2008 Meeting Minutes

NORTH RIVERSIDE PUBLIC LIBRARY DISTRICT

2400 S. Des Plaines Avenue

North Riverside, IL 60546

 

Minutes of the meeting of December 8, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:30 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Absent: James Manika

 

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates

 

A quorum was established.

 

There was one visitor present to be introduced at this meeting, Nathan Pasbrig from the O’Neill & Gaspardo, LLC, the accounting firm that did the audit.

 

Andrea DeRosier made a motion to approve the agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

Nathan Pasbrig presented the audit statement.  Nathan suggested going to one general ledger instead of 2.  All Board members agreed that it would be easier.  Jean will work with Nathan on that.

 

Brad Lanken moved to consolidate the 2 general ledger funds into one.  Mary Lee seconded the motion. Roll Call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried.

 

Brad Lanken moved to accept O’Neill & Gaspardo’s year end of June 30, 2008 audit.  Mary Lee seconded the motion.  Roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried

 

 

 

3.  Financial reports

Jean DiMonte presented the financial statements for the month ending November 30, 2008. She recommended a transfer of $60,000.00

Treasurer Lanken had nothing further to report.

4.  Consent Agenda

Curt Bley made a motion to approve the consent agenda with a transfer amount of $60,000.00. Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried

 

5.  Discussion Items

A. Treasurer Lanken reported that he had talked to Steve Larson of Ehlers and Associates, who said he felt it was good to anticipate the same amount going forward for tax appeals.  It was suggested to put aside $50,000.00 each year to cover the appeals.  This needs to be “found” in the budget.  Finance Committee needs to meet and work this out January 10th at 10:00 am.

 

Kay moved to increase the overdue book fines to 10 cents a day effective January 1st.  Mary Lee seconded the motion.  Roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried.

 

b. There was nothing additional to report on fundraising tonight.  This needs   to be looked at again in future months.

 

c. Three employees will celebrate 20-year anniversaries in 2009. They will be invited to attend the January 12, 2009, Board Meeting, at which a resolution will be adopted. A press release also will be sent to the newspapers.

 

d. According to a letter distributed at the meeting, LIMRiiC, the insurance co-op,  is continuing to move toward self funding.  They are asking Libraries involved to commit to remaining in the co-op for at least three years.

 

e.      Personnel issues will be discussed at a committee meeting.

 

f.        Budget issues will be discussed at the finance committee meeting.

 

g.      A letter from Ruthann Blyth regarding the survey was distributed at the meeting.

 

h. Nothing was added to the agenda for tonight.

 

 

 

 

 

6.  Action Items

A. Kay Subaitis made a motion to approve the minutes of the November 10th Board Meeting, November 10th Policy Committee Meeting, November 12th Public Hearing, November 12th Special Meeting, Dec. 3rd Finance meeting. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried

 

B. Brad Lanken made a motion to approve warrant list #08-12a in the amount of $5,508.39. Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried

 

c. There was nothing to report on the Lower Level expansion.

 

d. Bob Kay, the Library District attorney, suggested numerous additions, changes and deletions to the proposed bylaws, copies of which were distributed at the meeting. Adoption of bylaws was deferred to January.

 

e. The audit was adopted earlier this evening.

 

f. Kay Subaitis moved to approve the semi annual retirement checks for the full time employees as outlined in the director’s report in the amount of approximately $4,000.00.  Curt Bley seconded the motion.  Roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried

 

g. The monthly Board meetings will continue to be held on the second Monday of each month in 2009.

 

7. Information Items

a. Finance meeting was set for January 10th at 10:00 am.  Personnel will need to meet sometime in January.  Kay Subaitis will email information and date. Policy committee will meet before the January Board meeting at 7:00 pm.

 

b. There were no other changes to be made to the calendar tonight.

 

d. There were no changes to the Memorial Books report.

 

E. Andrea DeRosier read a thank you for the donation in memory of Jim Silhavy to St. Barbara’s and a thank you from his family.

 

f. The equipment service / inspection log is up to date.

 

g. Board action log is up to date. Add review policies in 2010.

 

h. Nothing tonight for Trustee continuing education.

 

I. The Friends will be meeting on Wednesday December 10. They helped at the open house.

 

j.         There are no grants available at this time. Director Lifka called Bob Biggins’ office today.  He said it looks good that they will finally get the capital projects plan together and then there will be money available but it probably won’t be until 2010.

 

 

8.  Closed Session

There was no need for a Closed session tonight.

 

 

9.  Adjournment

Kay Subaitis made a motion to adjourn the meeting at 9:35 pm.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay Subaitis

Nays: None

Motion carried

 

 

 

Minutes of the meeting of November 10, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:32 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James Manika

Absent: Kay Subaitis

 

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates

 

A quorum was established.

 

There were no visitors present to be introduced at this meeting.

 

Andrea DeRosier made a motion to approve the agenda as presented.  James Manika seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James Manika

Nays: None

Motion carried

 

2.  Open Forum

            There were no visitors present at this meeting.

 

3.  Financial reports

Jean DiMonte presented the financial statements for the month ending October 31, 2008. She recommended a transfer of $60,000.00

Treasurer Lanken had nothing further to report.

4.  Consent Agenda

Brad Lanken made a motion to approve the consent agenda with a transfer amount of $60,000.00. James Manika seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James Manika

Nays: None

Motion carried

 

5.  Discussion Items

Treasurer Lanken and Director Lifka reported that there have been 6 tax appeals that could affect the Library.  Money needs to be put aside each year to cover the cost of these appeals.  The finance committee needs to meet to discuss the budget to see where these funds could come from.

 

b. There was nothing additional to report on fundraising tonight.  This needs   to be looked at again in future months.

 

c. There is nothing to report on the survey at this time.

 

d. The working budget is on hold until the finance committee meets.

 

e.      The Board – Staff Holiday Dinner is scheduled for December 7th at JC’s Pub.  5:00 will be cocktails and 6:00 will be dinner.  President Corgiat is working on getting the invitations out.  This is for staff only, no guests.

 

f.        Petitions need to be circulated for the April elections to get names on the ballet.  Andrea DeRosier will get more information about the election and get it to Director Lifka.

 

g.      The emailed Board packets seem to be working fine.  If anyone wants anything in hard copy, they can print it themselves.  This will save a lot of paper.

 

h.      The Holiday Open House is progressing.  Director Lifka is working on getting the string quartet.

 

i.   Nothing was added to the agenda for tonight.

 

 

6.  Action Items

a. Curt Bley made a motion to approve the minutes of the October 13th  Board Meeting, the October 13the By Laws committee meeting, and the November 2nd Community Liaison committee meeting as presented.  James Manika seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James Manika

Nays: None

Motion carried

 

b. Curt Bley made a motion to approve warrant list #08-11a in the amount of $12,674.90. Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James Manika

Nays: None

Motion carried

 

c. There was nothing to report on the Lower Level expansion.

 

d. Curt Bley made a motion to approve the purchase of holiday gifts for staff in the same increments as last year and not to exceed $800.00 in total.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James Manika

Nays: None

Motion carried

e. The Board all agreed to have Director Lifka look for a company that is interested in advertising on the canvas book bags.

 

f. Curt Bley is going to research the companies that have turned in estimates to do the lower level lighting and will email everyone what he finds before a decision is made.

 

g. James Manika will contact the Historical Society of North Riverside and tell them that they can put some items on display in the Library if they get different cases that look okay with the Library’s décor.

 

7. Information Items

a. Nathan Pasbrig of O’Neill and Gaspardo is working on the audit and will try to have it by the December meeting.

 

b. There will be a committee of the whole meeting on December 3rd at 6:30 pm.

 

c. There were no changes to be made to the calendar tonight.

 

d. There were no changes to the Memorial Books report.

 

e. Andrea DeRosier read a thank you from Barbara Silvestri and a letter from the American Diabetes Association.

 

f. The equipment service / inspection log is up to date.

 

g. Board action log is up to date.

 

h.      A flyer was passed out for a speaker on February 5th.

 

i.  No report from the Friends of the Library.

 

j.There are no grants available at this time.

 

 

8.  Closed Session

There was no need for a Closed session tonight.

 

 

9.  Adjournment

Curt Bley made a motion to adjourn the meeting at 9:15 pm.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James Manika

Nays: None

Motion carried

 

 

 

Minutes of the meeting of October 13, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:30 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Andrea DeRosier arrived at 7:50 p.m.

Absent: None

 

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates

 

A quorum was established.

 

There were no visitors present to be introduced at this meeting.

 

Kay Subaitis made a motion to approve the agenda as presented.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

            There were no visitors present at this meeting.

 

3.  Financial reports

Jean DiMonte presented the financial statements for the month ending September 30, 2008.

Discussion followed regarding the levy ordinance, financial statements and e-mailed board packets.

4.  Consent Agenda

Curt Bley made a motion to approve the consent agenda with a transfer amount of $70,000.00. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

 

 

 

5.  Discussion Items

A. There was no additional report from the finance committee.

 

b. There was nothing additional to report on fundraising tonight.

 

c. Director Lifka stated that Ruthann Blyth has been delayed in compiling the survey results.

 

d. The working budget is on hold.

 

e.      Director Lifka stated that the holiday open house will be held from noon to 3 p.m. Saturday December 6. The R-B singers have already committed to perform. Director Lifka is trying to book the R-B string quartet. The Friends of the Library will underwrite the cost, including providing refreshments.

 

Brad Lanken left the meeting at 8:20 pm.

 

f.        The board-staff holiday dinner will be held Sunday December 7. President Corgiat will investigate JC’s Pub as the location

 

g.      The April 2009 library trustee election was discussed.

 

h.      Per earlier discussion, it was agreed that Jean DiMonte, the accountant, will provide the monthly warrant list by e-mail to Director Lifka, who will forward it to the Library Trustees via e-mail with material previously sent via e-mail and material previously sent via U.S. Mail.

 

i.        There was nothing added to the agenda for tonight.

 

 

6.  Action Items

a. Curt Bley made a motion to approve the minutes of the September 8th Board Meeting and the September 8th ByLaws Committee Meeting.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

b. Curt Bley made a motion to approve warrant list #08-10a in the amount of $4,388.33. Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

c. Lower Level expansion.  Director Lifka will meet with Bob Kay, attorney, and Matt Hichens, architect,  on October 15 to discuss possible next steps regarding the final payout to Petra Contracting.

 

d. Kay Subaitis made a motion to post the tentative Levy Ordinance. James Manika seconded. A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

Kay Subaitis made a motion to schedule a public hearing on the ordinance at 7 p.m. Wednesday November 12 and schedule a special meeting to adopt the ordinance at 7:30 p.m. Wednesday November 12. Curt Bley seconded. A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

e. Kay Subaitis made a motion to hire Unique Management Services Inc. as the Library District’s collection agency. Mary Lee seconded. A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

 

7. Information Items

a. Director Lifka informed the Library Board that Nathan Pasbrig of O’Neill and Gaspardo is scheduled to conduct field work for the annual audit at the library on Tuesday October 21.

 

b.      Director Lifka distributed the annual report for 2007-08.

 

c.      There were no committee meetings scheduled.

 

d.      Added to the November calendar were the November 12 public hearing

and special meeting on the levy ordinance. Added to the December calendar

were the annual senior drop-in holiday lunch on December 5 and the annual

board-staff holiday dinner on December 7.

 

e.      There were no changes to the Memorial Books report.

 

f.        There was no correspondence to be read tonight.

 

g.      The equipment service / inspection log is up to date.

 

h.      Board action log is up to date

 

i.        Nothing new for Trustee continuing education

 

j.         Kay Subaitis announced that the Friends of the Library’s October 4 and 5 used book sale raised $1,469.

 

k.      There are no grants available at this time.

 

 

8.  Closed Session

There was no need for a Closed session tonight.

 

9.  Adjournment

Kay Subaitis made a motion to adjourn the meeting at 9:25 pm.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

 

 

Minutes of the meeting of September 8, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:37 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Absent: Andrea DeRosier

 

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates

 

A quorum was established.

 

There were no visitors present to be introduced at this meeting.

 

Kay Subaitis made a motion to approve the agenda as presented.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

            There were no visitors present at this meeting.

 

3.  Financial reports

Jean DiMonte presented the financial statements for the month ending August 31, 2008.

Treasurer Lanken reported that he will be setting up a meeting with Director Lifka, Steve Larson and himself to determine if the budget needs to be adjusted due to the tax appeals, freezes and foreclosures.

4.  Consent Agenda

Brad Lanken made a motion to approve the consent agenda with a transfer amount of $60,000.00. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

 

 

 

5.  Discussion Items

A There was no additional report from the finance committee.

 

b. There was nothing additional to report on fundraising tonight.  This needs   to be looked at again in future months.

 

c. Ruthann Blyth has picked up all of the returned surveys and is working on the next step.

 

d. The working budget is on hold until Treasurer Lanken’s meeting.

 

e.      Director Lifka will look into the collection agency that MLS uses.  Over $3,000.00 is owed to the Library at this time.

 

f.        Director Lifka attended a workshop about the Per Capita grant requirements.  The Grant application is due in October.  The Board has to review the Open Meetings Act, Freedom of Information Act and Model Ethics Ordinance as a group.  Director Lifka passed out information about websites where these can be looked up.  The Board divided them and each will look at a part and prepare a short presentation about their part to be discussed at a meeting on September 3rd at 6:30 pm.

 

g.      There was nothing added to the agenda for tonight.

 

 

6.  Action Items

a. Curt Bley made a motion to approve the minutes of the August 18th Board Meeting, the August 18th Public Hearing, the August 23rd Personnel Committee meeting, and the September 3rd Committee of the Whole meeting as presented.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

b. Curt Bley made a motion to approve warrant list #08-09a in the amount of $7,853.15. Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

c. Lower Level expansion.  Director Lifka is still waiting to receive the waivers from Abe.  Abe called this morning and said he will bring them this week.

 

d. The North Riverside Library Foundation – Director Lifka will send in the application.

 

e. The Board all agreed to pay the tuition reimbursement request for Youth Services Administrator Susan Locander for the Dominican University class she took in summer 2008.

 

 

f. Kay Subaitis made a motion to approve the Director’s Evaluation and Compensation for the 2008/09 fiscal year as provided in a separate memo to the Board.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

g. Kay Subaitis made a motion to approve the 1% increase for full time administrative staff retirement benefit package.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

7. Information Items

a. Director Lifka and Jean DiMonte are working on getting things together for the audit.

 

Mary Lee left the meeting at 8:55 pm.

 

b.   North Riverside Day is September 21st.  Everything seems to be ready.

 

c. There were no additional committee meeting planned tonight.

 

d. There were no changes to be made to the calendar tonight.

 

e. There were no changes to the Memorial Books report.

 

f. There was no correspondence to be read tonight.

 

g. The equipment service / inspection log is up to date.

 

h. Board action log is up to date.

 

i.  Nothing new for Trustee education.

 

j.         The Friends are having a book sale on October 4th and 5th

 

k.      There are no grants available at this time.

 

 

8.  Closed Session

There was no need for a Closed session tonight.

 

 

 

 

 

 

 

9.  Adjournment

Kay Subaitis made a motion to adjourn the meeting at 9:02 pm.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

 

 

Minutes of the meeting of August 18, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:32 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Absent: Brad Lanken

 

Also Present: Director Bob Lifka, Ernie DiMonte Jr. of DiMonte and Associates

 

A quorum was established.

 

There were no visitors present to be introduced at this meeting.

 

Kay Subaitis made a motion to approve the agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, & Kay Subaitis

Nays: None

Motion carried

 

2.  Swearing in of New Trustee

James Manika was sworn in as a new Board Trustee.

 

3.  Open Forum

            There were no visitors present at this meeting.

 

4.  Financial reports

Ernie DiMonte Jr. presented the financial statements for the month ending July 31, 2008.

There was no additional treasurer’s report as Treasurer Lanken is absent.


5.  Consent Agenda

Curt Bley made a motion to approve the consent agenda with a transfer amount of $60,000.00. Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

 

6.  Discussion Items

A There was no report from the finance committee.

 

b. There was nothing additional to report on fundraising tonight.  This needs   to be looked at again in the fall.

 

c. A written report from Ruth Ann Blyth was given to all Board members about the post card survey.

 

d. The Grand Re-Opening was a success, all who attended enjoyed it.

 

e.      A painting of Melody Mill was donated to the Library.  The Board agreed to hang it in the meeting room next to the emergency door.

 

f.        Director Lifka attended a workshop about the Per Capita grant requirements.  The Grant application is due in October.  The Board has to review the Open Meetings Act, Freedom of Information Act and Model Ethics Ordinance as a group.  Director Lifka passed out information about websites where these can be looked up.  The Board divided them and each will look at a part and prepare a short presentation about their part to be discussed at a meeting on September 3rd at 6:30 pm.

 

g.      Director Lifka reported that the working budget is being delayed until the numbers from the county for the levy come in.

 

h.      There was some discussion about a compensation for Ms. Blyth for doing the survey.  It was decided a gift certificate would be purchased when the entire thing is completed.

 

7.  Action Items

a. Kay Subaitis made a motion to approve the minutes of the July 14th Board Meeting, the July 14th Policy Committee Meeting and the August 4th Personnel Committee meeting.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

b. Curt Bley made a motion to approve warrant list #08-08a in the amount of $9,697.94. Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

c. Lower Level expansion.  Abe Assaf of Petra Contracting was supposed to be paying people today.  Director Lifka hasn’t heard from anyone.

 

d. The North Riverside Library Foundation still needs 4 people.

 

e. Kay Subaitis made a motion to approve the ordinance providing for budget & appropriations of the North Riverside Public Library for the fiscal year beginning July 1, 2008 and ending June 30, 2009 in the amount of $1,466,100.00.  Curt Bley seconded the motion. A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

Kay Subaitis made a motion to correct the date at the top of the ordinance to read 2009, not 2008.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

f. There was some discussion about North Riverside Day on September 21st.  The Library will have open house from 3:00 – 6:00 pm.  There will be Irish Dancers, give aways, a guessing game and refreshments.  Curt will try to contact the youth band to see if they could play outside.

 

g. Kay Subaitis made a motion to adopt the mission statement as presented that was prepared by the administrative staff.  It will be put on the website and be posted in the Library.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

8. Information Items

a. There will be a meeting to conduct Director Lifka’s evaluation on Saturday, August 23rd at 11:30 am.

 

Mary Lee left the meeting at 9:00 pm.

 

b.   The meetings on August 23rd and September 3rd were added to the calendar.

 

c. There were no changes to the Memorial Books report.

 

d. There was no correspondence to be read tonight.

 

e.      The equipment service / inspection log is up to date.

 

f.        Board action log is up to date.

 

g.      Nothing new for Trustee education.

 

h.      The Friends had no report tonight

 

i.        There are no grants available at this time.

 

j.         Director Lifka shared a letter from Cook County Treasurer Maria Pappas’ office about Real Estate Tax Sales in Error and an explanatory letter from Bob Kay, the Library District’s attorney.

 

8.  Closed Session

There was no need for an open session tonight.

 

9.  Adjournment

Kay Subaitis made a motion to adjourn the meeting at 9:09 pm.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis

Nays: None

Motion carried

 

 

Minutes of the meeting of July 14, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:33 pm.  Roll call was taken.

Present: Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Brad Lanken arrived at 7:45 pm

Absent:   Curt Bley

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates

 

A quorum was established.

 

There were no visitors present to be introduced at this meeting.

 

Kay Subaitis made a motion to approve the agenda as presented.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

            There were no visitors present at this meeting.

 

3.  Financial reports

Jean DiMonte presented the financial statements for the month ending June 30, 2008. She also suggested a transfer amount of $70,000.00.

Treasurer Lanken had no further financial report at this time.


4.  Consent Agenda

Kay Subaitis made a motion to approve the consent agenda with a transfer amount of $70,000.00. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

 

5.  Discussion Items

A There was no report from the finance committee.

 

b. There was nothing additional to report on fundraising tonight.  This needs to be looked at again in the fall.

 

c. The survey is being assembled to go out soon.

 

d. The Grand Re-Opening recap is being tabled until next month when Curt is present to give a report.

 

e. There was nothing added to the agenda for tonight’s meeting.

 

 

 

6.  Action Items

a. Kay Subaitis made a motion to approve the minutes of the June 9 Board meeting, May 12 Community Liaison Committee Meeting, June 9 Committee of the Whole Meeting, June 22 Committee of the Whole Meeting, June 23 Personnel Committee Meeting, June 23 Finance Committee Meeting with the correction of removing Andrea DeRosier from the May 12th Community Liaison Meeting as she did not attend that meeting.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

b. Kay Subaitis made a motion to approve warrant list #08-07a in the amount of $19.262.57.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

c. Lower Level expansion.  There was nothing new to report tonight.

 

d. The new Trustee will be sworn in at the August meeting.

 

e. Kay Subaitis made a motion to approve the Break Policy #506.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

f. North Riverside Library Foundation.  Director Lifka needs names of people to contact to be on the Board of the foundation.  Board members should email names to him so that he can send them a letter asking if they are interested.

 

g. The working budget was tabled until next meeting for clarification.

 

h. Brad Lanken made a motion to adopt the Budget and Appropriations Ordinance that was presented at the last Board meeting.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

i. Kay Subaitis made a motion to approve the wireless security contract from Content Watch with the 3 year subscription in the amount of $4520.00.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

j. Brad Lanken made a motion to join the joint purchasing program.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

k.      Kay Subaitis made a motion to adopt the Building and Maintenance Levy.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

l. Kay Subaitis made a motion to have Director Lifka look at the alternative electrical supply 3 year contract.  A final decision will be made by Director Lifka, President Corgiat and Treasurer Lanken.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

 

7. Information Items

a. There will be a meeting to conduct Director Lifka’s evaluation on August 4th at 6:30 pm.

 

b.   There were no changes to the calendar.

 

c.  There were no changes to the Memorial Books report.

 

d. There was no correspondence to be read tonight.

 

e.      The equipment service / inspection log is up to date.

 

f.        Board action log is up to date.

 

g.      Director Lifka gave Board members 3 handouts for Trustee education.

 

h.      The Friends will be meeting on the 2nd Wednesday of August at 7:00 pm.

 

i.        There are no grants available at this time.

 

8.  Closed Session

There was no need for a closed session tonight.

 

9.  Adjournment

Kay Subaitis made a motion to adjourn the meeting.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, & Kay Subaitis

Nays: None

Motion carried

 

 

 

Minutes of the Board meeting of June 9, 2008

 

1.  Open of Meeting

President Annette Corgiat called the meeting to order at 7:30 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay Subaitis

Absent: None

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and    Associates, Ruth Ann Blyth

 

A quorum was established.

 

There were no visitors to introduce.

 

Andrea DeRosier made a motion to approve the agenda as presented.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

2.  Open Forum

There were no visitors present at this meeting.

 

3.  Financial reports

Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending May 31, 2008.  She recommended a transfer of $60,000.00 and presented the tentative Budget and Appropriations Ordinance for the fiscal year ending June 30, 2009. She also reminded the Board of the bond payment due December 1, 2008, and recommended transferring funds from the Corporate Fund to the Special Revenue Funds to eliminate deficit balances and provide funding for the fiscal year ending June 30, 2008.

Brad Lanken moved to transfer $224,000.00 from the Corporate Funds to the Special Revenue Funds to eliminate deficit balances and provide funding for the fiscal year ending June 30, 2008.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, and Kay Subaitis

Nays: None

Motion carried


4.  Consent Agenda
Curt Bley made a motion to approve the consent agenda as presented with a transfer amount of $60,000.00.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,  Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

5.  Discussion Items

a.      Ruthanne Blyth was at this meeting to update the Board regarding the survey.

She reported that her advisor had approved it and the next step was to submit it to the Illinois Review Board for their approval, which she expects will be given before the end of the month.

 

b.      Director Lifka presented the proposed working budget for the fiscal year

ending June 30, 2009. Treasurer Brad Lanken scheduled a Finance

Committee meeting to discuss the working budget for Monday, June 23.

 

c.      Director Lifka informed the Board that Eileen Hankosky of Intelligent Solutions

was scheduling presentations by Content Watch and Web Sense, the two

vendors being considered for providing filtering for the Library’s wireless

Internet access. All trustees will be invited to attend the two presentations.

 

d.      Director Lifka informed the Board that everything is in place for the

Independence Day parade and post-parade festivities in Veterans Park. This

year’s cutout is Alvin and the Chipmunks.

 

6.  Action Items

a.   Curt Bley made a motion to approve the minutes of the May 12th Board meeting. Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,  Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

b. Brad Lanken made a motion to approve warrant list 08-06a in the amount of $9776.31.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

c. Kay Subaits made a motion to approve the semiannual retirement checks.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

d.      Kay Subaitis made a motion to adopt the prevailing wage ordinance.  Curt

Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried

 

7.  Information Items

a.       The Board will meet as a Committee of the Whole at 4 p.m. Sunday June 22

to interview prospective trustees Stephanie Lanken and James Manika. The

Personnel Committee will meet at 6 p.m. Monday June 23 to discuss the

proposed employee meal and rest break policy. The Finance Committee will

meet at 7 p.m. Monday June 23 to discuss the proposed working budget.

 

b.      Three pieces of correspondence expressing gratitude were read, the National

Amusement Park Historical Association for the donation the Library made in lieu of paying a fee when two of the association’s members presented a program on Riverview Park in May; Nancy Pankey for the Board’s donation of children’s books in memory of her late husband and former trustee, Alex; and Andrea DeRosier for the flowers sent following surgery.

 

8.  Closed Session

There was no need for a closed session this evening.

 

9Adjournment

Curt Bley made a motion to adjourn the meeting at 9:25 pm.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

 

 

Minutes of the meeting of May 12, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:38 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis

Absent: Andrea DeRosier

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates

 

A quorum was established.

 

There were no visitors present to be introduced at this meeting.

 

Kay Subaitis made a motion to approve the agenda as presented.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

            There were no visitors present at this meeting.

 

3.  Financial reports

Jean DiMonte presented the financial statements for the month ending April 30, 2008. She also suggested a transfer amount of $70,000.00 due to additional payroll this month.

Treasurer Lanken had no further financial report at this time.


4.  Consent Agenda

Mary Lee made a motion to approve the consent agenda with a transfer amount of $70,000.00 Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

 

5.  Discussion Items

A There was no report from the finance committee.

 

b. There was nothing additional to report on fundraising tonight.  This needs to be looked at again in the fall.

 

c. Ruthann was unable to attend tonight’s meeting.  She is still working on the survey.

 

d. Director Lifka received 2 proposals for the wireless Internet and handed them out to all Board members tonight.  He will now set up a meeting with Eileen and himself for a web demonstration.  If Annette, Curt, Mary & Kay are available, they would like to attend.  Once the meeting is set, Director Lifka will email them the date and time.

 

e. Director Lifka and Treasurer Lanken will meet and have the budget ready to present at the June meeting.  After that a meeting of the committee of the whole will be set.

 

f. Director Lifka will reserve a rental car for the Independence Day parade, but if he is able to get a car donated, he will cancel the rental.  The cutout for this year is Alvin and the Chipmunks.

 

g. There was nothing added to the agenda for tonight’s meeting.

 

 

 

6.  Action Items

a. Curt Bley made a motion to approve the minutes of the April 14 Board meeting.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

b. Kay Subaitis made a motion to approve warrant list #08-05a in the amount of $15,629.51.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

c. Lower Level expansion.  There was nothing new to report tonight.  Curt and Brad have both been calling and leaving messages for Abe, but he is not returning the calls.

 

d. The grand opening for the lower level is scheduled for June 22nd 1-4 pm.  Nothing additional tonight.

 

e. Director Lifka sent letters out to the 2 parties who are interested in filling the trustee vacancy.  Interviews will be held on June 9th at 6:30 & 7:00 if the candidates are available.  The alternate date is June 10th.

 

 

f. Kay Subaitis made a motion to adopt ordinance #08-05-01 on Non-resident Cards as presented.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

g. Director Lifka will call Veteran’s Asphalt and have them do the parking lot.

 

h. Director Lifka explained the fulltime employees’ health insurance.  The premiums are staying the same for now.

Kay Subaitis made a motion to approve the fulltime employee’s health insurance as in the past for 2008-09 fiscal year.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

i. The revised break policy is not ready to be voted on tonight.  It needs to be revised further at a committee meeting.

 

j. Bob Kay is working on the application for the North Riverside Library Foundation / 501(C)3.  The entire Board will be put on as officers.

 

k.  All Board members agreed to approve the proposal for Reliable Painting.

 

 

7. Information Items

a.  There were no additional meetings scheduled tonight.

 

b.   There were no changes to the calendar.

 

c.  There were no changes to the Memorial Books report.

 

d.  There were thank –you cards from the family of Charmaine Kutt, Barbara Silvestri, Georgette Huben, Pav YMCA and the staff read at tonight’s meeting

 

e.      The equipment service / inspection log is up to date.

 

f.        Board action log is up to date.

 

g.      There was no Trustee continuing education.

 

h.      There is nothing to report from Friends

 

i.        There are no grants available at this time.

 

8.  Closed Session

There was no need for an open session tonight.

 

9.  Adjournment

Curt Bley made a motion to adjourn the meeting at 9:18 pm.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

 

 

 

Minutes of the meeting of April 14, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:40 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Absent: Brad Lanken

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates

 

A quorum was established.

 

There were no visitors present to be introduced at this meeting.

 

Kay Subaitis made a motion to approve the agenda as presented.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

            There were no visitors present at this meeting.

 

3.  Financial reports

Jean DiMonte presented the financial statements for the month ending March 31, 2008.
As Treasurer Lanken was absent, there was no further financial report.


4.  Consent Agenda

Kay Subaitis made a motion to approve the consent agenda with a transfer amount of $60,000.00 Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

5.  Discussion Items

A There was no report from the finance committee.

 

b. There will be a meeting next week to discuss fundraising.

 

c.  Ruthann Blyth is not here, so there is nothing to report about the survey at this time,  Director Lifka will contact her.

 

d. Brass plaques were picked out for naming items and rooms in the lower level.  They will be 3” x 5” with black lettering and a scroll at the top and bottom.

 

e. Director Lifka is still waiting for the proposals for the wireless Internet.

 

f.  The back door of the elevator can be opened by anyone from the inside of the elevator.  Director Lifka will lock it and there will be a key available for staff.  He will also call the police chief and have him come walk through the library to see if anything else needs to be done for security purposes.

 

g.  The Board agreed that a scanner should be hooked up in the lower level to check out books only for the summer reading program.

 

h.  Director Lifka will purchase tickets for the lunch only part of the Mayor’s golf outing.  Board ~ Please let him know if you are interested in going soon so that he knows how many to purchase.

 

i.  It was agreed to hang the Architect’s rendering of the building over the fireplace.  The woodburning that is currently there will be placed in the lower level.

 

j.  Employee appreciation dinner is all set.  Director Lifka ordered the chocolates.  There will be 3 chocolate books included in each.

 

k.  There was nothing added for this meeting

 

Ruthann Blyth arrived at 8:20 pm to discuss the survey.  The 1st step is going to be a mailing to all residents with a letter of explanation and a postcard with only 2 questions on it.  Then an additional more detailed survey will go out later.

 

6.  Action Items

a.  Curt Bley made a motion to approve the minutes of the March 12 Board meeting, March 19 Board meeting, March 25 Ad Hoc Committee on plaques meeting, March 25 committee of the whole meeting and March 25 Community liaison meeting.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

 

b.  Kay Subaitis made a motion to approve warrant list #08-04a in the amount of $4,745.43.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

 

c.  Lower Level expansion.  Director Lifka and Bob Kay are trying to get a list of all subcontractors and how much they are still owed.  The check for Petra is still being held.

 

d.  The grand opening for the lower level is scheduled for June 22nd 1-4 pm.  Trustee Bley will get music.  President Corgiat and Trustee Lee are getting the food.  Give aways need to be decided on at the next committee meeting so they can be ordered.

 

e.. The 25th Anniversary will be discussed at a committee meeting.

 

f.  Director Lifka has received 2 applications for the open Board seat.  The deadline is Wednesday.  Interviews will be set up with the entire Board after that.

 

g.  Memorial donation will be discussed at a committee meeting.  It was decided that a study room in the lower level will be named after Alex Pankey and that $50.00 in books will be donated.  Director Lifka will contact Nancy Pankey for suggestions.

 

h.  Director Lifka will order the street numbers for the monument sign.

 

i.  Director Lifka will order the blinds for the meeting room door.

 

 

7. Information Items

a.  The Senior Fair at the village is May 8th and the Library will have a table.

 

b.   Trustee Lee will attend the volunteer appreciation luncheon.

 

c.  This week is National Library Week.

 

d.  The Community Liaison Committee meeting is May 7th at 6:30.  Trustee Interviewing will be that date also.

 

e.      No changes were made to the calendar

 

f.        There were 2 donations added to the memorial books report.

 

g.      There is no correspondence

 

h.      The equipment service / inspection log is up to date.

 

i.        Board action log is up to date.

 

j.         Director Lifka handed out information for trustee continuing education.

 

k.      There is nothing to report from Friends

 

l.         There are no grants available at this time.

 

 

8.  Closed Session

There was no need for an closed session tonight.

 

9.  Adjournment

Curt Bley made a motion to adjourn the meeting at 9:34 pm.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

 

Minutes of the meeting of March 19, 2008

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:35 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Absent: Brad Lanken

Also Present: Director Bob Lifka

 

A quorum was established.

 

There were no visitors present to be introduced at this meeting.

 

Kay Subaitis made a motion to approve the agenda as presented.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

            There were no visitors present at this meeting.

 

3.  Financial reports

There was no financial report this evening.

4.  Discussion Items

            a. There was no report from the finance committee.

 

b. The fundraising campaign was tabled until the next meeting.

 

c. Director Lifka is still waiting for two Board members to send back their suggestions for the survey so that he can forward them to RuthAnn Blyth.

d. The Friends plaque will be discussed after the committee meeting on Tuesday, March 25th.

 

e. Eileen from Intelligent Solutions was here yesterday.  They are working on a few proposals for wireless Internet that would meet the needs of the Library.  She will get them to Director Lifka as soon as they are complete.

 

f. There was a request that the Youth Services area of the Library be closed on Mother’s Day.  After some discussion, the Board agreed that the entire Library will remain open with regular hours on that day.

 

g. Director Lifka contacted Police Chief Garvey and he endorsed the idea of the Library having panic buttons.  After some discussion, it was agreed to have 2 upstairs and 1 downstairs.  Director Lifka will confirm price with the company that currently does the fire alarm and have them put in.

 

h. The Art Club from R-B is interested in doing a mural in the YA area in the fall.  For now, posters will be put up there.

 

i. The date for the Employee Appreciation dinner was set for Sunday, April 27th at 6:00 pm at JC’s Pub.  Marion will contact them to reserve the room and send invitations.  This is for employees and a guest.

 

j. There was nothing added to tonight’s agenda.

 

5.  Action Items

A Curt Bley made a motion to approve the minutes of the February 13th Board meeting, January 14th Committee of the Whole meeting, January 22nd Community Liaison Meeting, February 25th Committee of the whole meeting and the February 25th Community Liaison meeting.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

b. There was some discussion about the lower level expansion.  There is a problem with Petra not paying subcontractors.  Curt and Bob need to discuss this further with Matt to see what to do.  They have also contacted the attorney about this problem.  Bob will find out if those attorney fees can be charged to Petra and deducted from his final payment.  This will be discussed further next month if it is not solved by then.

 

c.      The Grand Opening will be discussed at the meeting on Tuesday, March 25th.  The date of the Grand Opening was decided as Sunday, June 22nd.

 

d. It was decided to tie the 25th Anniversary in with North Riverside Day this year.

 

e. Kay Subaitis made a motion to give Bob Kay permission to start the process that will lead to 501C3 status for the Friends of the Library, which will allow donors to deduct contributions on their tax returns.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

f.  The electricity for the Library has gone back to ComEd since that was the cheaper way to go for now.

 

g.  Annette Corgiat made a motion to declare the seat of Alex Pankey on the Library Board as vacant.  Andrea DeRosier seconded the motion.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

h.  There was a memorial donation made by the Library recently of  $50.00 to the Anti Cruelty Society in Georgette’s mother’s name.

Kay Subaitis made a motion to purchase $100.00 in books in Memory of Charmaine Kutt.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

The memorial for Alex Pankey will be discussed further at another meeting.

 

6.  Information Items

a.  The Volunteer Appreciation Luncheon is Wednesday, April 30th at Giron’s in Brookfield.

 

b.  National Library Week is the week of April 13th.  The Mayor will read a proclamation at the village board meeting on April 7th at 7:30 pm.  It was suggested that as many Trustees of the Library as possible go.

 

c.  Health Insurance needs to be discussed further when officials at LIMRiCC, the insurance pool based at the Metropolitan Library System, decide what they are doing.

 

d.  There were no more committee meetings added

 

e. No changes were made to the calendar.

 

f.  There was no change to the Memorial books report.

 

g.  Andrea had 2 cards to share with the Board, 1 from the Pankey family and 1 from the staff.

 

h.  There was no change to the equipment service/inspection log

 

i.  There was no change to the Board action log.

 

j.  Director Lifka gave out the date for the Annual Library Administrators Conference of Northern Illinois (LACONI) Trustees Dinner, May 16th.  When more information comes, he will pass it along.

 

k.  Friends of the Library used book sale is April 12th.

 

l.  There are no grants being worked on.

 

8.  Closed Session

There was no need for an open session tonight.

 

9.  Adjournment

Kay Subaitis made a motion to adjourn the meeting at 9:27 pm.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis

Nays: None

Motion carried

 

 

 

 

NORTH RIVERSIDE PUBLIC LIBRARY DISTRICT

2400 S. Des Plaines Avenue

North Riverside, IL 60546

 

Minutes of the Board Meeting of March 12, 2008

Open of Meeting

Vice President Kay Subaitis called the meeting to order at 6:45 p.m.  Roll call was taken.

Present: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Absent:  Annette Corgiat, Brad Lanken

Also Present: Director Robert J. Lifka

A quorum was established.

 

2. Action Items

Andrea DeRosier moved to adopt the consent agenda as amended. Mary Lee seconded the motion.  A roll call vote was taken

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion Carried.

 

Curt Bley moved to approve the consent agenda, including the financial statements, Warrant Lists 08-03 and 08-03A and transferring $60,000.00. Andrea DeRosier seconded the motion.  A roll call vote was taken

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion Carried.

 

3.  Adjournment

Andrea DeRosier made a motion to adjourn the meeting at 6:50 pm.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion Carried.

.

 

Respectfully Submitted,

Robert J. Lifka

 

North Riverside Public Library District

2400 S. DesPlaines Avenue

North Riverside, IL 60546

 

Minutes of the Board meeting of February 13, 2008

 

1.  Open of Meeting

President Annette Corgiat called the meeting to order at 6:40 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee

Absent: Andrea DeRosier, Alex Pankey, Kay Subaitis

Also Present: Director Robert J. Lifka

 

A quorum was established.

 

There were no visitors to introduce.

 

Curt Bley made a motion to approve the agenda as presented.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee

Nays: None

Motion carried.

 

2.  Open Forum

There were no visitors present at this meeting.

 

3.  Financial reports

Since Jean Dimonte of Ernest DiMonte and Associates was not in attendance, no financial reports were presented. Treasurer Brad Lanken asked that Director Lifka contact Mrs. DiMonte and request handouts usually distributed at the monthly meeting.  Director Lifka informed the Board that Mrs. DiMonte had recommended a transfer of $60,000.00.

Treasurer Lanken had nothing more to report at this time.

4.  Consent Agenda
Brad Lanken made a motion to approve the consent agenda as presented with a transfer amount of $60,000.00.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee

Nays: None

Motion carried.

 

  1. Discussion Items

a. There was no further report from the finance committee.

 

b.      The annual Volunteer Recognition Lunch was tentatively scheduled for noon Wednesday April 30, pending input from Youth Services Administrator Susan Locander. Invitations will be sent to the shelfreaders, YS volunteer grandmothers, members of the Friends of the Library steering committee and trustees. Possible locations include Giron’s in Brookfield and the Jem Café in Riverside.

c.      A Community Liaison Committee meeting will be scheduled to continue discussion of the fundraising campaign.

d.      Director Lifka gave an update on progress of the survey. Ruthanne Blyth is awaiting responses from trustees

e.      An ad-hoc committee will be formed to study possible plaques to be hung in the Youth Services Area to recognize the Friends of the Library donation.

f.        Director Lifka informed the Board that Bob Kay of Peregrine, Stime, Newman, Ritzman and Bruckner, the Library District’s attorney, estimates it will cost between $1,000.00 and $2,000.00 to file with the Internal Revenue Service the paperwork that would lead to 501 (C) 3 status for the Friends of the Library, allowing donations to the group to be tax deductible. Director Lifka also said Mr. Kay indicated it would take three months to prepare the paperwork and file with the IRS and another month for the IRS to review and respond. The Board directed Director Lifka to obtain a written proposal from Mr. Kay to be presented at the March meeting.

g.      Director Lifka presented a review of the first six months of the Library District’s fiscal year and revised projections for the final six months to demonstrate that sufficient funds are available to cover the salaries of additional staff for the Youth Services Area.

h.      Director Lifka distributed summaries of what was discussed at the January 14, 2008, Committee of the Whole meeting on wireless Internet access with Eileen Hankosky and Rich Fugett of Intelligent Solutions. A followup meeting with Mrs. Hankosky and Mr. Fugett will be scheduled.

 

6.      Action Items

 

a.   Curt Bley made a motion to approve the minutes of the January 14 Board meeting, the January 14 Policy Committee meeting and the January 25 Building and Grounds Committee meeting, noting that the minutes from the January 22 Community Liaison Committee meeting were not available and that the agenda listing a Community Liaison Committee meeting on February 6 was inaccurate. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee

Nays: None

Motion carried.

 

 

b. Brad Lanken made a motion to approve warrant list 08-02a in the amount of $13,436.37.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee

Nays: None

Motion carried.

 

c. Curt Bley, chairman pro tem of the Building and Grounds Committee, reported that he will contact Abe Assaf of Petra Contracting regarding outstanding punch list items and missing waivers of lien from two subcontractors.

 

d. Brad Lanken made a motion to approve the revised annual financial report as presented by Nathan Pasbrig of O’Neill and Gaspardo, the Library District’s auditor. Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee

Nays: None

Motion carried.

 

e. The possibility of combining the celebration of the 25th anniversary of the Library District’s founding with the grand opening of the Youth Services Area was discussed and Saturday April 19, the last day of National Library Week, suggested as a possible date. Also, discussed was kicking off the fundraising campaign at such a combined event. Brad Lanken informed the rest of the Board that he has a rough draft of a fundraising brochure. Annette Corgiat informed the rest of the Board that she will contact residents she has in mind who might be willing to help.

 

7.  Information Items

a. Committee meetings scheduled are a Committee of the Whole meeting on wireless Internet access with Eileen Hankosky and Rich Fugett of Intelligent Solutions at noon Monday February 25, pending Mrs. Hankosky’s and Mr. Fugett’s availability; a Community Liaison Committee meeting to discuss the fundraising campaign, grand opening of the YS Area and 25th anniversary celebration at 1 p.m. Monday February 25; the tentative grand opening of the YS Area and 25th anniversary celebration on Saturday April 19; and the Volunteer Recognition Lunch at noon Wednesday April 30, pending input from YS Administrator Susan Locander.

 

b. Added to the calendar are National Library Week, from Sunday April 13, to Saturday, April 19, and National Volunteer Week, from Sunday, April 27, to Saturday, May 3.

 

Brad Lanken left at 8:15 p.m.

 

c. The Board agreed that books should be purchased in memory of North

Riverside Village Clerk Charmaine Kutt. Director Lifka was directed to contact a

member of Mrs. Kutt’s family and request guidance regarding what type of

books to purchase.

 

d. There was no correspondence.

 

e. The Equipment Service and Inspection Log is all up to date

 

f. The Board Action Log is all up to date.

g. Director Lifka reminded the Board of the March 13 trustee workshop. He also

informed the Board that a revised edition of “Illinois Library Laws and Rules” had

been published.  Annette Corgiat requested that a copy be purchased for each

trustee.

 

h.      Director Lifka reminded the Board of the Friends of the Library’s used book

sale Saturday and Sunday April 12 and 13. Mary Lee suggested that the Friday

morning Senior Drop-In participants be informed well in advance that they will not

meet on Friday April 11 because the Meeting Room will be unavailable.

 

i.        Director Lifka informed the Board that Mary Cooper, assistant reference

librarian and adult program coordinator, plans to attend a workshop on grant application writing Friday February 22.

 

 

 

8.  Closed Session

There was no need for a closed session this evening.

 

 

 

9Adjournment

Mary Lee made a motion to adjourn the meeting at 8:30 pm.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee

Nays: None

Motion carried.

 

Respectfully submitted by

Robert J. Lifka

 

 

Minutes of the Board meeting of January 14, 2008

 

1.  Open of Meeting

President Annette Corgiat called the meeting to order at 7:45 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis

Absent: Andrea DeRosier & Alex Pankey

Also Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and    Associates, Ruthanne

 

A quorum was established.

 

There were no visitors to introduce.

 

Kay Subaitis made a motion to approve the agenda as presented.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

2.  Open Forum

Ruthanne was present to discuss the survey that she will be working on with the Board.  This is under discussion items.

 

3.  Financial reports

Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending December 31, 2007.  She recommended a transfer of $70,000.00.

Treasurer, Brad Lanken had nothing more to report at this time.

4.  Consent Agenda
Brad Lanken made a motion to approve the consent agenda as presented with a transfer amount of $70,000.00.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

 

 

 

 

5.  Discussion Items

a. There was no further report from the finance committee.

 

b.      The fundraising campaign is currently on hold.

 

c. Ruthanne was at this meeting to discuss the survey.  She asked first what the goals of the survey are.  There was some discussion about goals and some of the questions that needed to be removed or reworded.  Ruthanne will rewrite the survey and email it to Director Lifka.  He will then email it to the Board members.  Board members are each to choose 3 questions that they think are the most important for each section and send it back to Director Lifka.

Director Lifka has a catalog of different types of plaques.  He is asking that some Board members look at the catalog and decide what to order.

 

d.      The friends of the library plaque were tabled until next meeting.

 

e.      The auditor is not here this evening so the audit was tabled until the next meeting.

 

f.        There was some discussion about putting the address on the front of the building.  Director Lifka will get some prices.  It was suggested that it may be put on the sign by the sidewalk.

 

 

6.  Action Items

a.   Kay Subaitis made a motion to approve the minutes of the December 10th Board meeting, the December 10th Policy Committee meeting and the December 12th Committee of the Whole meeting. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

 

b. Kay Subaitis made a motion to approve warrant list 08-01a in the amount of #3,390.26.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.

 

c.      There is a meeting to discuss the lower level with Matt & Petra for Friday, January 25th at 10:00 am.

 

 

7.  Information Items

a.       There will be a fundraising committee meeting on January 22nd at 6:30 pm.  Kay asked that everyone take home the 2 personnel policies she has and read them and then email her any corrections or changes.

 

b. There were no changed to the calendar

 

c.      There were no changes to the Memorial Books report

 

d.      There was no correspondence

 

e.      The Equipment service / inspection log is all up to date

 

f.        The Board action log is all up to date

 

g.      There are 2 handouts.  Let Bob know if you are interested.

 

h.      The Friends of the Library had nothing to report at this time.

 

i.        There are no grants at this time

 

 

8.  Closed Session

There was no need for a closed session this evening.

 

 

 

9Adjournment

Kay Subaitis made a motion to adjourn the meeting at 9:18 pm.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis

Nays: None

Motion carried.