2006 Meeting Minutes

NORTH RIVERSIDE PUBLIC LIBRARY DISTRICT

2400 S. Des Plaines Avenue

North Riverside, IL 60546

 

Minutes of the Meeting of January 8, 2007

 

Open of Meeting

President Annette Corgiat called the meeting to order at 7:30 p.m.  Roll call was taken.

 

Present:            Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Absent:             Brad Lanken,

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates, Susan Locander, Brett Moeller of O’Neill and Gaspardo, Bookmark contest winners and their families.

A quorum was established.

 

Kay Subaitis made a motion to approve the agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

Open Forum

Susan Locander, Youth Services Administrator, presented the winners of the bookmark contest with copies of their bookmark.  The winners are:

First place: Gennaro De Luca – 7th grade, St. Louise de Marillac School, “Books are great

brain food.”

 

Design Distinction awards went to:

Christine Vassos (gr. 6, Komarek)  “You can go anywhere with one thing: a book!”

Alex Lukas ( K, Ames) “Happy Lions Read”

Kori Hopek, ( K, Ames) “Books Are Fun”

Madelyn Hopek (2nd,  Ames)  “Surf Your Imagination!”

R.J. Hertogs (2nd, Ames)  “Read To A Chicken”

 

3.  Accountant’s Report

a) Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the

month ending December 31, 2006. She recommended transfer of $60,000.00.

b) Brett Moeller of O’Neill and Gaspardo presented the audit report.

 

4.   Consent Agenda

Kay Subaitis moved to approve the consent agenda with the transfer amount of $60,000.00.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

 

5.  Discussion Items

a) The policy committee will review two or three policies per month.

 

6.  Action Items

a)      Curt Bley moved to approve the minutes of the 12/13 Board meeting as amended.  Kay Subaitis seconded the motion.  A roll call vote was taken.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

b) Kay Subaitis moved to approve warrant list #07-01a in the amount of $12,338.30. Curt Bley seconded the motion.  A roll call vote was taken.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis

Nays:         None

Motion Carried.

c) Alex Pankey explained the process when bids will be opened at 7 p.m. Wednesday January 31.

 

d) Kay Subaitis moved to accept the 2006 audit report as presented.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

 

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

 

e) Kay Subaitis moved to add Safeguard to the list of vendors receiving a check in the same

amount each month. The Safeguard check will be for $85.00.  Alex Pankey seconded the

motion.  A roll call vote was taken.

 

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried

 

7.  Informational Items

a) The policy committee will meet at 7 p.m. Monday February 12, before the monthly meeting. The committee also scheduled a meeting for 7 p.m. Tuesday February 20.

 

b) There were no additional changes to the calendar.

 

c) There were no changes to the Memorial books list

 

d) There was no correspondence to read tonight.

 

e) Director Lifka will add to waterproofing exterior stone every three to five years to the

equipment service/inspection log after conferring with Lou Surprenant of Belden

Tuckpointing.

 

f) The board action log was amended to include a review of international faxes in July.

 

g) There was no Trustee continuing education report at this time.

 

h) Friends of the Library – no report at this time.

 

i) Director Lifka was instructed to check with MLS regarding grants.

 

 

8.  Adjournment

Kay Subaitis moved to adjourn the meeting at 9:02 p.m.  Alex Pankey seconded the motion.

A roll call vote was taken.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis

Nays:         None

Motion Carried.

Respectfully submitted,

Robert J. Lifka

 

 

Minutes of the Meeting of December 11, 2006 -Amended

 

1) Open of Meeting

President Annette Corgiat called the meeting to order at 7:30 p.m.  Roll call was taken.

 

Present:            Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Absent:             Brad Lanken,

Also Present:   Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates, Susan Locander, Greg Pierce, Karen Quinn

A quorum was established.

 

Kay Subaitis made a motion to approve the agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

2) Open Forum

There were no visitors at tonight’s meeting.

 

3.  Accountant’s Report

Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the

month ending November 30, 2006. She recommended transfer of $70,000.00.

4.   Consent Agenda

Kay Subaitis moved to approve the consent agenda with the transfer amount of $70,000.00.  Curt Bley seconded the motion.  A roll call vote was taken.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

 

5.  Discussion Items

a) The finance committee had nothing more to report at this time.

 

b) International Faxing – Director Lifka reported that since July there were only 3 international faxes sent.  He will continue to monitor this for now.  If there is a significant increase, it will be brought back to the Board for further discussion.

 

 

6.  Action Items

b)      Curt Bley moved to approve the amended minutes of the 11/13  Board meeting and the presented minutes for the 11/13 Public hearing, 11/28 Policy Committee meeting, 12/4 Buildings and Grounds Committee meeting, and the 12/4 Personnel Committee meeting.  Alex Pankey seconded the motion.  A roll call vote was taken.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

b) There was no additional warrant list.

c) Alex Pankey presented a color picture of the lower level comparing 2 styles of carpeting.  There was some discussion about this.  Alex will talk to Matt tomorrow and start getting bids.

 

d) The auditor has filed for an extension with the state for the audit.

 

e) Director Lifka will contact the theater guild and ask them to have their stuff removed from the Library by January 22nd.

 

f) Director Lifka was instructed to put half of the maturing CD back into a CD and the other half into the Money Market account.  Director Lifka will look into rated and then confer with Treasurer Lanken before making a final decision.

 

g)  Kay Subaitis moved to approve the payment of semi-annual retirement checks as outlined in the Director’s report.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and

Kay Subaitis

Nays:         None

Motion Carried.

 

h)  Kay Subaitis moved to approve the director’s recommendation regarding the youth Services department as outlined in his report.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and

Kay Subaitis

Nays:         None

Motion Carried.

 

 

7.  Informational Items

a) A community liaison meeting was planned for January 8th at 7:00 pm before the Board meeting.

 

c)      There were no changes to the calendar.

 

c) There were no changes to the Memorial books list

 

d) There was no correspondence to read tonight.

 

e) There were no changes to the equipment service/inspection log.

 

f) There were no changes to the Board action log.

 

g) There was no Trustee continuing education report at this time.

 

h) Friends of the Library – no report at this time.

 

i) There are no grants at this time.

 

j) Director Lifka will provide up to date information for spring elections to those trustees needing materials.

 

k)  Director Lifka reported that he is having a hard time getting a quote for having covers made for the outside flower pots.  Alex Pankey will also look for someone to get a quote from.

 

8.  Closed Session

Curt Bley made a motion to go into closed session.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

Kay Subaitis made a motion to return to open session at 9:35 pm.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

8.  Adjournment

Alex Pankey moved to adjourn the meeting at 9:40 pm.  Curt Bley seconded the motion.

A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

Respectfully submitted,

Jill M. Cannizzo

 

Minutes of the Meeting of November 13, 2006

 

Open of Meeting

President Annette Corgiat called the meeting to order at 7:28 p.m.  Roll call was taken.

Present:            Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Absent:             Brad Lanken

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

 

A quorum was established.

 

Alex Pankey made a motion to approve the agenda with the transfer of funds adjusted to $70,000.00 as recommended by Jean DiMonte.  Curt Bley seconded the motion.  A roll call vote was taken.

 

Ayes:                Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:               None

Motion Carried.

 

Open Forum

No visitors tonight.

 

3.  Accountant’s Report

a) Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending October 31, 2006. She recommended transfer of $70,000.00.  Jean also reported that the audit is currently ongoing.

b) Treasurer Brad Lanken was absent so there was no further financial report at this meeting.

 

4.   Consent Agenda

Curt Bley moved to approve the consent agenda with the transfer authorization change to  $70,000.00.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey. And Kay   Subaitis

Nays:           None

Motion Carried.

 

5.  Discussion Items

d)      Committee structure & meeting scheduled – there was nothing to discuss this evening.

 

e)      Treasurer Lanken is absent so there is no further finance committee report at this time.

 

c) Jean DiMonte reported earlier that the audit is ongoing.

 

d) Director Lifka will add the statistical information from the annual report that was put together to the website. Board members commented that the annual report looked good.

 

e) There was some discussion about putting in a pay phone at the Library.  It is too expensive.  If a patron needs to use a telephone, they can use the Library phone.  Director Lifka will be sure that all employees are aware of this.  It doesn’t happen very often that someone requests a phone.  There was also some discussion at this time about usage of the fax machine.  Director Lifka will present a report about international faxing next month.

.

f) There was some discussion about the timing of the employee appreciation dinner.  It is close to the holiday party.  Maybe one of them could be changed for next year.  When it comes time to plan for next year, this will be discussed further.

 

g) Mary Lee informed the Board that she will no longer be heading the senior drop in on Fridays now that she in responsible for the policy committee.  Director Lifka will work on a plan of having staff take over the senior drop in beginning in January.

 

h)  President Corgiat requested that committee chairs try to plan meetings on Monday evenings to keep things consistent.  President Corgiat will discuss this with Judi Petrucci and a policy will be put together.

 

6.  Action Items

a) Curt Bley made a motion to approve the minutes of the October 9th Board meeting, October 18th Buildings and grounds committee meeting, October 23rd Community Liaison meeting,  October 23rd Personnel committee meeting, and the November 6th Buildings and Grounds committee meeting.  Alex Pankey seconded the motion.  A roll call vote was taken.

 

Ayes:            Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay  Subaitis

Nays:         None

Motion Carried.

 

Kay Subaitis moved to approve warrant list #06-11a in the amount of $24,935.06 except for one $600.00 purchase included in the items.  Prior to the vote, there was some discussion about this purchase.  The discussion was deferred to the policy committee to develop a policy outlining guidelines for this type of purchase. Alex Pankey seconded the motion.  A roll call vote was taken.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Abstain: Kay Subaitis

Nays:         None

Motion Carried.

 

b) Lou Surprenant is waiting for the bricks to come in so he can fix the window leak.  The architect is working on the drawings for the basement plan.

 

f)        Curt Bley presented a policy drafted by the community liaison committee.

Kay Subaitis moved to accept the policy relating to memorial books that have been donated by patrons as presented.  Alex Pankey seconded the motion.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

.

g)      Kay Subaitis made a motion to approve the ordinance levying and assessing taxes of North Riverside Public Library District, Cook County, Illinois for the fiscal year beginning July 1, 2006 and ending June 30, 2007 in the amount of $856,470.00.  Alex Pankey seconded the motion.  A roll call vote was taken.

 

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:   None

Motion Carried.

 

e) Andrea DeRosier made a motion authorizing Kay Subaitis to purchase gifts for the staff in the amount not to exceed $650.00.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

 

7.      Informational Items

a)      December 4th at 7:30 the personnel committee will meet, November 28th at 7:00  the policy committee will meet, the buildings and grounds committee will meet with Matt when he is available, Alex will schedule and let committee know.

 

b)      December 2nd is the Holiday Open House at the Library.  The staff holiday dinner will be on December 10th at JC’s Pub.  There will be a white elephant grab bag again.

c) There were no changes to the Memorial books list

 

d) Andrea read a thank you card from the staff for the appreciation dinner.

 

e) The only change to the equipment/service inspection log is that the sump pumps were inspected

 

f) There were no changes to the Board action log.

 

g) There is no Trustee continuing education at this time.

 

h) Friends of the Library will meet in February to plan the antique appraisal, which will be held in March

 

i) There are no grants at this time.

 

8.  Adjournment

Alex Pankey moved to adjourn the meeting at 9:10 pm.  Curt Bley seconded the motion.

A roll call vote was taken.

Ayes:          Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays:         None

Motion Carried.

 

Respectfully Submitted,

Jill M. Cannizzo

 

 

 

Minutes of the Meeting of October 9, 2006

 

1)      Open of Meeting

President Annette Corgiat called the meeting to order at 7:37 p.m.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Brad Lanken, Alex Pankey, and Kay Subaitis

Absent: Andrea DeRosier and Mary Lee

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Kay Subaitis made a motion to approve the agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

2)      Open Forum

No visitors tonight.

 

3.  Accountant=s Report

a) Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending September 30, 2006. She recommended transfer of $60,000.00.

b) Treasurer Brad Lanken presented account balances.  He also reported that 2 CD’s were set up, 1 for 3 months and 1 for 6 months.

 

4.   Consent Agenda

Kay Subaitis moved to approve the consent agenda with the transfer amount of $60,000.00.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

5.  Discussion Items

a) Committee structure & meeting scheduled was tabled until next meeting

 

b) There has been no update on the 1111 Church Street lawsuit.

 

c) The finance committee had nothing more to report at this time.

 

d) There was nothing to discuss about off site storage at this time.

 

e) There was nothing to discuss about collapsible storage at this time.

 

f) There was nothing to discuss about security systems at this time.

 

g) The employee appreciation dinner is set for October 15th at Bella Via.  There are about 26 people that responded that they would attend.  Director Lifka will pick up the candy.

 

h) Director Lifka will order the shadow box for the groundbreaking shovel.

 

i) The Holiday open house will be on December 2nd.  The R-B chorus is already committed to be there as well as a string quartet.

 

j) The Board-staff holiday dinner will be on December 10th at Rascal’s.  President Corgiat will call and make the reservation.

 

k) There was nothing added to the other on the agenda this evening.

 

6.  Action Items

a) Alex Pankey moved to approve the minutes of the 9/11 Board meeting as presented.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

b) Kay Subaitis moved to approve warrant list #06-10a in the amount of $15,561.11.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

c) There was no action needed on the Lower Level Expansion Phase 1 tonight

 

d) Kay Subaitis moved to amend the personnel policy #303 about vacation benefits as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

e) There was no action taken tonight on the memorial books in storage.  It will be discussed further at a committee meeting and then a report will be given to the board.

 

f) Alex Pankey made a motion to post the corrected Levy ordinance for 30 days and then hold the public hearing on November 13th at 7:00 pm.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

 

7.  Informational Items

a) October 23 at 7:00 Personnel committee and 6:30 pm Community Liaison Committee meetings were added to the calendar.  October 18th Buildings and Grounds Committee meeting with Matt was also added.

 

b) There were no changes to the Memorial books list

 

c) There was no correspondence to read tonight.

 

d) Committee meetings were set earlier.

 

e) Director Lifka will call someone in to check the sump pump.   He will also call Jeff to get the bushes in the back trimmed.  He will also call Muellermist to get the system shut down for the winter.

 

f) There were no changes to the Board action log.

 

g) There is no Trustee continuing education at this time.

 

h) Friends of the Library book sale was successful.  About $1800 was made.

 

i) There are no grants at this time.

 

8.  Adjournment

Alex Pankey moved to adjourn the meeting at 8:39 pm.  Kay subaitis seconded the motion.

A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

Respectfully Submitted,

Jill M. Cannizzo

 

Minutes of the Meeting of September 11, 2006

 

3)      Open of Meeting

President Annette Corgiat called the meeting to order at 7:50 p.m.  Roll call was taken.

Present: Annette Corgiat, Andrea DeRosier, Mary Lee, and Alex Pankey

Brad Lanken arrived at 8:20 pm

Absent: Curt Bley & Kay Subaitis

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Andrea DeRosier made a motion to approve the agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, and Alex Pankey

Nays: None

Motion Carried.

 

4)      Open Forum

No visitors tonight.

 

3.  Accountant=s Report

a) Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending August 31, 2006. She recommended transfer of $60,000.00.

b) Treasurer Brad Lanken was absent so there was no further financial report.

 

4.   Consent Agenda

Alex Pankey moved to approve the consent agenda with the transfer amount of $60,000.00.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, and Alex Pankey

Nays: None

Motion Carried.

 

5.  Discussion Items

a) Committee structure & meeting scheduled was tabled until next meeting

 

b) There has been no update on the 1111 Church Street lawsuit.

 

c) The finance committee had nothing more to report at this time.

 

d) There was nothing to discuss about off site storage at this time.

 

e) There was nothing to discuss about collapsible storage at this time..

 

f) There was nothing to discuss about security systems at this time.

 

g) The employee appreciation dinner is set for October 15th at Bella Via.  Marion will send invitations soon.

 

h) North Riverside day is Sunday, September 17th.  Use what is left for give-aways.

 

i) The memorial books that are in storage was deferred to a committee meeting.

 

6.  Action Items

a) Alex Pankey moved to approve the minutes of the 8/14 Board meeting, 8/14 Public hearing and the 8/21 Buildings and Grounds committee meeting.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, and Alex Pankey

Nays: None

Motion Carried.

 

b) Alex Pankey moved to approve warrant list #06-09a in the amount of $9335.63.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, and Alex Pankey

Nays: None

Motion Carried.

 

c)  There was no action needed on the Lower Level Expansion Phase 1 tonight

 

d)  There was no action needed on the Lower Level Expansion Phase 2 tonight

 

f)  Andrea DeRosier made a motion to approve the salary increase for the Director retroactive to July 1, 2006.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, and Alex Pankey

Nays: None

Motion Carried.

 

g)  Alex Pankey made a motion authorizing Director Lifka to work with Treasurer Lanken to find the best rates and put the money into 2 certificates of deposit.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, and Alex Pankey

Nays: None

Motion Carried.

 

h)  The vacation policy was deferred to the personnel meeting.

 

i)  Konica-Minolta maintenance agreement will be renewed.

 

Mary left at 8:30 pm.

 

7.  Informational Items

a) There were no changes to the calendar

 

b) There were no changes to the Memorial books list

 

c) There was no correspondence to read tonight.

 

d) A Buildings and Grounds committee meeting will be scheduled

 

e) There was no change to the equipment service inspection log..

 

f) There were no changes to the Board action log.

 

g) There is no Trustee continuing education at this time.

 

h) Friends of the Library will have their book sale 10/7 & 10/8.

 

i) There are no grants at this time.

 

8.  Adjournment

Alex Pankey moved to adjourn the meeting at 8:50 pm.  Brad Lanken seconded the motion.

A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, and Alex Pankey

Nays: None

Motion Carried.

Respectfully Submitted,

Jill M. Cannizzo

 

Minutes of the Meeting of August 14, 2006

 

5)      Open of Meeting

President Annette Corgiat called the meeting to order at 7:32 p.m.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Brad Lanken arrived at 8:45 pm

Absent: Andrea DeRosier

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Kay Subaitis made a motion to approve the agenda with a transfer amount of $60,000.00.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

6)      Open Forum

Karen Quinn, the new Youth Services assistant was introduced to the Board.

 

3.  Accountant=s Report

a) Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending July 31, 2006. She recommended transfer of $60,000.00.

b) Treasurer Brad Lanken was absent so there was no further financial report.

 

4.   Consent Agenda

Kay Subaitis moved to approve the consent agenda with the transfer amount of $60,000.00.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

5.  Discussion Items

a) Annette Corgiat will set up a meeting with Director Lifka and Youth Services Susan Locander before the committee structure and meeting schedule is discussed.

 

b) There has been no update on the 1111 Church Street lawsuit.

 

c) The finance committee had nothing more to report at this time.

 

d) There was some discussion about storage.  It was decided to wait until stuff is ready to be moved to decide what to do.

 

 

e) Director Lifka will send all Board members an email asking them to come at 8:30 am on August 26th to help go through some stuff on the lower level.

 

f) All Board members have a copy of the new proposed vacation policy and have read it.  It will be put on action items to be voted on at the next meeting.

 

g) Director Lifka and YS administrator Susan Locander are still doing some investigating about a security system, how it would work and if it is needed.  When they have more information, it will be brought to the Board.

 

h) Alex Pankey will talk to Ken Rouleau to see if a second defibrillator is needed at this time and where it should be located.  Alex suggested that one be in the meeting room and when the construction is completed, one be placed in the lower level.

 

i) Director Lifka was instructed to purchase a 1GB flash drive to store all of the Board meeting minutes on and keep it off site.

 

j) Kay Subaitis explained the process that the Friends use to sort donated books and then store them for the book sale.  This was discussed because of storage issues when construction begins.

 

k) Mary Lee discussed the issue of the senior drop in using the staff coffee with staff members as well as the seniors.  All agreed that the seniors did not use the staff coffee.

 

l) Curt Bley will take care of getting the historic photos dropped off by Susan Bartholomew to Charmaine or back to Susan as the library isn’t housing historical items.

 

m) Director Lifka rolled the $60,000.00 CD into the money market account.  He will meet with Brad Lanken to discuss what to do when the other one comes due.

 

n) No other items were added to the agenda tonight.

 

6.  Action Items

a) Alex Pankey moved to approve the minutes of the July 10th Board meeting, the July 27th Finance committee meeting and the August 5th Personnel committee meeting as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

b) Kay Subaitis moved to approve warrant list #06-08a in the amount of $8817.60.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

.

 

c) There was no action needed tonight on the Lower level expansion – Phase 1.

 

d) There was no action needed tonight on the Lower level expansion – Phase 2.

 

e) There was no action needed tonight on insurance.

 

f) Director Lifka will work with Treasurer Lanken on the transfer of funds.

 

g) Kay Subaitis moved to approve the Ordinance providing for Budget and Appropriations of North Riverside Public Library District, Cook County, IL for the fiscal year beginning July 1, 2006 and ending June 30, 2007 in the amount of $1,313,220.00.  Alex Pankey seconded the motion.  A roll call vote was taken

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

h) Annette Corgiat set a meeting with Director Lifka and Susan Locander for August 24th.  The Employee Appreciation Dinner will be held on October 15th at 5:00 pm.  A committee for this will be selected at the September Board meeting.

 

i) North Riverside Day is September 17th – the Library will have an open house.  The give aways will be whatever is left for this year.  There will be a guessing game and raffles.

 

j) Kay Subaitis moved to accept the proposal from auditors O’Neill & Gaspardo, LLC.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

7.  Informational Items

a) Add Employee Appreciation Dinner on October 15h to the calendar

 

b) One book was added to the Memorial books list

 

c) There was no correspondence to read tonight.

 

d) A Buildings and Grounds committee meeting was scheduled for August 21st with Dick Thompson present.

 

e) There was no change to the equipment service inspection log..

 

f) There were no changes to the Board action log.

 

g) There is no Trustee continuing education at this time.

 

h) Friends of the Library will have a membership drive in the next Newsletter.

 

i) The construction grant application is in progress.  There are no others at this time.

 

8.  Adjournment

Curt Bley moved to adjourn the meeting at 9:06 pm.  Kay Subaitis seconded the motion.

A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

Respectfully Submitted,

Jill M. Cannizzo

 

 

Minutes of the Meeting of July 10, 2006

 

7)      Open of Meeting

President Annette Corgiat called the meeting to order at 7:38 p.m.  Roll call was taken.

Present: Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Andrea DeRosier arrived at 8:05 pm

Absent: Curt Bley, Brad Lanken

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Alex Pankey made a motion to approve the agenda as presented.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

8)      Open Forum

There were no visitors present at this meeting.

 

3.  Accountant=s Report

a) Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending June 30, 2006. She recommended transfer of $60,000.00.

b) Treasurer Brad Lanken was absent so there was no further financial report.

 

4.   Consent Agenda

Kay Subaitis moved to approve the consent agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

5.  Discussion Items

a) Annette Corgiat will set up a meeting with Director Lifka and Youth Services Administrator Susan Locander before the committee structure and meeting schedule is discussed.

 

b) There has been no update on the 1111 Church Street lawsuit.

 

c) The finance committee had nothing more to report at this time.

 

d) There was some discussion about storage.  When everything has been gone through it will

be decided what size storage area is needed based on what is there to store.

 

e) Mary Lee reported that the Senior Drop-in is not using the Library staff coffee.  She will follow up on this issue.

 

f) Nothing was added as “other” for this meeting.

 

6.  Action Items

a) Alex Pankey moved to approve the minutes of the June 12th Board meeting as presented.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

b) Mary Lee moved to approve warrant list #06-07a in the amount of $9585.22.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

c) There was no action needed tonight on the Lower level expansion – Phase 1.  The leak is being looked at.

 

d)  There was no action needed tonight on the Lower level expansion – Phase 2.

 

e) Director Lifka will call Guy Blaszak to set up a meeting with him about insurance.

 

f) Director Lifka will work with Treasurer Lanken on the transfer of funds.

 

g) Kay Subaitis moved to adopt the ordinance to levy and assess a tax for the North Riverside Public Library District of the county of Cook, state of Illinois for the fiscal year beginning July 1, 2006, and ending June 30, 2007.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

h) Kay Subaitis made a motion to post the tentative ordinance providing for budget and appropriations of North Riverside Public Library District, Cook County, Illinois for the fiscal year beginning July 1, 2006 and ending June 30, 2007.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

7.  Informational Items

a) Nothing to add to the calendar

 

b) There was no change to the Memorial Books report.

 

c) Andrea DeRosier read  thank you notes from Arlene Kurzawa and Mary Lee.

 

d) There needs to be a personnel meeting the week of August 6th if Brad is available for the Director’s evaluation.  Trustee Subaitis will set up the date and email everyone.  She will then send materials out prior to the meeting for everyone to work on.

 

e) There was no change to the equipment service inspection log..

 

f) There were no changes to the Board action log.

 

g) Alex Pankey, Mary Lee, Andrea DeRosier, Kay Subaitis and Annette Corgiat will go to the continuing education workshop on Wednesday, August 2nd.  Director Lifka will check with Curt Bley and Brad Lanken.

 

h)  Friends of the Library had nothing to report tonight. Their next meeting is in August.

 

i)  Director Lifka will send a letter of intent for grants by August 1, 2006.

 

8.  Adjournment

Alex Pankey moved to adjourn the meeting at 8:58 pm.  Andrea DeRosier seconded the motion.

A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

Respectfully Submitted,

Jill M. Cannizzo

 

 

Minutes of the Meeting of June 12, 2006

 

Open of Meeting

President Annette Corgiat called the meeting to order at 7:37 p.m.  Roll call was taken.

Present: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Brad Lanken arrived at 7:40 pm

Absent: Mary Lee & and Kay Subaitis

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Curt Bley  made a motion to approve the agenda with a change to 6c to read phase 1 – mechanical.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey

Nays: None

Motion Carried.

 

Open Forum

There were no visitors present at this meeting.

 

3.  Accountant=s Report

a) Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending May 31, 2006. She recommended transfer of $50,000.00.

 

Brad Lanken made a motion to allow Jean DiMonte to inquire with the auditor on the transfer of funds that has been suggested as well as a few other questions she has for them.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey

Nays: None

Motion Carried.

 

Jean DiMonte reported tat if the 1111 Church Street lawsuit won in entirety, the Library would have to pay back approximately $45,000.00.  Director Lifka reported that Judy Petrucci is looking further into the status of the case and will report to him when she find any further information.

 

 

b) Treasurer Brad Lanken presented the account balances.

 

4.   Consent Agenda

Curt Bley moved to approve the consent agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey

Nays: None

Motion Carried.

 

5.  Discussion Items

a) “Other” has been moved to the end of discussion items..

 

b) The committee structure and meeting schedule was deferred until the next meeting.

 

c) Jean DiMonte reported in her report about the 1111 Church Street lawsuit.

 

d) February 25 Trustee workshop is being removed from the agenda as there is no further discussion needed.

 

e) Brad Lanken made a motion to put $750,000.00 on the Budget & Appropriation Ordinance for the lower level expansion.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey

Nays: None

Motion Carried.

Director Lifka will contact Jean DiMonte and give her the figure.

 

f) Director Lifka will reserve a convertible from Rizza for the 4th of July parade.  Alex will drive the car.  Susan will be asked if she can ride in the car with the King and Queen.  If no one else from the staff wants to ride, Curt will ride also.  Bob Lifka will contact  the Friends of the Library to see what they are going to do this year.

 

g) Director Lifka gave out copies of the Building and Maintenance Levy to Board to review as it needs to be approved in July.

 

h)  Director Lifka gave the Board some information about the future of SWAN.

 

i)  There was some discussion about the Senior drop-in group.  They have been using the Flavia coffee that is purchased by the Library for the staff.  Bob will talk to them this Friday as this was just brought to his attention.  A question was also raised about a group of card players coming on Thursday instead of Friday.  Bob reported that this is only for the summer and that it hasn’t been a problem.

 

j)  Director Lifka informed the Board that a registered sex offender in North Riverside has applied for and received a Library card.  He will be allowed in the Library as it is a public building.

 

Brad Lanken left at 8:20 pm

 

6.  Action Items

a) Andrea DeRosier made a motion to approve the minutes of the May 8 Board meeting, May 8 Personnel committee meeting, May 30 Finance committee meeting, June 5 Buildings & Grounds committee meeting and the June 5 Personnel committee meeting as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None      Motion Carried

 

 

b) Curt Bley moved to approve warrant list #06-06a in the amount of $5537.18.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None

Motion Carried

 

c) Curt Bley made a motion to adopt phase 1 – the mechanical part of the lower level expansion.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None

Motion Carried

 

d) There was nothing further to discuss about the lower level expansion tonight.

 

e) Director Lifka will put the money from the maturing CD into a 3 month CD.

 

f) Curt Bley moved to approve the resolution adopting the prevailing wage rates for laborers, workmen, and mechanics employed on public works of North Riverside Public Library, County of Cook, State of Illinois.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None

Motion Carried

 

g) Curt Bley made a motion to approve the working budget.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None

Motion Carried

 

h) Curt Bley made a motion to approve the changes in deductibles and the health insurance policies on the PPO members.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None

Motion Carried

 

i) Alex Pankey moved to remove Harding from the monthly checks and put West Town on as this is a vendor change.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None

Motion Carried

 

 

 

 

 

j)  Alex Pankey moved to approve the pension checks for June 30, 2006.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None

Motion Carried

 

 

7.  Informational Items

a) nothing to add to the calendar

 

b) There was no change to the Memorial Books report.

 

c) Andrea DeRosier read a thank you note from Marilyn Higgins and Cub Scout Pack 120.

 

d) There were no additional committee meetings scheduled at this time.

 

e) There was no change to the equipment service inspection log..

 

f) There were no changes to the Board action log.

 

g) There is no additional Trustee continuing education at this time.

 

h)  Friends of the Library had nothing to report tonight.

 

i)  Director Lifka will send the letter to the Theater Group.

 

 

8.  Adjournment

Curt Bley moved to adjourn the meeting at 9:40 pm.  Alex Pankey seconded the motion.

A roll call vote was taken.

Ayes: Curt Bley , Annette Corgiat, Andrea DeRosier, Alex Pankey

Nays: None

Motion Carried

Respectfully Submitted,

Jill M. Cannizzo

 

 

Minutes of the Meeting of May 8, 2006

 

9)      Open of Meeting

President Annette Corgiat called the meeting to order at 7:45 p.m.  Roll call was taken.

Present: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Absent: Curt Bley & Mary Lee

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates & Arlene Kurzawa

A quorum was established.

Andrea DeRosier made a motion to approve the agenda as presented.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

10)  Open Forum

There were no visitors present at this meeting.

 

     3.  Accountant=s Report

a) Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending April 30, 2006. She recommended transfer of $50,000.00.

 

b) Treasurer Brad Lanken presented the account balances.

 

     4.    Consent Agenda

Kay Subaitis moved to approve the consent agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

5.  Discussion Items

a) There were no discussion items added to the agenda.

 

b) The committee structure and meeting schedule was deferred until the next meeting.

 

c) Director Lifka spoke to Judy Petrucci today.  She will send a written report to the Board about the 1111 Church Street lawsuit.  She stated that it is a small amount and not worth fighting about.

 

d) Alex Pankey will set up a meeting with the entire Board and the insurance company from the trustee workshop before the June Board meeting if possible.

 

e) Director Lifka presented the proposed budget at the finance committee meeting.  Treasurer Lanken reported about that meeting.  The next finance committee meeting is scheduled for May 22 at 6:00 pm construction fees; architect fee, project manager fee and Dick Thompson will be discussed.

 

f) Director Lifka is working on paperwork for the village for the Fourth of July.  He has staff to work at the park taking pictures.  Arlene ordered a Narnia cutout.  Director Lifka will contact Rizza for a car for the parade.

 

g) Director Lifka will call around for additional quotes for the audit proposal.  He will also contact Knutte & Assoc. to find out what the reason is for the large increase in their proposal.

 

6.  Action Items

a) Kay Subaitis moved to approve the minutes of the April 10 Board meeting, the March 11 Building & Grounds committee meeting, the March 23 Building & Grounds committee meeting, the April 22 Personnel committee meeting, the May 1 Building & Grounds committee meeting, and the May 2 Finance committee meeting with one correction that Bob Lifka & Arlene Kurzawa were not present at the March 11 Building & Grounds committee meeting.  Brad Lanken seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

b) Brad Lanken moved to accept warrant list #06-05a in the amount of $ 10,034.93.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

c) The adoption of Phase 2 was deferred until after a meeting is held with Matt Hitchins & Dick Thompson to answer some questions.

 

d) There was nothing further to discuss about the lower level expansion tonight.

 

e) Alex Pankey made a motion to approve the HVAC maintenance agreement from West Town Refrigeration Corporation at a cost of $171.00 per month.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

f) Kay Subaitis made a motion to adopt the North Riverside Woman’s Club resolution of appreciation.  Ales Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

g) Kay Subaitis made a motion to approve the non-resident card ordinance.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

h) The certificate of deposit was deferred until the next meeting.

 

i) Personnel

Kay Subaitis made a motion to accept Arlene Kurzawa’s resignation as Youth Services Director as of June 9, 2006 and the hiring of Susan Locander to that position and to the creating of Circulation Services Coordinator position.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken  , Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

7.  Informational Items

a) June 4th will be a farewell dinner for Arlene Kurzawa

 

b) There was no change to the Memorial Books report.

 

c) Andrea DeRosier had no correspondence to read tonight.

 

d) There were no additional committee meetings scheduled at this time.

 

e) There was no change to the equipment service inspection log..

 

f) There were no changes to the Board action log.

 

g) There is no additional Trustee continuing education at this time.

 

h)  Kay Subaitis reported that $1700.00 was made at the friends book sale.  $400.00 was donated to the Library for the purchase of DVDs.  There will be a thank you pizza party for the volunteers from the book sale.

 

8.  Adjournment

Alex Pankey moved to adjourn the meeting at 9:05 pm.  Brad Lanken seconded the motion.

A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

Respectfully Submitted,

Jill M. Cannizzo

 

Minutes of the Meeting of April 10, 2006

 

11)  Open of Meeting

President Annette Corgiat called the meeting to order at 7:34 p.m.  Roll call was taken.

Present: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Absent: Curt Bley & Brad Lanken

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Alex Pankey made a motion to approve the agenda as presented.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

12)  Open Forum

There were no visitors present at this meeting.

 

     3.  Accountant=s Report

Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending March 31, 2006. She recommended transfer of $50,000.00.

 

    4. Consent Agenda

Kay Subaitis moved to approve the consent agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

    5.  Discussion Items

a) There were no discussion items added to the agenda.

 

b)  Nothing new to discuss about National Volunteer Week.

 

c) Director Lifka has received some responses for the Volunteer recognition luncheon.  He is waiting to hear from the rest of the Board members.

 

d) Alex Pankey will set up a meeting with the entire Board and the insurance company from the trustee workshop on May 1st at 7:00 pm.  He will email to confirm when it is set up.

 

e)  There is nothing to report at this time on the HVAC upgrade

 

f) President Annette Corgiat will set up a meeting after Easter some time to discuss the committee structure and meeting schedules.

 

g) Director Lifka reported that he has been unable to reach Judy Petrucci for more information on the 1111 Church Street lawsuit.

 

h) Most of the notes that Kay Subaitis had were dealing with insurance things.  She will bring them to the meeting on May 1st for further discussion.

 

i) The North Riverside Woman’s Club luncheon  May 19th at 11:00 am.  Director Lifka asked Board members to email him with their RSVP by the end of next week.

 

j) Thursday, May 11th is the village Senior Fair.  Director Lifka reserved a table for the library.  The Friends group will provide a raffle prize.  Director Lifka will put together some type of give away.  It was suggested to use leftover bookmarks & magnets and whatever else there is.

 

k) Brad Lanken finance committee meetings for April 24th and May 22nd at 5:00 pm to work on the budget planning.  Director Lifka will check with Brad to see why he chose that early of a time and see if it could be made later.  He will email after he checks with Brad.

 

l) The liability insurance will be reviewed at the meeting on May 1st.

 

m)  The plaque for the North Riverside Woman’s Club has been ordered.  It will be approved at the May Board meeting.

 

    6.  Action Items

a)      Kay Subaitis moved to approve the minutes of the March 13, 2006 Board meeting and the April 6, 2006  Personnel committee meeting.  The March 11,

2006 and March 23, 2006 Buildings and Grounds Committee minutes are deferred until next month.  Mary Lee seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

b) Kay Subaitis moved to accept warrant list #06-04a in the amount of $ 7,399.55.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

c ) The adoption of Phase 2 was deferred until after a meeting is held with Matt Hitchins & Dick Thompson to answer some questions.

 

d) There was some discussion about the lower level expansion.  Alex Pankey will set up a meeting with Matt Hitchins and Dick Thompson.

 

e)  Alex Pankey is working on the HVAC maintenance contract.

 

f)  There was some discussion about the placement of the woman’s club plaque.  It was decided that it would be best to look at it when it arrives and then decide

on the placement.

 

g)Director Lifka will send an email to Curt Bley and Brad Lanken to see if they are interested in golfing at the Mayor’s Golf Outing.  If they are not interested, he

will purchase 2 tickets to the luncheon only.

 

h)Andrea DeRosier made a motion to give Director Lifka authority to look at CD rates and pick the one that is best suited for the Library with the assistance of

Brad Lanken.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

   7.  Informational Items

a) Add Woman’s Club luncheon, Senior Fair & Finance Committee meetings to the calendar.

 

b) There was 1 addition to the Memorial Books report.

 

c) Andrea DeRosier had no correspondence to read tonight.

 

d) There were no additional committee meetings scheduled at this time.

 

e) There was no change to the equipment service inspection log..

 

f) There were no changes to the Board action log.

 

g) There is no additional Trustee continuing education at this time.

 

   8.  Closed Session

Kay Subatis made a motion to go into closed session.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

.

Respectfully Submitted,

Jill M. Cannizzo

 

Minutes of the Meeting of March 13, 2006

 

1. Open of Meeting

President Annette Corgiat called the meeting to order at 7:33 p.m.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Andrea DeRosier arrived at 7:35 pm.

Absent: Brad Lanken

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Kay Subaitis made a motion to approve the agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Alex Pankey, and Kay Subaitis

Nays: None

Motion Carried.

 

2. Open Forum

There were no visitors present at this meeting.

 

3.  Accountant=s Report

Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending February 28, 2006. She recommended transfer of $50,000.00.

4.   Consent Agenda

Alex Pankey moved to approve the consent agenda as presented.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

 

5.  Discussion Items

a) There were no discussion items added to the agenda.

 

b) The volunteer luncheon will be held at Rascal’s on April 26th at Noon.

 

c) Director Lifka gave a copy of the Director’s Liability Insurance policy to all Board members to review and forward and questions to him.  This will be discussed at the April Board meeting.

 

d) The HVAC upgrade is being deferred until the when the construction is being done.

 

e) President Corgiat will call a meeting to discuss the duties of each committee of the Board and who is on each committee.

 

f) Director Lifka will contact Judy Petrucci to see if there is anything that the Library needs to do about the 1111 Church Street lawsuit.

 

g) Trustees Curt Bley, Andrea DeRosier and Mary Lee and Youth Services Administrator Arlene Kurzawa will form a committee to create a plaque for the North Riverside Woman’s Club that will be displayed somewhere in the Library.  This committee will decide on the wording and get prices and report back to the Board.

 

h) The Trustee workshop on February 25th was informational.  Alex Pankey recommended that the insurance company that was there look over this library’s insurance.  Alex Pankey will form a committee with Curt Bley, Director Lifka and Himself to have this done.  Annette will bring her agenda from the workshop and her notes to the April Board meeting for further discussion.

 

i) Alex Pankey will contact Chuck Newman to have him do a preliminary drawing.  When it is complete, trustee Pankey will call Dick Thompson to set another meeting with him after which he will present it to the Board.  At the next meeting, Phase 2 needs to be voted on.

 

j) National Library Week is the first full week of April, April 3rd – April 8th.  Director Lifka and any available Board members will attend the Village Board meeting to accept the proclamation from them.

 

6.  Action Items

13)  Kay Subaitis moved to approve the minutes of the February 13, 2006 Board meeting and the March 2, 2006 Personnel committee meeting.  The March 11,

2006 Buildings and Grounds Committee minutes are deferred until nest month.  Curt Bley seconded the motion.  A roll call vote was taken

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

.

b) Kay Subaitis moved to accept warrant list #06-03a in the amount of $ 10,337.36.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

 

c) There is no action to be taken at this time on the Lower Level Expansion

 

d) Alex Pankey is still getting information on the HVAC maintenance contract.

 

7.  Informational Items

a) There were no calendar changes at this time.

 

b) The Memorial books report did not change.

 

c) Andrea DeRosier read a thank you letter from the Library in Alabama where books were donated.

 

d) Community Liaison committee will meet on March 28th at 7:00 pm.

 

e) The smoke detectors were cleaned and inspected by Nitek.

 

f) There were no changes to the Board action log.

 

g) There is no additional Trustee continuing education at this time.

 

8.  Adjournment

Alex Pankey made a motion to adjourn the meeting at 8:45 pm.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

 

 

 

.

Respectfully Submitted,

Jill M. Cannizzo

 

 

Minutes of the Meeting of February 13, 2006

 

1. Open of Meeting

Vice-President Kay Subaitis called the meeting to order at 7:32 p.m.  Roll call was taken.

Present: Curt Bley, Andrea DeRosier, Brad Lanken, Alex Pankey, Kay Subaitis

Absent:  Annette Corgiat, Mary Lee

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Alex Pankey made a motion to approve the agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

 

2. Open Forum

There were no visitors present at this meeting.

 

3.  Accountant=s Report

a)   Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending January 31, 2006. She recommended transfer of $50,000.00.

 

b) Treasurer Brad Lanken presented the account balances.

 

4.   Consent Agenda

Curt Bley moved to approve the consent agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

 

5.  Discussion Items

a) There were no discussion items added to the agenda.

 

b) The volunteer luncheon will be held at Rascal’s on April 26th at Noon. Director Lifka will make the reservations.

 

c) Director Lifka hasn’t received the Director’s Liability Insurance policy yet, so this is deferred until the March meeting.

 

d) The HVAC upgrade is being deferred until the March meeting as Director Lifka and Trustee Alex Pankey are still getting bids.

 

6.  Action Items

a) Alex Pankey moved to approve the minutes of the January 16, 2006 Board meeting and the February 2, 2006 Personnel committee meeting.  Curt Bley seconded the motion.  A roll call vote was taken

Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

.

b) Brad Lanken moved to accept warrant list #06-02a in the amount of $ 501.50.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

 

c) There is no action to be taken at this time on the Lower Level Expansion

 

d) Director Lifka registered the Trustees that are going to the workshop on February 25th.

 

7.  Informational Items

a) There will be a meeting with Dick Thompson on March 11th at 10:00 am.

Saturday, April 8th is the Friends book sale.

 

b) The Memorial books report had one addition, The Complete Encyclopedia of Battleships.

 

c) There was no correspondence to read tonight.

 

d) No additional meetings were set.

 

e) No changes were made to the equipment service and inspection log.

 

f) There were no changes to the Board action log.

 

g) There is no additional Trustee continuing education at this time.

 

8.  Adjournment

Alex Pankey made a motion to adjourn the meeting at 8:12 pm.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Alex Pankey, Kay Subaitis

Nays: None

Motion Carried.

 

Respectfully Submitted,

Jill M. Cannizzo

 

 

Minutes of the Meeting of January 16, 2006

 

1. Open of Meeting

President Annette Corgiat called the meeting to order at 7:35 p.m.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Absent:  Brad Lanken, Kay Subaitis

Also Present: Director Bob Lifka, Youth Services Administrator Arlene Kurzawa, Jean DiMonte of Ernest DiMonte and Associates

A quorum was established.

Andrea DeRosier made a motion to approve the agenda as presented.  Alex Pankey seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Nays: None

Motion Carried.

 

2. Open Forum

There were no visitors present at this meeting.

 

3.  Accountant=s Report

a)   Jean DiMonte of Ernest DiMonte and Associates presented the financial statements for the month ending December 31, 2005. She recommended transfer of $50,000.00.

 

c)   Treasurer Brad Lanken was absent so there was no additional treasurer’s report.

 

4.   Consent Agenda

Alex Pankey moved to approve the consent agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Nays: None

Motion Carried.

 

5.  Discussion Items

a)  There were no discussion items on the agenda for this meeting.

 

6.  Action Items

a)   Curt Bley moved to approve the minutes of the December 12, 2005 Board meeting, the December 12, 2005 Buildings and Grounds committee meeting, and the December 12, 2005  Personnel committee meeting.  Alex Pankey seconded the motion.  A roll call vote was taken

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Nays: None

Motion Carried.

 

b)  Curt Bley moved to accept warrant list #06-01a in the amount of $14,283.48.  Alex Pankey seconded  the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Nays: None

Motion Carried.

There was some discussion at this tome about the HVAC repair that was recently done and that other contractors are being looked for to get estimates for a contract for maintenance.  Director Lifka and Trustee Pankey are looking into this further and will report to other Board members when more information is gathered.

 

c)   Director Lifka will get a circulation report together and add it to the Library Annual Report.  This report needs to get to Dick Thompson soon.  The next step in the lower level expansion  is to get the report that Dick Thompson is working on and review it.

 

d) Director Lifka will get a final count of who can go to the trustee workshop and will make the reservations.

 

7.  Informational Items

a) There will be a meeting with Dick Thompson on March 11th at 10:00 am..

 

b) The Memorial books report has not changed..

 

c) Andrea read thank you notes from the staff for Christmas, Brookfield Zoo for participating in the tree trimming for Holiday Magic, Bob Lifka for the Memorial books, and Arlene Kurzawa for Christmas.

 

d) No additional meetings were set.

 

e)  No changes were made to the equipment service and inspection log.

 

f)  The Board needs to review the Director’s liability insurance.  Director Lifka will give all Board members a copy so they can review it and it will be on next month’s agenda.

 

8.  Closed Session
Alex Pankey made a motion to adjourn the regular meeting and go into a closed session to discuss personnel issues with possible litigation.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Nays: None

Motion Carried.

 

Alex Pankey made a motion to adjourn the closed session and return to regular meeting at 9:26 pm.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Nays: None

Motion Carried.

 

Roll call was taken at the return to open session.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Absent:  Brad Lanken, Kay Subaitis

Also Present: Director Bob Lifka, Youth Services Administrator Arlene Kurzawa

 

9.  Adjournment

Curt Bley made a motion to adjourn the meeting at 9:27 pm.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Alex Pankey

Nays: None

Motion Carried.

.

 

Respectfully Submitted,

Jill M. Cannizzo