeting may be held to approve the minutes of a prior closed meeting.

Public Notice

Public notice must be given for all meetings by posting a copy of the notice at the principal office or at the building in which the meeting is to be held.

A schedule of regular meetings must be posted at the beginning of each calendar or fiscal year and shall state the regular dates, times, and places of such meetings. An agenda for each regular meeting is required to be posted 48 hours in advance of such meeting.

Public notice of any special meeting except a meeting held in the event of a bona fide emergency, or of any rescheduled regular meeting, or of any reconvened meeting, shall be given at least 48 hours before such meeting, which notice shall also include the agenda. Public notice is not necessary for a meeting to be reconvened within 24 hours or if the time and place of the reconvened meeting was announced at the original meeting and there is no change in the agenda.

 

The Act requires that notification be given to each news medium that has filed an annual request for notice. Such news media providing a local address or telephone number for notice are entitled to notice of special, emergency, rescheduled or reconvened meetings.

Public Meetings

Public meetings must be held at times and places convenient and open to the public.

If a public body holds a meeting without fulfilling the public notice and public convenience requirements, it has violated the Act.

Courts have ruled that a meeting is not held in a place “convenient” to the public if held in a room too small for the numbers of citizens who wished to attend.

New Open Meetings Act Training Requirement for 2012
Each elected and appointed member of a public body subject to OMA must successfully complete the electronic training between January 1, 2012, and January 1, 2013. Those persons who become members of a public body after January 1, 2012, must complete the electronic training not later than 90 days after the member takes the oath of office or otherwise assume responsibilities as a member of a public body. A member of the public body who completes the OMA training then files a copy of the certificate of completion with the public body.

Enforcement 

Any person, including the State’s Attorney of the county in which such noncompliance may occur, may bring a civil action in the circuit court for the judicial circuit in which the alleged noncompliance has occurred or is about to occur, prior to or within 60 days of the meeting.

Violation of the Act is a criminal offense, a Class C misdemeanor, punishable by a fine of up to $1500 and imprisonment for up to 30 days.

 

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

B) PATRONS

1) LIBRARY CARD ELIGIBILITY

 

Residents:

Anyone who lives in the village of North Riverside is entitled to a free library card.  The American Library Association holds  “that it is the parent and only the parent who may restrict his children from access to library materials and services.”

The parent or guardian who would rather his or her child did not have access to certain materials should so advise the child.  All children under 14 years must have a parental consent card filled out, thus making the parent or guardian responsible for the type of books their children select.

 

The cost for lost library card replacements is $1.00

 

The use of the Library and its services may be denied for due cause such as: proven willful damage and/or destruction of Library materials and/or property; failure to return books; failure to pay fines or charges; any objectionable disturbance and/or misconduct on the Library premises or property; theft of or damage to library materials as cited in the Library Theft and Mutilation Act. The Illinois Library Association Notice regarding “Protection of Library Materials” will be publicly posted at the Circulation Desk and at the entrance to the Library.

 

NON-RESIDENTS

All circulating items held by the Library are available to non-residents except for new movies, which can be checked out only by current residents of North Riverside.   The Library will purchase materials, or obtain them from other libraries, for residents of North Riverside only.

Non-residents wishing to register as borrowing patrons of the North Riverside Public Library District will be referred to their home library or the library closest to their home geographically.

 

TEACHERS

Teachers at any of the schools in the Village of North Riverside are welcome to use the facilities of the Library.  If the teacher has a currently valid card from a library within the Metropolitan Library System, he/she may use the card to charge all materials for educational use. Services (including but not limited to interlibrary loan) should be performed by the home library.

North Riverside residents wishing to charge out materials without a library card will be allowed to do so upon presentation of some picture identification.  Residents who chronically (if one or more staff have noticed this behavior 5 times or so) arrive without their card will be asked to verify the application on file and either produce a current library card or purchase a replacement library card.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

B) PATRONS

2) PATRON CODE OF CONDUCT

(adopted June 8, 2009)

 

The Board of Library Trustees has the authority to determine rules and regulations for the government of the Library as may be expedient, including but not limited to, rules of behavior necessary to protect the rights of individuals to use Library materials and services, to protect the right of Library employees to conduct Library business without interference and to preserve Library materials and facilities. Illinois law authorizes the Board to “exclude from the use of the Library any person who willfully violates the rules prescribed by the Board.” (Illinois Compiled Statutes 75 ILCS 5/4-7)

 

The Board of Trustees believes that Library patrons have the right to use Library materials and services without being disturbed or impeded by other Library users; that Library patrons and employees have the right to an environment that is secure and comfortable; and that Library patrons and employees have a right to materials that are available and in good condition.

 

The general rules of behavior in the library are given below and will be posted at each level of the building. The actions that will be taken to enforce these rules are available for examination at any public service desk.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Unacceptable behavior includes:

 

* Consuming food or beverages or smoking or using tobacco products

* Being under the influence of alcohol or drugs

* Engaging in illegal activity while in the library building or on library property

* Interfering with the use of the library by other patrons or interfering with library employees’ performance of their duties

* Defacing or marring library materials, building or property. This includes books, magazines, newspapers, recordings or other items of the library collection. Also, defacing, marring or in any way destroying or damaging library furnishings, walls, machines or other library or staff property

* Entering the building without shirt or shoes

* Lack of personal hygiene that is offensive so as to constitute a nuisance to other patrons

* Bringing pets or animals into the library other than guide/helper dogs for the visually impaired

* Operating wheeled vehicles or using wheeled footwear inside the building except for strollers or where such use is to afford a disabled person access to the library

* Using cell phones (except in the foyer or outside of the building)

* Creating excessive noise within the library that disturbs other patrons

* Solicitation, including distribution of leaflets, surveys, petitions or similar activity except as authorized by the library director

* Posting notices without approval of the library director

* Vulgar or disrespectful language

* Physical contact with other patrons or staff or verbally or physically threatening, harassing or striking other patrons, volunteers or staff

* Fighting or challenging to a fight

* Littering

* Neglecting to provide proper supervision of children

* Entering areas designated for use only by library staff or using equipment designated for use only by library staff

 

The above list is not all-inclusive and any behavior deemed unacceptable by the library staff also is prohibited

 

In addition, registered sex offenders are banned from entering areas of the library district that are dedicated/established for service to children less than 18 years of age.  They are further banned from attending programs that are dedicated for service to children less than 18 years of age, unless acting as the sole parent/legal guardian for a child.

 

In cases in which it is deemed necessary to enforce library rules, the police will be called for assistance.

 

An incident report shall be filed by the person in charge of the Library at the time if any infraction of the Standards of Public Conduct occurs.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Disruption Policy:

* Any person (child or adult) causing a disruption on library property will be subject to the “three strike” rule. That is that the staff will inform the patron to behave in accordance with library policy and normal library behavior. They will give a second warning if the situation warrants it. However, on the third distraction/disruption (on the same day), the patron will be told to leave.

* They may return to the library the following day. A minor will be given the opportunity to phone their parent or guardian to inform them of the expulsion. If the distraction/disruption is severe, the patron(s) will be told to leave immediately without benefit of the “three strike” rule.

* Patrons who exit the premises prior to being asked to leave due to disruptive or inappropriate behavior will be notified by letter that such behavior is unacceptable. The letter will explain that such behavior will not be tolerated in the future and failure to comply will result in the patron being asked to leave.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Expulsion of Patrons Policy:

* Expulsion of minor patrons will occur when abusive behavior occurs. The first occurrence will result in a 30-day expulsion with a letter to the parent/guardian. The letter will state the readmission date, pending a face-to-face meeting of the parent/guardian with the director or designated library representative. At this time the parent/guardian will be told to sign an acknowledgement that their youngster(s) will be expelled for 60 days if the act is repeated. The second occurrence will result in a 60-day expulsion with a registered letter sent to the parent/guardian. Readmission may be granted pending a face-to-face meeting with the director or designated library representative. At this time the parent/guardian will be told to sign an acknowledgement that their youngster(s) will be expelled for 120 days and that they must petition the Library Board of Trustees for readmission.

* Expulsion of an adult patron will occur when abusive behavior occurs. Extremely abusive behavior will result in an indefinite expulsion. Otherwise, the first occurrence will result in a 30-day expulsion. The second occurrence will result in a 60-day expulsion with readmission granted pending a face-to-face meeting of the adult patron with the director. The third occurrence will result in an indefinite expulsion. Adult patrons who have been indefinitely expelled may petition the Library Board of Trustees for readmission after 120 days.

 

In the event a patron barred from the use of the library attempts entry to the library during any such period of exclusion, the police will be summoned.

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

B) PATRONS

3) LIBRARY FOOD AND DRINK POLICY

(adopted September 10, 2012)

 

Introduction

The North Riverside Public Library strives to maintain a pleasant, welcoming and comfortable environment for our users. Consumption of drinks is permitted in designated areas under specific conditions with the consideration of preserving our library materials, equipment and furnishings.

Food

Consumption of food is not allowed in the Library.

Drinks

Non-alcoholic beverages in spill-proof or covered containers are permitted (such as covered coffee cups and capped water bottles).

Prohibited Areas

No drinks are allowed in the Adult Public Access Computer Room on the main floor or near public access computers in the Youth Services Area on the lower level.

General

We ask patrons to act responsibly when consuming drinks in the library and be considerate of other Library users. Please dispose of your trash in the wastebaskets provided and report any spills to Library staff. Library staff will use their discretion in determining whether drinks are suitable to be consumed in the Library. You will be asked to remove drinks if it is considered to be a problem.

Children

Parents are responsible for monitoring the consumption of drinks by children under the age of 12.

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

B) PATRONS

4) IDENTITY PROTECTION ACT

(adopted April 11, 2011)

(reviewed March 14, 2012)

 

The North Riverside Public Library adopts this Identity Protection Policy pursuant to the Identity Protection Act.  The Identity Protection Act requires units of local government to approve and implement an Identity Protection Policy to ensure the confidentiality and integrity of Social Security Numbers which agencies collect, maintain and use. It is important to safeguard Social Security Numbers against unauthorized access as SSNs can be used to facilitate identity theft

 

Whenever an individual is asked to provide the Library with a SSN, the Library shall provide that individual with a statement explaining the purpose for collecting and using the SSN.

 

Under the Identity Protection Act, the library is not allowed to 1) publicly post or display a person’s SSN, 2) print a SSN on any card required to access products or services provided by the public entity, 3) require and individual to transmit a SSN over the Internet, 4) require and individual to use a SSN to access an Internet website, 5) print an individual’s SSN on any materials mailed to the individual (unless required by law), 6) collect, use or disclose a SSN unless it is required to do so by law, the need and purpose for the SSN is documented before the collection of the SSN and the SSN collected is relevant to the documented need and purpose and 7) use a SSN for any purpose other than the purpose for which the SSN was collected.

 

When collecting SSNs, the Library shall request each SSN in a manner that makes the SSN easily redacted if required to be released as part of a public records request.  “Redact” means to alter or truncate data so that n o more than five (5) sequential digits for a SSN are accessible as part of personal information.

 

Only employees who are required to use or handle information or documents that contain SSNs will have access.  All employees who have access to SSNs are trained to protect the confidentiality of SSNs.

 

III) EXTERNAL POLICIES

C) COLLECTION

1) SELECTION OF MATERIALS

 

The responsibility for the policy governing the inclusion of materials in the Library collection rests with the Library Board.

 

The actual task of selection is delegated to the Library’s professional  staff whose selections follow the guidelines set by the American Library Association’s Bill of Rights and Freedom to Read statements.

 

The materials selection for the North Riverside Public Library is based on financial consideration, community needs and interests and space available.  Following the Library Bill of Rights, no selection or rejection of titles shall be made solely because of racial, national, social, political or religious background of the author, or the subject treated in the material.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

C) COLLECTION

2) CIRCULATION

(revised October 12, 2009)

 

At the discretion of the Library staff, other than Pages, circulating materials may be checked out to a North Riverside patron only without a Library Card, provided that patron owes less than $5.00 to any library and provides a photo ID.

 

All circulating books, periodicals, compact discs and audiocassettes may be checked out for a period of two weeks.  Books, periodicals, compact discs and audiocassettes may be renewed twice more for two weeks each time, provided there is no other request for them.  For DVDs, videocassettes and compact discs, see below for the relevant policy statements for those formats.

 

Reference books, except at the discretion of the administrative staff, may not be taken out of the Library.  The current issues of periodicals must remain in the Library.

 

There is no limit to the number of books that may be checked out at one time on one card; however, the general guideline of “reasonable amount” can be applied by all staff other than Pages.

 

The fine amount for overdue items is 10 cents per item per day, except Sundays and holidays.

 

The maximum fine for all formats other than DVDs, videocassettes and CD-ROMs is $4.20 per item.

 

For the maximum fine on DVDs, videocassettes and CD-ROMs, see the relevant policy statement below.

 

The North Riverside Public Library Circulation Policy applies to all North Riverside Public Library cardholders as well as reciprocal borrowers or all non-North Riverside patrons who have Metropolitan Library System cards.

 

III) EXTERNAL POLICIES

C) COLLECTION

3) LENDING RULES/PROCEDURES

a) Compact Discs

 

Patrons with a currently valid Metropolitan Library System card may check out compact discs.

 

A maximum of ten discs may be checked out per adult patron. A maximum of five discs may be checked out by a child patron.

 

The loan period is two weeks.  Compact discs may be renewed twice more for two weeks each time, provided there is no other requests for them.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

C) COLLECTION

3) LENDING RULES/PROCEDURE

B) Movies

(updated policy approved 12/14/09 with effective date of 01/15/10)

 

Movies on DVD and VHS may be borrowed at no charge by North Riverside patrons who hold currently valid library cards. Movies on DVD and VHS may be borrowed by nonresidents who currently hold valid Metropolitan Library System cards for a charge of $1.00 per movie.

Residents under the age of 18 may borrow movies if a parent or guardian agrees to the conditions on the consent form by his or her signature.  Four movies total in either format per household may be borrowed at any one time, only two of which may be new.

All non-new movies are due in one week.

Movies marked “overnight” on the case are due before closing the next working day.

VHS tapes must be rewound before being returned to the Library.

There is a $2.00 per day per movie fine; the maximum fine is the price of the movie.

New movies are loaned on a first come, first served basis; the Library does not hold or reserve new movies.

Checkout of new movies is restricted to North Riverside residents.

Movies that are not new can be renewed one time for one week.

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

C) COLLECTION

3) LENDING RULES/PROCEDURE

c) Periodicals

 

The Library reserves the right to limit the length of time it will keep back issues of magazine subscriptions. (Limitations, if any, will be determined by the librarians in charge, in consultation with the Library District Board.)

 

Magazines are currently kept for three years.

 

Daily newspapers are currently kept for one month; non-daily newspapers for three months.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

D) FAXES

 

Only Library personnel may operate the fax machine.

 

Charges will be $1.00 for the first page, 75 cents for every page thereafter. Charges for North Riverside residents for international faxes are $3 for the first page and $2 for every page thereafter. Charges for non-residents for international faxes are $4 for the first page and $3 for every page thereafter. The cover (or transmittal) sheet is free.

 

The copying of any patron’s material other than for purposes of aiding transmission is prohibited.

 

Due to staff limitations, patrons are limited to five faxes and 15 pages total per visit.

 

This service is available to all library patrons.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

E) PUBLIC SPACE

1) UNATTENDED CHILD POLICY

 

In an effort to provide a Library environment that allows all patrons to utilize Library materials and information sources in a safe, relaxed manner, the Library Board of Trustees has adopted a policy statement concerning unattended or disruptive children.

 

Parents may not leave children under the age of 12 years unattended in the Library and are responsible for their children’s behavior while in the Library.  Children and young people who are disruptive in the Library or on Library grounds interfere with Library service to all patrons.  The Public Library is not a childcare provider but a public institution where all patrons have an equal right to quality Library services in a safe and relaxed environment.

 

If a child is left unattended in the Library, the staff will attempt to locate his/her parents.  Staff is not permitted to remain after hours with an unattended child or to give him/her a ride home.  For the safety of the child, the staff will not leave a child under the age of 12 outside to wait on a ride.  If a parent cannot be reached by the time the Library is to close, the Police will be called to escort the child home or keep the child until parents can be reached.

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

F) MEETING SPACE/EXHIBIT SPACE

1) PROGRAMS

 

Reservations may be taken by telephone or in person.

 

If there is limited space, reservations of the residents of the Library District are to be filled first; non-residents will be put on a waiting list if a program is repeated.

 

The following formats will be used as publicity outlets at all times:

The quarterly Library newsletter

Fliers in the Library

8 ½-by-11 posters at the Library and at the Village Recreation Department:

Local news media two weeks before Library’s preferred publication date; and fliers to libraries surrounding North Riverside, including

Bedford Park       Hodgkins              Oak Park

Bellwood             Justice                  River Forest

Berwyn                LaGrange              Riverside

Broadview           LaGrange Park     Stickney/Forest View

Brookfield           Lyons                    Summit

Cicero                 Maywood              Westchester

Forest Park         McCook

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

F) MEETING SPACE/EXHIBIT SPACE

2) MEETING ROOMS POLICY

(revised April 11, 2011)

(revised February 13, 2012)

 

A) The library provides the use of some of its space as a service to groups and organizations, provided space is not already reserved for use by Library-related programs or organizations, under conditions established by the North Riverside Public Library District Board of Trustees.

Use of the meeting rooms is governed by the following conditions and regulations.

 

B) Meeting rooms are available for use for up to four hours according to the following fee structure:

Non-profit North Riverside organizations – No charge

For-profit North Riverside organizations – $50

Non-profit organizations from outside North Riverside – $50

For-profit organizations from outside North Riverside – $200

To obtain permission to use a meeting room, all of the above are required to submit to the Director or his designee a Meeting Room Application accompanied by a $100 damage/cleanup deposit, which will be refunded if no damage is incurred nor cleanup required. Damages in excess of $100.00will be the responsibility of the applicant. Applications may be obtained from the Director or his designee.

 

Deposit for single use will be returned within seven days to applicant. Deposit for multiple uses will be returned upon completion of term.

 

C) Permission to use a meeting room may be denied if the activity proposed would materially and substantially interfere with proper functions of the library, such as excessive noise, a significant safety hazard or a significant security risk.

 

D) Applications must be submitted at least 15 days prior to any meeting date requested.  The Director or his designee will endeavor to communicate a decision to the applicant by the first business day of the following week.

 

E) Approval for one meeting does not imply approval for future meetings; individual applications should be made for each meeting date desired.  Requests may be submitted in a batch; each request will be reviewed individually. Request renewals must be made annually if the group meets on a regular scheduled basis. Use of the meeting room, at no charge, to a single group shall be limited to two (2) times per month.

 

F) A group or organization which has been denied permission to use a meeting room by the Director or his designee may appeal the denial to the Library Board of Trustees at the Board’s next regularly scheduled meeting.  However, written notice of the appeal and all supporting written documentation are to be delivered to the Director or his designee at least five business days before the Board Meeting.  At this Board meeting, the appellant may be granted up to fifteen minutes for a presentation that would support reversal of the denial by the Director or his designee. The Board of Trustees will deliberate on the appeal in open session and will attempt to complete its findings of fact and to reach a decision at the meeting, unless additional information is deemed necessary.

 

G) A Library staff member will check the meeting room before and after each scheduled use, and the Director or his designee will notify in writing the person who applied to use the room of damage incurred or cleanup required as well as of any violations of the meeting room regulations.  The Administrative Librarian will also notify the Board of Trustees which may consider suspending the privilege of using the meeting room to that group/organization.  The Board of Trustees, after giving proper notification and due process to that group/organization, may suspend the group/organization’s meeting room privileges.

 

H) The Board of Trustees of the North Riverside Public Library will review the Meeting Rooms Policy and regulations periodically and reserves the right to amend them at anytime.  The following rules apply to the use of the meeting rooms:

 

1) All applications for meeting room use must be made by a resident age 18 or older.

 

2) The meeting room applicant and the group or organization which the applicant represents shall be jointly and severally liable for any breakage, damage or theft of any library property caused by members or guests of the group organization.

 

3) The applicant must be present at the entire meeting, since he/she is one of the responsible parties.

 

4) When a group finds it necessary to cancel a meeting, it should notify promptly the Director or his designee, but not less than 24 hours in advance of the meeting.

 

5) Use of the meeting rooms are limited to groups or organizations who allow access for free, unless it is a library-sponsored program, for which a fee may be charged to defray expenses.

 

6) No smoking or alcohol is allowed in the meeting rooms.

 

7) Meetings may be scheduled only on days and during hours when the Library is open.

 

8) Permission to use a meeting room does not constitute endorsement of the subject matter of the meeting, or the group’s or organization’s beliefs and policies.  As a result, publicity on non-library-sponsored meetings must in no way imply Library sponsorship.

 

9) Use of the Library’s mailing address or phone number by non-Library-related groups or organizations, unless authorized by the Director or hisdesignee to aid in pre-registering participants, will be grounds for cancellation of meeting room privileges.

 

10) Sign or posters pertaining to a non-Library-related meeting may be placed only on the entryway bulletin board.

 

11) Groups or organizations may store equipment or materials for use in the meeting room, only on a temporary basis and only with the permission of the  Director or his designee. Responsibility for the loss or damage to any equipment or materials owned or rented by a group/organization meeting in the Library is the group’s or organization’s alone.

 

12) Non-Library-sponsored meetings may begin as early as 10:30AM

 

13) Each non-Library-sponsored meeting must end 15 minutes before the Library closes.  A Library staff representative will inform the group/organization 30 minutes before the Library closes that the meeting must conclude in 15 minutes.  A representative of the group/organization should notify the Circulation Desk when the meeting has concluded.

 

14) Library Staff will set up tables and chairs per the organization spokesman’s request.  At the conclusion of a meeting, the group/organization is responsible for placing the room in the condition existing before the meeting commenced.  Library Staff will take down tables and chairs.

 

15) Attaching anything to the walls or the ceiling of the meeting room is prohibited.

 

16) Groups are encouraged to bring their own equipment unless permission is granted to use the Library’s equipment. If Library equipment is to be used, the Director or his designee will decide whether a staff member must be present to ensure correct operation of the equipment. 

 

17) Light refreshments may be served in the Meeting Room. More substantial meals served by groups vary by organization and may be permitted at the discretion of the Director or his designee. Those using the Meeting Room must provide all of their own supplies. The group of association is responsible for leaving the room in a clean and orderly condition.

18) It is the responsibility of the group/organization to ensure compliance with fire code restrictions relating to meeting room occupancy limits of 56 people seated at tables and chairs or 120 people standing in the main floor Meeting Room and 60 people in the lower level Youth Services Story Room.

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

F) MEETING SPACE/EXHIBIT SPACE

3) DISPLAYS AND EXHIBITS

 

As an educational and cultural institution, the Library welcomes exhibits and displays of interest, information and enlightenment to the community.  Displays of artwork, handiwork, historical material, nature study or any other material deemed of general interest may be exhibited.   The director shall accept or reject the material offered for display based on its suitability and availability.  The Library assumes no responsibility for the preservation or protection, and liability for possible damage or theft of any item displayed or exhibited.  All items placed in the Library are there at the owner’s risk.  A release must be signed by the exhibitor before any artifact can be placed in the library.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

North Riverside Public Library Display and Exhibit Release

 

I, the undersigned hereby lend the following works of art or other material to the Library for exhibit purposes only.  In consideration of the privilege of exhibiting them in the Library,  I hereby release said Library from responsibility for loss, damage or destruction while they are in the possession of the Library.
Description of materials loaned: _______________________________________________________________________________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________________________________________________________________________

 

 

Signature___________________________________________________

 

Date___________________

 

Address______________________________________________________________________________________________________________________________________________________________________________

 

Telephone number ________________________________________

 

 

 

 

 

 

 

 

 

 

 

III) EXTERNAL POLICIES

F) MEETING SPACE/EXHIBIT SPACE

4) PUBLIC POSTING POLICY

(adopted April 15, 2010)

 

The purpose of the public information carousel rack and main floor bulletin board at the North Riverside Library is to make print material regarding civic, cultural, recreational, educational, charitable and human services programs and events in the community available to the public at large. Distribution or posting information does not imply endorsement by the library of the ideas, issues, or events promoted by those materials.

Procedures for Posting and Placing Material for Distribution
Persons wanting material placed on the bulletin board  or in the information rack should bring a copy of the item to the Circulation Desk and leave it for approval by the Library Director.  All approved material will be stamped and dated by Library Staff. Items usually are not posted more than two weeks before an event. Library Staff will remove postings promptly after an event has taken place. Other items will be removed after thirty days, unless space is available and the item is considered to be of general interest. Items directly concerned with the library will be displayed as long as appropriate. Non-dated public service announcements from government agencies or non-profit agencies may be displayed only if space permits. The Library reserves the right to provide space on a long-term basis for announcements
which give specific help to patrons or residents on a continuing basis, such as bus schedules, crisis services, etc. A request for return of items, along with name and telephone number of person to be contacted, should be printed on the back of each article.

Unacceptable Materials

Material used for commercial or for profit-making purposes*
Obscene material
Business advertisements
Personal notices, such as lost and found notices
Products sold for profit
Garage or other sale signs
Services such as babysitting for which fees are charged
Signs soliciting donations
Campaign literature (unless the material contains information about all
candidates)
Private instructional courses
Religious tracts (unless they are of programs or lectures, which are not of
a denominational nature) from local churches
Petitions
Materials of unreasonable size (larger than 11″X17″ for the bulletin board
or larger than 8-1/2″X11″ for the display rack)
* Exceptions will be made for organizations such as retirement homes or educational institutions hosting events or promoting programs that are considered to be of interest to the general public; for businesses such as financial institutions hosting programs that are open to the public at no charge and are devoid of commercial aspects; and multi-page printed material containing advertising provided the advertising is no more than 10 percent of the content.

The Library has the right to accept or reject any and all materials.

More Procedures for Posting and Placing Material for Distribution

The Library accepts a maximum of 25 copies of informational material for distribution to the public in the display rack. The library assumes no responsibility for informing community groups when the supply of materials has been exhausted. For posters or flyers submitted for the bulletin board, )information about events for which a charge is made must indicate that charge. The sponsoring agency must be identified on the material and an address or telephone number provided.

The Library cannot assume responsibility for the preservation, protection, or possible damage or theft of any item displayed under the public posting policy. Items placed in the Library are done so at the owner’s risk.

Printed literature posted must not violate legal and respectable boundaries.

Review Process
Users may appeal in writing any decision of the Library Director under this
Public Posting Policy to the Library Board within ten days.

 

 

III) EXTERNAL POLICIES

G) INTERNET/TECHNOLOGY

1) INTERNET ACCESS

(revised January 10, 2010)

(revised November 12, 2012)

 

Introduction:
Use of the Internet is a privilege, not a right, and inappropriate use will result in suspension or cancellation of this privilege.

The North Riverside Public Library District has the absolute right to monitor all Internet use via any means deemed necessary.

Library users can access the Internet with a laptop via the library’s wireless connection; by using one of the computers in the main floor Public Access Computer Room; or by using one of the public access computers in the Youth Services Area. Those who want to listen to audio must provide their own headphones and use a volume setting that is not disruptive to other patrons. Computer users will be able to save files to a flash drive, floppy disk, DVD or CD. Floppy disks are available for sale at the Circulation Desk.
Library staff will provide very limited assistance with basic Internet use as time permits, but cannot offer personal instruction.  Users must have basic computer skills, including the ability to use a mouse.  Books concerning the Internet are available for use.  From time to time, Internet classes will be provided.

Who Can Use The Internet:
As part of its mission to serve the educational and informational needs of the community, the North Riverside Library provides public Internet access.  A valid North Riverside or Reaching Across Illinois Library System (RAILS) card must be submitted to a staff member prior to Internet use.
A maximum of 2 persons may work at one Internet station, unless two parents wish to work with one child.  All users must be North Riverside Public Library or RAILS cardholders with current privileges and have signed the appropriate Internet Use Agreement. Patrons owing  $5 or more in library fines will have their computer privileges blocked.

 

One-time use will be allowed to those 18 years old and older who provide a valid driver’s license or other photo identification.   Identification must include age.

 

Age Restrictions:
Children under 12 years old will be allowed access to unfiltered Internet if accompanied by their parent or legal guardian. The child’s parent or legal guardian will be required to sign the Internet Use Agreement, which will be kept on file.
Youths 12 to 17 years old do not need to be accompanied by a parent or legal guardian to access unfiltered Internet but they must have the written permission of a parent or legal guardian on file at the library to do so.  The youth’s parent or legal guardian will be required to sign the Internet Use Agreement and a consent form, both of which will be kept on file.

 

Everyone 18 years of age and older will be required to sign the Internet Use Agreement prior to the first use, which will be kept on file.

 

Filtering:
The Internet contains sexually explicit material and other resources which users may think inappropriate or controversial.  The North Riverside Public Library District has employed the use of a filter on two of its Internet workstations located in the Youth Services Area.  The Internet terminals in the Adult Public Access Computer Room are filter-free. Wireless Internet is filtered but unfiltered access can be obtained by requesting from the Circulation Desk a password that changes daily. When using either a filtered or filter-free Internet terminal, library patrons’ use of the Internet will be at their own risk.

Inappropriate Uses:

  • Using the Internet for any illegal or unethical activity, including violation of copyright or other contracts.
  • Accessing, uploading, downloading, storing, viewing, listening to, transmitting or printing files, messages or graphics that are profane or obscene  (pending review by our attorney)
  • Swearing, using vulgarities or sending any other inappropriate language in documents and/or messages. (pending review by our attorney)
  • Hate mail, harassing or discriminatory remarks and other antisocial behaviors are prohibited.  Therefore, messages will not contain profanity, obscene comments, sexually explicit material, or expressions of bigotry or hate. (pending review by our attorney)
  • Behaving in a manner that is disruptive to other users.
  • Degrading or disrupting equipment, software, or system performance. This includes, but is not limited to, destruction of, damage to, or unauthorized alteration of the Library’s computer equipment, software, or network security procedures.
  • Downloading files to the computer or network’s hard drives.
  • Use of personal software.
  • Attempting or gaining unauthorized access to resources or entities.
  • Using an account owned by another user.
  • Display of graphic pornography. Such displays are inappropriate in a public building and may be considered sexual harassment.
  • Using the Internet for gambling
  • Installing or attempting to install viruses or other programs designed to damage or alter software on the workstations, the local area network or the Internet.
  • Spamming; harassment of any type; threats or harassing on the basis of race, creed, gender, sexual orientation or place of origin.

 

E-Mail Addresses:

The North Riverside Library will not provide e-mail addresses.  If patrons desire e-mail service, they must obtain an e-mail address from an outside, generic service such as Yahoo or Hotmail.

Accuracy Of Information:
Information obtained via the Internet may or may not be reliable, accurate, or current.  Certain information obtained via the Internet may be considered offensive, disturbing or controversial by some library patrons. The North Riverside Library District is not responsible for damages, direct or indirect, arising from a library patron’s use of the Internet’s information resources.  Library patrons use the Internet at their own risk.

Time Limits:
Internet use is limited to a one-hour period, which may be extended in half- hour increments as long as the terminal is available.

Reservations:
Only patrons with valid North Riverside Library cards, who have signed the Internet agreement, will be allowed to make reservations for Internet use. Registration will be taken up to 24 hours in advance.  A patron may have only one reservation per day at anytime.  If the patron has already had time on the computer for one day, later reservations will be voided. Time slots will be held for 10 minutes.

Charges:
There is no charge for Internet access.  There will be a charge of 10 cents per page for each usable page printed.  Damages to computer equipment will be charged to the offending patron on an actual cost basis.

Termination Of Privileges:
Violation of any of the previously stated Internet policies may result in suspension or revocation of Internet privileges and/or Library privileges.

 

Shut Down:

Fifteen minutes before the library closes, the Public Access Computer Room on the main floor will be closed and the Internet computers in the Youth Services Area will be turned off.  Computer users will be notified 5 minutes before shutdown occurs so they have time to save their work.
Alteration Or Modification Of Internet Policy:
The North Riverside Public Library reserves the right to alter or modify its Internet policy at any time.

 

 

 

 

 

 

III) EXTERNAL POLICIES

G) INTERNET/TECHNOLOGY

1) WIRELESS INTERNET POLICY                                                                                 (revised November 12, 2012)

 

Library users with a laptop or other wireless computer can access the Internet via the North Riverside Library’s unfiltered wireless connection.

 

Library users must provide their own computer with a wireless network card.

 

Users are responsible for setting up their own equipment.  Library staff members are not permitted to provide direct assistance configuring laptops.

 

The library does not have the ability to block children’s access to the Internet when they use their own computers and other devices to link to the wireless network. Parents and legal guardians are responsible for supervising their minor children’s access to the wireless network at the Library.

 

The library’s wireless network is not secure.  Information sent from or to your laptop can be captured by anyone with a wireless device and the appropriate software.  Users are responsible for virus protection, personal firewall and other measures to protect the information on their laptop and are advised not to provide credit card numbers or other financial or personal information over the wireless network.  The library is not responsible for any loss of information or damage to your laptop that might result from using the wireless network.

 

It is the library’s goal to provide access to the wireless network during normal library operating hours. However, high demand, reliability of technology and other factors may affect the delivery of the service. For these reasons the library cannot guarantee the availability of the service.

 

It is the responsibility of each user to obey all local, state and federal laws when using the Wireless Network, including but not limited to copyright, fraud, obscenity and privacy legislation.   A user acknowledges that unauthorized reproduction, transfer or use of material accessed through this service may be a criminal offense under the United States Copyright Act.

 

A user may not attempt to violate the integrity of any information available through the Wireless Network, or any systems accessible through this service; may neither attempt to access secured files or systems nor cause any obstruction of use through actions such as consuming large amounts of system resources; and may not access the Library wireless network for inappropriate use.

 

Inappropriate uses include:

  • Using the Internet for any illegal or unethical activity, including violation of copyright or other contracts.
  • Accessing, uploading, downloading, storing, viewing, listening to, transmitting or printing files, messages or graphics that are profane or obscene.
  • Swearing, using vulgarities or sending any other inappropriate language in documents and/or messages.
  • ·        Engaging in the use of hatemail, harrassment or discriminatory remarks of any kind.
  • Behaving in a manner that is disruptive to other users.
  • Degrading or disrupting equipment, software, or system performance. This includes, but is not limited to, destruction of, damage to, or unauthorized alteration of the Library’s computer equipment, software, or network security procedures.
  • Downloading files to the computer or network’s hard drives.
  • Use of personal software.
  • Attempting or gaining unauthorized access to resources or entities.
  • Using an account owned by another user.
  • Display of graphic pornography. Such displays are inappropriate in a public building and may be considered sexual harassment.
  • Using the Internet for gambling
  • Installing or attempting to install viruses or other programs designed to damage or alter software on the workstations, the local area network or the Internet.
  • Spamming; harassment of any type; threats or harassing on the basis of race, creed, gender, sexual orientation or place of origin.

 

Users may not extend or modify the network in any way. This includes adding access points and installing bridges, switches, hubs or repeaters. The Library reserves the right to remove or disable any unauthorized access points.

 

The Library reserves the right to limit bandwidth on a per connection basis on the wireless network, as necessary, to ensure network reliability and fair sharing of network resources for all wireless users.

 

Any effort to circumvent the security systems designed to prevent unauthorized access to the Library’s wireless network may result in the suspension of all access.

 

Failure to abide by the terms of this user agreement will result in suspension of a user’s Wireless Network privileges.  If appropriate, the library may also pursue criminal prosecution.

 

You must click the “I Agree” button to connect to the Library’s wireless network from our Internet Policy screen.  If you successfully connect, you will be taken to the North Riverside Public Library website.

 

 

 

                                         

 

                               

 

                                

 

                                                       

 

                                                                                                       

 

                                                                                                                                           

 

                                                                                                                                          

 

 

 

 

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