2011 Meeting Minutes

North Riverside Public Library District

2400 S. DesPlaines Avenue

North Riverside, IL 60546

 

Minutes of the meeting of December 12, 2011

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:45 pm.  Roll call was taken.

Present: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: Greg Gordon

Also Present: Robert J. Lifka, library director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, head of circulation services and technical services; and Mary Cooper, reference librarian.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors present at the meeting.

 

3.  Financial Reports

 A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of December 12, 2011.   Trustee Lanken asked Jean DiMonte to move the principal payments over to the balance sheet, she will do so.   There was some discussion about the budget and how to get it in the black not in the red. It is how it is reflected on the financials.  Treasurer Lanken wanted to figure out how to change it so that it shows a profit at the end of the year and the way it looks now there will be a negative of about $4,000.00.  This will be put on the agenda for the next Finance committee meeting.

B. Jean DiMonte presented the financial statements for November 2011. The $15,000.00 is on the first line item listed as equipment rather than a reserve fund.


4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

1.    Circulation Desk Stools – requested fabric samples, waiting for them

 

2.    Equipment Service & Inspection Log – all up to date

 

3.    Repair Log – all up to date

 

4.    Long Range Capital Projects – nothing new

 

5.    Melody Mill Sign – the Village has offered to put it on the lawn of the commons

 

6.    IT Maintenance Proposal – it was agreed that Director Lifka should send Intelligent Solutions a letter saying that the Library wants to terminate the contract and then go on from there with the correct procedure according to the contract.

 

 

b. Management of Services (Joe Mengoni, chairman)

1.                                                                                                                      Foundation – Foundation cookbooks for the fundraiser were ordered.  575 were sold and 200 more were ordered. Trustee Mengoni will bring the treasurer’s report from the Foundation to the Board each month.

 

c. Finance (Brad Lanken, chairman)

1.  Transfer of funds –Trustee Lanken made a motion to transfer $ 557,896 from the General Fund to the capital projects fund to eliminate the fund deficit, $36,304 from the general fund to the debt service fund to pay principal and interest payments for the notes payable and $1,675 from the general fund to the Social Security fund to pay employer social security costs. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

2.     Audit Report – will be discussed and accepted at the next meeting.

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Nothing tonight.

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – open house went well, Mater Christi choir added and RB singers brought in a lot of people if there are a lot of people next year it may need to be moved into the meeting room

 

2.    Pension Checks – Trustee Subaitis made a motion to approve the pension checks for the three full time employees in the amount of Director Robert J. Lifka – $2017.38, Reference Librarian John Zmola – $1194.48 and Circulation Services/Technical Services Coordinator Kathleen Spale – $858.24.  Trustee Lanken seconded the motion.  A roll call vote was taken.

3.    Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

4.    Abstain: Joe Mengoni

5.    Nays: None

6.    Motion carried

 

f. By-laws / Policy (Mary Lee, chairman)

Nothing tonight

 

6.  President

a. 2012 Meeting Schedule  – Trustee Wittbrodt made a motion to continue having the meetings on the second Monday of the month at 7:30 p.m. for the year of 2012.  Trustee Mengoni seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

b. Trustee folders on H drive – President Corgiat and Director Lifka looked and there are folders there.  Right now they can only be accessed from within the building.  Director Lifka will check with the new IT people when they come and see if there is a way to set it up so they can be accessed remotely.

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the November 14, 2011 Board meeting, October 31, 2011 Personnel Committee Meeting, November 14, 2011 Finance Committee Meeting, November 14, 2011 Public Hearing, Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Subaitis made a motion to approve Warrant List 11-12a in the amount of $8109.25. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Sue Frampton, village recreation director, approved the Foundation selling the cookbooks at the Village Christmas party.  She also requested a cookbook for their raffle.  She then requested a spot at the Library to promote their events.  Director Lifka reported that their information has been on the brochure carousel and on the bulletin board.  President Corgiat will respond to her with this information.

 

Trustee Mengoni left the meeting at 9:00 p.m.

 

 

 

8.    Department Head Report

Mary Cooper will give her report in January with her power point presentation. For tonight, she reported that this past Saturday her husband’s band played at the Library and there were approximately 88 people in attendance.  Media on Demand statistics – ebooks, about 56 check outs for one month, 17 patrons used them for the month of November.

 

 

9.     Information Items

 

a.     Committee Meetings – nothing now

 

b.    Calendar – no changes

 

 

c. Memorial Books Report – nothing new

 

d. Correspondence – nothing

 

e. Board action log – all up to date

 

f. Trustee continuing education – conference in January, Director Lifka emailed it to everyone.  There isn’t money in the budget so no one will go this time.

 

h.                 Grants – nothing

 

i.                    Advocacy  – nothing

 

j.                     RAILS & SWAN – they are working on a new logo

 

 

10.                       Closed Session

Nothing tonight

 

11.                        Adjournment

Trustee Lanken made a motion to adjourn the meeting at 9:14 p.m.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Minutes of the meeting of November 14, 2011

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:50 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: No one

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale Circulation Services/Technical Services Coordinator; and Susan Locander, Youth Services Librarian.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors present at the meeting.

 

3.  Financial Reports

 A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of October 31, 2011.

B. Jean DiMonte presented the financial statements for October 2011. She also reported that there was a profit from last year and it is in the checking account.  It is not included in the budget because the budget is something that is an annual document.  The budget shows the amount of taxes that have come in for this year only.  It is still there and can be spent, but is not in the budget.  The grant is not in the budget because it came late this year and not guaranteed that the state will give it again next year.  There will be a line for a reserve of $15,000.00 in the budget for equipment.  It will show on the balance sheet. Treasurer Lanken, Director Lifka and Trustee Gordon will work together on the profit and loss statement and the balance sheet and then will get that to Jean.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Web Committee Presentation:

Staff members Karen Quinn, Mary Cooper, Kathleen Spale, Magan McCarthy and Susan Locander were present to present the idea for the redesign of the Library website.  They all introduced themselves, gave their background and stated why they should be involved in the redesign of this website.  Ms. McCarthy gave out a copy of the site map.  It is only an idea of what should be on the page, not the actual layout of the pages themselves.  Insight Studio was the one that the group chose for doing the redesign of the website.  She gave another site map that came from Insight Studio with the concepts of what the pages may look like.  It is not anything final, the group has some changes that they wanted to make and have given to him.  Mic Funk from Insight Studio is working on getting those changes done and then getting Magan an updated version.  It was suggested that Ms. McCarthy ask Mr. Funk to make sure that there is the capability of enlarging font sizes and other types of accessibility things so that seniors can read them.  Under “What We Offer” list the bilingual books.  After the website is complete, there will be a FaceBook page created for the Library which will then be linked to the website.  They are hoping to have it live sometime early in the New Year.  The website host that Mr. Funk recommended includes email in their package so the email will be switched from the current one to the web host one which will save a little money.  The Board said “good work” and that it was a great presentation.

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

7.    Circulation Desk Stools – still waiting for fabric and color samples

 

8.    Equipment Service & Inspection Log – all up to date

 

9.    Repair Log – all up to date

 

10.                 Long Range Capital Projects – the committee put together a projection of larger projects that may need to be done and what time frame.

 

11.                 Circulation Desk Monitor – no report tonight, the installation has been postponed again.

 

 

b. Management of Services (Joe Mengoni, chairman)

3.                                                                                                                      Foundation – The meeting is tomorrow night.  The Friend raiser has been put on hold for now and will be discussed at the meeting.  Cookbooks are selling, only 19 books left out of 550.  There will be discussion tomorrow about whether or not to purchase more, must buy 200 minimum.

 

c. Finance (Brad Lanken, chairman)

1.    Levy Ordinance – Trustee Lanken made a motion to adopt the Levy Ordinance in the amount of $1,267,450.00 for the fiscal year July 1, 2011-June 30, 2012, which includes bonds and represents 2.3% increase.  Trustee Gordon seconded the motion.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Nothing tonight.

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – sponsoring the Annual Open House on December 3rd. Noon to 3:00 pm. Come on in, should be a lively time. That’s all for now, some books are coming in and the girls are working on them as they come in.  Perpetual book sale is ongoing.

 

2.    Director’s Goals – have a brief closed session tonight to discuss this further.

f. By-laws / Policy (Mary Lee, chairman)

Nothing tonight

 

6.  President

a. Board-Staff Holiday Dinner – Trustee Corgiat opened this topic for discussion.  Village Pub is available on December 11th at 4:30 with a cash bar, salad, chicken limone, sausage & peppers, and rigatoni with marinara for $13.95 per person.  The staff will be asked to pay $20 each.  Ms. Spale will talk to the staff tomorrow to see if they can do this.  Trustee Corgiat needs to know within the next 24 hours so she can finalize it.  She will ask him to include pitchers of pop.

 

b. Annual report – nothing more tonight

 

 

7. Other Action Items

a. Trustee Lanken made a motion to approve the minutes of the October 10, 2011 Board meeting, October 10, 2011 Finance Committee meeting, and Warrant List 11-11a in the amount of $12,223.06.   Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings – Buildings and Grounds meetings Dec. 5th then Jan. 5th at 7:00 p.m.

 

b. Calendar – Add Buildings and Grounds meetings

 

c. Memorial Books Report –

 

d. Correspondence –

 

e. Board action log –

 

f. Trustee continuing education –

 

k.                 Grants –

 

l.                    Advocacy  –

 

m.               RAILS & SWAN –

 

 

10.  Closed Session

Trustee Mengoni moved, seconded by Trustee Wittbrodt to enter into closed session at 8:55 p.m. to discuss personnel.  Roll call vote.

 

Ayes:                   Joe Mengoni, Gary Wittbrodt, Brad Lanken, Annette Corgiat, Mary Lee, Greg Gordon and Kay Subaitis

Nays:                   None

Motion passed.

 

Trustee Gordon moved, seconded by Trustee that the Board adjourn the closed session of the meeting and move back into open session at 9:20 p.m. Roll call vote.

 

Ayes:                   Gary Wittbrodt, Greg Gordon, Brad Lanken, Mary Lee, Annette Corgiat, Joe Mengoni and Kay Subaitis

Nays:                   None

Motion passed.

 

President Corgiat called the reconvened meeting of November 14, 2011 to order at 9:21 p.m.  Roll call.

 

Present:     Greg Gordon, Mary Lee, Gary Wittbrodt, Brad Lanken, Kay Subaitis and Annette Corgiat

Absent:      Joe Mengoni

 

A meeting was scheduled for the Board to meet with the Director on Monday, December 5, 2011 at 7:00 p.m. to further discuss goals for the year.

 

At this time President Corgiat stated there would be no further business conducted at the meeting and called for an adjournment.

 

Trustee Lee moved seconded by Trustee Subaitis that the meeting be adjourned.

 

Ayes:                   Brad Lanken, Gary Wittbrodt, Mary Lee, Greg Gordon, Kay Subaitis and Annette Corgiat

Nays:                   None

Motion carried.

 

 

 

 

Minutes of the meeting of October 10, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:20 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: None

Also Present: Robert J. Lifka, Director; Jean DiMonte of DiMonte and Assoc, Susan Locander, Youth Services Librarian

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors were present.

 

3.  Financial Reports

 A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of September 30, 2011. He pointed out that the interest payment on the debt certificates is due November 1 and the principal and interest payment on the bonds are due December 1.

B. Jean DiMonte presented the financial statements for September.  She recommended a transfer of $60,000.00. There were no questions.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

12.                 Landscaping – still awaiting proposal from Dave Lencioni.

 

13.                 Circulation Desk Stools – Friends of the Library will underwrite the expense.

 

14.                 Equipment Service & Inspection Log – all up to date

 

15.                 Repair Log – all up to date

 

16.                 Tree overhanging south side of parking lot – Director Lifka was instructed to continue to seek permission from Mr. and Mrs. Paganis to allow Winkler’s Tree Service to cut the tree down to the height of the fence.

 

b. Management of Services (Joe Mengoni, chairman)

4.                                                                                                                      Foundation – Over 200 cookbooks sold. “Friendraiser” still scheduled for November 3rd 5:30– 7:00 pm.  Social gathering here for the community, businesses and elected officials.

 

c. Finance (Brad Lanken, chairman)

3.    Levy Ordinance – Trustee Lanken made a motion to post the ordinance as presented.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

4.    Trustee Lanken made a motion to schedule a Public Hearing on the ordinance at 7:15 p.m. Monday November 14.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

5.    Trustee Lanken made a motion to approve the 2011-12 working budget as presented. Trustee Mengoni seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Trustee Wittbrodt reported he had reviewed the 2010 Long Range Plan and

plans to provide annual updates of the plan with the input of his committee.

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – Trustee Subaitis reported the group had collected over $1,000.00 in membership dues and raised $1,396.00 at the October 1 and 2 used book sale, which is slightly less than was raised at the spring sale and at the 2010 fall sale.

f. By-laws / Policy (Mary Lee, chairman)

No report.

 

6.  President

1.    All trustees stated they had reviewed the standards and agreed the Library is in compliance. Director Lifka was instructed to share the completed application with all trustees.

2.    Trustee Corgiat listed the McCook Restaurant and the Alpine Banquet Hall in Hillside as possible locations for the annual Board-Staff Holiday Dinner. She also said Sunday December 4 and Sunday December 11 are dates being considered.

 

7. Other Action Items

a. Trustee Lanken made a motion to approve the minutes of the September 12 Board meeting, September 12 Finance Committee meeting and September 14 Finance Committee Meeting and warrant list 11-10a in the amount of $5,817.17.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

8.  Department Head Reports

Susan Locander reported on her contributions in covering for the absence of Reference Librarian John Zmola during his medical leave of absence; personnel issues; outside meetings, including one of Youth Services librarians from throughout the Reaching Across Illinois Library System; and progress on the website redesign project. She also shared handouts for the trustees and provided a recap of the YS Summer Reading Program.

 

9.  Information Items

a. Committee Meetings – Trustee Gordon scheduled a Building and Grounds Committee meeting for 7 p.m. Monday November 7 and Trustee Lanken scheduled a Finance Committee meeting for 6:30 p.m. Monday November 14. Trustee Gordon also explained how Time Bridge could facilitate scheduling of future meetings of all committees.

 

b. Calendar – The committee meetings were added.

 

c. Memorial Books Report –  nothing new tonight

 

d. Correspondence – Trustee Wittbrodt read a letter from patron James Zak commending the Circulation Desk staff.

 

e. Board action log – Up to date.

 

f. Trustee continuing education – nothing tonight

 

n.                 Grants – nothing tonight

 

o.                Advocacy  –  nothing tonight.

 

p.                 RAILS & SWAN – nothing tonight

 

 

10.  Closed Session

Trustee Subaitis made a motion to go into closed session to discuss matters of personnel after which action may be taken.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Subaitis moved seconded by Trustee Wittbrodt to move back into open session.  A roll call vote was taken.

 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

President Corgiat then called the roll in open session.

 

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: None

 

11.  Adjournment

There being no further business to conduct, President Corgiat called for adjournment of the meeting at 9:40 p.m.

 

 

 

 

Minutes of the meeting of September 12, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:50 pm.  Roll call was taken.

Present: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: Greg Gordon

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Technical Services/Circulation Services Coordinator

 

A quorum was established.

 

Trustee Mengoni made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

Craig Seidel was present at the meeting.

 

3.  Financial Reports

 A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of August 31, 2011. He pointed out that there is a provision of 6 months of expenses in reserve so there should be enough excess there to cover so there should be no need for a bridge loan this year if taxes are late.

B. Jean DiMonte presented the financial statements for August 2011. There wasn’t anything unusual other than 3 payrolls this past month.  She recommended a transfer of $60,000.00. There were no questions.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

In Trustee Gordon’s absence, Director Lifka gave some reports in his absence:

1.    Landscaping – a proposal came in today from M & M and that is the only one that has come in other than Trimline.  Trustee Mengoni said he would contact Dave Lencioni to find out when his will be in.

 

2.    Circulation Desk Monitors – finally heard from Brad Lound and he recommended a 40” monitor but the information just came in today so it will be on next month’s agenda

 

3.    Circulation Desk Stools – nothing to report tonight

 

4.    Equipment Service & Inspection Log – all up to date

 

5.    Arlene Kurzawa Memorial – her sister was here and Trustee Corgiat asked when would be a good time for her and her son to come and she said probably next summer.  Will be put back on agenda after the beginning of the year.

 

6.    Concrete in front of building – it is more expensive than what was expected.  Matt Hitchins came out to inspect and recommended that the area where the bike rack is should be taken out and redone as well as a sunken curb.  Director Lifka will send a copy of the report to all Board members with description from Matt.

 

7.    Tree and wiring by fence – Bill Paganis, who owns the property on Country Club Lane where the tree is located,  said that the tree is not his and he does not care what the Library does with it.  Director Lifka said he is still waiting to hear from AT&T about removal of wires that are run through the Library’s fence.

 

b. Management of Services (Joe Mengoni, chairman)

1.                                                                                                                      Foundation – Lenora Giurini is working on the “friendraiser” – it is November 3rd 5:30– 7:00 pm.  Social gathering here for the community, businesses and elected officials. Cookbook is coming along and should be coming out within 6 to 8 weeks.  Posters should be up soon.

 

c. Finance (Brad Lanken, chairman)

1.    Tax rate complaint – Trustee Lanken made a motion to seek Scott Metcalf’s professional assistance on the tax rate complaint.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.    Trustee Lanken made a motion to update the Board action log for the June meeting to present the working budget rough draft for the following fiscal year for review and approval.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Nothing tonight.

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – nothing to report, book sale is October 1st and 2nd.  Trustee Subaitis asked trustees to join if they haven’t already done so. Next meeting is Wednesday October 4.

f. By-laws / Policy (Mary Lee, chairman)

1.  Drinks in Library – Trustee Mengoni made a motion to adopt policy that allows patrons to have drinks in the Library provided the drinks are in capped or lidded comntainers.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

6.  President

Foundation Director Audrey picked up a case of 48 bags for taking out multiple books.  Trustee Corgiat will bring one so everyone can see it and Ms. Sprague will embroider them.

 

7. Other Action Items

a. Trustee Lanken made a motion to approve the minutes of the August 15th Board meeting, August 22nd  Policy Committee meeting and August 22nd Personnel Committee Meeting and warrant list 11-09a in the amount of $7,666.46.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

8.  Department Head Reports

Kathleen Spale reported about some conferences she recently attended.  She also reported on technology.  She said they are still working on staff competency for technology.  They are now creating the content for the website.  Pictures of the building have been sent to them also.  She is thinking the new website may be ready in January.  Magan McCarthy, Library staff member, is working closely with them.  Ms. Spale has seen interest in the new e-books.  She has also set some appointments to help people figure out how to download the e-books.  Trustee Mengoni asked if e-books could be purchased with memorial books money?  Ms. Spale said that would have to go toward the annual contract.  Director Lifka will look into that further, cost of Overdrive Advantage and price of each book on there  and how that would work.

 

 

 

 

9.  Information Items

a. Committee Meetings – nothing more tonight

 

b. Calendar – October 2nd – Book sale

 

c. Memorial Books Report – Marge & Jim Hook books were purchased

 

d. Correspondence – Trustee Wittbrodt read a thank you from the American Cancer Society for a donation and participation and allowing the committee to meet at Library

 

e. Board action log – change approve working budget to June instead of August for next year.

 

f. Trustee continuing education – nothing tonight

 

h.                 Grants – nothing more tonight

 

i.                    Advocacy  – State Representative LaShawn Ford will be holding a town hall meeting here on October 4th at 2:00 – 3:30 in the afternoon.  Trustee Wittbrodt suggested having as many Board members and friends members present to show support.

 

j.                     RAILS & SWAN – nothing new to report tonight

 

 

10.  Closed Session

Trustee Subaitis made a motion to go into closed session to discuss matters of personnel after which action may be taken.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Mengoni moved seconded by Trustee Lanken to move back into open session at 9:20 p.m.  Roll call vote

 

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

President Corgiat then called the roll in open session.

 

Present: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: Greg Gordon

 

11.  Adjournment

There being no further business to conduct, President Corgiat called for adjournment of the September 12, 2011 meeting.

 

Trustee Mengoni moved, seconded by Trustee Lanken to adjourn the meeting of September 12, 2011. Roll call vote.

 

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

Minutes of the meeting of August 15, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:32 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis,

Absent: Brad Lanken

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc

 

A quorum was established.

 

Trustee Mengoni made a motion to approve the agenda as presented. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

No visitors were present at the meeting.

 

3.  Financial Reports

           A. Treasurer Lanken absent so Jean DiMonte did the reporting tonight.

B. Jean DiMonte presented the financial statements for July 2011.  She recommended a transfer of $60,000.00.

Gary Wittbrodt was sworn in as a new trustee.

 

4.  Consent Agenda

Trustee Subaitis made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Gordon seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

The committee met on August 3rd and discussed the following items:

8.    Landscaping – took a look at Trimline’s bid and discussed it and agreed that it needs to be prioritized and budgeted for appropriately.  There will be additional proposals.

 

2.  Circulation Desk Monitors – Brad gave a quote for a 42” monitor and Director Lifka is still waiting for some information from him.  He will contact him again. The Friends of the Library have agreed to cover the cost when the decision is made as to what to purchase.

 

3.  Circulation Desk Stools – Director Lifka has another vendor coming in next week to see what we have and why they didn’t like the other sample and then will bring a sample.

 

4.  Equipment Service & Inspection Log – All up to date. Add exterior of building should be inspected at least once a year by a building inspector.  Director Lifka will look into this and get someone to do it.

 

5.  Arlene Kurzawa Memorial – discussed at committee meeting.  A memorial for her service at the Library is very appropriate and it was decided to do a plaque for the Secret Garden sculpture.  Trustee Corgiat is looking into this and will have it for the next committee meeting.

 

6.  Fred Smith’s Letter – needs to be discussed further if it comes up again. Director Lifka will handle this

 

7.  Signs in front (Entrance & Exit) – Trustee Corgiat called the company that made them and is waiting for a return call to get an estimate on refurbishing them.

 

8.  Concrete in front of building – Trustee Mengoni is calling someone to come out to look at it.

 

b. Management of Services (Joe Mengoni, chairman)

Tab dividers are being used for this meeting to hopefully make it easier.

 

Foundation – There was a meeting, 2 new members.  Chili’s is continuing, Carson’s fundraiser is coming up.  Friend raiser is being looked into and will be discussed at the next meeting.  There is about $4600.00 in checking account.  Cookbook is done and ready to be printed.

 

c. Finance (Brad Lanken, chairman)

Trustee Lanken is absent so there is no additional report.

Budget and Appropriation Ordinance

Trustee Subaitis made a motion to adopt the Budget and Appropriation Ordinance, Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning

Nothing tonight.

 

 

 

 

e. Personnel (Kay Subaitis, chairman)

Scheduled a meeting for next Monday, August 22nd at 7:00 p.m. to go over the Director’s evaluation.  She will email the compilation to everyone to look over before the meeting.

f. By-laws / Policy (Mary Lee, chairman)

Director Lifka sent Trustee Lee an item that may or may not require a policy.

The policy would allow patrons and staff to bring in water bottles or covered liquids to the Library.  Staff would like to have water bottles at their work stations.  Current policy says no drinks allowed.  Should be discussed further at a committee meeting.  Monday,  August 22nd at 6:30 p.m.

 

6.  President

A. Website redesign – Trustee Mengoni made a motion to give the committee approval to contract with Insight Design at a cost of $5,000.00.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

The committee should be complemented, they did a great job.

 

Trustee Mengoni donated an ereader to the Library, thank you to him.

 

B.  Holiday closings – Trustee Subaitis made a motion that the Library be closed on Columbus Day October 10th, Veteran’s Day November 11th and the day after Thanksgiving November 25th  which are not in the policy.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the July 11th Board meeting and the August 3rd Buildings and Grounds committee meeting.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

b. Trustee Mengoni made a motion to approve warrant list 11-08a in the amount of $6,222.81. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

8.  Department Head Reports

Adult Reference Librarian John Zmola made the report tonight.  He reported that the Library has had a number of donations lately for memorial books which allowed him to purchase some nice new books.  He talked about Research Pro which is an online database. He talked about ebooks and he feels physical books will be around for a long time still.  He was asked about allowing beverages and he feels it should be allowed.

 

 

9.  Information Items

a. Committee Meetings – add the Buildings and Grounds Committee meeting on Wednesday September 5, the Policy Committee Meeting on Monday August 22 and the Personnel Committee Meeting on Monday August 22.

 

b. Calendar – add the Buildings and Grounds Committee meeting on Wednesday September 5, the Policy Committee Meeting on Monday August 22 and the Personnel Committee Meeting on Monday August 22.

 

c. Memorial Books Report – Marge & Jim Hook and Spale family made donations

 

d. Correspondence – None

 

e. Board action log – all up to date

 

f. Trustee continuing education – nothing tonight

 

g. Friends of the Library – membership notices have been sent out, preparing for October book sale Trustees would like a link to join Friends and make donations be added to new website.

 

k.                 Grants – several years ago there was a “shovel ready” projects grant that was supposed to happen, but never did.  Director Lifka got an email on Friday that the money has reappeared.  The process is starting all over.  The beginning is a survey that Director Lifka will work on.  There is a specific category for concrete work so he will fill out the survey and get it sent in.

 

l.                    Advocacy  – nothing tonight

 

m.               RAILS & SWAN – meeting last week.  SWAN has adjusted their budget.  SWAN will still be in a position that they have things in place if they need to move out of RAILS in Burr Ridge.  RAILS has received half of last fiscal year’s funding and they should get the other half by the end of the calendar year. Very bare bones staff at RAILS for now.  Director Lifka will watch a video conference tomorrow about RAILS.  Macy’s museum pass will not be continued by RAILS.  They are trying to find another agent that could coordinate it.

 

10.  Closed Session

None tonight.

 

 

11.  Adjournment

Trustee Lee made a motion to adjourn at 9:36 p.m.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

Minutes of the meeting of July 11, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:32 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Absent: Brad Lanken

Also Present: Bob Lifka, Director;  Jean DiMonte of DiMonte and Assoc; Susan Locander, YS Librarian.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

Gary Wittbrodt was present at the meeting.

 

3.  Financial Reports

           A. Treasurer Lanken was absent so Jean DiMonte did the reporting tonight.

B. Jean DiMonte presented the financial statements for June 2011.  She recommended a transfer of $60,000.00.  She also gave the budget and appropriation ordinance to the Board for review so that it can be posted for 30 days and then voted on.

 

4.  Consent Agenda

Trustee Subaitis made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Gordon seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

At this time President Corgiat introduced Gary Wittbrodt who is interested in filling the trustee vacancy.  He gave a little bit of a background.  He was a village trustee and is a teacher.  He works with technology for special education children.  There will be a closed session at the end of the meeting to discuss the vacancy and the possibility of him filling it.

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Trustee Gordon asked the other committee members what their preference was for

Meetings. He will email the committee and make a decision of a date and time.

 

1.  Landscaping – has a few quotes for the landscaping. He will continue to work on this at the next committee meeting.

 

2.  Circulation Desk Monitors – so far got one bid for this, Trustee Gordon asked what the purpose of this was.  It is to clean up the desk and enhance things.  This will also be discussed further at the committee meeting.

 

3.  Circulation Desk Stools – Director Lifka reported that the sample that was supplied was not something the clerks liked.  It was uncomfortable.  He is waiting for another sample of a different kind from him and maybe another company.

 

4.  Equipment Service & Inspection Log – All up to date

 

5.  Arlene Kurzawa Memorial – deferred to committee meeting

 

6.  Fred Smith’s Letter – will be discussed at the committee meeting

 

7.  Planters in front of building – Director Lifka will call and get an estimate before the committee meeting.

 

b. Management of Services (Joe Mengoni, chairman)

Foundation – Jtrustee Mengoni was unable to attend the Foundation meeting, so he asked Trustee Corgiat to report for him.  The cookbook was sent off today.  The printing company for the cookbook has everything now.  The foundation is meeting next Tuesday, July 19th.

 

c. Finance (Brad Lanken, chairman)

Trustee Lanken is absent so there is no additional report.

 

d. Long Range Planning

Nothing tonight.

 

e. Personnel (Kay Subaitis, chairman)

Nothing to report tonight

 

f. ByLaws / Policy (Mary Lee, chairman)

Nothing to report tonight

 

6.  President

A. Trustee Vacancy – Gary Wittbrodt was introduced as an interested party for the vacancy.  This will be discussed in closed session.

 

 

 

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the June 13th Board meeting; June 13th Finance Committee Meeting, June 27th Personnel Committee Meeting  Trustee Mengoni’s last name was misspelled in the Personnel Committee meeting.  Trustee Subaitis will correct it.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee Subaitis made a motion to approve warrant list 11-07a in the amount of $9,011.40. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

c. Budget & Appropriation Ordinance – Trustee Mengoni made a motion to put the ordinance on display for 30 days.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

d. Public Hearing – Trustee Gordon made a motion to hold the Budget & Appropriation Ordinance public hearing on Monday, August 15th at 7:00 p.m. and then have the Board meeting following the public hearing at 7:30 p.m.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

e.  Building and Maintenance Levy – Trustee Subaitis made a motion to approve the building and maintenance levy as presented at 0.02%. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

8.  Department Head Reports

Susan Locander, YS Librarian, was present to report tonight. The summer reading program is in full swing.  203 youth are registered.  They have been getting good feedback so far this year.  The closing party will be at Enchanted Castle this year.

Ms. Locander asked about the budget process that was discussed at tonight’s meeting.  At what point does the finance committee look at the long term goals and have those things considered when planning the budget.  This will be discussed at the long range planning committee when the new trustee comes on Board and then goes from there to the finance committee to see how those things fit in the budget.  Trustee Corgiat suggested that Ms. Locander bring some ideas to the administrators’ meeting so that those ideas can be discussed at the meeting.  Administrators should do a 5 year plan and present it to the Board.  There was some discussion about the website.  There are already 4 proposals, they are waiting for the proposal from Intelligent Solutions.  They need to be given a deadline and then make a decision on which one to go with and then present it to the Board.

 

 

9.  Information Items

a. Committee Meetings – no additional tonight

 

b. Calendar – Add Senior Drop in anniversary pizza party on July 29th

 

c. Memorial Books Report – no changes

 

d. Correspondence – Trustee Lee read a thank you card from Laurie Swade for the bonus

 

e. Board action log – all up to date

 

f. Trustee continuing education – nothing tonight

 

g. Friends of the Library – nothing to report tonight

 

h.                 Grants – nothing tonight

 

i.                    Advocacy  – nothing tonight

 

j.                    RAILS & SWAN – MLS is no more…RAILS has come into being.  MLS Interim Director Su Bochenski didn’t get the position she was hoping to get in the new organization.  They were able to keep the insurance so delivery was still available.  SWAN is continuing to operate under the new regime.  Director Lifka is going to a meeting tomorrow.

 

10.  Closed Session

Trustee Subaitis moved, seconded by Trustee Lee to enter into closed session to discuss an appointment to the Board of Trustees to fill a recent vacancy at 8:45 p.m.  Roll call.

 

Ayes:                   Lee, Mengoni, Corgiat, Gordon and Subaitis

Nays:                   None

Motion passed.

 

Trustee Lee moved seconded by Trustee Mengoni to move back into open session at 9:00 p.m.  Roll call vote

 

Ayes:                   Lee, Mengoni, Corgiat, Gordon and Subaitis

Nays:                   None

Motion passed.

 

President Corgiat then called the roll in open session.

 

Present      :         Lee, Mengoni, Corgiat, Gordon and Subaitis

Absent:                None

Also Present:    Director Lifka

 

In open session President Corgiat called for a motion to fill the board vacancy.  Trustee Lee moved, seconded by Trustee Mengoni to appoint Gary Wittbrodt to fill the vacancy of the term of former member Andrea DeRosier until the next municipal election.  Roll call vote.

 

Ayes:                   Lee, Mengoni, Corgiat, Gordon and Subaitis

Nays:                   None

Motion passed.

 

Trustee Lee moved, seconded by Trustee Mengoni to go back into a closed session to discuss a personnel matter at 9:15 p.m.  Roll call vote.

 

Ayes:          Lee, Mengoni, Corgiat, Gordon and Subaitis

Nays: None

Motion passed.

 

Trustee Lee moved, seconded by Trustee Mengoni to come out of the closed session at 9:30 p.m. and into open session.  Roll call vote.

 

Ayes:          Lee, Mengoni, Corgiat, Gordon and Subaitis

Nays:                   None

 

President Corgiat then called the roll in open session.

 

Present      :         Lee, Mengoni, Corgiat, Gordon and Subaitis

Absent:                None

Also Present:    Director Lifka

 

There being no further business to conduct, President Corgiat called for adjournment of the July 11, 2011 meeting.

 

Trustee Lee moved, seconded by Trustee Mengoni to adjourn the meeting of July 11, 2011. Roll call vote.

 

Ayes:                   Lee, Mengoni, Corgiat, Gordon and Subaitis

Nays:                   None

Motion passed.

 

 

 

Minutes of the meeting of June 13, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Absent: Greg Gordon,

Also Present: Bob Lifka, Jean DiMonte of DiMonte and Assoc

 

A quorum was established.

 

Trustee Mengoni made a motion to approve the agenda as presented. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

No visitors present to speak at this time

 

3.  Financial Reports

A. Treasurer Lanken reported on the financial statements for the month ending May 31, 2011.  He reported that there is plenty in reserve to be comfortable right now.  He reported the account balances.  More revenue was taken in than was anticipated so the Library is in a good position financially.  Nov. 1

st

 interest is due on debt certificate, December 1

st

 principal on bonds and interest on debt certificate is due.

B. Jean DiMonte reported that she is happy of how things are going.  Tax revenue came in.  She looked over the levy that was done for this year and it looks very good.  Director Lifka asked Mrs. DiMonte about the budget and appropriation ordinance.  She said the budget needs to be done first.  She can pull up last year’s so that a rough draft can be made.  It is needed for the next meeting.    She will have it ready for then.

 

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

1.  Landscaping – Got a proposal from Jeff and it is broken down by area.  This will be discussed at a committee meeting. Trimline was here for 10 hours last Tuesday and they did the clean up and then came back today with the mulch.

 

2.  Circulation Desk Monitors – insufficient support for hanging them above the circ desk so waiting for a different proposal.

 

3.  Circulation Desk Stools – A sample stool was dropped so the clerks could test it. They do not like it so far.

 

4.  Equipment Log – All up to date

 

5.  Arlene Kurzawa Memorial – deferred to committee meeting when Trustee Gordon returns

 

b. Management of Services (Joe Mengoni, chairman)

1.  Foundation – There was not a committee meeting, but there was a foundation meeting.  Just over 500 recipes have been collected; up til July 1st to get to the printer, some discussion is ongoing about the cost.  They are meeting next week.  The next part is getting the cover together and the pictures for the inside.  The recipes will be sent in right away so the cookbook company staff can start getting them ready.

 

c. Finance (Brad Lanken, chairman)

Trustee Lanken made a motion to allocate 2 weeks pay for each staff member as bonuses for fiscal year 2010 & 2011 and freeze any compensation increases for one year unless otherwise determined.  Trustee Mengoni seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

Trustee Lanken made a motion to add an additional $40,000 to the line item for tax refunds.  Trustee Subaitis seconded the motion.  Roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

Trustee Lanken make a motion to reserve $15,000.00 for repairs for FY 2011-12.  Trustee Subaitis seconded.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

 

 

Trustee Lanken made a motion to carry over some forecast of expenses that were not allocated this fiscal year.  Trustee Mengoni seconded the motion.  Roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None
Motion carried

 

Trustee Lanken made a motion to distribute checks for pension to Director Lifka and fulltime staff members John Zmola and Kathleen Spale.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

Trustee Lanken made a motion to zero out the funds accounts on the balance sheet with the year ends adjustment.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

d. Long Range Planning

Nothing tonight.

 

e. Personnel (Kay Subaitis, chairman)

1. Trustee Subaitis made a motion to approve changes to policy No. 701 – Employee Conduct and Work Rules as presented.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

f. Policy (Mary Lee, chairman)

Trustee Lee reported that there is still a policy that needs to be worked on but still waiting on census information.       Director Lifka will contact the village to see if they have been able to get any of that information.  Trustee Lee made a motion to omit the names of the Board Members who are heads of a committee in the by-laws.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

6.  President

Gary Witbrodt was interested in the vacant trustee position.  He was unable to attend tonight due to his father passing. If he is still interested he will come to the next meeting.

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the May 9th Board meeting; December 9th, January 6th, May 9th & June 6th Finance Committee Meetings.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee Subaitis made a motion to approve warrant list 11-06a in the amount of $8,102.03. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

c. Prevailing Wage Ordinance – Trustee Subaitis made a motion to adopt the prevailing wage ordinance for 2011-12.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

8.  Department Head Reports

Kathleen Spale is ill so there is no report tonight.

 

9.  Information Items

a. Committee Meetings – Monday, June 27th for Personnel Meeting at 6:30 p.m.

 

b. Calendar – Add personnel meeting

 

c. Memorial Books Report – no changes

 

d. Correspondence – Mary Lee read a letter from April 20, 2011 thank you for dedicating a book in their name for volunteering at the Library from Eleanor Spivak.

 

Suggestion from the suggestion box – wouldn’t it be great if there was a puzzle room, they would donate puzzles to get it started. Konke Family. A response was sent to them, thank you for your suggestion, unfortunately there is not a space for that.

 

Kay Subaitis read a card from Bob Lifka to thank the trustees for the clock in recognition of his 10 years of service.

 

e. Board action log – all up to date

 

g. Trustee continuing education – nothing tonight

 

h.      Friends of the Library – had a meeting last week, next meeting in August and will send out membership letter then.  Paid for the start up of the e-book program through this calendar year.

i.        Grants – nothing tonight

 

 

j.        Advocacy  – nothing tonight

 

k.     Future of MLS & SWAN – final MLS quarterly meeting, bon voyage party, not a lot of new information was available at that time.  July 1st new Board will be seated.  There are some complications.  The interim director accepted the position; he came to the transition board meeting in May.  At that meeting, they were told you cannot hire an interim director in that way.  After all was said and done, he changed his mind about being the director.  June 30th they have to vacate all buildings.  July 1st, no delivery service because the trucks will not be insured.  Hoping the liability insurance is taken care of so that delivery can begin again July 5th.  Burr Ridge will be the interim location.  SWAN will stay in the building, all SWAN employees will be system employees.

 

 

10.  Closed Session

Trustee Subaitis moved, seconded by Lee to enter into closed session to discuss a personnel issue at 8:50 pm.  Roll call vote.

 

Ayes:                   Lee, Mengoni, Corgiat, Lanken and Subaitis

Nays:                   None

Also Present: Director Lifka

Motion passed.

 

Trustee Lee moved seconded by Trustee Mengoni to move back into open session at 9:20 p.m.  Roll call vote

 

Ayes:                   Lee, Mengoni, Corgiat, Lanken and Subaitis

Nays:                                                                                                 None

Motion passed.

 

President Corgiat then called the roll in open session.

 

Present:     Lee, Mengoni, Corgiat, Lanken and Subaitis

Absent:                Gordon

Also Present: Director Lifka.

Motion passed.

 

There being no further business to conduct, President Corgiat called for adjournment of the June 13, 2011 open meeting.

 

Trustee Subaitis moved, seconded by Trustee Mengoni to adjourn the meeting of June 13, 2011. Roll call vote.

 

Ayes:                   Lee, Mengoni, Corgiat, Lanken and Subaitis

Nays:                   None

Motion passed.

 

 

 

 

 

 

Minutes of the meeting of May 9, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:34 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Absent: Andrea DeRosier

Also Present: Library Director Robert J. Lifka, Jean DiMonte of DiMonte and Associates, Youth Services Librarian Susan Locander and Kathleen Spale, head for circulation services and technical services

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

Trustee Corgiat and Trustee Lee were sworn in after being re-elected.

 

2.  Open Forum

No visitors present to speak at this time

 

3.  Financial reports

A. Jean DiMonte presented the financial statements for the month ending April 30, 2011. Good income from taxes in April.  She recommends a transfer of $50,000.00.

B. Treasurer Lanken had nothing additional to report.

 

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $50,000.00. Trustee Lee seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

1.  Landscaping – Trustee Gordon is taking a look at it, some areas need to be refreshed and some need to be replaced.  Trim Line is working on an estimate for these things.

 

2.  Circulation Desk Monitors – Got a proposal from someone recommended by Trustee Corgiat to put monitors on the wooden hoods over the desk.  There has been some concern about the aesthetics of that. The proposal was about $2200.00.  The committee will continue looking for other options.

 

3.  Circulation Desk Stools – Director Lifka has a lead on getting some replacement stools.  They will ship a sample to try before purchasing.  The cost is $350.00 each.

 

4.  Reupholstering patron chairs – Forty chairs have been completed.  He encountered some extra costs and is asking for an additional $500.00.  Each chair was $55.00.

Trustee Mengoni made a motion to approve the additional $500.00 Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

5.  Equipment Log – All up to date

 

6.  Veteran Asphalt Proposal – Veteran’s Asphalt submitted a proposal in the amount of $700.00 to reseal and stripe the parking lot.

Trustee Subaitis made a motion to approve the proposal in the amount of $700.00 Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

b. Management of Services (Joe Mengoni, chairman)

Had one meeting and the committee is still ironing out details of what this   committee entails.

 

1.  Foundation – They are really trying to push the cookbook and get more recipes.  They need 400 recipes to get it printed.  Al’s Pizza wasn’t a good turnout, but Al’s matched it and gave a check for $45.00.  Famous Dave’s is coming up and it will be 15%.  Library Foundation meet and greet is being planned.   President Corgiat asked about having alcohol in the building, but insurance would have to be purchased first.  The Foundation will look into that cost and decide.

 

c. Finance (Brad Lanken, chairman)

The next meeting is June 6th.  Nothing additional to report

 

 

 

d. Long Range Planning (Andrea DeRosier, chairman)

Trustee DeRosier is absent, nothing to report

Trustee DeRosier called President Corgiat to report that she has to resign from the Board for personal reasons.  She will send a formal letter, but wanted to let the Board know for tonight.

 

e. Personnel (Kay Subaitis, chairman)

1.  Change to policy No. 701- Employee conduct and work rules, there are 2 additions to the policy. Trustee Subaitis will send out the policy so that everyone can look it over so that it can be voted on at the next meeting.

Check the Director’s report about the goals and evaluation.

 

f. Policy (Mary Lee, chairman)

All policies are current with the exception of the collections policy.  They are still waiting on the census report to see if any changes need to be made.

 

Trustee Mengoni had a suggestion to make less paper shuffling at the meeting.  He had an idea of how he does it at work with tabs for future meetings.  Director Lifka and his administrative assistant will put the packets together that way in the future.  It should make things much easier to find.  At the end of the meeting, trustees will take their papers out and give the tabs back for the next meeting. Trustees will not need to print things out. Director Lifka will print what is necessary for the meeting and will still email the reports that he has the week before.  Trustee Mengoni will put eight sets of tabs together and get them to Director Lifka.

 

6.  President

a. Arlene Kurzawa Memorial – There needs to be a committee meeting for Buildings and Grounds to discuss this further at the next meeting.  It should be done in the summer since it is going to be outside.

 

b. Non-resident card ordinance –

Trustee Subaitis made a motion to adopt the non- resident card ordinance which has to be passed yearly.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

c. Meeting structure – already discussed.

 

d. SWAN database agreement – Director Lifka passed out copies of this tonight.

Trustee Subaitis made a motion to adopt the SWAN electronic database agreement as presented.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

7. Other Action Items

a. Trustee Lee made a motion to approve the minutes of the April 11th Board meeting & April 11th Finance Committee Meetings.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee Lanken made a motion to approve warrant list 11-05a in the amount of $9,137.67. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

8.  Department Head Reports

a. Adult Services – John Zmola reported that he is one of the two Reference Librarians and that he answers reference questions that patrons have.  He also helps with the computer if someone needs that.  The bulk of his time is collection development.  He reads book reviews, publishers’ catalogs and the SWAN catalog to order new books.  He orders once a week.  He orders adult fiction, non-fiction, biographies, paperbacks and reference books.  The only adult books he doesn’t order are the large print books.  He also does weeding.  For every item that is bought, one needs to be weeded out.  He also catalogs and classifies the books.  Inter Library loan is another thing he works on.  He also oversees magazines.  He is also a Notary Public.  He also orders and puts out the income tax forms and helps people find what they need.

 

b. Circulation Services / Technical Services – Kathleen Spale reported that she gave a general report in the Board packet.  She oversees inter library loan, fines, technical services with patron records.  Now that MLS is gone, there is more work for Library staff.  She showed a brief demonstration for ebooks and audio books.

 

c. Youth Services – Susan Locander reported that she is the head of Youth Services at the Library. She does the same basically as John, but for the Youth from very young to teen and young adult.  Everything she does relates back to the mission of the Library.  She also does collection development for non-print items such as computer games, cds, DVDs, video games.  She also does Youth services programming and services.  One of the biggest challenges is that there is no longer a visible staff member in the Young Adult area. Another problem is a staffing shortage now that the Youth Services area is downstairs.  Summer Reading program is coming up.  That will bring more programming.  The summer reading program has brought more teens into the Library as book buddies.  She strongly recommends a Young Adult specialist to be in the YA area from after school until closing to help those teens that are there. She suggested having a student that is studying library science and that is focusing on Young Adults like an intern. It would be a paid position. If a student was hired, they would be aware of the current best practices.   Youth Services uses many volunteers.

 

 

 

9.  Information Items

a. Committee Meetings – no additional meetings scheduled tonight

 

b. Calendar – no changes

 

c. Memorial Books Report – no changes

 

d. Correspondence – none tonight

 

e. Board action log – all up to date

 

g. Trustee continuing education – workshop at Dominican coming up.  Trustee Gordon is going to that one.  Trustee Mengoni is going to try to go also.

 

h.      Friends of the Library – Over $1835.00 was made at the last book sale

 

i.        Grants – nothing tonight

 

j.        Advocacy  – Director Lifka sent an email to all Board members today to send letters and emails.

 

k.     Future of MLS & SWAN – nothing to report tonight

 

10.  Closed Session

None tonight

 

11.  Adjournment

Trustee Mengoni made a motion to adjourn the meeting at 9:26 p.m. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

 

Minutes of the meeting of April 11, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:35pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Absent: Andrea DeRosier

Also Present: Bob Lifka, Jean DiMonte of DiMonte and Assoc

 

A quorum was established.

 

Trustee Mengoni made a motion to approve the agenda as presented. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

2.  Open Forum

No visitors present to speak at this time

 

3.  Financial reports

A. Jean DiMonte presented the financial statements for the month ending March 31, 2011. She recommends a transfer of $50,000.00.

b. Treasurer Lanken stated that interest and account balances are on the treasurer’s report.

 

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $50,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

1. Reupholstering chairs – Director Lifka got an additional estimate of $55.00 per chair for a total of $1650.00.  The sample looks good.  The only issue is that he doesn’t have an actual shop.  He wants to do them in the Library.  He can do it in the boiler room.  He would want to work nights or weekends.  Director Lifka suggested a Saturday.

Trustee Gordon made a motion to approve the proposal for the 30 chair reupholstering.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

b. Community Liaison (Joe Mengoni, chairman)

Trustee Mengoni will also be management of services working with the groups that are part of the library.  Historical Society will no longer be part of this committee.

 

c. Finance (Brad Lanken, chairman)

Forecasted to realize a net gain by the end of the year if everything remains constant.  Director Lifka has done a remarkable job of keeping expenses in check.  A grant was received for an additional $6800.00.  Small drop in copier fines.  Working closely with personnel committee to make a strategy to compensate employees and maybe add back some services depending on finances.

 

d. Long Range Planning (Andrea DeRosier, chairman)

Trustee DeRosier is absent, no report

 

 

e. Personnel (Kay Subaitis, chairman)

1.  Policy changes – change to language in pension benefit policy, discussed at the finance committee meeting.

Trustee Subaitis made a motion to adopt the proposed new policy for full time employees pension benefit.  Trustee Lanken seconded. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

Policy 701 was emailed and needs to be voted on in June it is an addition to the policy requested by the administration.

If anyone has any questions on Director Lifka’s goals that he submits each month to let her know.

 

 

f. Policy (Mary Lee, chairman)

1.  New Policies –

Background Checks policy which consists of the policy and an attachment which is a waiver and Identity Protection Act policy are new policies from the committee

Meeting Rooms policy has been changed

Library District Board meetings policy has been changed

 

.         Trustee Subaitis made a motion to approve these policies as presented.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

6.  President

a. Arlene Kurzawa Memorial – tabled until next month

 

b. Golf Course Assessment Appeal – Riverside Golf Club is appealing their assessment.

Trustee Subaitis made a motion to engage the lawyer to represent the Library in this appeal.  Trustee Mengoni seconded the motion.  A roll call vote was taken. Fees will be split with Riverside Brookfield High School

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

7. Other Action Items

a. Trustee Mengoni made a motion to approve the minutes of the March 14th Board meeting as amended, March 14th Finance Committee Meeting and March 21st Policy Committee Meeting.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee Lanken made a motion to approve warrant list 11-04a in the amount of $10,615.58. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings – Trustee Mengoni would like to meet with Director Lifka within the next couple weeks to discuss the structure of his committee

 

b. Calendar – no changes

 

c. Memorial Books Report – no changes

 

d. Correspondence – none tonight

 

e. Equipment service / inspection log – all up to date

 

f. Board action log – all up to date

 

g. Trustee continuing education – Trustees Gordon and Mengoni are registered for a Trustee workshop on May 21st on Freedom of Information and Open Meetings Act.

 

h.      Friends of the Library – Book sale went well about $1700.00 for the 2 days, very well attended.

 

i.         Grants – nothing tonight

 

j.        Advocacy  – nothing tonight

 

k.      Foundation – Trustee Mengoni will join the foundation next week.  Working on the cookbook project.  Currently have about 110 recipes and need 300 to get the printing going.

 

l.        Future of MLS & SWAN – at zone directors meeting Director Lifka found out North Suburban system sold their headquarters building so that will not be the new headquarters building.  At the April 20th meeting the interim director is going to be named.  New name is RAILS (Reaching Across Illinois Library System)

 

m.  Seguin Breakfast – Trustee Mengoni said it is May 14th from 8 to Noon in the Community Room in North Riverside.  Plant sale is May 14th also at the Commons.  Proceeds go to Seguin.

 

n.     Director Lifka referred to Youth Services Librarian Susan Locander’s report, in which she states they are preparing for the summer reading program and the end of the year party will be at Enchanted Castle this year.  Also, there will not be a kick off. As soon as participants sign up they can start reading and turning in logs.  Information from village on scholarship golf outing, it is June 13th.  LIMRiCC – Health insurance has no increase this year.

 

9.  Closed Session

None tonight

 

10.  Adjournment

Trustee Mengoni made a motion to adjourn the meeting at 9:05 p.m. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

Minutes of the meeting of March 14, 2011

 

1.  Open of Meeting

The meeting was called to order by President Pro Tem Kay Subaitis at 7:40pm.  Roll call was taken.

Present: Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis

Absent: Annette Corgiat

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Assoc, Joe Mengoni, Greg Gordon

 

A quorum was established.

 

Trustee DeRosier made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

New Trustee, Greg Gordon was sworn in.  He has been appointed by the Board to take the opening created by Jim Manika’s resignation.

 

2.  Open Forum

No visitors present to speak at this time

 

3.  Financial reports

A. Jean DiMonte presented the financial statements for the month ending February 28, 2011. $785.00 had to be sent back for tax refunds.  She recommends a transfer of $70,000.00.

b. Treasurer Lanken had nothing further to report this evening.

 

4.  Consent Agenda

Trustee DeRosier made a motion to approve the consent agenda as presented with the transfer of $70,000.00. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Andrea DeRosier, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds

Nothing tonight. Trustee Gordon will take over this committee.

 

 

 

b. Community Liaison

Historical Society is working on getting their stuff together and then hopefully soon they will be ready to display items in the meeting room.

 

c. Finance (Brad Lanken, chairman)

At the last meeting, they discussed the salary changes that needed to be made for the budget. Employees may be able to be rewarded some type of bonus at the end of the fiscal year.

 

d. Long Range Planning  (Andrea DeRosier, chairman)

Nothing tonight

 

e. Personnel (Kay Subaitis, chairman)

Nothing tonight

 

f.  Policy (Mary Lee, chairman)

Two policies that need to be discussed, background check and collection            development policy.  Need to set a meeting to do this.

 

.

6.  President

a. Trustee Vacancy – There is still on vacancy on the Board created by the resignation of Curt Bley. Joe Mengoni is here to observe the meeting and may be interested in filling the vacancy.  He met with President Corgiat recently and she answered any questions he had.

 

b. Website redesign – Trustee DeRosier reported in President Corgiat’s absence.  The committee has met a few times.  She reported that the staff has been doing an excellent job and that they are also looking at other libraries to get some ideas.  They presented the adult part and now are working on the YS part.  It is going to look great when it is finished.  Trustee Lanken has gotten in touch with a company that will do it for a fraction of the cost of the estimates that have already been submitted when it is ready.

 

c. E-Books – Director Lifka reported that E-Books have been around for a long time, but that the interest in them has gone way up recently.  Several Libraries have them available and they said that circulation of them have gone way up since Christmas.  He is looking at how to go about getting these.  Libraries in the area are forming a consortium for this they are using Overdrive.  The annual fee is $3,000.00 for the Library to get into the consortium.  The fee is a calendar year fee, but it will be prorated if we join during the year.  Director Lifka asked the Friends of the Library if they would cover the partial year this year since there is no money in the budget for this.  Then this could be put into the budget for future years. There are still some things that need to be looked into.  Trustee Gordon reported that Winetka Library recently did a survey of their population and that it is available to look at on their website and that E-Books were a part of this survey.  Director Lifka contacted Brookfield and Forest Park Libraries and they both agreed that circulation of them has increased recently.  Friends of the Library agreed that they would pay for this year’s partial fee if the Board chooses to go with it.  It would be great to have this and the new website come out at the same time.  For now, get the website done and then join E-Books on April 1st so that it can be up and running May 31st.   Make that the goal date for the new website as well.

 

 

 

7. Other Action Items

a. Trustee DeRosier made a motion to approve the minutes of the February 7th Board meeting, July 8th, August 5th, & September 9th Finance Committee Meetings.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Andrea DeRosier, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee DeRosier made a motion to approve warrant list 11-03a in the amount of $8,279.63. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Andrea DeRosier, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings –Policy committee meeting on March 21st at 7:00 p.m., Website meeting March 24th if everyone is available at 7:00 p.m. if that doesn’t work, Director Lifka will email a new date.

 

b. Calendar – Add committee meetings. Add proclamation for National Library Week at Village Board Meeting on April 4th.

 

c. Memorial Books Report – Books were purchased by Marge & Jim Hook and Family

 

d. Correspondence – Trustee DeRosier read a letter to Kathleen Spale, circulation services and technical services coordinator, from the Rev. Scott Jansen of the Covenant of Churches to thank Library staff in general and her in particular for hospitality provided when the Covenant of Churches presented a program at the Library.

 

e. Equipment service / inspection log –all up to date

 

f. Board action log – add that at the next meeting, employees that are celebrating anniversary years will be invited to come to be recognized at the beginning of the meeting.

 

g.     Trustee continuing education – nothing tonight

 

h.     Friends of the Library – gearing up for the Book Sale on April 9th & 10th

 

i.        Grants – nothing tonight

 

j.        Advocacy  – nothing tonight

 

k.      Foundation – tomorrow night is the meeting, working on the cookbook – hope to be completed and be available for sale in the fall

 

l.        Future of MLS & SWAN – continuing to work toward the merger, nine systems are being merged into 2.  There are still many concerns about what will be happening after July 1st.  There is a transition board working on these things.  They have to come up with an election process and hire a director.  They may go with an interim and then hire someone after July 1st.  They did run some financials and even if the state does not come up with any more money, it’s good until May 2012.

 

9.  Closed Session

Trustee DeRosier made a motion to go into closed session at 8:50 p.m. after which action may be taken.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Andrea DeRosier, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Trustee Lee made a motion to return to open session at 9:04 p.m. Trustee DeRosier seconded the motion. Roll call was taken.

Ayes: Andrea DeRosier, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Trustee Subaitis made a motion to appoint Joe Mengoni as the new trustee for the Board.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Andrea DeRosier, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Joe Mengoni was sworn in as the new Library Board Trustee.

 

All Trustees need to have Library card and join Friends of the Library.

 

10.  Adjournment

Trustee Lee made a motion to adjourn the meeting at 9:07 p.m. Trustee DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Andrea DeRosier, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

Minutes of the meeting of February 7, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:40pm.  Roll call was taken.

Present: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis

Absent: Curt Bley

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Assoc, Mary Cozzolino from Golden Security Insurance, Greg Gordon

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

Greg Gordon was at the meeting, but did not want to speak at this time.

 

3.  Financial reports

a. Jean DiMonte presented the financial statements for the month ending January 31, 2011.   She also reported that about $5,000.00 of tax money has been deposited thus far and that $13,500.00 had to be paid back for tax disputes.  She recommends a transfer of $60,000.00.

b. Treasurer Lanken thanked Jean DiMonte for adjusting the numbers on the report as it makes it easier for the Board and the committee.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Mary Cozzolino from Golden Security Insurance was at the meeting.  She first thanked the Library for having them for the insurance for 21 years now.  There are no major changes to report.  The only change is that she moved the insurance from Hartford to CNA which saves the Library about $2200.00.  She also reported that the appraisal of the building is about $120,000.00 short for replacement cost, but that at this time she feels it is okay to leave it that way.  She is concerned about the stained glass window.  The appraisal company says they can’t put a value on it.  She suggested having someone that appraises art work come out and take a look at it and get an appraisal on it.  If the appraisal is a significant amount more than the $27,000.00 that it is valued at now, then maybe the insurance should be changed to match the new value.  She also reported that CNA recommends that the Library get certificates of insurance from all subcontractors, Director Lifka is already in the process of doing this.  Also background checks should be on file for all employees especially those working with children.  Director Lifka has already been in contact with North Riverside Police Chief to begin this process. For future, it should be on the job application that a background check will be done before hiring anyone.  There should also be a policy on this.

 

Greg Gordon was invited to attend this meeting by President Corgiat.  He is interested in becoming a Trustee and she felt it would be good for him to see how a meeting goes.  He gave some background information of himself.  He has lived in North Riverside for about 5 years, moved here from Oak Park.  He has bachelor’s and master’s degrees in journalism and a law degree.  The Board will go into closed session at the end of the meeting to discuss the open seat.

 

5.  Committee Reports

a. Buildings and Grounds (Curt Bley, chairman)

Director Lifka handed out the repair log for January, nothing else to report.

 

b. Community Liaison

Nothing tonight

 

c. Finance (Brad Lanken, chairman)

Nothing more tonight

 

d. Long Range Planning  (Andrea DeRosier, chairman)

Nothing tonight

 

e. Personnel (Kay Subaitis, chairman)

Nothing tonight

 

f.  Policy (Mary Lee, chairman)

At the next meeting, they will discuss the Library policy on background checks.

.

6.  President

a. Trustee Vacancy – Greg Gordon was here tonight and he is interested in filling the vacancy created by Jim Manika’s.  A letter was received on February 5th from Curt Bley stating that he is resigning from the Board.  That makes two openings at this time.  Director Lifka will continue to run the notice in the paper looking for people interested in submitting letters.

 

b. Arlene Kurzawa Memorial – Tabled until next month.

 

c. Website Redesign – There is a meeting this Thursday, February 10th at 7:00 p.m. The staff will present some changes and update the Board on what they are doing with it.

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the January 10th Board meeting.  Trustee DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee Lanken made a motion to approve warrant list 11-02a in the amount of $6,711.22. Trustee DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings –No other meetings were set tonight.

 

b. Calendar – Add election on April 5th

 

c. Memorial Books Report – no changes

 

d. Correspondence – nothing tonight

 

e. Equipment service / inspection log –all up to date

 

f. Board action log – all up to date

 

g.     Trustee continuing education – nothing tonight

 

h.     Friends of the Library – nothing tonight

 

i.        Grants –.nothing tonight

 

j.        Advocacy  – nothing tonight

 

k.     Foundation – they are meeting next week current fundraisers are Carson’s Days and working on a cookbook.

 

l.        Future of MLS & SWAN – nothing tonight

 

 

9.  Closed Session

Trustee Subaitis made a motion to go into closed session.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Trustee Lee moved and Trustee DeRosier seconded to move back into open session at 9:30 p.m.  Roll call vote

 

Ayes:                   DeRosier, Lee, Corgiat, Lanken and Subaitis

Nays:                   None

Also Present:    Director Lifka

Motion passed.

 

President Corgiat called the roll in open session.

 

Ayes:                   DeRosier, Lee, Corgiat, Lanken and Subaitis

Nays:                   None

Also Present:    Director Lifka

Motion passed.

 

There being no further business to conduct, President Corgiat called for adjournment of the open meeting.

 

Trustee Lee moved and Trustee Subaitis seconded to adjourn the meeting. Roll call vote.

 

Ayes:                   DeRosier, Lee, Corgiat, Lanken and Subaitis

Nays:                   None

Also Present:    Director Lifka

Motion passed.

 

Minutes of the meeting of January 10, 2011

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:31pm.  Roll call was taken.

Present: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Absent: Brad Lanken, Jim Manika

Also Present: Director Bob Lifka, Jean DiMonte of DiMonte and Assoc

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

Margarite Durkin was at the meeting, but did not want to speak about anything.

 

 

3.  Financial reports

a. Jean DiMonte presented the financial statements for the month ending December 31, 2010.  She recommends a transfer of $60,000.00.

b. Treasurer Lanken was absent so there was no additional report tonight.

 

4.  Consent Agenda

Trustee Bley made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Curt Bley, chairman)

Server replacement – Trustee Bley presented the ISI proposal for the new server in the amount of $7,499.05

Trustee Bley made a motion to approve the proposal #10-377 from ISI in the amount of $7,499.05 for the new server.  Trustee DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Director Lifka is waiting for additional estimates for the chairs.

 

Need to have someone come out to take a look at the flag poles.  The state flag is stuck. Director Lifka is asking Matt Hichens of Newman Architecture for a recommendation of whom to call.

 

b. Community Liaison (Jim Manika, chairman)

Nothing tonight

 

Jim Manika has tendered a letter of resignation from the Board.

 

c. Finance (Brad Lanken, chairman)

Nothing tonight

 

d. Long Range Planning  (Andrea DeRosier, chairman)

Nothing tonight

 

e. Personnel (Kay Subaitis, chairman)

Nothing tonight

 

f.  Policy (Mary Lee, chairman)

Trustee Lee made a motion to approve the updated by-laws.  Trustee Subaitis  seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

.

6.  President

a. FOI & OMA Officers – Director Lifka is the current officer, appointed by the Board a year ago.  Trustee DeRosier moved that Director Lifka be appointed again.  Trustee Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

Trustee DeRosier moved that John Zmola be the alternate for the FOI and that Director Lifka will be the OMA officer.  Trustee Bley seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee Vacancy – Trustee Jim Manika has resigned.  It was suggested that a note be sent to Friends of the Library and the Foundation letting them know that there is a vacancy to see if anyone from one of those groups is interested in the position.  Trustee DeRosier suggested that someone from the Board go to these meetings and talk about the position rather than just sending a note.  The vacancy should also be posted on the website.  There should also be an article put in the newspaper.  To apply for the position, interested parties should send a letter of interest and a resume to Director Lifka.  According to policy, there should be an effort made to fill the position within 90 days.  Give people until January 31st to apply.  The appointed position will serve until the election in April 2013.  A letter of recognition for Jim Manika should be in the Newsletter.  There will also be a sign in the Library about the vacancy.

 

c. Open House for YS Mural – Saturday, February 5th in early afternoon works for Carolyn Johnson, have it at 1:00 p.m.  There will be one plaque and Director Lifka will send the wording out to Board by email for final. Director Lifka will invite the Landmark and the Suburban Life to be here also.  Director Lifka will ask YS Librarian Susan Locander to help plan refreshments.

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the December 13th Board meeting.  Trustee DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

b. Trustee Subaitis made a motion to approve warrant list 11-01a in the amount of $8,212.35. Trustee DeRosier seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

8.  Information Items

a. Committee Meetings –No other meetings were set tonight.

 

b. Calendar – add the YS open house on February 5th at 1:00 p.m.

 

c. Memorial Books Report – Hook family made a donation.

 

d. Correspondence – a card from Neuman Architecture for the Holidays.  Jim Manika’s letter of resignation.

 

e. Equipment service / inspection log –all up to date

 

f. Board action log – all up to date

 

g.     Trustee continuing education – nothing tonight

 

h.     Friends of the Library – next meeting is in February. Workers continue to sort books for sale in April

 

i.        Grants –.nothing

 

j.        Advocacy  – it does not look like there will be a legislators breakfast this year.

 

 

k.     Foundation – they are meeting on January 18th.  They are going to discuss fundraising.

 

l.        Future of MLS & SWAN – the merger process is continuing.  There was a merger committee meeting last Thursday and tonight is a meeting of the MLS Board.  They are supposed to take a vote to dissolve MLS as of June 30th.  Then next month they will vote on accepting the memorandum of agreement.  Last Tuesday was a meeting of Library directors.  Nothing is being said what is going to happen as of July 1st.  A letter was given to the merger committee last Thursday with concerns from the directors meeting.  Director Lifka is hoping to get an email by the end of the week to tell him what happened at last week’s and tonight’s meetings.

 

m.  Trustee Subaitis has an update for the progress of the goals and she asked everyone to look it over.

 

 

9.  Closed Session

No reason for a closed session tonight.

 

 

10.  Adjournment

Trustee DeRosier made a motion to adjourn the meeting at 8:38 p.m.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis

Nays: None

Motion carried