2014 Meeting Minutes

North Riverside Public Library District

2400 S. DesPlaines Avenue

North Riverside, IL 60546

 

Minutes of the meeting of August 11, 2014

 

  1. Open of Meeting

The meeting was called to order by President Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Absent: Brad Lanken & Mary Lee

Also Present: Ted Bodewes, Director; Jean DiMonte of DiMonte and Assoc;

Kathleen Spale

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Open Forum

There were several visitors at tonight’s meeting to support the employees that are being recognized for years of service.

Carole Brosseau, Catherine Costabile, Harriet Costabile, Bob Lifka, Adrienne Smith, Julie O’Brien, Carlene O’Brien, Delaney O’Brien, Amber O’Brien, Mia Giurini, Marge Hook, Linda Tonetti, John Zmola, Christine Vassos, Rhonda Zumba

 

  1. Financial Reports
  2. Recognition

 A. Treasurer Lanken is absent so Jean DiMonte presented the revised report in his absence.  B. Jean DiMonte presented the financial statements for July 2014.

 Staff members celebrating 15 year and 25 year anniversaries were recognized. They were Carole Brosseau – 25 years, Carlene Obrien – 25 years, Catherine Costabile – 15 years, John Zmola – 15 years

 

  1. Consent Agenda

Trustee Subaitis made a motion to approve the consent agenda with the transfer of $60,000.00, warrant list #14-08 in the amount of $44,171.88 and warrant list 14-08a in the amount of $10,522.90. Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  1. Committee Reports
  2. Buildings and Grounds (Dave Witken, chairman)

No proposal for the repair of the south light yet, 1 repair in the meeting room and the other is South parking lot light. Some maintenance was completed. Tom Geller for the proposal for the staff work room. Revisit the landscaping plan before weather changes.  Email system will use another server. HVAC system upgrade is completed. Telephone service provider was switched.  Dumpster for lower level floors was paid off.

Other details are in the minutes of the meeting.

The next meeting will be Monday, September 15th at 7:00 pm.

 

  1. Management of Services (P.J. Folz, Chairman)

Foundation – The last meeting was July 17th.

They mostly discussed the upcoming bowling night fundraiser.  It is August 30th at 7-9, cash bar $30 per person at AMF Forest Lanes in Lyons

There was some discussion about a brick campaign. There was some discussion about the rolling out of the Zinio program.  There is a sponsorship for magazine titles; they are $50 or $75

They are talking about doing a larger fundraiser.  They want to form a committee to move forward with this. That will be discussed at the next meeting. At the next meeting they will vote in their new Board Members

The next meeting is on August 19th.

 

  1. Long Range Planning (Greg Gordon, Chairman)

Nothing to report tonight.

 

  1. Personnel (Kay Subaitis, Chairman)
  2. Friends of the Library – The meeting is Wednesday to prepare this year’s membership drive. Book sale is Oct. 24, 25, & 26.

 

  1. Policy (Mary Lee, Chairman)

Nothing tonight as Mary Lee is absent.

 

  1. President
  2. Sunday Hours – Director Bodewes had a few questions about Sunday hours. Promoting being open on Sundays is going to be very important.  It has been 7 years since the Library was open on Sundays and it is printed in many places that the Library is closed on Sundays.  The staff will be strained when Sunday hours are added.  One option is hiring new people that only work on Sundays.  Director Bodewes recommended making this coincide with the launch of the newsletter and start it on January 1st  That would give time to advertise and get things set up before the Library is open on Sundays.  Then beginning Memorial Day weekend the Library will again be closed on Sundays for the summer.  Next year it will begin in September.

Trustee Gordon made a motion to ask the Director to plan to start Sunday hours in January 2015.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Holiday closings – Director Bodewes gave out a list of the Holiday closings for Board members to look over and discuss which ones to continue to close on. Trustee Witken suggested checking the school calendars in the community to compare them to the Libraries proposed closed days are. Director Bodewes will also call the village to see what days they are closed. Director Bodewes will ask the administrators what they think about that. This will then be discussed at the next Board meeting.
  2. Holiday open house – The Friends of the Library sponsor this. The Director usually contacts the participants.  Director Bodewes was asking about the date so that he can work on getting the participants.  December 13th would be a good date but Director Bodewes needs to check with Susan to see when the Gingerbread House class is so that it doesn’t conflict. If that doesn’t work, it can be December 6th.  That will be in the works now.

 

  1. Other Action Items
  1. Approval of the Minutes

Trustee Subaitis made a motion to approve the minutes of July 14th Board Meeting, July 9th Buildings and Grounds committee meeting, and July 28th Special Board Meeting.  Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  1. Information Items
  1. Committee Meetings – Buildings and Grounds September 15th at 7

Long Range Planning  October 20th at 7

 

 

  1. Calendar – Add the Buildings and Grounds meeting on September 15th and the Long Range Planning on October 20th

 

  1. Memorial Books Report –.There were 4 donated by the Board for Marion and 1 in honor of Bob Lifka by the Historical Society. They have all been displayed and are now in circulation.

 

  1. Correspondence- Annette read a letter from some residents to use for technology and to be used in honor of and with the discretion of Kathleen Spale in the amount of $500. There was also a check donated by the VIP in the amount of $50 given for the use of the meeting room since they do not get charged.

 

  1. Board Action Log – all up to date – Fall Festival is September 26th

 

  1. Trustee Continuing Education – ILA is coming up October 14th – 16th One day is Trustee day which is Wednesday.  It is in Springfield this year. There are a few staff members that will go.  If any Board members want to go, let Ted know.

 

  1. Grants – Received Live & Learn grant for signs and performance grant money. Nothing new has been applied for right now but Director Bodewes met with Barbara Silvestri and they talked about grants.  In time, he will work with her on this also. Director Bodewes reported that he sent a letter to Rep. Ford that was supportive of him.  He will give everyone a copy of the letter.  It lets him know that the Library is on his side since he has been on our side

 

  1. Advocacy – nothing tonight

 

  1. RAILS & SWAN – nothing tonight

 

 

  1. Closed Session

None tonight

 

  1. Adjournment

Trustee Subaitis made a motion to adjourn the meeting at 8:55 p.m.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

Respectfully Submitted by Jill Cannizzo

North Riverside Public Library District

2400 S. DesPlaines Avenue

North Riverside, IL 60546

 

Minutes of the meeting of July 14, 2014

 

  1. Open of Meeting

The meeting was called to order by President Corgiat at 7:36 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis

Absent: Greg Gordon, Dave Witken

Also Present: Ted Bodewes, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as corrected with the change to warrant list numbers. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

  1. Open Forum

Elizabeth Tomasek

 

3.  Financial Reports

 A. Treasurer Lanken reported the account balances as of June 30, 2014.  B. Jean DiMonte presented the financial statements for June 2014.  C.  Finance Committee Report1.  Budget and Appropriations Ordinance – preliminary ordinance was handed out to Board members.  It is available for display for anyone to see. The ordinance will be voted on at the September Board meeting.    2 Budget and Appropriations Ordinance Public Hearing – The public hearing will be held on September 8th at 7   3.  Building and Maintenance Levy – Trustee Lanken made a motion to approve the Building and Maintenance Levy.  Trustee Subaitis seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

  1. Consent Agenda

Trustee Lanken made a motion to approve the consent agenda with the transfer of $60,000.00, warrant list #14-07 in the amount of $25,045.52. and warrant list 14-07a in the amount of $11,512.57. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

  1. Committee Reports
  2. Buildings and Grounds (Dave Witken, chairman)

No report as Dave is absent.

Telephone Service Provider – Trustee Lanken made a motion to approve the contract with Call One for phone service. Trustee Subaitis seconded the motion  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz , Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

  1. Management of Services (P.J. Folz, Chairman)

Foundation – The next meeting is tomorrow night.  They are working on the bowling event for September 13th.  A flyer will be made and sent out.  Approved funding zinio and purchasing the children’s computer.

 

 

  1. Long Range Planning (Greg Gordon, Chairman)

Nothing tonight as Greg is absent.

 

  1. Personnel (Kay Subaitis, Chairman)

New director Ted is here tonight.  Welcome to the Library.  All are here to help if you need anything don’t hesitate to call any of the Board members.

  1. Friends of the Library – book sale in late October.  August meeting to send out membership applications.

 

  1. Policy (Mary Lee, Chairman)

Nothing tonight.

 

  1.  President

Nothing tonight..

 

  1. Other Action Items
  2.  Approval of the Minutes

Trustee Subaitis made a motion to approve the minutes of June 9th  Board Meeting, May 5th Buildings and Grounds committee meeting, June 9th  Finance committee meeting, June 23rd Special Meeting.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz , Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

 

  1. Information Items
  2.  Committee Meetings – no additional set tonight

 

  1. Calendar – There will be a recognition in August at the Board meeting and there will be refreshments. July 25th is Senior Drop in pizza party.

 

  1. Memorial Books Report –.no change this month

 

  1. Correspondence- nothing tonight

 

  1. Board Action Log – all up to date

 

  1. Trustee Continuing Education – nothing tonight

 

  1. Grants – nothing tonight

 

  1. Advocacy – nothing tonight

 

  1. RAILS & SWAN- Director went to a SWAN meeting.

 

  1.  Closed Session

None tonight

 

  1.  Adjournment
  2. Mary to adjourn Kay seconded
  3. All ayes.

North Riverside Public Library District

2400 S. DesPlaines Avenue

North Riverside, IL 60546

Minutes of the meeting of June 9, 2014

 

  1. Open of Meeting

The meeting was called to order by President Corgiat at 7:35 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Absent: P.J. Folz (she will be arriving late)

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Open Forum

Jim & Myra Zak, Susan Locander, Christine & Sharon Vassos, Joanne Guastella, Carlene O’Brien, Carole Brosseau

 

  1. Financial Reports

 A. Treasurer Lanken reported the account balances as of May 31, 2014.  B. Jean DiMonte presented the financial statements for May 2014.  C.  Finance Committee Report1.  Pension Checks – Trustee Subaitis made a motion to approve the semiannual pension checks for the full time employees.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

    2.  Transfer of funds –Tabled until the special meeting.

  1. Consent Agenda

Trustee Lanken made a motion to approve the consent agenda with the transfer of $60,000.00, warrant list #14-06 in the amount of $19,362.56 and warrant list 14-06a in the amount of $8,398.46. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Committee Reports
  2. Buildings and Grounds (Dave Witken, Chairman) June 2nd

1. Service and Inspection Log – up to date

  1. Repair Log –. Waiting for elevator company
  2. Technology – nothing additional
  3. Approval of parking lot lights proposal – Director Lifka submitted to get 4 parking lot lights.  So far it is $1600.00.  He is still waiting for state funding.  Trustee Witken made a motion to approve this proposal in the amount of $1600.00.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  1. Approval of HVAC Monitoring System upgrade change order approximately $3,000 to be split with the company so it will cost the Library $1,500.00.  This was due to a mistake in the original proposal.  Trustee Witken made a motion to approve this.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  1. Management of Services (P.J. Folz, Chairman)

Foundation – The next meeting will be June 19th at the village hall.

 

  1. Long Range Planning (Greg Gordon, Chairman)

Trustee Gordon passed around a Pew Research Internet Project report about Libraries so that the Board members can read it and get more information.

 

  1. Personnel (Kay Subaitis, Chairman)
  2. Friends of the Library – next meeting is August 13th.  Book sale will be at end of October.

 

  1. Policy (Mary Lee, Chairman)
  2. Approve new policies –

Donation policy guidelines – Trustee Witken made a motion to approve the donation policy guidelines and procedure.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1.  President
  2.  Approve Prevailing Wage ordinance – Trustee Witken made a motion to approve the ordinance.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  1.  Independence Day Parade – Director Lifka reported that there is going to be a parade and that the Library is signed up to participate.

 

  1. Proclamation – Greg Gordon read the proclamation honoring Robert J. Lifka upon his retirement from the North Riverside Public Library District. Trustee Lanken made a motion to accept the proclamation.  Trustee Lee seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

PJ Arrived at 8:02 pm.

 

  1. Other Action Items
  2.  Approval of the Minutes

Trustee Subaitis made a motion to approve the minutes of May 12th Board Meeting, May 5th Buildings and Grounds committee meeting, May 12th Finance committee meeting, and May 19th Committee of the Whole meeting as presented.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  1. Information Items
  2.  Committee Meetings – no additional set tonight

 

  1. Calendar – June, July and August take off policy committee meetings

 

  1. Memorial Books Report – A book was displayed for Hank Guevara. Director Lifka is working with the family of Marion Kirin on getting books in her memory.

 

  1. Correspondence- nothing tonight

 

  1. Board Action Log – all up to date

 

  1. Trustee Continuing Education –.nothing tonight

 

  1. Grants – Mary Cooper submitted a grant application for a musical performance. Director Lifka reported that the Library received a $15,000.00 grant from department of commerce and speculated it was to finance replacement of the   concrete in front of and on the south side of the building. However, he is still waiting for a letter

 

  1. Advocacy – nothing tonight

 

  1. RAILS & SWAN- SWAN is working toward installing the new ILS which is going to happen in Spring. Maintenance price is locked in for 5 years.

 

  1.  Closed Session

Trustee Subaitis made a motion to go into closed session at 8:19 p.m. to discuss personnel after which action may be taken.  Trustee Lee seconded the motion.  Roll call vote.

 

Ayes:              Folz, Witken, Lanken, Gordon, Lee, Corgiat and Subaitis

Nays:              None

Motion passed.

 

President Corgiat called the roll in the closed session.

Present:         Folz, Witken, Lanken, Gordon, Lee, Subaitis and Corgiat

 

After a brief discussion Trustee Lee moved, seconded by Trustee Gordon to come out of the closed session.

 

Ayes:              Folz, Witken, Lanken, Gordon, Lee, Corgiat and Subaitis

Nays:              None

Motion passed.

 

President Corgiat called the roll in the open session.

Present:         Folz, Witken, Lanken, Gordon, Lee, Subaitis and Corgiat

 

Director Lifka returned to the meeting and the Board briefly discussed their decision with regard to hiring a new Library Director.

 

The Board discussed making an offer to the selected candidate for the position of Library Director.

 

Trustee Subaitis made a motion, seconded by Trustee Gordon that the Board authorize Trustee Subaitis to send a letter offering the position of Library Director to the selected candidate.

 

Ayes:              Folz, Witken, Lanken, Gordon, Lee, Corgiat and Subaitis

Nays:              None

Motion passed.

 

There being no further business President Corgiat called for a motion to adjourn the open meeting of the board.

 

Trustee Lanken moved, seconded by Trustee Gordon that the meeting be adjourned.

 

Ayes:              Folz, Witken, Lanken, Gordon, Lee, Corgiat and Subaitis

Nays:              None

Motion passed.

 

Submitted by Jill Cannizzo

North Riverside Public Library District

2400 S. DesPlaines Avenue

North Riverside, IL 60546

Minutes of the meeting of May 12, 2014

 

  1. Open of Meeting

The meeting was called to order by President Corgiat at 7:35 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Absent: P.J. Folz,

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda with change to the consent agenda of the transfer from $80,000 to $60,000. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Open Forum

Jim & Myra Zak, Mary Cozzolino of Golden Security Insurance.

 

  1. Financial Reports
  2. Consent Agenda

 A. Treasurer Lanken reported the account balances. Budget planning meeting is scheduled for May 19th at 7p.m. in the meeting room and May 29th at 7p.m. in the lower level B. Jean DiMonte presented the financial statements for April 2014.  C.  Mary Cozzolino of Golden Security Insurance, the Library’s insurance broker, came to talk about the insurance.  She said there isn’t anything new.  The building value is changed according to the appraisal.  Rates should stay the same. She suggested for budget purposes to do an increase of 5 percent to be safe.

Trustee Lanken made a motion to approve the consent agenda with the transfer of $60,000.00 and warrant list 1-05a in the amount of $10,331.60. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

 

 

  1. Committee Reports
  2. Buildings and Grounds (Dave Witken, chairman)

1. Service and Inspection Log – up to date

  1. Repair Log – leak in lower level bathroom only repair

Waiting for a bid for signage.  DVD & CD cleaner was purchased, arrived and is being used.  Workroom estimates are continuing.

  1. Technology – Email archiving system is being worked on.  5 more FOBs are being purchased.
  2. HVAC upgrade – Trustee Lanken made a motion to approve the proposal from Control Engineering for primary upgrade and maintenance of the system in the amount of $31,350.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

Trustee Lanken made a motion to authorize Director Lifka to make a journal entry for the amount of the Control Engineering proposal. Trustee Witken seconded the motion. A roll call vote was taken

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Slat wall is completed and brackets have been ordered.
  2. Different bids have come in for telephone service provider.
  3. Parking lot lights on the building are waiting to receive and installation at this time.

 

  1. Management of Services (P.J. Folz, Chairman)
  2. Foundation – Trustee Folz is absent so there wasn’t a report.  Foundation is meeting next week.  They are looking into another fundraiser.

 

  1. Finance (Brad Lanken Chairman)
  2. Review of insurance – already done

 

  1. Long Range Planning (Greg Gordon, Chairman)
  2. Survey summary – Nothing tonight

 

  1. Personnel (Kay Subaitis, Chairman)
  2. Friends of the Library nothing right now, there will be a book sale in the fall
  3. Annual employee recognition policy – it was discussed and was revised and dollar amounts were added they will get a gift card instead of a gift.

Trustee Witken made a motion to adopt the recognition policy as presented.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

.

  1. Adopt Health Insurance Policy Library will pay 90 percent of insurance for full time employees only families can participate at their expense for life, health and dental

Trustee Gordon made a motion to adopt the revised Health insurance policy.  Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Recognition of employees there are 2 that have 25 years, Carole Brosseau and Carlene O’Brien.  There will be cake and coffee and they will be presented with their gift at the July Board meeting.

 

  1. Policy (Mary Lee, Chairman)
  2. Approve new policies

 

Trustee Subaitis made a motion to approve the North Riverside Foundation policy, the Patron code of conduct policy, the Circulation policy, and the Unattended child  policy as presented.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  • President

 

  1. Approve non- resident Card ordinance – Trustee Subaitis made a motion to approve the ordinance. Trustee Lee seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  1. Mayor’s golf outing – Trustee Corgiat, Trustee Lanken and Director Lifka are planning to attend the lunch.
  • Other Action Items

 

  1. Approval of the Minutes
  2. Trustee Subaitis made a motion to approve the minutes of April 14th Board Meeting, March 17th Strategic Planning meeting, April 7th Building and Grounds meeting, April 8th Special meeting, April 14th Finance meeting, April 21st Finance meeting, April 22nd Policy meeting, April 28th Finance meeting as presented. Trustee Witken seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

 

 

  • Information Items

 

  1. Committee Meetings – no additional set tonight
  2. Calendar – no policy committee meeting until after the summer
  3. Memorial Books Report – nothing to report, staff collected for Paramedic Hank Guevara so a book will be added in his memory but has not been bought yet. Books will be purchased in memory of Marian Kirin, Director Lifka’s administrative assistant, too.
  4. Correspondence- nothing tonight
  5. Board Action Log – all up to date
  6. Trustee Continuing Education – Trustee Corgiat and Trustee Lanken attended a meeting at New Lenox Library. They gave a short report. It was a good meeting. They did mock up scenarios that Boards may have to deal with and how to deal with them. It was very informative.
  7. Grants- applied for a Riverside Township grant, waiting for approval. Mary Cooper is working on a grant application for a performer.
  8. Advocacy – nothing tonight

 

  • RAILS & SWAN- nothing new to report tonight.

 

  1.  
  • Adjournment

 

  1. Trustee Lee made a motion to adjourn the meeting at 8:35 p.m. Trustee Gordon seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

Submitted by Jill Cannizzo

 

Minutes of the meeting of April 14, 2014

 

  1. Open of Meeting

The meeting was called to order by President Corgiat at 7:38 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Absent: P.J. Folz, Kay Subaitis,

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian.

 

A quorum was established.

 

Trustee Lanken made a motion to approve the agenda with change to the consent agenda of the transfer from $80,000 to $70,000. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

  1. Open Forum

Jim & Myra Zak, Carol Spale

 

  1. Financial Reports
  2. Consent Agenda

A. Treasurer Lanken reported the account balances.

B. Jean DiMonte presented the financial statements for March 2014.

Trustee Lanken made a motion to approve the consent agenda with the transfer of $70,000.00. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

  1. Committee Reports
  2. Buildings and Grounds (Dave Witken, chairman)

1. Service and Inspection Log – slat wall was installed, staff is trying out the shelving hangers to determine which is better.  Scheduled a fire drill, window washing and statue waxing,

  1. DVD/CD Cleaner Purchase / Lease – purchase is $5,280.00 lease price is $910 for 1 year or for 5 years $2,576.40 additional. Trustee Witken recommends the purchase at the cost of $5280.00 out of the money from the State of Illinois special appropriation.

Trustee Witken made a motion to purchase the DVD cleaner.  Trustee Lanken seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

 

 

  1. Management of Services (P.J. Folz, Chairman)
  2. Foundation – Trustee Folz is absent so there wasn’t a report.  Kathleen Spale reported that the last meeting was a recap of the Brushes & Bites, a Foundation fundraiser.  The Foundation will donate $2,000.00 to the Library to subscribe to Zinio, a downloadable magazine service.  The donation includes the $750.00 annual fee and $1,250.00 for magazines. And the Foundation will also cover the annual fee each year for this.

 

  1. Finance (Brad Lanken Chairman)
  2. Review of insurance – nothing tonight as Mary Cozzolino, our insurance broker, is not present.  Director Lifka will reschedule with her.

 

  1. Long Range Planning (Greg Gordon, Chairman)
  2. Survey summary – Nothing tonight

 

  1. Personnel (Kay Subaitis, Chairman)

No report tonight as she is absent.

  1. Friends of the Library
  2. Annual employee recognition
  3. Adopt Recognition policy

 

  1. Policy (Mary Lee, Chairman)
  2. Approve new policies

 

Trustee Witken made a motion to approve the Friends of the Library policy as presented.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

Trustee Gordon made a motion to approve the rescheduling or closures of the Library in inclement weather or power failures policy.  Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

There will be a policy committee meeting on April 22nd instead of the 21st at 7:00 p.m.  The most urgent policies will be looked at during that meeting.  The Gifts to the Library policy will be the main one.      

 

  1.  President
  2.  The Village of North Riverside sent a letter about the Mayor’s Golf Outing.  If a Board member wants to go to the luncheon, it is June 9th let Director Lifka know.

 

  1.  The Lions Club’s annual chicken dinner fundraiser is April 27th Director Lifka is selling tickets.

 

  1. President Corgiat read a letter from Director Lifka announcing his plan to retire as of June 30, 2014

Trustee Lee made a motion to accept Director Lifka’s resignation.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

 

  1. Other Action Items
  2.  Approval of the Minutes

Trustee Gordon made a motion to approve the minutes of March 10th Board Meeting, February 20th Committee of the Whole Committee Meeting, March 3rd Buildings and Grounds Meeting, March 3rd Committee of the Whole Committee Meeting, March 10th Finance Committee Meeting, March 13th Committee of the Whole Meeting, March 17th Policy Committee Meeting, March 17th Strategic Planning Committee Meeting, March 19th Committee of the Whole Meeting.   Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

 

  1. Information Items
  2.  Committee Meetings – The Finance Committee will meet April 28th & May 19th to work on the budget.  The Committee of the Whole will meet on April 21st.

 

  1. Calendar – add meetings that were set tonight

 

 

  1. Memorial Books Report – Books for Floyd L. Springer, stepfather of Trustee Gordon, were purchased and displayed; a book for Marilyn Chalabala, a CSA Lodge R.T. Crane Jr. volunteer, was purchased; and books will be purchased in memory of Marion Kirin, longtime staff member, and Hank Guevara, a North Riverside paramedic who taught first aid and CPR to Library staff members.

 

  1. Correspondence- Trustee Lee read letters from Jim Zak, David Sitton, John Wagner and Director Lifka

 

 

  1. Board Action Log – Director Lifka will try to reschedule with Mary Cozzalino to talk about the insurance at the May Board meeting, everything else is up to date.

 

 

  1. Trustee Continuing Education – Trustee Corgiat will be going to the Atlas program.  Trustee Lanken may go with her.

 

  1. Grants- nothing new to report tonight

 

  1. Advocacy – nothing  tonight

 

 

  1. RAILS & SWAN- SWAN signed a contract for a new ILS with SirsiDynix. The new go live date is April 2015 with training in January 2015

 

  1.  Adjournment

Trustee Lee made a motion to adjourn the meeting at 8:27 p.m.  Trustee Gordon seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

 

Submitted by Jill Cannizzo

 

Minutes of the meeting of March 10, 2014

 

  1. Open of Meeting

The meeting was called to order by President Corgiat at 7:40 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Absent:

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian.

 

A quorum was established.

 

Trustee Lanken made a motion to approve the agenda with change to the consent agenda of the transfer from $70,000 to $80,000. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Open Forum

Jim Zak, Jason Bianco, Carol Spale, Elizabeth Tomasek were present

 

  1. Financial Reports

 A. Treasurer Lanken reported the account balances. Director Lifka will email Jean DiMonte with some changes to the journal entries.  Trustee Lanken asked Jean DiMonte to clarify these entries and she did so there were no changes needed. He also told Jean DiMonte to set up a restricted fund and an unrestricted fund on the balance sheet. She will do that for future reports.  Trustee Lanken made a motion to create restricted and unrestricted funds and to make the changes to the entries for copy funds.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 B. Jean DiMonte presented the financial statements for February 2014.

  1. Consent Agenda

Trustee Gordon made a motion to approve the consent agenda with the transfer of $80,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

  1. President

            a.  nothing to report tonight 

 

 

6. Other Action Items

a. Trustee Lanken made a motion to approve the minutes of February 10th Board meeting, December 9th Buildings and Grounds meeting, February 3rd Buildings and Grounds meeting, February 3rd Committee of the Whole Personnel meeting, February 10th Finance Committee meeting, February 24th Policy Committee meeting.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Discussion on Personnel

Recruiting Process Objective

Two Pronged Approach

 

  1.  Assess Current Status of the Library
  2. Assess Recommendations for Change and Implementation

 

  1.  Appoint an Interim Director – if necessary
  2. Planning for the search process
  3. Decision to advertise and search for candidates

 

The Department Heads have all been surveyed

Employees are being surveyed

Patrons are also being surveyed

 

Director’s exit survey is completed

 

Trustee Lanken reported on the status on where the Board is at on all of the tasks that were assigned at the last meeting.

 

Sourcing Advertisement –President Corgiat requested a meeting with Alice Calabrese, a library consultant, to get some information. She will be coming on Thursday March 13.   She will be bringing a lot of information. There are 4 Board members that will be in attendance so there is a quorum.

 

Prepare scripted questionnaire for initial interview and for Board interview – Trustee Gordon is still gathering information about the quality, skills/disciplines, knowledge and management styles required.  He is also gathering questions for the interviews.  He will put them all together and hopes to have it in the next week or so. Trustee Subaitis is looking into the interviews having to be done publicly.

 

Prepare applicant rejection letter and acceptance letter Trustee Subaitis has a few drafts and she is still working on them.  She will get them to everyone in the next week or so.

 

Prepare reference/ pre-screening questionnaire and procedure – Trustee Subaitis and Trustee Witken are working on this.

Prepare background verification procedure and new hire orientation and employment packet – President Corgiat will work on this after Thursday’s meeting.

 

There was a question about how patrons can give input.  It was said to put in the suggestion box or write a letter to the Board.

 

All Board members will get a copy of the power point that has the results of the surveys.

 

The purpose of all of this is to hire a new director either from internal or external before Director Lifka retires and to decide if there needs to be any organizational changes before that person is hired.

 

The survey was open ended and a lot of good things have come in.  Trustee Lanken is working on the graphs from the surveys.

 

Trustee Gordon said that he thinks Director Lifka is doing a good job but he doesn’t think charts of that small of a group are the best way.  The content analysis is very good.

 

Thursday’s meeting is open to the public and is at 1:00 p.m.

 

Trustee Gordon set a committee meeting for Long Range Planning.  It will be next week Monday March 17th following the policy meeting.  Policy will meet at 6:45 p.m. and then Long Range planning will meet at 7:30 p.m.

 

Trustee Subaitis scheduled a meeting for Wednesday, March 19th for committee of the whole at 7:30 p.m. Please let her know if that doesn’t work out.

 

Trustee Folz reported that the Library Foundation’s Brushes and Bites fundraiser was wonderful and she thanked Ms. Spale, Jason Bianco and Trustee Subaitis, all members of the Foundation, and everyone that was there and worked so hard to make it such a success.  She thought it was one of the nicest fundraiser she has ever been to.

 

 

  1. Adjournment

Trustee Subaitis made a motion to adjourn the meeting at 8:28 p.m.  Trustee Witken seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

Submitted by Jill Cannizzo

 

Minutes of the meeting of February 10, 2014

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:40 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Absent: Greg Gordon

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian;

A quorum was established.

 

Trustee Witken made a motion to approve the agenda with the amended transfer of $80,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Myra & Jim Zak

 

3.  Financial Reports

 A. Treasurer Lanken reported the account balances. He reported that he wants to report the reconciled balance at the meeting rather than reporting what is forthcoming.  The Board was in agreement with this.

B. Jean DiMonte presented the financial statements for January 2014.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda with the transfer of $80,000.00. Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

Currently dealing with some repairs.  Insurance company paid for part of the furnace coil leak repair.

Issue with the lower level carpeting.  Hold off on changing the carpeting until the slat wall is completed.  The slat wall was approved and is paid for by the Friends of the Library.  The materials have been ordered.

Computers have been ordered. Director Lifka placed the order late last week and he is waiting for Versatile Computer Services to let him know when they will be here.

The mat at the bottom of the stairs has been removed because when lifted the carpet was damp underneath.

 

 

b. Management of Services (P.J. Folz, chairman)

1. Foundation – January 21st was the meeting.  They mostly discussed the upcoming Brushes and Bites fundraiser on March 8th at the Village Hall.  Flyers are out for that already.  Details were discussed.  RB is no longer going to be involved in the program now. Penny Devin has a group of artists that are going to step in.  Painters will include Vera Wilt, Foundation president; Robert J. Lifka, Library director; and Annette Corgiat, Library Board president.  Shooting for a max of 50 people and 33 tickets have already been sold.  Working on details about food, beverages, easels.  There was another meeting last week to work on those details.  PJ wasn’t able to attend that meeting so she doesn’t have the details from that meeting.

$250 donation from Mr. & Mrs. Ferriter.

Cookbook sales were still active over the holidays.

Barnes and Nobles gift wrapping earned $147.

Zinio, a program for the electronic magazines was also discussed.  Possibly that could be something that the foundation could use as a vehicle for the fundraising money. $750 up front annual and then you have to pay for the individual magazine subscriptions.

They would also be willing to fund one Sunday a month to have the Library open on that Sunday.  Because it is an operating cost they cannot do that.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

  1. Approval of Warrant List 14-02a

Trustee Lanken made a motion to approve warrant list #14-02a in the amount of $10,470.53. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1.  Trustee Lanken made a motion to approve the 2012-13 Audit report.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

The finance committee is making a recommendation to take the $100,000.00 that came from an endowment and Director Lifka will figure out where is the best place to put it.  Director Lifka, Annette Corgiat, Kay Subaitis and Brad Lanken will be the signers on the account.  At least 2 people have to sign all checks.

 

The finance committee recommends that the insurance check be put into the general account and earmark where the money came from.

 

D. Long Range Planning (Greg Gordon, chairman)

Trustee Gordon is absent so no report.  He needs to reschedule the committee meeting.

 

e. Personnel (Kay Subaitis, chairman)

  1. Friends of the Library – meeting is this Wednesday at 6:30. All are welcome to come.  Discussing the tentative March 8th and 9th book sale.

 

  1. New staff position —  tabled for tonight

 

f. By-laws / Policy (Mary Lee, chairman)

February 24th is the committee meeting. There are some new issues to make policies for at this meeting.

 

           

6. President

Nothing to report at this time.

 

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of January 13th Finance committee meeting, Feb. 3rd Special committee meeting and Feb. 3rd Personnel committee meeting.  Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. 8.    Information Items
  2. Committee Meetings –.nothing more to add tonight

 

  1. Calendar –  no changes at this time

 

  1. Memorial Books Report – book for Laurie Swade’s father in law

 

  1. Correspondence  –  from Barbara Silvestri thank you for holiday gift, from Swade family thank you for book, from staff at the Library for gift card, from Christine Vassos thank you for the gift card, from Laurie Swade for the chocolate bars and the gift card, from Marion thank you for plant, from Bridget Watson (mother of Eric & Rachel) for Thrilling Thursdays in Youth services, from Martina Jonas to compliment Kathleen Spale

 

  1. Board action log – all up to date

 

  1. Trustee Continuing Education —  nothing new tonight

 

  1.  Grants –  nothing tonight

 

  1. Advocacy – nothing tonight

 

  1. RAILS & SWAN – RAILS is in the process of selling some more properties and SWAN has narrowed its choice and is negotiating with them.

 

  1. 9.     Closed Session

 

President Corgiat called for a motion at 8:38 p.m. to recess the open meeting to enter into a closed session.

Member Lanken moved, seconded by Subaitis to come out of the open meeting. Roll call vote.

 

Present:                     Lee, Witken, Folz, Lanken, Subaitis and Corgiat

Absent:                                  Gordon

Motion passed.

 

Member Lanken made a motion at 8:39 p.m. seconded by Subaitis to enter into a closed session to discuss a personnel item after which action may be taken.

 

Present:                     Lee, Witken, Folz, Lanken, Subaitis and Corgiat

Absent:                                  Gordon

Motion passed.

 

President Corgiat opened the closed session at 8:40 p.m. and called the roll.

 

Present:                     Lee, Witken, Folz, Lanken, Subaitis and Corgiat

Absent:                                  Gordon

Also Present:                        Bob Lifka

Motion passed.

 

Director Lifka was excused from the closed session at 9 p.m.

 

At 9:30 p.m. President Corgiat called for a motion to come out of closed session and enter back into open session of the meeting of February 14, 2014.  Lee moved, seconded by Witken to adjourn the closed session of the meeting and move back into open session.

 

Ayes:              Witken, Lanken, Lee, Folz, Subaitis and Corgiat

Nays:              None

Motion passed.

 

President Corgiat convened the open session and called the roll.

 

Present:                     Lee, Witken, Folz, Lanken, Subaitis and Corgiat

Motion passed.

 

There being no further business to conduct President Corgiat called for a motion to adjourn.  Lee moved, seconded by Folz that the meeting be adjourned.

 

Ayes:              Witken, Lanken, Lee, Folz, Subaitis and Corgiat

Nays:              None

Motion passed.

 

Meeting was adjourned.

 

Submitted by Jill Cannizzo

 

Minutes of the meeting of January 13, 2014

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:33 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Absent: no one

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian; Nathan Pasbrig of O’Neill and Gaspardo, auditor.

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda with the amended transfer of $95,000.00. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Carol Spale, Mr. & Mrs. Zak, Laura Lopez were present this evening.

 

3.  Financial Reports
A. Treasurer Lanken made a motion to reverse the transfer of $15,000.00 from the Building Fund into the Capital projects fund which was approved at the April 8th Board meeting for fiscal year ending June 30, 2013.  Trustee Subaitis seconded the motion.  A roll call vote was taken.
Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried
Trustee Lanken made a motion to reverse the funds transfer of $28,500 from the Corporate Fund to the Special Revenue Funds and $132,472 from the Building Fund to the Corporate Fund which was approved at the June 10, 2013 board meeting for fiscal year ending June 30, 2013.  Trustee Witken seconded the motion.  A roll call vote was taken.
Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried
Treasurer Lanken reported the account balance.

B. Jean DiMonte presented the financial statements for December 2013.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda with the transfer of $95,000.00. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

Does the committee want to reschedule the meeting that was cancelled due to the extreme cold weather last week or just wait until the next scheduled meeting?  It was asked if there was anything major to discuss.  The carpeting on the stairs going down is the one big thing.  People say the pattern is causing vertigo when they go down.  Several Board members went down the stairs before this meeting and felt the same thing.  This is being worked on.  Director Lifka is waiting on a call from Desitter with a price on putting in some solid color blocks of carpeting to alleviate this problem.  Since this is being worked on and there is nothing more major the meeting will not be rescheduled and the next meeting will be February 3rd at 7:00 p.m.

 

  1. Service and Inspection Log –.the heating coil has been replaced and Director Lifka is putting this through the insurance company.

 

  1. Repair Log – all up to date

 

4. Technology – nothing more tonight.

 

 

b. Management of Services (P.J. Folz, chairman)

1. Foundation – nothing to report tonight there was no meeting in December.  Next meeting is January 21st.  There were some details on the fundraiser “Brushes and Bites” there was some decision on ticket prices and flyers and other details.  More information will come after the next meeting.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

  1. Approval of Warrant List 14-01a

Trustee Lanken made a motion to approve warrant list #14-01a in the amount of $17,716.90. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1.  There needs to be a special meeting to approve the minutes of this Board meeting so that Mr. Pasbrig can prepare the audit.  It will be on January 27th at 6:45 p.m.

 

  1.  Mr. Pasbrig will prepare the final audit and deliver it to Director Lifka and then it will be approved at next month’s meeting.

 

 

D. Long Range Planning (Greg Gordon, chairman)

Trustee Gordon presented the results of the survey.  He also brought the report on a flash drive so that it can be posted on the website and a copy can be printed to put on the bulletin board in the Library.  There is a high level of satisfaction with the Library.  Everyone thanked Trustee Gordon for doing a great job. It was asked how often something is done.  There will be a larger one in spring of 2014 and then he suggests a small one annually.  He will come up with a report and plan for how to use this information at the committee meeting and then bring it back to the Board.  There will be a press release going out.  Director Lifka passed out a copy of the draft press release and asked that the Board report back to him within a week any comments on the press release so that he can get it out.

 

e. Personnel (Kay Subaitis, chairman)

Meeting last Monday was cancelled due to the extreme weather.  This meeting is rescheduled for February 3rd following the Buildings and Grounds meeting at 7:45 p.m.  This is a committee of the whole meeting.

  1. Friends of the Library – next meeting is February 12th at 6:30 p.m. to prepare for spring book sale in March.

 

f. By-laws / Policy (Mary Lee, chairman)

Proposed revised policy – Trustee Lee made a motion to approve policy on open meetings act specifically the taping and filming.  Trustee Witken seconded the motion.  Roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

Trustee Lanken made a motion to approve the changes to the Library card eligibility policy.  Trustee Subaitis seconded the motion.  Roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

Policy on closing the Library – there was some discussion on this.  What are important are some parameters that would cause the Library to close.  There is not currently a policy in place for this.  This will be discussed at the next policy meeting and a policy will be put in place for future.  There was also some discussion about when the Board should be notified.  The director has the authority to make the decision and then notify the Board members.  This will be written into a policy.  Until a policy is made, Director Lifka can do what the schools do. Then let the village know that the Library is closed.

 

6. President

FOIA and OMA Officers – Trustee Lanken made a motion that Director Lifka be appointed Freedom of Information Act and Open Meetings Act officer.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

Trustee Witken made a motion to appoint Kathleen Spale as the alternate FOIA and OMA Officers.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of December 9th Board meeting, December 2nd Buildings and Grounds meeting, December 9th Finance Committee meeting, December 16th Finance Committee meeting, December 16th policy Committee meeting.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. 8.    Information Items
  2. Committee Meetings – Trustee Gordon set a Long Range planning meeting for Monday, January 27th at 7:45 p.m.

 

  1. Calendar –  nothing to add or change

 

  1. Memorial Books Report – nothing this month

 

  1. Correspondence  –

Letter about Kathleen Spale from an anonymous person with a donation for $200 in her name.

Letter from Amy Beggs to compliment the Youth services department.

Note from Youth Services Librarian Susan Locander expressing thanks for Target gift card

Note from staff expressing thanks for the Christmas party

Letter from a concerned senior commending about the design of the Newsletter and Thank you to Board members that care so much.

 

  1. Board action log – all up to date

 

  1. Trustee Continuing Education – ILA program is coming up.  Let Director Lifka know if you are interested in attending, information about the PLA conference was forwarded by Director Lifka.

 

  1.  Grants –  Director Lifka applied for live and learn construction grant last week. The Container Store turned the library down.

 

  1. Advocacy – February 14th is ILA legislative lunch

 

  1. RAILS & SWAN –  nothing new to report SWAN meeting tomorrow that Director Lifka is going to and he is hoping to find about the ILS search.  New delivery service started last week.

 

 

  1.  Adjournment

Trustee Subaitis made a motion to adjourn the meeting.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

Submitted by Jill Cannizzo