2010 Meeting Minutes

North Riverside Public Library District

2400 S. DesPlaines Avenue

North Riverside, IL 60546

 

Minutes of the meeting of December 13, 2010

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:35 pm.  Roll call was taken.

Present: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Absent: Curt Bley, Brad Lanken, Jim Manika

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Assoc., Rebecca Hayes a new Library employee, Nathan Pasbrig of O’Neill & Gaspardo, LLC.

 

A quorum was established.

 

Rebecca Hayes was introduced as a new clerk in the Library

 

Trustee Kay Subaitis made a motion to approve the agenda as presented. Trustee Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

Nathan Pasbrig of O’Neill & Gaspardo, LLC presented the financial statements and letters for the audit.  The Library received an unqualified opinion which is the highest rating you can receive in an audit.

 

Trustee Kay Subaitis made a motion to accept the audit as presented by Nathan Pasbrig of O’Neill & Gaspardo.  Trustee Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

 

3.  Financial reports

 

a. Jean DiMonte presented the financial statements for the month ending November 30, 2010.  So far this month a little over $61,000.00 in tax dollars have come in.

b. Treasurer Lanken was absent so there was no report tonight.

 

 

 

 

 

4.  Consent Agenda

Trustee Kay Subaitis made a motion to approve the consent agenda as presented with the transfer of $50,000.00. Trustee Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Curt Bley, chairman)

Nothing tonight

 

b. Community Liaison (Jim Manika, chairman)

Nothing tonight

 

c. Finance (Brad Lanken, chairman)

1. Authorize assessment appeals attorneys to hire appraiser – the cost would be $210.00 to the Library.

Trustee Kay Subaitis made a motion to authorize the assessment appeals attorney to hire the appraiser.  Trustee Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

 

d. Long Range Planning  (Andrea DeRosier, chairman)

Election – Trustee DeRosier reported where the Library stands with the election she is in the process of getting the ballot done.

 

e. Personnel (Kay Subaitis, chairman)

Pension Checks – Trustee Subaitis made a motion to approve the pension checks for the half year. Trustee Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

f.  Policy (Mary Lee, chairman)

1.       Adopt revised ByLaws – they will be held until the next meeting.

 

2.       Adopt Collection Development Policy – Still being looked at, waiting for more information to finish the draft.

 

3.      There will be a policy committee meeting at 7:00 before the January Board meeting on the 10th.

 

 

 

 

 

6.  President

a. Adopt 2011 Meeting Schedule – President Annette Corgiat made a motion that Board meetings will continue to be on the second Monday of the month for 2011. Trustee Andrea DeRosier seconded the motion. A vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

 

b. Memorial for Arlene –  Wait until the full Board is present.  One suggestion is the statue in the front being dedicated to her memory since she had a big part of choosing that and put a bronze plate there.

 

c. Website redesign – the meeting for December 15th has been cancelled and will be rescheduled sometime in January

 

d. Open house for YS story room – have an open house and invite the students that did the mural to come with their parents and student and school officials as well as opening to the public.  Director Lifka suggested it take place in January and February as it has been done for a little bit now.  He will check with Youth Services Librarian Susan Locander and Carolyn Johnson, St. Mary art teacher, to find dates that will work for both of them on a Saturday or Sunday.  Order the plaques now since they take time to get and then they are here whenever the open house is scheduled.  Ms. Locander and Director Lifka can work out the wording for the plaques.

 

 

7. Other Action Items

a. Trustee Kay Subaitis made a motion to approve the minutes of the November 15th Board meeting, November 15th Public Hearing, November 15th Policy Committee Meeting.  Trustee Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee Kay Subaitis made a motion to approve warrant list 10-12a in the amount of $10,142.63. Trustee Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings –No other meetings were set tonight.

 

b. Calendar – no changes

 

c. Memorial Books Report – Donation in memory of Arlene and Lions Club made a donation for a member that passed away

 

d. Correspondence – nothing tonight

 

e. Equipment service / inspection log – carpet was cleaned, all else up to date

 

f. Board action log – all up to date

 

g.       Trustee continuing education – nothing tonight

 

h.      Friends of the Library – next meeting in February

 

i.        Grants –.nothing

 

j.         Advocacy  – nothing tonight

 

k.      Foundation – nothing tonight

 

l.         Future of MLS & SWAN – Director Lifka shared the following information – they are moving forward on the merger and they will operate under one set of rules until June 30th and a new set of rules as of July 1st.  As of July 1st all assets will become the property of the new large group.  Merged system will restore continuing education.  Delivery will not be outsourced until June 30th if possible.  RFPs were due on the 2nd and bids were to be opened on the 3rd.  SWAN has determined they will need 6 months to move so they need to get moving on that so they can be moved by June 30th.

 

 

9.  Closed Session

Trustee Kay Subaitis made a motion to go into closed session after which no action will be taken.  Mary seconded.  Roll call vote taken.

Ayes: Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Trustee DeRosier moved and Trustee Lee seconded to move back into open session at 9:45 p.m.  Roll call vote

 

Ayes:              DeRosier, Lee, Corgiat and Subaitis

Nays:              None

Also Present:    Director Lifka

Motion passed.

 

President Corgiat called the roll in open session.

 

Ayes:              DeRosier, Lee, Corgiat and Subaitis

Nays:              None

Also Present:    Director Lifka

Motion passed.

 

There being no further business to conduct, President Corgiat called for adjournment of the open meeting.

 

Trustee Lee moved and Trustee DeRosier seconded to adjourn the meeting. Roll call vote.

 

Ayes:              DeRosier, Lee, Corgiat and Subaitis

Nays:              None

Also Present:    Director Lifka

Motion passed.

 

 

 

 

Minutes of the meeting of November 15, 2010

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Absent: Curt Bley, Andrea DeRosier, Jim Manika

 

Also Present: Director Bob Lifka

 

A quorum was established.

 

No visitors were in attendance.

 

Trustee Kay Subaitis made a motion to approve the agenda as presented. Trustee Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

There were no visitors at this meeting.

 

3.  Financial reports

a. Jean DiMonte was not present so there was no report of financial statements.

b. Treasurer Lanken reported account balances.  He also reported that Director Lifka is looking into the cost of some financing for the bond.  Budget has been updated to reflect repairs, there is still an excess of about $33,000.00.  Still no change on tax appeals at this time. He recommended transferring $50,000.00.

4.  Consent Agenda

Treasurer Lanken made a motion to approve the consent agenda as presented with the transfer of $50,000.00. Trustee Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

 

 

 

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Curt Bley, chairman)

Director Lifka handed out a repair log tonight.  There were no repairs in October.  Still not sure about the water leak, needs to be looked at again in spring.

Kay Subaitis reported that the sinks in the woman’s restroom need to be looked at.  Director Lifka reported that they are aware of the problem and that it is being watched, if it gets worse, the fixture will need to be replaced.  It is intermittent, so for now they will continue to watch it.

 

b. Community Liaison (Jim Manika, chairman)

1. Historical Society – Director Lifka had some contact with Dr. Queenella Miller, head of the North Riverside Historical Society.  They have a significant amount of donations and they need to catalog it all next.  It was suggested to Dr. Miller that if they want to they could have a program in the Library meeting room after their items are on display.  They would like to have an open house once the cases are filled.

 

2.  Mural in story room – It was suggested that an open house be held to present it and invite the students that painted it and their families.

 

c. Finance (Brad Lanken, chairman)

Treasurer Lanken inquired about a questionnaire for Standard and Poors.  Director Lifka reported that it is complete and has been sent in.

 

1.  Levy ordinance – Treasurer Lanken made a motion to approve the Levy Ordinance 10-11-01 as amended with the corrected date on it. Trustee Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

2.  Tax Anticipation Warrants – Treasurer Lanken made a motion to approve ordinance 10-11-02.  Trustee Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

d. Long Range Planning  (Andrea DeRosier, chairman)

Andrea DeRosier is absent, nothing to report.

 

e. Personnel (Kay Subaitis, chairman)

Trustee Kay Subaitis met with Director Lifka about the goals.  At the next personnel meeting there will be discussion about them.

 

f.        Policy (Mary Lee, chairman)

1.      Revised policies – Mary Lee made a motion to amend the investment policy to show an increase from $100.000.00 to $250,000.00.  Trustee Kay Subaitis seconded the motion.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.      Revised bylaws –  Mary will present the bylaws at the next meeting to be voted on.

 

6.  President

a. Board / Staff Holiday Gathering – December 5th, flyer has been sent out, RSVP should be coming in.  It will be at Al’s Charhouse in LaGrange.

 

b. Website redesign – the meeting was tentatively changed to December 15th this is   a brainstorming meeting to talk about what needs to be done and what expenses may come from this.  Director Lifka said that they already have a design created.  It hasn’t been done yet due to cost.  This meeting will be to discuss that plan and see if there is anything that can be done in house or by volunteers to eliminate the cost.  Director Lifka will bring the plan and the proposal to the meeting. President Corgiat will call some people to ask them to come to the meeting and see if they will help.

 

c. Memorial for Arlene Kurzawa – The suggestion for a memorial for longtime Youth Services Administrator Arlene Kurzawa, who passed away November 10, was tabled until next meeting when more Board members are here to discuss it.

 

7. Other Action Items

a. Trustee Kay Subaitis made a motion to approve the minutes of the October 11th  Board meeting, October 11th Bylaws / Policy Committee meeting, October 28th Personnel Committee meeting, November 11th Finance Committee meeting.  Treasurer Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Treasurer Lanken made a motion to approve warrant list 10-11a in the amount of $7,935.31. Trustee Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings – Website meeting on December 15th.  No other meetings were set tonight.

 

b. Calendar – no changes

 

c. Memorial Books Report – 2 new donations in memory of Bertha Lidinsky by friends and family and in Memory of Irv Larson by Jim & Marge Hook and family, books were purchased, letters sent, books were on display and are now in circulation.

 

d. Correspondence – a thank you from the village was received for participating in the chili cook off

 

e. Equipment service / inspection log – all up to date

 

f. Board action log – all up to date

 

 

g.       Trustee continuing education – nothing tonight

 

h.      Friends of the Library – tentative date for April for the next book sale, no other new news

 

i.        Grants –.nothing

 

j.         Advocacy  – nothing tonight

 

k.      Foundation – nothing tonight

 

l.         Future of MLS & SWAN – Director Lifka reported that when he went to the Zone 2 directors meeting November 4, Su Bochenski the executive Director of MLS sat in at the meeting.  She verified that they did get money from the state legislature.  They are still owed a large amount which is from the fiscal year ending in June.  They were told they may get more.  They are assuming they will not get more and are planning accordingly.  They are budgeting how much they will need to shut down which includes severance pay for employees that will lose their job if they have to shut down.  Liquidation is inevitable.  They will continue as long as possible.  They are working on a merger.  The Burr Ridge building will be put up for sale when possible.  The Chicago office has a lease on it until 2012.  Director Lifka also reported that at the SWAN group A meeting November 10, the delivery task force reported that 5 companies responded with information that they could assume all of the duties of MLS delivery at a cost of 30 – 40 % less than what it is being done now.  They are asking for actual proposals with numbers and then will go from there.  The MLS trucks will be sold and the drivers will lose their job. SWAN is budgeted for this fiscal year, for next year, they anticipate a rate increase of about 8%.  SWAN is looking for a new location.  SWAN is going through their budget, they found a vendor that can save them a large amount of money. SWAN will restructure their staff and lay people off.

 

m.     Bill from the Lawyer.  Treasurer Lanken asked a question about the bill, he thought the reporting was supposed to be part of the original deal, he charged an amount to send the email report to Director Lifka and Treasurer Lanken.  Treasurer Lanken will call him and question it.

 

 

9.  Closed Session

No closed session tonight.

 

10.  Adjournment

Treasurer Brad Lanken made a motion to adjourn the meeting at 9:12 pm. Trustee Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

 

 

 

Minutes of the meeting of October 11, 2010

 

1.  Open of Meeting

The meeting was called to order by President Pro Tem Kay Subaitis at 7:36 pm.  Roll call was taken.

Present: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Absent:  Annette Corgiat, Brad Lanken, Jim Manika

 

Also Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates

 

A quorum was established.

 

No visitors were in attendance.

 

Andrea DeRosier made a motion to approve the agenda as presented. Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

There were no visitors at this meeting.

 

3.  Financial reports

a. Jean DiMonte presented the financial statements for the month ending September 30, 2010 with the new budget. She recommended a transfer of $50,000.00.

b. Treasurer Lanken absent, nothing further to report tonight.

4.  Consent Agenda

Andrea DeRosier made a motion to approve the consent agenda as presented with the transfer of $50,000.00. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Curt Bley, chairman)

Small repairs were made this month.  Olsson Roofing, which has inspected the roof twice a year for years, raised its price from $1100.00 annually to $1400.00 annually. Director Lifka is looking for additional estimates. Still getting bids on carpet cleaning.

 

 

b. Community Liaison (Jim Manika, chairman)

Jim Manika is absent, no report.

 

c. Finance (Brad Lanken, chairman)

1.                                                                                                                  Levy ordinance – Curt Bley made a motion to approve posting the Levy ordinance for the NR Public Library District for 2010.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Curt Bley made a motion to reschedule the November Library Board meeting to 7:30 p.m. Monday November 15, 2010, and to schedule the public hearing on the levy ordinance at 7 p.m. on November 15, 2010.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.                                                                                                                  Delayed Property tax bills – Jean DiMonte explained that property tax bills are going out late so a loan needs to be taken in the meantime to pay bills.

 

3.                                                                                                                   Letter of engagement with Franczek Radelet – It was recommended by the finance committee to sign this letter of engagement since the Village doesn’t seem to be getting any additional information to the Library.  This lawyer has given the Library information about tax appeals in the past.  This would cost the Library a small amount.  RBHS is using this same lawyer.

 

Andrea DeRosier made a motion to submit the letter of intent with Franczek Radelet.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

d. Long Range Planning  (Andrea DeRosier, chairman)

Nothing to report, they are looking at goals for this year.  They will mostly focus on customer service and website.

 

e. Personnel (Kay Subaitis, chairman)

Committee met last week and discussed Director’s evaluation. Committee members were asked to do some things and get back to Kay Subaitis. Meeting date needs to be set. October 28th at 7:00 p.m.

 

n.      Policy (Mary Lee, chairman)

Bylaws and collection policy will be discussed at the next meeting.

 

 

 

 

6.  President

a.  Election – April – Mary Lee and Annette Corgiat are running for office again.  All paperwork is due by December 20th.  Director Lifka is preparing all of the paperwork.

 

b.  Cybersitter – Director Lifka reported that this is the filtering software for the YS computers.  There have been some difficulties with this company.  Next time there is trouble, it will be taken off and there will not be a filtering software on those computers.  They are right in front of the help desk so staff can see them and can watch what sites they are going on.  If there is a problem after that, a different software will be purchased.

 

c.  Background checks – Director Lifka reported that the new insurance company strongly encourages background checks for anyone who has any contact with children.  Chief Garvey said they will do the fingerprinting and then they will be sent to the state police and it would cost $15.00 per check. Every staff member will need to be checked, even long term employees for insurance purposes.

 

7. Other Action Items

a. Curt Bley made a motion to approve the minutes of the September 13th Board meeting, September 13th By-Laws committee meeting, September 13th Public Hearing, October 7th Personnel committee meeting, October 7th Finance committee meeting.  Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Curt Bley made a motion to approve warrant list 10-10a in the amount of $5,817.17.   Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings – Personnel meeting, public hearing, policy committee

 

b. Calendar – Add personnel meeting, public hearing and by-laws committee meetings There was some discussion about the possibility of a holiday get together. Should it be here at the Library or at a restaurant? If the latter, each attendee would pay his/her own way.  It was suggested to ask the staff what they would prefer and go with what the majority says.  It will be on Sunday, December 5th place will be decided after staff has been asked.  Kay Subaitis will put out a flyer and ask if the staff wants to go out and pay; have it catered here and they pay; or have a potluck here at the Library.

 

c. Memorial Books Report – A memorial book was purchased by the Library Board in memory of the late Timothy Sweeney, a former Library Board member. His neighbors also pitched in and donated $105.00 and additional materials were purchased in his memory.

 

d. Correspondence – none

 

e. Equipment service / inspection log – all up to date

 

f. Board action log – all up to date

 

o.       Trustee continuing education – nothing tonight – Director Lifka, Kay Subaitis and Mary Lee attended a workshop in Northlake a few weeks ago.  It was a discussion about the financial situation of the state library.  They are hoping to get enough money to keep SWAN and delivery.

 

p.      Friends of the Library – the book sale made $1836.00 and $45.00 in memberships

 

q.      Grants – Per Capita grant application has been filed even though there is rumor that there is no money to fund these grants

 

r.        Advocacy  – nothing tonight

 

s.      Foundation – at the September meeting, they did a recap of their fundraising, Bowling night made about $750.00, Oberweiss wasn’t in yet, Chili’s has a check for $140.00 there

 

t.        Future of MLS & SWAN – they had a meeting a week ago with the systems to discuss the merger. Supposedly the State Library has pushed the deadline up to April.

 

9.  Closed Session

Andrea DeRosier made a motion to enter into closed session at 8:50 p.m.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Also Present: Director Lifka

Motion carried

 

Mary Lee moved and Curt Bley seconded to move back into open session at 9:20 p.m.  Roll call vote

 

Ayes:              DeRosier, Bley, Lee and Subaitis

Nays:              None

Also Present: Director Lifka

Motion passed.

 

There being no further business to conduct, Kay Subaitis called for a motion to adjourn the meeting.

 

Mary Lee moved and Andrea DeRosier seconded to adjourn the meeting at 9:25 p.m. Roll call vote.

 

Ayes:              DeRosier, Bley, Lee and Subaitis

Nays:              None

Motion passed.

 

Minutes of the meeting of September 13, 2010-revised

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:30 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Absent:  No One

 

Also Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates

 

A quorum was established.

 

Kay Subaitis made a motion to approve the agenda as presented. Jim Manika seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

One visitor was in attendance, Paul Rand

 

3.  Financial reports

a. Jean DiMonte presented the financial statements for the month ending August 31, 2010 with the new budget.  There was some discussion about Real Estate taxes and the amount paid out.  This will be added as a line item on statements in the future.  She recommended a transfer of $60,000.00.

b. Treasurer Lanken had nothing further to report tonight.

 

4.  Consent Agenda

Brad Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Andrea DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Curt Bley, chairman)

Nothing new to report tonight.  A monthly repair report was handed out by Director Lifka with other papers at the beginning of the meeting so that Board member can see what has been done in the months of July & August.

 

b. Community Liaison (Jim Manika, chairman)

1.  July/August Chili’s benefit is over; made about $100.00 check should be coming soon.

 

2.  YS Story Room Mural – The kids are going to start on Wednesday, September 15th.  It is already sketched on the wall. Should be complete sometime in October

 

3.  Chili cook off is next Friday.

 

4.  Andrea DeRosier is going to check with Hauser principal to see if they want to have books here like Komarek does.

 

c. Finance (Brad Lanken, chairman)

They met along with the Buildings and Grounds committee.  They discussed making a line item on the budget next year for monthly incidental repairs to the building.

1.                                                                                                                  Budget and Appropriations Ordinance – Brad Lanken made a motion to approve the Budget and Appropriations Ordinance # 09-10-01 providing for Budget and Appropriations of N.R. Public Library District, Cook County, IL for the fiscal year beginning July 1, 2010 and ending June 30, 2011.  Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

 

2.                                                                                                                  Tax appeals law firm contract – Director Lifka provided a handout from the law firm.  Hold off on signing a contract for now.  It may be able to be sourced for free.  Waiting for Village Treasurer Sue Scarpenitti to discuss this and get back to the Library to let us know what sources she has.  Director Lifka will call Treasurer Scarpenitti to see what she has and then make a decision from there. If necessary, Annette Corgiat will meet with Director Lifka and Treasurer Scarpenitti.  Maybe the Library, village and school could form a consortium and share the costs of the lawyer.

 

d. Long Range Planning

Long Range plan was placed in everyone’s mailbox.  Please review and let      Andrea DeRosier know if you need any changes.

 

e. Personnel (Kay Subaitis, chairman)

Will call a closed session tonight to give out Director Lifka’s review forms and to set the date.

 

f.        Policy (Mary Lee, chairman)

The by-laws were reviewed tonight.  Director Lifka will make the changes and print them for next meeting.  Policy committee will meet before next month’s Board meeting at 7:00 p.m.

 

There was some discussion about updating the website.  It was suggested to form a committee to work on this as there is not money in the budget to pay someone to create a whole new site. It was agreed upon that a committee needs to be formed.  Annette Corgiat will be the chair of this committee, Brad Lanken, Jim Manika & Andrea DeRosier will be on the committee.  They will meet on Monday, October 11th at 6:00 pm.  Library staff members Kathleen Spale & Magan McCarthy will be asked to join the committee.  Director Lifka will ask them to see if they can make it to this meeting.  Andrea DeRosier will also ask her husband, Joe, to attend to help.

 

6.  President

Annette Corgiat announced that the book club starts Tuesday September 14.  There are 25 – 26 people signed up.  The first book is “To Kill a Mockingbird.”

 

7. Other Action Items

a. Kay Subaitis made a motion to approve the minutes of the August 14th Board meeting.  Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

b. Curt Bley made a motion to approve warrant list 10-09a in the amount of $13,199.16.   Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings – Nothing else tonight

 

b. Calendar – Add Policy Committee meeting and Website Committee meeting

 

c.  Memorial Books Report – Frank Spale made a donation to be split between children and adults books.  Carlene O’Brien collected in the neighborhood in memory of Tim Sweeney.  John Zmola has now purchased a book in memory of Tim Sweeney from the Board.

 

d. Correspondence – Andrea DeRosier read a card from James & Debbie Orth for being allowed to do a presentation about greyhounds and a thank you from Ken Rouleau for donation in memory of his mom.

 

e. Equipment service / inspection log – Annette Corgiat will call the guy that made the exit and entrance signs and have him look at them and see what needs to be done.  Curt Bley will check the planters boxes. Preferred Plumbing came out to clean and rod the roof drains and that will be updated for next meeting.

 

f. Board action log – add review the bylaws in September and add plan fall festival in August. Change Director’s performance review to begin in May and then the meeting can take place in June or July.  Add on the year-end report to be given to the board from Director Lifka in October.

 

g.      Trustee continuing education – workshop at Northlake Library, information was given in one of the director’s reports.

 

h.      Friends of the Library – notices were put in the newsletter about annual membership drive, Board members please join.  Book sale on October 2nd and 3rd.  Browser bins that Friends donated money to are up and running now.

 

i.        Grants – per capita grant application will be filed.

 

 

j.         Foundation – They have around $2,000.00 right now.  Oberweiss Benefit N=Day is September 15.

 

k.      Advocacy – nothing tonight

 

l.         Future of MLS & SWAN – the latest is that the state is 150 days behind, systems were told not to expect any money until January 1st at the earliest.  They were told that full system is budgeted but the money is not there.  They have cut back a lot.  The insurance pool has separated from MLS and is its own entity now.  They will be based in Orland Park Library.   SWAN is about to become a separate entity and the online circulation system will continue.  There are 9 systems and they will be combining to make two Mega systems.  Some of them have money and some don’t so they need to merge.  They are trying to keep the delivery system.  They are working on it and trying hard to work things out.

 

9.  Closed Session

Kay Subaitis made a motion to go into closed session to to discuss Annual Performance Evaluation after which no action will be taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

President Corgiat called the member attendance for the closed session.

 

Present:        Manika, DeRosier, Lanken, Corgiat, Bley, Lee and Subaitis

Absent:         None

 

 

After the discussion in the closed meeting was completed, Kay Subaitis moved, seconded by Mary Lee for the Board to reconvene in open session.

 

Ayes:      Manika, DeRosier, Lanken, Corgiat, Bley, Lee and Subaitis

Nays:    None

Motion carried.

 

President Corgiat called the roll in open session.

 

Present:         Manika, DeRosier, Lanken, Corgiat, Bley, Lee and Subaitis

Absent:          None

 

There being no further business to conduct President Corgiat called for a motion to adjourn the meeting.

Curt Bley moved, seconded by Jim Manika to adjourn the meeting.

 

Ayes:      Manika, DeRosier, Lanken, Corgiat, Bley, Lee and Subaitis

Nays:    None

Motion carried.

 

 

 

 

 

 

 

Minutes of the meeting of August 14, 2010

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 2:25 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Absent: Andrea DeRosier, Brad Lanken, Jim Manika

 

Also Present: Director Bob Lifka

 

A quorum was established.

 

There were no visitors at this meeting

 

Kay Subaitis made a motion to approve the agenda as presented. Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

There were no visitors at this meeting.

 

3.  Financial reports

a. Director Lifka presented the financial statements for the month ending July 31, 2010, that were provided by Jean DiMonte of DiMonte and Associates.  She recommended a transfer of $50,000.00.
 

4.  Consent Agenda

Curt Bley made a motion to approve the consent agenda as presented with the transfer of $50,000.00. Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Curt Bley, chairman)

1. Trustee Bley stated that Director Lifka had recommended the Library accept the three-year proposal from Convirgent Technologies for maintaining the HVAC monitoring system. Trustee Bley made a motion to accept the three-year proposal. Mary Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Community Liaison (Jim Manika, chairman)

Trustee Lee stated that Lodge R.T. Crane, CSA Fraternal Life had offered to

underwrite the expenses related to painting a mural on the walls of the Youth

Services Story Room, including a donation of $200.00 to the art program at St.

Mary School in Riverside in recognition of the contributions of Carolyn Johnson,

St. Mary art teacher, to the project.

 

c. Finance (Brad Lanken, chairman)

1. Kay Subaitis made a motion to approve the working budget as presented.

Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2. Kay Subaitis made a motion to post the Tentative Budget and Appropriations Ordinance in the amount of $1,059,325.00 as presented. Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

3. Curt Bley made a motion to schedule a public hearing on the ordinance to be held at 7 p.m. Monday September 13, 2010. Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Kay Subaitis made a motion to accept the proposal from C-N-A Insurance for property and liability insurance. Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

d.  Long Range Planning

No report.

 

e.  Personnel (Kay Subaitis, chairman)

No report.

 

f.        Policy (Mary Lee, chairman)

No report.

 

6.  President

a.  President Corgiat appointed Trustee Subaitissecretary pro tem for the meeting.

 

  1. President Corgiat stated that Director Lifka’s recommendation to hold the annual Holiday Open House from noon to 3 p.m. on Saturday December 4 had been accepted. The Friends of the Library will again underwrite the expenses related to the program.

 

Director Lifka was instructed to request that John Zmola, reference librarian, spend up to $50.00 to purchase a book to be donated in memory of former Library Board Member Tim Sweeney. Director Lifka was also instructed to contact members of Mr. Sweeney’s family to determine if a book on the World War II Memorial in Washington D.C. would be considered to be appropriate.

 

7. Other Action Items

a. Curt Bley made a motion to approve the minutes of the July 12 Library Board meeting (as corrected), the June 10 Finance Committee meeting and the July 27 combined meeting of the Finance Committee and the Buildings and Grounds Committee. Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Curt Bley made a motion to approve warrant list 10-08a in the amount of $5,414.06.   Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee,  Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings – No meetings scheduled.

 

b.  Calendar – No changes

 

c.  Memorial Books Report – The children and grandchildren of Jim O’Connell of North Riverside donated $100.00 to honor their father and grandfather on the occasion of Father’s Day.

 

d. Correspondence – An anonymous letter addressed to President Corgiat regarding the decision to charge non-residents to use the Library’s Public Access Computers was read. Following discussion, the consensus was to continue the policy.

 

e. Equipment service / inspection log – all up to date

 

f.  Board action log – all up to date

 

g. Trustee continuing education – nothing

 

h.. Friends of the Library – nothing

 

i.. Grants – Nothing.

 

Adjournment

Mary Lee made a motion to adjourn the meeting at 3:05 pm. Kay Subaitis seconded the motion. A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

 

 

Minutes of the meeting of July 12, 2010

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 8:00 pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Absent: No one

 

Also Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates

 

A quorum was established.

 

There were no visitors at this meeting

 

Kay Subaitis made a motion to approve the agenda as presented. Curt Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

There were no visitors at this meeting.

 

3.  Financial reports

a. Jean DiMonte presented the financial statements for the month ending June 30, 2010.  She recommended a transfer of $50,000.00.

b. Treasurer Lanken had nothing further to report


 

 

4.  Consent Agenda

Curt Bley made a motion to approve the consent agenda as presented with the transfer of $50,000.00. Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Curt Bley, chairman)

1.  Plenty of repairs have been made this month due to all of the rain.  Ejector pump is being worked on.  The part has been ordered.  In the last big rain, water came in through the North door and the book drop.  Ken has been asked to look at that. There was water leaking in the Youth Services area between stacks and buckets had to be put down.  It was due to the big storm.  Next time it rains, someone has to go up and look to see where it is coming from.

 

2.  Director’s wish list items.  The finance committee got a copy of the list and decided that nothing will be fixed unless it is broken.  Nothing will be purchased off the list until at least January.

 

 

b. Community Liaison (Jim Manika, chairman)

1.  Historical Society – Dr. Queenella Miller, village clerk and Historical Society organizer, would like to get an okay for their plans.  Curt Bley went to their meeting last week.  They want to have a donator’s plaque, it is 2’ by 1 ½ ‘ so it wouldn’t fit within the cabinet.  Guy Belmonte, village administrator, will take care of that. They would put up glass shelves and sliding glass doors and will not protrude past the existing opening.  All agreed that is fine and they can move forward with this.

 

2.  Story telling room – The art teacher from St. Mary’s was here to look at the walls and to meet with Trustee Manika, Director Lifka and staff members Susan Locander and Kathleen Spale.  She will be getting things ready and would like to start in September some time.  She will be asked to put together sketches for the Board to approve.  Ms. Locander gave her some books that she thought would have ideas for what to put on the walls.  Director Manika will ask Ms. Locander for her ideas of what she wants to have done for the Board to approve.

 

3.  Foundation – lost Wendy’s but gained Chili’s   Library gets 10% of your bill for the rest of the year as long as you turn in the voucher.  Chili’s will pay every 2 months.

 

 

c. Finance (Brad Lanken, chairman)

1.  Property assessment appeals report – The Board will incorporate the approximate $35,000.00 payments into the budget.

 

2.  Property assessment appeals law firm proposal – Brad Lanken suggested to let him give a proposal and then go forward with that.

Brad Lanken made a motion to adopt the resolution from the law firm of Franczek Radelet P.C.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

3.  2010-11 budget  – looking okay for now.  It will probably take 3 drafts, working on draft 2 right now.

 

4.  Budget and Appropriation Ordinance / public hearing – At the August meeting, vote to post it and then have the public hearing and vote at the September meeting.

 

5.  Adopt Building and Maintenance Levy – Kay Subaitis made a motion to adopt the Building and Maintenance Levy.  Brad Lanken seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

 

d.  Long Range Planning

Nothing to report tonight

 

e.  Personnel (Kay Subaitis, chairman)

Trustee Subaitis emailed out the annual evaluation materials to everyone today.  Please complete and get to her by the end of the month.

 

f.        Policy (Mary Lee, chairman)

Nothing tonight

 

 

6.  President

a.  Senior Drop-in Anniversary Lunch – Director Lifka will work with the Township on this.  It is usually done at the end of July.  Township usually pays for this.

 

b.  SWAN Intergovernmental agreement – Curt Bley made a motion to enter into  the new SWAN intergovernmental agreement.  Kay Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,

Jim Manika, Kay Subaitis

Nays: None

Motion carried

 

 

c.  Ordina