2012 Meeting Minutes

North Riverside Public Library District

2400 S. DesPlaines Avenue

North Riverside, IL 60546

Minutes of the meeting of December 10, 2012

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: None

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Circulation Services and Technical Services Coordinator.

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors tonight.

 

3.  Financial Reports

 A. Treasurer Lanken reported the bank balances.  The Best Buy grant was deposited. Treasurer Lanken asked about the refund for JCPenney.  It will be paid when the property taxes come in. Treasurer Lanken would like to see the journal sheet of what has been refunded.  Mrs. DiMonte will copy it and give it to the Board as an additional monthly report.

B. Mrs. DiMonte presented the financial statements for November 2012.


4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – all up to date

 

2.  Repair Log – new repairs for November included on the report

 

3.  Technology – nothing tonight

 

b. Management of Services (Joe Mengoni, chairman)

1.  Foundation – nothing to report tonight

 

c. Finance (Brad Lanken, chairman)

Meets at 6:30 p.m. on the second Monday of the month

1.       Approval of Audit

Trustee Lanken made a motion to approve the audit as presented by O’Neill and Gaspardo. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.      Approval of Warrant List 12-12a

Trustee Lanken made a motion to approve warrant list #12-10a in the amount of $22,006.29. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

nothing to report tonight

 

e. Personnel (Kay Subaitis, chairman)

1.  Trustee Subaitis made a motion to approve the semiannual pension checks for fulltime employees in the amounts listed in the Director’s Report.  Trustee Lanken seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2. Friends of the Library helped at the Holiday Open House and it went very well.

 

 

 

 

 

 

 

 

 

f. By-laws / Policy (Mary Lee, chairman)

Approve Revised Wireless Internet Policy

Trustee Subaitis made a motion to approve the Revised Wireless Internet Policy pending review by the Library District’s attorney. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

6. President

1.     Meeting schedule for 2013

Trustee Corgiat asked if everyone agreed to keep the Board meeting schedule on the 2nd Monday of the month for the year of 2013.

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of November 12th Board Meeting, November 12th Public Hearing, November 7th Personnel Meeting, November 12th Finance Meeting and November 27th Policy Meeting.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

8.      Information Items

a.      Committee Meetings – Trustee Mengoni set a meeting for Management of Services Committee for Monday, January 7, 2013 at 7:45 p.m. after the Buildings and Ground meeting

 

b.      Calendar – add new meeting that was set tonight

 

c.      Memorial Books Report – books in memory of Trustee Gary Wittbrodt’s mother have arrived and will be put out this week.

 

d.      Correspondence – Letter from a concerned citizen with no name. The writer suggested the Library send press releases to the Newspaper about things that are going on.

An Edible Arrangements “bouquet” was delivered to Mary Cooper from Ashley Hernandez in thanks for help on homework.

 

e.      Board action log – all up to date

 

f.        Trustee Continuing Education – nothing tonight

 

g.       Grants – Live and Learn grant getting an application together

 

h.      Advocacy  – nothing tonight

 

i.        RAILS & SWAN – the new executive director will start in January

 

 

9.      Closed Session  –

Member Subaitis moved, seconded by Trustee Lanken to enter into closed session at 8:05 p.m. to discuss personnel after which action may be taken.  Roll call vote.

 

Ayes:        Mengoni, Wittbrodt, Lanken, Corgiat, Lee, Gordon and Subaitis

Nays:        None

Motion passed.

 

Trustee Wittbrodt moved, seconded by Trustee Mengoni that the Board adjourn the closed session of the meeting and move back into open session at 8: 50 p.m.

Roll call vote.

 

Ayes:        Wittbrodt, Gordon, Lanken, Lee, Corgiat, Mengoni and Subaitis

Nays:        None

Motion passed.

 

President Corgiat reconvened the open meeting of December 10, 2012 at 8:50 p.m. and called the roll.

 

Present:   Gordon, Lee, Wittbrodt, Lanken, Subaitis, Mengoni and Corgiat

Nays:        None

Also Present:    Robert Lifka, Kathleen Spale

Motion passed

 

The Library Board discussed the year’s goals with the Director and expectations for the year.  The Board reaffirmed, to the Director, their full support of his authority within the library and that which pertains to all operations of the North Riverside Public Library.

 

The Library Board also stated their preference for seating arrangements at the Board table for meetings starting in January.

 

At this time President Corgiat stated there was no further business to be conducted at the meeting and called for a motion to adjourn.

 

Trustee Lee moved seconded Trustee Subaitis that the meeting be adjourned.

 

Ayes:        Lanken, Wittbrodt, Lee, Gordon, Subaitis, Mengoni and Corgiat

Nays:        None

Motion carried.

 

Meeting adjourned.

 

 

Minutes of the meeting of November 12, 2012

 

1.  Open of Meeting

The meeting was called to order by Vice President Kay Subaitis at 7:30 pm.  Roll call was taken.

Present: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: Annette Corgiat

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Circulation Services and Technical Services Supervisor; and Mary Cooper, Reference Librarian.

A quorum was established.

 

Trustee Mengoni made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors tonight.

 

3.  Financial Reports

 A. Treasurer Lanken reported the bank balances.

B. Jean DiMonte presented the financial statements for October 2012. She prepared the levy for tonight’s meeting.


4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

Mary Cooper gave a written report and talked about the Adult Services department and some changes that have taken place.  Mike Bradley took over ordering of some things.  Ms. Cooper was able to catch up on ordering Ebooks last month.  She reported that a program jointly sponsored by adult services and youth services was well attended and they will plan to do more of that in the future.  Ms. Cooper also gave an update on databases.

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – all up to date

 

2.  Repair Log – October – entrance and exit signs, drain had to be rodded

 

3.  Technology – Director Lifka with Dan Graham of Versatile Computers, the Library’s IT support firm, and he is recommending that 7 staff PCs be replaced this year and then the other 6 next year.  Trustee Mengoni asked if it would be a better deal to replace them all now.  Director Lifka reported that the reasons they were split up was to stagger replacement and to keep cost down a little for right now.  The 7 that will be replaced this year are: Director’s office, 3 in staff workroom, 2 in YS office and reference desk.

 

Trustee Mengoni made a motion to authorize Director Lifka to purchase 7 computers to replace staff computers, the carpeting in Director’s office and repair some carpeting by circulation desk, and the time clock, not to exceed $13,000.00.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

b. Management of Services (Joe Mengoni, chairman)

1.  Foundation – scheduled their estate-planning seminar for Sat., Feb 2nd.  Next meeting is Tuesday, November 20th.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

1.       Approval of Levy Ordinance

Trustee Lanken made a motion to approve the Property Tax Levy Ordinance for 2012. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.      Approval of Warrant List 12-10a

Trustee Lanken made a motion to approve warrant list #12-10a in the amount of $11,111.97. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Nothing to report tonight

Trustee Wittbrodt thanked the Board for purchasing a memorial book in his mother’s name

 

 

e. Personnel (Kay Subaitis, chairman)

1.     Friends of the Library – made $1342.00 in book sale and have collected about $1,000 in memberships for this year.

 

Need to have a committee meeting and has to be when everyone can attend.  President Corgiat will be back on Wednesday, so this will have to be tentative for now.  December 3rd at 7:45 p.m.  Vice President Subaitis said she would check with President Corgiat and let everyone know.

 

f. By-laws / Policy (Mary Lee, chairman)

1.  Approve Revised Internet Usage Policy

 

Trustee Mengoni made a motion to approve the Revised Internet Usage Policy. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Lee scheduled a meeting to finish a policy the committee has been working on.  Tuesday, November 27th at 7:00 p.m.

 

6. President

1.  Plan Holiday Dinner – staff preference is Sunday, December 2nd and Village Pub is reserved for 7:00 pm that day.

 

2.      Annual Report – was handed out at the last Board meeting and the cover was passed out tonight. There were no questions or comments.

 

3.     Adult Program Update by Mary Cooper – already done

 

 

 

7. Other Action Items

a. Trustee Mengoni made a motion to approve the minutes of October 8th Board Meeting, April 30th Management of Services Meeting, September 10th Finance Committee Meeting, October 1st Buildings and Grounds Committee Meeting, October 8th Finance Committee Meeting, November 7th Policy Committee Meeting and November 5th Buildings and Grounds Committee Meeting. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

8.      Information Items

a.      Committee Meetings – already done

 

b.      Calendar – add new meetings that were set tonight.

 

c.      Memorial Books Report – nothing has changed in October

 

d.      Correspondence – Thank You from Director Lifka for the support on the death of his mother and the donation.

 

e.      Board action log – all up to date

 

f.        Trustee Continuing Education – nothing tonight

 

g.       Grants – nothing right now

 

h.      Advocacy  – nothing tonight

 

i.        RAILS & SWAN – they finally hired an executive director for RAILS

 

 

9.      Closed Session  – not tonight

 

10.  Adjournment

Trustee Mengoni made a motion to adjourn the meeting at 8:18 p.m. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

Minutes of the meeting of October 8, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:32 pm.  Roll call was taken.

Present: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Absent: Joe Mengoni, Greg Gordon

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, circulation services/technical services supervisor

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors tonight.

 

3.  Financial Reports

 A. Treasurer Lanken reported the bank balances.   Mrs. DiMonte made us aware that there is a payment due November 1

st

 on debt certificate and one on December 1

st

 on the bond interest and principal.

B. Mrs. DiMonte presented the financial statements for September 2012. She prepared the levy for tonight’s meeting.
To fulfill a per capita grant requirement, Mrs. DiMonte briefed the trustees on supplemental tax funding, providing handouts.
In addition, Mrs. DiMonte suggested that Director Lifka investigate reinvesting funds currently in the money market account in a short term CD that would make a better interest rate.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

5.  Committee Reports

a.      Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

 

1.  Service and Inspection Log – all up to date

 

2.  Repair Log – No repairs in September. However, Director Lifka reported on a moisture problem at the base of the stairs on the lower level. The problem is similar to the one we experienced in the lower level boys’ restroom three years ago.  He called Johnson Floors, which did the repair three years ago.  They came out and said they need to drill into the concrete to place a moisture sensor and learn more about the problem. They will then give a report and an estimate for the repair.  Matt Hitchins of Newman Architecture is aware of the problem and suggested we follow through with Johnson Floors, then call him when they give their recommendations and then he will get involved at that point.  Director Lifka will stay on top of it and let everyone know.

 

3.  Technology – nothing to report tonight

 

4.  President Corgiat reported about the plaque for the Secret Garden statue outside the Library that will be dedicated in memory of Arlene Kurzawa, our former Youth Services administrator.  She said she plans to contact the artist and ask if placing the plaque on the piece will change its value.

 

b.      Management of Services (Joe Mengoni, chairman)

 

1.  Foundation – nothing to report tonight

 

c. Finance (Brad Lanken, chairman)

Meets at 6:30 p.m. on the second Monday of the month

1.       Tentative Levy Ordinance – Trustee Lanken made a motion to post the Levy Ordinance.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Public Hearing on Levy Ordinance – A Public Hearing on the Levy Ordinance was scheduled for Monday, November 12th at 7:15 a.m.

 

2.      Approval of Warrant List 12-10a

Trustee Lanken made a motion to approve warrant list #12-10a in the amount of $15,652.96. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

nothing to report tonight

 

e. Personnel (Kay Subaitis, chairman)

1.      Friends of the Library – winding up their membership drive.  It has been quite successful this year. Book sale is Oct 20 & 21. They have a lot of books.

 

Director’s compensation – Trustee Subaitis made a motion that the Board approve the director’s compensation as presented by the Personnel Committee.  Trustee Lanken seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

f. By-laws / Policy (Mary Lee, chairman)

1.  Trustee Lee made a motion to approve two policies, a purchasing policy and  a surplus property policy. Trustee Subaitis seconded the motion.   A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Revising the wireless Internet policy also has been discussed, more information is needed before it can be presented for approval.  Trustee Lee will schedule another  meeting.

 

6. President

1.  Review Per Capita Grant Requirements – Mrs. DiMonte talked about the first component during the finance report.  Director Lifka talked about reviewing programming chapter of Serving our Public.  The Per Capita Grant requires that the Board review this.  The Board reviewed it and there were no questions about it.  The requirement has been fulfilled.

 

2.      Plan Holiday Dinner – there was some discussion as to where to have it and when.  Board recommended going to Village Pub again like last year.  They will all be asked to pay $5.00 and the Library will pick up the rest.  Director Lifka was concerned about the room size and the number of people attending.  Sunday, December 2nd or 9th or 16th is the choice of dates.  The other option is to have it in the Library meeting room and cater a nice dinner. Director Lifka will take this information to the staff and report back to President Corgiat.

 

3.      Museum Pass Membership – Library Board agreed to commit to this for the year at the $75.00 cost that the Friends will pay.

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the September 10, 2012 Board Meeting, August 29, 2012 Buildings and Grounds committee meeting, September 17, 2012 Personnel Committee meeting as corrected with the date change, September 27, 2012 Policy committee meeting. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

8.      Information Items

a.      Committee Meetings – Policy Committee set up a meeting for Wednesday, November 7th at 7:00 p.m.

Personnel meeting – tentative for November 7th after the Policy Committee meeting  to discuss director’s goals if needed.

 

b.      Calendar –change time of Board meetings to 7:30 from 7:00 on the calendars, it was a typo.

 

c.      Memorial Books Report – no changes were made

 

d.      Correspondence – nothing

 

e.      Board action log – up to date

 

f.        Trustee Continuing Education – nothing tonight

 

g.       Grants – nothing right now

 

h.      Advocacy  – nothing tonight

 

i.        RAILS & SWAN – nothing tonight

 

 

9.      Closed Session  – not tonight

 

10.  Adjournment

Trustee Subaitis made a motion to adjourn the meeting at p.m. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

Minutes of the meeting of September 10, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:34 pm.  Roll call was taken.

Present: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: Brad Lanken, Greg Gordon

Also Present: Robert J. Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Circulation Services and Technical Services Administrator.

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors tonight.

 

3.  Financial Reports

 A. Treasurer Lanken absent so no report

B. Jean DiMonte presented the financial statements for August 2012. She said this month the transfer could be $40,000.00 since there are only 2 pay periods.


4.  Consent Agenda

Trustee Mengoni made a motion to approve the consent agenda as presented with the transfer of $40,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – all up to date

 

2.  Repair Log – all up to date

 

3.  Technology – still waiting for the state grant before purchasing new equipment for patrons and then look at staff computers

 

 

4.  Entrance / Exit signs Refurbishing – discussed at committee meeting.  They are really in bad shape and need to be done.

Trustee Subaitis made a motion to approve the proposal from Robert Skupa in the amount of $2250.00 to refurbish the signs.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

5.  Slat Wall Purchase – Friends of Library will cover the $750.00 cost and it will be in Youth Services area in the place of the bulletin board at the bottom of the stairs.

Trustee Lee made a motion to approve purchase of the slat wall.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

6.  Waterproofing Limestone Blocks – Around the exterior of the building they are decorative blocks.  They were waterproofed 6 years ago.  It was suggested that they be inspected periodically to see if they need to be waterproofed again.  Lou Surprenant of Belden Tuckpointing came out and suggested that some of the discolored blocks be power washed and all of them be waterproofed again.  His quote was $4,600.00.  It was suggested to get another competitive bid before making a decision.  Director Lifka will contact the architect to ask whom to call for another bid. Also ask Ken Rouleau to give his opinion.

 

b. Management of Services (Joe Mengoni, chairman)

1.  Foundation – nothing to report tonight

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

1.       Approval of Warrant List 12-09a

Trustee Subaitis made a motion to approve warrant list #12-09a in the amount of $8,971.13 Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Nothing to report this evening

 

e. Personnel (Kay Subaitis, chairman)

Schedule a meeting for Monday September 17 at 7:00 p.m. to finish Director Lifka’s evaluation

1. Friends of the Library – working on planning an October book sale the20th and 21st.  Memberships have been sent and were in the Newsletter.  Please sign up.

 

f. By-laws / Policy (Mary Lee, chairman)

No report tonight

 

6. President

1.  Per Capita Grant Requirements – Will ask Jean DiMonte to give a brief overview of alternative taxes at the next meeting.  The grant application is due October 15th.

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the August 13th Board Meeting, August 13th Public Hearing, July 2nd Personnel Meeting, July 18th Personnel meeting. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Joe Mengoni left the meeting.

 

 

8.      Information Items

a. Committee Meetings – none added tonight

 

b.      Calendar – no changes

 

c.      Memorial Books Report – one addition, from Director Lifka

 

d.      Correspondence – nothing

 

e.      Board action log – up to date

 

f.        Trustee Continuing Education – nothing tonight

 

g.       Grants – Director Lifka is hoping the Foundation will join the Donors Forum and then maybe something will come up from there.

 

h.      Advocacy  – nothing tonight

 

i.        RAILS & SWAN – SWAN is doing some things but mostly internal things that will help with statistics and tracking.  A strategic plan for SWAN has been adopted and the library received a copy of it.

 

 

9.      Closed Session  – not tonight

 

10.  Adjournment

Trustee Subaitis made a motion to adjourn the meeting at 8:05 p.m. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

Minutes of the meeting of August 13, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Absent: Gary Wittbrodt

Also Present: Robert J. Lifka, Director; Jean DiMonte of DiMonte and Assoc

A quorum was established.

 

Trustee Lanken made a motion to approve the consent agenda with one change, increasing the amount of the bank transfer to $70,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

No visitors tonight.

 

3.  Financial Reports

A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of July 31, 2012. Balances are on the Treasurer’s Report.

B. Jean DiMonte presented the financial statements for July 2012.

4.  Consent Agenda

Trustee Mengoni made a motion to approve the consent agenda as amended with the transfer of $70,000.00. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – all up to date

 

2.  Repair Log – all up to date

 

3.  Petting Zoo Table – Eagle Scout Candidate Ken Sprague is awaiting approval.

 

b. Management of Services (Joe Mengoni, chairman)

1.  Foundation – Nothing to report.

 

c. Finance (Brad Lanken, chairman)

1.      Budget and Appropriation Ordinance – Trustee Lanken made a motion to adopt

the Budget and Appropriation Ordinance. Trustee Lee seconded the motion. A

roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni,

Kay Subaitis

Nays: None

Motion carried

d. Long Range Planning (Gary Wittbrodt, chairman)

No report tonight

 

e. Personnel (Kay Subaitis, chairman)

1.      Friends of the Library – Fall book sale will be held Saturday and Sunday

October 20 and 21. Annual membership drive under way.

 

f. By-laws / Policy (Mary Lee, chairman)

No report tonight

 

6. President

A. Holiday closings. Trustee Subaitis made a motion to that the Library be closed on Columbus Day October 8th, Veteran’s Day November 12th, the day after Thanksgiving November 23rd, Martin Luther King Jr. Day January 21, President’s Day February 18 and Good Friday March 29, which are not in the policy.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni,

Kay Subaitis

Nays: None

Motion carried

 

B. Holiday Open House. Trustee Subaitis made a motion to hold the annual Holiday Open House from noon to 3 p.m. Saturday December 8. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni,

Kay Subaitis

Nays: None

Motion carried

 

7. Other Action Items

a. Trustee Mengoni made a motion to approve the minutes of the July 9th Board Meeting, June 4th Building and Grounds Committee Meeting, July 16th Building and Grounds Committee Meeting and August 6th Building and Grounds Committee Meeting. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni,

Kay Subaitis

Nays: None

Motion carried

b. Trustee Lanken made a motion to approve Warrant List 12-08a in the amount of $9556.36. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

Director Lifka was directed to list Warrant List A under the Finance Committee report moving forward.

 

8.  Information Items

a. Committee Meetings – The September Building and Grounds Committee meeting was rescheduled to Wednesday August 29th. The October meeting will be held on Monday October 1.

 

b.      Calendar – Cancel the Senior Drop-In on Friday October 19 since the Meeting Room will be set up for the Friends of the Library used book sale

 

c.      Memorial Books Report – up to date

 

d.      Correspondence – nothing

 

e.      Board action log – up to date

 

f.        Trustee Continuing Education – nothing tonight

 

g.       Grants – Director Lifka reported the State Library had scheduled a webinar on the Eliminate the Digital Divide grant at 9 a.m. Thursday August 16.

 

h.      Advocacy  – nothing tonight

 

i.        RAILS & SWAN – nothing tonight.

 

9.  Closed Session

Trustee Subaitis moved, seconded by Trustee Lee to adjourn to closed session to discuss yearly goals of personnel.  Roll call vote.

Ayes:              Brad Lanken, Joe Mengoni, Mary Lee, Greg Gordon, Annette Corgiat and Kay Subaitis

Nays:              None

Also Present: Director Robert J. Lifka

Motion passed.

 

President Corgiat open the closed session of the meeting to discuss yearly goals of personnel with a roll call.

 

Present:            Brad Lanken, Joe Mengoni, Mary Lee, Greg Gordon, Annette Corgiat and Kay Subaitis.

 

At 9:20 President Corgiat called for a motion to adjourn the closed session and move back into open session.

 

Trustee Mengoni moved, seconded by Trustee Lee to return to open session.  Roll call vote.

 

Ayes:              Brad Lanken, Joe Mengoni, Mary Lee, Greg Gordon, Annette Corgiat and Kay Subaitis

Nays:              None

Motion passed.

 

There being no further business to conduct, President Corgiat called for a motion to adjourn the meeting.

 

Trustee Mengoni moved, seconded by Trustee Lee to adjourn the meeting of the Board. Roll call vote.

 

Ayes:              Brad Lanken, Joe Mengoni, Mary Lee, Greg Gordon, Annette Corgiat and Kay Subaitis

Nays:              None

Motion passed.

 

Respectfully submitted

 

by Robert J. Lifka

 

 

 

Minutes of the meeting of July 9, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:34 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Absent: Brad Lanken, Kay Subaitis, Gary Wittbrodt

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc

A quorum was established.

 

Trustee Mengoni made a motion to approve the agenda as presented. Trustee  Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

2.  Open Forum

No visitors tonight.

 

3.  Financial Reports

 A. Treasurer Lanken absent so no report

B. Jean DiMonte presented the financial statements for June 2012. Statements reflect the end of the fiscal year.


4.  Consent Agenda

Trustee Mengoni made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – all up to date

 

2.  Repair Log – all up to date

 

3.  Technology – website looks great, it is just being fine tuned.

 

b. Management of Services (Joe Mengoni, chairman)

1.  Foundation- they have $8,380.00 in the account as of June 18th Treasurer’s report.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

1.      Budget and Appropriation Ordinance – Trustee Mengoni made a motion to accept the Budget and Appropriation Ordinance and post it. Trustee Gordon seconded the motion.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

 

2.      Working Budget, including salary increases -  Trustee Gordon made a motion to adopt the working budget for the fiscal year July 1, 2012 – June 30, 2013.  Trustee Mengoni seconded the motion.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

 

3.      Budget and Appropriation Ordinance Public hearing – Trustee Gordon made a motion to schedule a public hearing for August 13th at 7:15 p.m.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

4.      Building and Maintenance Levy – Trustee Mengoni made a motion to adopt the Building and Maintenance Levy.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

No report tonight

 

e. Personnel (Kay Subaitis, chairman)

No report tonight

1.  Friends of the Library – nothing tonight

 

f. By-laws / Policy (Mary Lee, chairman)

No report tonight

 

6. President

 

7. Other Action Items

a. Trustee Mengoni  made a motion to approve the minutes of the June 11th  Board Meeting, June 4th Strategic Planning Meeting, June 11th Finance Committee Meeting, June 18th Personnel Committee Meeting. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

b. Trustee Lee made a motion to approve Warrant List 12-07a in the amount of $13,406.93. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

8.      Information Items

a. Committee Meetings – none added tonight

 

b.      Calendar – Add Buildings and Grounds meeting and Personnel meeting

 

c.      Memorial Books Report – nothing new

 

d.      Correspondence – nothing

 

e.      Board action log – up to date

 

f.        Trustee Continuing Education – nothing tonight

 

g.       Grants – Have not heard anything from Best Buy grant that was applied for.  They are trying to push it through.

 

h.      Advocacy  – nothing tonight

 

i.        RAILS & SWAN – concern over the fact that they did a nationwide search for a director and their first and second choices both turned the job down so they are back to the beginning.  They are on their third interim director.  SWAN is now a separate entity as of July 1st.

 

 

9.      Closed Session  – not tonight

 

10.  Adjournment

Trustee Mengoni made a motion to adjourn the meeting at 8:16 p.m. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni

Nays: None

Motion carried

 

 

 

Minutes of the meeting of June 11, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 8:05 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: Brad Lanken

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Mary Cozzolino from Golden Security insurance company

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda with the change of Long Range Planning Committee chair changed to Gary Wittbrodt. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

Mary Cozzolino from the insurance company was at the meeting to report about the Treasurer’s bond.  She reported the cost and Director Lifka has a letter with those amounts on it.  There is not a bond, so it is not necessary at this time.  The second thing she was here to talk about was the workman’s comp claim that was turned in.  The law in Illinois says that volunteers cannot be covered, but the insurance has a clause that they are covered.  Most insurance companies are raising rates this year about 5 to 10 %.  Hopefully with the Library’s good history it will stay closer to the lower amount.

 

3.  Financial Reports

 A. Treasurer Lanken absent so no report

B. Jean DiMonte presented the financial statements for May 2012. It was a very ordinary month.  Transfer $60,000.00. Interest was paid on the bond.  Since it is June, she has to fund the funds.  She gave all Board members a copy of what needs to be done.

Trustee Subaitis made a motion to approve the agreement to transfer $153,421.00 from the Corporate Fund to special revenue funds to eliminate deficit balance and to provide funding for the fiscal year ended June 30, 2012.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried



4.  Consent Agenda

Trustee Mengoni made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Joe Mengoni left at 8:35 p.m.

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – all up to date

2.  Repair Log – no repairs in May.  So far in June, roof repair.

3.  Technology – nothing more to report

4.  Website update – It is coming together.  It is taking a little longer than anticipated.  They are currently loading content.  Trustee Gordon reported that everyone is working hard on it.  The important thing is to get it up and then it can be tweaked.

 

b. Management of Services (Joe Mengoni, chairman)

1.  Foundation- nothing to report tonight

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

1.      Insurance – Mary Cozzolino already reported earlier in the meeting

2.      Pension checks – Trustee Gordon made a motion to approve the pension checks with the amounts in the director’s report.  Trustee Subaitis seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

3.      Transfer of funds was taken care of during Jean DiMonte’s report

d. Long Range Planning (Gary Wittbrodt, chairman)

Met last week and things are moving along. With it being summer, the committee will not be meeting until the fall.

 

e. Personnel (Kay Subaitis, chairman)

Meeting was scheduled for next Monday at 7:00p.m.  Trustee Subaitis will confirm by email. She would like the entire Board to be present if possible.

1.  Friends of the Library – nothing tonight

 

f. By-laws / Policy (Mary Lee, chairman)

Committee didn’t meet this month.  Trustee Lee will schedule a meeting soon.

 

 

 

6.  President

a.  Prevailing Wage Ordinance – Trustee Subaitis made a motion to adopt the prevailing wage ordinance 2012 – 13. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

b.  Independence Day parade – Mostly a parade of Little League.  Library will not participate this year.

 

7. Other Action Items

a. Trustee Wittbrodt made a motion to approve the minutes of the May 14th Board Meeting, February 13th Strategic Planning committee Meeting, May 7th Buildings and Grounds committee Meeting, May 14th Finance Committee Meeting, May 14th Strategic Planning committee Meeting.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

b. Trustee Gordon made a motion to approve Warrant List 12-06a in the amount of $12,176.15. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

c. Trustee Subaitis made a motion that the Library continues to operate under last year’s budget until the new budget is adopted.  Trustee Wittbrodt seconded the motion.  Motion rescinded.

 

Trustee Subaitis made a motion that the Library continues to operate under last year’s budget until the next Board meeting at which time it will be brought up again for discussion.  Trustee Wittbrodt seconded the motion.   A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

8.      Information Items

a. Committee Meetings – Trustee Gordon changed the Building and Grounds Committee meeting to July 16th at 7:00 p.m.

 

b.      Calendar – change Buildings and Grounds meeting.  Senior Group party is the last Friday of July for their anniversary

 

c.      Memorial Books Report – nothing new

 

d.      Correspondence – Thank you from Youth Services Librarian Susan Locander for the 10 year clock and for the recognition.  Thank you from Jill Cannizzo and family.

 

e.  Board action log – up to date

 

f.         Grants – nothing tonight

 

g.      Advocacy  – nothing tonight

 

h.       RAILS & SWAN – SWAN will become an independent entity on July 1st.   RAILS has been supportive and is assisting them.  Now they have to create employee paper work for SWAN.  They will handle their own payroll.  SWAN is not joining IMRF.  There is some concern on the employee part about this.  They have a retirement plan that the employee will be able to choose between.

 

8.      Closed Session  – not tonight

 

9.       Adjournment

Trustee Gordon made a motion to adjourn the meeting at 9:16 p.m. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

Minutes of the meeting of May 14, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:36 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Absent: Joe Mengoni

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Circulation Services and Technical Services Coordinator

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

Staff members were present to receive recognition gifts for years of service.

 

 

3.  Financial Reports

 A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of April 30, 2012. Balances are on the Treasurer’s Report.

B. Jean DiMonte presented the financial statements for April 2012. She reported about tax refunds and what came in from real estate taxes.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Kay Subaitis presented some staff members with recognition gifts – Susan Locander for 10 years and Nancy Schultz, Linda Tonetti and Mary Cooper for 5 years each. They were thanked and given a small gift and then cake and coffee was served. Trustee Subaitis also presented a gift to Director Lifka in celebration of receiving a master of public administration degree from Northern Illinois University.

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

  Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – all up to date

2.  Repair Log – all up to date

3.  Technology – nothing more to report

 

b. Management of Services (Joe Mengoni, chairman)

Foundation – Trustee Mengoni is absent so there is no report President Corgiat reported that Family Trivia night is Saturday at 6:00 at the Library.  Cookbooks are still selling a little at a time.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

1. Budget – Trustee Lanken and Director Lifka will be working on the preliminary draft

2. Newsletter Ads – Director Lifka reported on this, Business card ads at the bottom of pages in the Newsletter.  They would be $25.00 each.  This would help cut the cost of printing the Newsletter.

d. Long Range Planning (Gary Wittbrodt, chairman)

The committee met tonight before the Board meeting.  They are working with the    2010 plan and getting together new ideas.  The next meeting will be at 7:30 p.m. on Monday, June 4th.

 

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – $1460.00 was made at the last book sale.  They will hold another one in the fall.  A pizza party was held for the volunteers the Wednesday after the sale.

 

2.  Recognize Staff – already done

 

3.  Review Health Insurance – good news again this year that the premiums have not gone up for the second year.

 

f. By-laws / Policy (Mary Lee, chairman)

1.  Approve revised and new policies – Nothing tonight

 

 

6.  President

a.  Non-resident card ordinance – Trustee Lanken made a motion to approve the non-resident card ordinance.  Trustee Gordon seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

b.  Independence Day parade – The parade is mostly Little League and it is open to other groups from the town.  It is too last minute for the Library to participate this year.

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the April 9th Board meeting, April 3rd Buildings and Grounds meeting, April 11th ByLaws and Policy Committee meeting. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Lanken made a motion to approve Warrant List 12-05a in the amount of $6,188.71. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

8.      Information Items

a. Committee Meetings – no more to set tonight

 

b.      Calendar – June 13th add Policy Committee Meeting at 7:00 p.m. and June 4th Buildings and Grounds at 7:00 p.m. and Strategic Planning at 7:30 p.m. Change next Board meeting to 8:00 p.m.  and 7:00 p.m. Finance Meeting June 11th

 

c.      Memorial Books Report – Books have been purchased in memory of Mrs. Sweeney, but nothing to be recorded

 

d.      Correspondence –nothing

 

e.  Board action log – all up to date

 

f.                     Grants – filed request to Riverside Township for books from RB summer reading list and other children’s books.  Waiting to hear about State Grant, should be in June.  Working on the Best Buy grant.

 

g.                  Advocacy  – nothing tonight

 

h.                   RAILS & SWAN – nothing tonight

 

i.                    Website – Director Lifka had a lengthy conversation with Mic Funk of Insight Studios and he is putting together a list of what still needs to be done.  They will be in contact on a regular basis to get it ready by June.

 

 

8.      Closed Session  – not tonight

 

 

 

 

 

 

9.       Adjournment

Trustee Subaitis made a motion to adjourn the meeting at 8: p.m. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

Minutes of the meeting of April 9, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:32 pm.  Roll call was taken.

Present: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: Greg Gordon, Brad Lanken

Also Present: Robert J. Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Circulation Services and Technical Services Coordinator.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors present tonight.

 

 

3.  Financial Reports

 A. In Treasurer Lanken’s absence, Mrs. DiMonte presented the treasurer’s report including the balances of the accounts as of April 9, 2012. Balances are on the Treasurer’s Report.

B. Mrs. DiMonte presented the financial statements for March 2012.

4.  Consent Agenda

Trustee Mengoni made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

In Trustee Gordon’s absence, Director Lifka stated that the Service and Inspection Log and Repair Log are all up to date

 

b. Management of Services (Joe Mengoni, chairman)

1. Foundation – Trustee Mengoni informed the Board that a Family Trivia Night was being planned for May and Director Lifka informed the Board that the Foundation was selling Carson’s Community Days coupon books as a fundraiser.

c. Finance (Brad Lanken, chairman)

In Trustee Lanken’s absence, Director Lifka explained to the Board that one

Of the new photocopiers has the capability of copying in color and recommended

that patrons be charged 50 cents per copy, based on prices charged by

neighboring libraries. He also noted that Trustee Lanken was in favor of charging

50 cents per color copy.  President Corgiat authorized Director Lifka to institute

the charge of 50 cents per color copy. Director Lifka also explained that Scott Metcalf of Franczak Radelet, the Library District’s property assessment appeals law firm, had informed him that the group that had filed a tax rate objection against the Library District was willing to settle for approximately $3,000.00 plus interest. Mr. Metcalf has recommended that the Library District make a counterproposal for half that amount but be willing to accept their proposal if they reject the Library District’s proposal. Director Lifka stated that Trustee Lanken was in favor of Mr. Metcalf’s proposal. Trustee Mengoni made a motion to authorize Mr. Metcalf to make a counterproposal to settle the tax rate objection case for $1,500.00 plus interest but accept the objectors’ proposal to settle for $3,000.00 plus interest if they reject the Library District’s offer. Trustee Subaitis seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Trustee Wittbrodt led a brief discussion of the plan for a new strategic plan for the Library.  Ideas he suggested included conducting a survey, talking to patrons, talking to the Friends of the Library, talking to the Library Foundation and soliciting input from staff. He added he believed we can expand on what we’ve got and it should not take too long. He also reminded the Board that the document should be reviewed every few years.

 

e. Personnel (Kay Subaitis, chairman)

Trustee Subaitis reminded the Board that the annual spring used book sale would be held Saturday and Sunday April 21 and 22.

 

f. By-laws / Policy (Mary Lee, chairman)

1. Adopt Confidentiality, Complaints and Board Meetings policies –Trustee Leemade a motion to approve these policies as presented.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

2. Director Lifka was directed to identify policies by number as opposed to page number; create three-ring binders for all trustees; and keep a copy on the H-Drive.

 

6.  President

     Trustee Corgiat informed the Board that the Village is planning a parade on

Independence Day although few details were known. If a parade is held, the Library

should have a presence.

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of the March 12 Board meeting, January 23 Management of Services meeting, March 5 Buildings and Grounds meeting, March 12 Finance meeting and March 14 Policy/ByLaws meeting. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Subaitis made a motion to approve Warrant List 12-04a in the amount of $10,473.69. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

10. Information Items

a.                                                                                                                        Nothing to report.

 

b. Committee Meetings – Policy/ByLaws Committee is meeting on the 11th at 7:00 p.m., Management of Services Committee on the 30th at 7 p.m., Buildings and Grounds Committee on May 7 at 7:00 p.m., Finance Committee on May 14 at 6:30 p.m. and Strategic Planning on May 14 at 7:00 p.m.

 

a.      Calendar – add committee meetings.

 

c. Memorial Books Report – all up to date, no additional donations last month

 

d. Correspondence – Trustee Wittbrodt read letters from Director Lifka thanking the Library Board for donating a book in memory of former staff member Rita Stephan and from the National Alliance for the Mentally Ill Southwest Chapter thanking the Library Board for making a donation to their organization in memory of Kenneth Keating, brother of staff member Karen Quinn.

 

e. Board action log – all up to date.

 

j.                      Grants – nothing tonight.

 

k.                  Advocacy  – nothing tonight

 

l.                      RAILS & SWAN – nothing tonight.

 

11. Closed Session  – not tonight

 

12.  Adjournment

Trustee Lee made a motion to adjourn the meeting at 8:31 p.m. Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

Minutes of the meeting of March 12, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:32 pm.  Roll call was taken.

Present: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: Greg Gordon

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Circulation Services and Technical Services Coordinator.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors present tonight.

 

 

3.  Financial Reports

 A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of March 12, 2012. Balances are on the Treasurer’s Report.

B. Jean DiMonte presented the financial statements for January 2012.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Wittbrodt seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

1.  Service and Inspection Log – all up to date

2.  Repair Log – all up to date

Trustee Corgiat said she had called Robert Kraus about the entrance and exit   signs and is waiting for a call back. When she hears from him she will pass on to Trustee Gordon.

 

b. Management of Services (Joe Mengoni, chairman)

1. Foundation- Nothing to report. He is finishing the minutes of the January Management of Services meeting and will email them to Director Lifka when they are done.

 

c. Finance (Brad Lanken, chairman)

Nothing additional to report. We have signed a three-year contract with Exelon

to be our electricity supplier, an agreement coordinated by NIMEC, the alternate

energy cooperative to which the Library District belongs.

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Trustee Wittbrodt passed out a packet to each Board Member.  Trustee Wittbrodt, Trustee Corgiat and Ms. Spale met to get information together to get a start on a new strategic plan for the Library.  The information is all in this packet along with a copy of the old strategic plan.  Look over the stuff in the folder and bring it to the committee meeting next month with ideas.  Trustee Wittbrodt thanked Ms. Spale for putting all of this together. A Committee meeting will be held next month at 7:00 the night of the Board meeting, April 9, 2012.

 

e. Personnel (Kay Subaitis, chairman)

Recognition of employees’ tenure in April.  At the next Board meeting, there will be 5 individuals who be recognized at the beginning of the meeting

April 21 and 22 is the next Friends book sale. They are meeting on Wednesday.

The Library is giving a resolution to the Friends of the Library to thank them for everything they have done for the Library.

 

f. By-laws / Policy (Mary Lee, chairman)

1. Adopt Donations from the Library policy –Trustee Subaitismade a motion to approve this policy as written and the change to the Donations policy with the only change being donations to the Library.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

6.  President

 

7. Other Action Items

a. Trustee Lee made a motion to approve the minutes of the Feb. 13th Board meeting, Feb. 6th Buildings and Grounds meeting, Feb 13th Finance, Feb. 13th Strategic Planning, Feb. 15th By-Laws Committee meeting. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

 

 

Trustee Mengoni made a motion to approve Warrant List 12-01a in the amount of $9,306.66. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary Wittbrodt

Nays: None

Motion carried

 

 

8.      Information Items

a.      Report on computer and eReader training for patrons.  Ms. Spale gave a written report.

 

b. Committee Meetings – Policy committee is meeting on the 16th at 6:00 pm., Buildings and Grounds is set for the first Monday of the month at 7:00 p.m.  Trustee Mengoni set a meeting for Management of Services committee on March 26th at 7:00 p.m.

 

a.      Calendar – add Long Range Planning committee meeting and Management of Services committee meeting.  There is going to be a 4th of July parade this year in North Riverside, Recreation Department will have information out soon.

 

c. Memorial Books Report – all up to date, no additional donations last month

 

d. Correspondence – nothing tonight

 

e. Board action log – all up to date, a question was asked about the fingerprinting and Director Lifka is still looking into this further.

 

f.         Grants – grant application was mailed on Thursday and the state Library received it on Friday, so just waiting for them to let us know.

 

g.      Advocacy  – nothing tonight

 

h.      Technology – New IT people seem to be doing a good job and they are very accessible and quick to respond.  They give a report sheet for every visit.  Dan Graham meets with the staff monthly.  Director Lifka will ask them to do a more comprehensive report of how the library system is working and any recommendations they think need to be done in the near future.  Ms. Spale said that they already started doing that.  Web design – another meeting was held and they got the green light to start posting content online and they are being trained now.

 

i.         RAILS & SWAN –RAILS announced late last week they got some money from the state which was their first payment.  SWAN- there is still a lot of negotiating going on between SWAN and RAILS.  There is supposed to be another meeting in April to finalize the agreement.

 

 

Director Lifka reported that YS had a new program about martial arts and

anti-bullying and they did a great job.

 

 

9.      Closed Session  – not tonight

 

10.  Adjournment

Trustee Mengoni made a motion to adjourn the meeting at 8:45 p.m. Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary Wittbrodt

Nays: None

Motion carried

 

Minutes of the meeting of February 13, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:35 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary Wittbrodt

Absent: Kay Subaitis

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, head of Circulation Services and Technical Services.

 

A quorum was established.

 

Trustee Wittbrodt made a motion to approve the agenda as presented. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

Some staff members were present. Pat Bierman retired from the Library. President Corgiat thanked her for her 10 years of work.  There was cake and coffee for her and she was given a gift.

 

 

3.  Financial Reports

 A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of February 13, 2012. Balances are on the Treasurer’s Report.   Treasurer Lanken asked about the annual report and Ms.DiMonte said that it is done by the auditor.  Director Lifka will see if there is a copy here and forward to Trustee Lanken. If not, he will contact O’Neill and Gaspardo, the Library District’s auditing firm and request a copy.

B. Jean DiMonte presented the financial statements for January 2012.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Gordon seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

A/C bill from September was just paid.  Front door repair was $100.00 and they will come out and replace the mechanism so this doesn’t keep happening.  Heating and A/C valve went bad and the system is out of date and the parts are not available any more.  Convergint was finally able to replace it with another type, but the entire system is old and should be repiped and new valves installed.  Not sure on price or how much longer it will last right now.  They are going to get a proposal together.

 

b. Management of Services (Joe Mengoni, chairman)

Committee met and talked about policies and procedures.  Another meeting will   be set up for March.

E-Readers were purchased by the Foundation.  Thank you to them for that. A Nook, a Kindle, a Sony E-Reader were all purchased.  Covers were also purchased.  The Foundation gave $700 toward this purchase. Cookbooks are still selling.

 

c. Finance (Brad Lanken, chairman)

NIMEC bid for electricity.  Email last week that they are ready to bid.  Exelon won

the bid, paperwork will come tomorrow for review and then the Library can

decide if they want to go with them or go back to ComEd.  Trustee Lanken and

Director Lifka will do the review and make the decision.

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Met tonight before the Board meeting to work on the Strategic planning.  This

was a kick off for the strategic planning.  Information that Board members should

review before the next meeting: the old plan and add the new ideas under each

of the 8 categories, copies of strategic plan from other Libraries to review.  There

was some discussion about the meeting.

 

e. Personnel (Kay Subaitis, chairman)

Nothing to report, Trustee Subaitis absent

Trustee Wittbrodt reported that Director Lifka is keeping up with his goals and that things he said in the email look good.

April 21 & 22 is Friends book sale.  Friends meeting in March to discuss the book sale.

 

f. By-laws / Policy (Mary Lee, chairman)

Policies to approve tonight -  Open Meetings act policy and revised Meeting

Room policy. Trustee Mengoni made a motion to approve the policies. Trustee

Lanken seconded. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary

Wittbrodt

Nays: None

Motion carried

Trustee Lee reminded trustees to add the new policy to their individual policy

books and replace the outdated Meeting Room policy with the new version.

 

6.  President

Nothing to report tonight.  Just a reminder if Board members have not gone yet, go to the police station for fingerprinting for insurance. A few Board members were not sure they want to do it.  There was some discussion.  Director Lifka will talk to the insurance company for more information as to why and where to go with this.

 

7. Other Action Items

a. Trustee Mengoni made a motion to approve the minutes of the January 9, 2012 Board meeting, December 5, 2012 Buildings and Grounds, Jan 4th Buildings and Grounds, Jan 9th Finance, Jan 18th Bylaws / Policy Committee Meeting. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Lanken made a motion to approve Warrant List 12-02a in the amount of $10,243.48. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary Wittbrodt

Nays: None

Motion carried

 

 

8.      Information Items

a.                  Committee Meetings – February 15th Policy Committee Meeting, March 5th 7:00 p.m.  Buildings and Grounds Committee Meeting

 

b.      Calendar – no changes

 

c. Memorial Books Report – all up to date

 

d. Correspondence –.Trustee Wittbrodt read a letter from patron James L. Orth to Trustee Lee to thank Library for how helpful staff and director are. Letter back to them from Mary Lee.

 

e. Board action log – Mary Cozzolino, the Library District’s insurance broker, will be

at the April meeting to go over insurance

 

 

f.                     Grants – There may be something for computers in the future.  Director Lifka will be attending a grant workshop a week from Thursday.

 

g.                  Advocacy  – nothing local, Illinois Library Day in Springfield coming up

 

h.                   RAILS & SWAN – doing a breakfast next Monday far out west so no one is going.

 

 

9.      Closed Session  – not tonight

 

 

 

10.  Adjournment

Trustee Mengoni made a motion to adjourn the meeting at 9:05p.m.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Gary Wittbrodt

Nays: None

Motion carried

 

Minutes of the meeting of January 9, 2012

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:32 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: No One

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Circulation Services and Technical Services Coordinator; and Mary Cooper, Reference Librarian.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

No visitors present at the meeting.

 

3.  Financial Reports

 A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of January 9, 2012. Balances are on the Treasurer’s Report.

B. Jean DiMonte presented the financial statements for December 2011.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Mengoni seconded the motion.  A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

1.      Equipment Service & Inspection Log – all up to date

 

2.      Repair Log – all up to date

 

Next meeting is set for February 6th at 7:00 p.m.

 

 

 

b. Management of Services (Joe Mengoni, chairman)

Foundation – nothing to report tonight, they did not meet in December

There was some discussion about the way that Director Lifka reports to the Board.  He gives a weekly report and then a monthly comprehensive report.  This will go to the committee meeting for further discussion.  The meeting will be on Monday, January 23rd at 7:00 p.m.

 

President Corgiat said Best Buy is willing to work with the Library on purchasing e-readers.  This needs to go to the Foundation to see if they want to underwrite the purchase.

 

c. Finance (Brad Lanken, chairman)

1.  Audit Report – during the committee meeting tonight, the committee met with Nathan Pasbrig of O’Neill and Gaspardo, the Library District’s auditor, and were pleased with his presentation.

 

1.       Accept Audit – Treasurer Lanken moved to accept the audit from O’Neill and Gaspardo.  Trustee Lee seconded the motion.  Roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.       NIMEC bid – Trustee Subaitis moved to authorize Trustee Lanken or Director Lifka to make the decision about the alternate energy supplier bid when NIMEC sends it. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Committee Meeting before the Board meeting on February 13th at 7:00 pm.,   following the finance committee meeting.

 

e. Personnel (Kay Subaitis, chairman)

Friends of the Library – Nothing to report tonight.  Next meeting is in March, book sale is April 14th & 15th.

With Library Page Christine Vassos being on medical leave, her hours are being covered by the other pages for now.

 

f. By-laws / Policy (Mary Lee, chairman)

Nothing tonight

 

 

 

 

 

 

 

6.  President

FOIA and OMA officers – Trustee Wittbrodt made a motion to appoint Director Lifka and John Zmola, Reference Librarian,  to be the FOIA officers.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Wittbrodt made a motion to appoint Director Lifka to be the OMA officer.  Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

7. Other Action Items

a. Trustee Mengoni made a motion to approve the minutes of the December 12, 2011 Board meeting, November 7, 2011 Buildings and Grounds Committee Meeting, December 5, 2011 Personnel Committee Meeting, December 12, 2011 Finance Committee Meeting. Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Trustee Mengoni made a motion to approve and Warrant List 12-01a in the amount of $8,414.91. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

8.       Department Head Report – Mary Cooper did a Power Point presentation about her background and what she does for the Library.

 

9.       Information Items

 

a.      Committee Meetings – add Policy & By-Laws committee meeting on January 18th at 7:00 p.m.

 

b.      Calendar – add meetings that were set during this meeting

 

c. Memorial Books Report – a few books were added

 

d. Correspondence – Renee M. Baute, a patron wrote a letter to President Corgiat to thank for the finest customer service at the Library, especially Kathleen Spale.

 

e. Board action log – all up to date

 

f.                     Grants – nothing

 

g.                  Advocacy  – nothing

 

h.                   RAILS & SWAN – nothing

 

 

10. Closed Session  – not tonight

 

 

11.  Adjournment

Trustee Lanken made a motion to adjourn the meeting at 8:50 p.m.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried