Minutes of Meetings 2013

North Riverside Public Library District

Minutes of the meeting of December 9, 2013

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:35 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Absent: Greg Gordon

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian.

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda with the transfer of $70,000.00. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Carol Spale was present this evening

 

3.  Financial Reports

 A. Treasurer Lanken reported the account balances s of December 9, 2013.

B. Jean DiMonte presented the financial statements for November 2013. About half of the taxes are in.  Jean wanted to draw the Board attention to the cash flow sheet.  It shows that the cash available shows $484,700.00 but that was before the bond payment and so it is actually $194,015.00 and that is until February so the Library is doing really good.

4.  Consent Agenda

Trustee Witken made a motion to approve the consent agenda with the transfer of $70,000.00. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

  1. There was loss of heat for one day but that has been fixed

 

  1.  Service and Inspection Log –.6 things completed, 1 pending for December

 

  1. Repair Log – all up to date

 

4. Technology – Computers will be moved to top of the list of what to do with money that is available.

 

 

b. Management of Services (P.J. Folz, chairman)

1. Foundation – nothing to report tonight. Event coming up is Brushes and Bites on March 8th and there will be a planning meeting this Thursday to discuss further.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

  1. Approval of Warrant List 13-12a

Trustee Lanken made a motion to approve warrant list #13-12a in the amount of $13,665.87. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. How to disburse funds from the Bernice Schloeder life insurance policy will be deferred until next meeting. It will be used toward computers when the money is available. Director Lifka will call the lawyer tomorrow to figure out how to handle it and then the Board needs to develop a policy or by-law about it.

 

Trustee Witken instructed Director Lifka to go forward with the purchase of the 5 computers and programs needed.

 

 

D. Long Range Planning (Greg Gordon, chairman)

Trustee Gordon is absent.

 

e. Personnel (Kay Subaitis, chairman)

Next meeting will be on Monday, January 6th

  1.  Pension Checks –

Trustee Subaitis made a motion to issue the semi annual pension checks to the 3 full time employees in the amount of Director Lifka, $2140.01; Reference Librarian John Zmola, $1242.73; and Ms. Spale, $1272.96.   Trustee Lanken seconded the motion.  A roll call vote taken

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Friends of the Library – paid for refreshments for the holiday open house Saturday December 7 and the performers’ stipends.  It was very nice.

 

f. By-laws / Policy (Mary Lee, chairman)

1.  Patron Code of Conduct policy

Trustee Witken made a motion to accept the patron code of conduct policy as presented.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

           

6. President

a. Meeting schedule for 2014

There was some discussion about not having meetings on days the Library is closed.  These dates will be discussed when the calendar comes up at the Board meeting three months before the meeting date.

Trustee Corgiat made a motion to accept the meeting calendar as presented for the meeting schedule for 2014 and that when the calendar is discussed at the Board meeting three months before the dates that fall on holidays.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of November 11th  Board meeting, November 4th Buildings and Grounds meeting, November 11th Finance Committee meeting, November 18th Pubic hearing, November 18th Special meeting, November 18th Policy committee meeting, November 18th Strategic planning committee meeting with the correction of Trustee  Folz’s name spelling.  Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. 8.    Information Items
  2. Committee Meetings – nothing tonight  Trustee Lanken and Director Lifka will meet with Jean DiMonte at 5:00 p.m. on Monday, December 15th if anyone else wants to attend

 

  1. Calendar –  not in the packet tonight

 

  1. Memorial Books Report – one memorial book this month

 

  1. Correspondence  – nothing tonight

 

  1. Board action log – all up to date

 

 

  1. Trustee Continuing Education – annual trustee forum is February 15th.  Information was given to all Board members.  Let Director Lifka know if you want to attend.  Deadline is January 31st.

 

  1.  Grants – filed Back to Books grant application, Carol Spale sent an email about a group that the Library can join to find out more about grants.  Director Lifka is going to check with other Libraries to see if anyone else is part of it.

 

  1. Advocacy – Legislative lunch is on Friday, Feb. 14th in Oak Brook.  Let Director Lifka know if you want to attend.

 

  1. RAILS & SWAN – SWAN meeting last Thursday, nothing new on the ILS search.  RAILS is slowly rebuilding.

 

 

  1. 9.    Closed Session

Trustee Lanken moved, seconded by Trustee Subaitis to enter into closed session to discuss personnel items after which action may be taken.  Roll call vote.

 

Ayes:              Lanken, Corgiat, Folz, Lee, Witken and Subaitis

Nays:              None

Motion passed.

 

Director Lifka was called into the closed session for further conversation regarding personnel.

 

Trustee Lanken moved, seconded by Trustee Subaitis that the Board adjourn the closed session of the meeting and move back into open session at 8: 55 p.m.

Roll call vote.

 

Ayes:              Lanken, Corgiat, Folz, Lee, Witken and Subaitis

Nays:              None

Motion passed.

 

President Corgiat reconvened the open meeting of December 9, 2013 at 8:55 p.m. and called the roll.

 

Present:         Lanken, Corgiat, Folz, Lee, Witken and Subaitis

Nays:              None

Also Present:    Robert Lifka

Motion passed

 

Trustee Lee moved seconded Trustee Subaitis that the meeting be adjourned.

 

Ayes:              Lanken, Corgiat, Folz, Lee, Witken and Subaitis

Nays:              None

Motion carried.

 

Meeting was adjourned.

 

Submitted by Jill Cannizzo and Kay Subaitis

 

Minutes of the meeting of November 11, 2013

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Brad Lanken, Kay Subaitis, Dave Witken

Absent: Greg Gordon, Mary Lee,

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian.

 

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda with the transfer of $60,000.00. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Jim Zak, Barbara Silvestri, Jason Bianco, Patti Jo Meyer

No one wanted to speak

 

3.  Financial Reports

 A. Treasurer Lanken reported the account balances as of October 31, 2013.

B. Jean DiMonte presented the financial statements for October 2013. Bond payment is due in December.

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda with the transfer of $70,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

  1.  Service and Inspection Log – Trustee Corgiat will meet with interim recreation director Penny Devin for the Arlene Kurzawa memorial.  CPR training was rescheduled to Nov. 22nd.

.

 

  1. Repair Log – Secret Garden statue was waxed and cleaned.  Repairs to the boiler system were done.  Roof was inspected and everything looked good.  Colors for floor tiles have been selected for story room and stairs and hallway. Friends will give $2,000.00 to the slat wall in the Youth Services area.  Director Lifka will contact the Container Store to get estimates for the work room.

 

  1.  Technology – nothing tonight

 

 

b. Management of Services (P.J. Folz, chairman)

1. Foundation – another cookbook was sold.  Good closing for Tamale Hut raffle, approximately $1,000.00 was raised. Date for Bites and Brushes was set for March 8th. Voted in new officers for 2013 – 2014. They have about $9,000.00 right now. The next meeting is next week.

 

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

  1. Approval of Warrant List 13-11a

Trustee Lanken made a motion to approve warrant list #13-11a in the amount of $12,924.29. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

D. Long Range Planning (Greg Gordon, chairman)

Trustee Gordon is absent.  He would like to reschedule the committee meeting.  Director Lifka will check with him to see if the 18th of November after the policy committee meeting will work and then will email everyone. If that doesn’t work, then November 20th is the backup date.

 

e. Personnel (Kay Subaitis, chairman)

Next meeting will be on Monday, January 6th

  1.  Friends of the Library – Trustee Subaitis reported that at the end of October was the book sale.  They raised $1600.00. They average about $70-75 per month at perpetual book sale.   About $1500.00 in membership.  They have donated close to $6500.00 this year.  They need a core group of people to help with these projects to raise the money to give to the Library in the future.  If you know of anyone that would like to do part of it, please let them know.

Jason Bianco suggested that the Friends meet with the Foundation and then they could help each other with things.  They use people that are good at what they do to do certain things for the Foundation.  If you meet all together, they could help Friends and Friends could help them.

 

Director Lifka and President Corgiat met last week with Mark McKelvy who Barbara Silvestri knows for a brainstorming session about some fundraising ideas.  He had some suggestions and now they have to be prioritized.  They will be meeting again after which more will be presented.

 

f. By-laws / Policy (Mary Lee, chairman)

1.  Proposed Revised Policy – Mary Lee is absent, no report.

 

 

 

           

6. President

a. Holiday Dinner – Sunday, December 8th at 5:30 with dinner at 6:30 at Village Pub.  Flyer has been made for invitation and given out.  Library will pay for staff and guest will be charged.  Let Marion Kirin, Director Lifka’s administrative assistant, know if you are going to attend.

 

b.  Annual report – no questions.

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of October 14, 2013 Board Meeting; October 7, 2013 Buildings and Grounds committee meeting.  Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. 8.    Information Items
  2. Committee Meetings – nothing else tonight

 

  1. Calendar –  all okay.

 

  1. Memorial Books Report – during October, books were donated by the Library Board in recognition of the years of service by recently retired technical services clerk Helen Hanzlik and donated by Ron & Delores Grzelak in memory of their neighbor Lillian Breda.

 

 

  1. Correspondence  – Director Lifka read a letter that the books donated for Helen Hanzlik have been purchased.  They are “Coping with Vision Loss”, “The Reader’s Digest Guide to Eye Care” and “Macular Disease: Practical Strategies for Living with Vision Loss:

 

  1. Board action log – all up to date

 

 

  1. Trustee Continuing Education – nothing

 

  1.  Grants – working on an application that is due this month, another grant has been submitted and they responded that they have received it and will let Director Lifka know.

 

 

  1. Advocacy – ILA is having a legislators event in February in Oak Brook.  More information to come.

 

 

  1. RAILS & SWAN – SWAN ILS decision is going to be delayed.  They will make a decision in January and will implement in fall of 2014.

 

 

 

 

 

  1. 9.    Closed Session

Trustee Subaitis made a motion to adjourn the meeting at 8:19 to go into closed session to discuss personnel issues after which action may be taken.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Brad Lanken, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

President Corgiat opened the closed session and called the roll.

 

Present:                      Lanken, Witken, Folz, Subaitis and Corgiat

Absent:                                   None

Also Present:             Bob Lifka, Director

 

President Corgiat called for a motion to come out of closed session and enter back into open session of the meeting of November 11, 2013.  Lanken moved, seconded by Subaitis to adjourn the closed session of the meeting and move back into open session.

 

Ayes:              Folz, Witken, Lanken, Subaitis, and Corgiat

Nays:              None

Motion passed

 

President Corgiat entered into open session and called the roll.

 

Present:                      Lanken, Witken, Folz, Subaitis and Corgiat

Absent:                                   None

Also Present:             Bob Lifka, Director

 

There being no further business to conduct President Corgiat called for a motion to adjourn.  Witken moved, seconded by Lanken that the meeting be adjourned.

 

Ayes:              Folz, Witken, Lanken, Subaitis and Corgiat

Nays:              None

Motion passed.

 

Meeting was adjourned.

 

 

Submitted by Jill Cannizzo

 

Minutes of the meeting of October 14, 2013

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Absent: Brad Lanken

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian.

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda with the transfer of $60,000.00. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Jim & Myra Zak, Joanne & Jim Guastella, Carol Spale

 

3.  Financial Reports

 A. Treasurer Lanken is absent so no report.

B. Jean DiMonte presented the financial statements for September 2013. Bond payment is due on December 31st.  The proposed tax levy for the Library is prepared so it will be looked at later in the meeting. It has to be displayed for 30 days and then voted on.  This will be on November 18th before the policy meeting.  Jean explained some things on the levy. If anyone has any further questions, give her a call.

4.  Consent Agenda

Trustee Subaitis made a motion to approve the consent agenda with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

  1.  Service and Inspection Log – no repairs in the month of September

.

 

  1. Repair Log – Secret Garden statue will be inspected, elevator was inspected, heating repairs are planned, roofing inspection will be coming up soon.

 

  1.  Technology – nothing tonight

 

b. Management of Services (P.J. Folz, chairman)

1. Foundation – the last meeting was September 17th.  Bulk of the meeting centered on fundraising.  Lengthy discussion.  Closing of Tamale Hut fundraiser this Saturday, the 19th.   Christmas wrapping at Barnes and Noble has been set up.  There was a request from the director for $5,000.00 for computers which has been tabled until the next meeting.

 

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

  1. Post Tentative Levy Ordinance

Trustee Witken made a motion to post the Levy Ordinance for 30 days.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

 

  1. Schedule public hearing for Levy Ordinance

Trustee Subaitis made a motion to schedule the public hearing on the Levy Ordinance on November 18th at 7:00 p.m.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. Approval of Warrant List 13-10a

Trustee Subaitis made a motion to approve warrant list #13-08a in the amount of $11428.74.54. Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

D. Long Range Planning (Greg Gordon, chairman)

Trustee Gordon has not been able to finish the survey results but he gave some highlights for tonight. He will schedule another committee meeting before the next Board meeting and then it will be ready for approval at that meeting.

 

 

 

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – October 26th & 27th is book sale

 

  1.  Staff member anniversary – Joanne Guastella has been here for 5 years.  The Board presented her with a gift.

.

 

f. By-laws / Policy (Mary Lee, chairman)

1.  Proposed Revised Policy – there is a committee meeting next week and it will be discussed further and then presented at the next Board meeting. This committee will now be meeting the third Monday of each month at 7:00 p.m.

 

           

6. President

a. Plan Holiday Dinner – Sunday, December 8th at 5:30 with dinner at 6:30 at Village Pub.

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of September 9, 2013 Board Meeting; July 17, 2013 Personnel Committee Meeting; August 12, 2013 Finance Committee Meeting; September 4, 2013 Buildings and Grounds Committee Meeting; September 16, 2103 Policy Committee Meeting; September 25, 2013 Strategic Planning Committee Meeting; September 30, 2013 Personnel Committee Meeting.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1. 8.    Information Items
  2. Committee Meetings – Strategic Planning meeting October 21st at 7:30

 

  1. Calendar – add policy committee meeting next Monday to the calendar, November 22nd Senior Drop In is cancelled because that day will be CPR training for staff, November 18th Board meeting Public Hearing at 7:00 and policy committee will meet at 7:15, Personnel committee meeting will start meeting after the buildings and grounds meeting on the first Monday of the month beginning in December.  Monday, October 21st at 7:30 will be strategic planning committee meeting

 

  1. Memorial Books Report – Adrienne and Jennifer Smith made a donation in celebration of her father’s 102nd birthday, donation from a couple on 18th in memory of a neighbor that passed away.  Books will be purchased. Books in recognition of Helen’s many years of service to the Library on vision were purchased.

 

 

 

  1. Correspondence  – nothing tonight

 

  1. Board action log – all up to date

 

 

  1. Trustee Continuing Education – Trustee Corgiat and Trustee Gordon will be going to the ILA at Navy Pier

 

  1.  Grants – nothing tonight

 

 

  1. Advocacy – nothing tonight

 

 

  1. RAILS & SWAN –.SWAN had 3 vendors come in and each make a 3 day presentation Director Lifka attended the overview session for each of them. Now they will put all information together and make a decision.

 

  1. 9.    Adjournment

Trustee Subaitis made a motion to adjourn the meeting at 8:28 p.m. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

Minutes of the meeting of September 9, 2013

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:31 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Greg Gordon, Dave Witken

Kay Subaitis arrived at 7:32 p.m.   Mary Lee arrived at 7:35 p.m.

Absent: Brad Lanken,

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technology and Public Services Librarian.

A quorum was established.

 

Trustee Witken made a motion to approve the agenda with the transfer of $60,000.00. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Jim & Myra Zak were present. He mentioned a letter he wrote to the newspaper and that he truly meant everything he said.  Carol Spale was also present.

 

3.  Financial Reports

 A. Treasurer Lanken is absent so no report.

B. Jean DiMonte presented the financial statements for August 2013. She said the Library is in a good position. Director Lifka gave her the budget, but it is still in progress. She made some of the adjustments that were needed.

4.  Consent Agenda

Trustee Gordon made a motion to approve the consent agenda with the transfer of $60,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

  1.  Service and Inspection Log – all up to date

This month or next month striping and waxing is scheduled. Window washing is scheduled. CPR training is scheduled.

 

  1. Repair Log – all up to date, one plumbing issue repaired

 

  1.  Technology – main system has been upgraded

 

b. Management of Services (P.J. Folz, chairman)

1. Foundation – no report, she was ill and didn’t make the meeting.  They scheduled a fundraiser for Saturday, October 19th at Tamale Hut.  There was also a discussion about the Donor’s Forum $100 membership.  They will pay it this year, but may not next year so it may come to the board.

 

c. Finance (Brad Lanken, chairman)

Meets from 6:30 – 7:30 p.m. on the second Monday of the month

  1. Approval of Warrant List 13-09a

Trustee Subaitis made a motion to approve warrant list #13-08a in the amount of $16,480.54. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1.  Request to fund appraisal for property assessment appeal

Scott Metcalf informed Director Lifka that they need a new appraisal for the golf club property.  It will be paid for by the co-op.

Trustee Subaitis made a motion to fund the Library’s portion of the appraisal for the property assessment.  Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

D. Long Range Planning (Greg Gordon, chairman)

The survey is up to 156 responses.  The circulation desk is working hard on getting them done. The survey will probably be closed around the end of the month then the analysis will be done.

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – October 26 & 27 is book sale, members that have paid will be able to come in the night before.

.

 

f. By-laws / Policy (Mary Lee, chairman)

1.  Revised Policies – Investment and Volunteers

Trustee Subaitis made a motion to approve the investment policy with some verbiage changes, and the volunteers policy with the sign up form included, and background checks waiver and release form added to the volunteers policy. Trustee Witken seconded the motion. A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion Carried.

 

           

6. President

a. Property Assessment Appeals Co-op agreement  –

Trustee Witken made a motion to join the Property Assessment Appeals Co-op including attorneys and other groups in the area.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion Carried.

 

b. Per Capita Grants Requirements – 2 elements this year for trustees.  First one is to review chapter 10 from Standards for Illinois Public Libraries , the second one is to conduct an environmental scan of our community and report what changes we plan to make based on what we learned which is basically a SWOT analysis.  The application is due October 15th so these things need to be done by then.  There was some discussion.  Trustee Gordon suggested that the SWOT analysis be done at that meeting.

 

Trustee Gordon moved that the Board approve Chapter 10 of the Per Capita Grant requirements.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion Carried.

 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of August 12, 2013 Board Meeting; August 5, 2013 Building and Grounds Committee Meeting; August 5, 2013 Buildings and Grounds Committee Meeting; August 15, 2013 Policy Committee Meeting.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

  1. 8.    Information Items
  2. Committee Meetings – Trustee Gordon scheduled a long range planning meeting for Wednesday, September 25, 2013 at 7:00 p.m. Training class with Ms. Spale is this Thursday, September 12th at 7:00 p.m.

 

  1. Calendar –  Add Long Range Planning meeting, the Foundation is going to do the chili cook off for the village again this year

 

  1. Memorial Books Report – the book, in memory of the mayor’s father was displayed.  Cash donation has been received from Frank Spale.  Books were purchased, by his request were not displayed.  Books from Garden Club are up. Displaying books that were purchased in tribute to Ken Rouleau.

 

  1. Correspondence  – Trustee Lee read 4 letters.  From North Riverside Public Library about books and DVDs that were added to the collection with money from Memorial Books Fund.

 

  1. Board action log – all up to date, Trustee Corgiat will look into Village Pub for the Holiday party on December 8, 2013 at 5:00 p.m. Employees will be paid for, guests will pay for their own.

 

PJ left at 8:30 p.m.

 

  1. Trustee Continuing Education – registered Trustee Corgiat and Trustee Gordon for ILA annual conference. Ms. Spale and Mary Cooper will represent the staff.

 

  1.  Grants – nothing at this time, Director Lifka is going to meet with Lenora Giurini of the Foundation to put a plan in   action.

 

  1. Advocacy – nothing tonight

 

  1. RAILS & SWAN – RAILS is working toward a pilot delivery program where they would outsource.  SWAN is working toward a new circulation system.  Director Lifka is going to a meeting on Thursday.  They are hoping to make a decision by December and then implement in 2014.

 

  1. 9.    Closed Session

Trustee Subaitis made a motion to go into closed session to discuss matters of personnel after which action may be taken.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

President Corgiat opened the closed session and called the roll.

 

Present:                     Lee, Witken, Gordon, Subaitis and Corgiat

Absent:                                  Folz

Motion passed.

 

President Corgiat called for a motion to come out of closed session and enter back into open session of the meeting of September 9, 2013.  Trustee Gordon moved, seconded by Trustee Lee to adjourn the closed session of the meeting and move back into open session.

 

Ayes:              Witken, Subaitis, Lee, Gordon and Corgiat

Nays:              None

Motion passed

 

President Corgiat convened the open session and called the roll.

 

Present:                     Witken, Subaitis, Lee, Gordon and Corgiat

Absent:                                  Folz

 

There being no further business to conduct President Corgiat called for a motion to adjourn.  Trustee Lee moved, seconded by Trustee Subaitis that the meeting be adjourned.

 

Ayes:              Witken, Subaitis, Lee, Gordon and Corgiat

Nays:              None

Motion passed.

 

Meeting was adjourned.

 

Submitted by Jill Cannizzo

 

 

 

 

 

Minutes of the meeting of August 12, 2013

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Absent: Brad Lanken, Mary Lee

Also Present: Bob Lifka, director; Jean DiMonte of DiMonte and Assoc; and Kathleen Spale, technology and public services librarian.

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda with the transfer of $60,000.00. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Carol Spale was present

 

3.  Financial Reports

 A. Treasurer Lanken is absent so no report.

B. Jean DiMonte presented the financial statements for July 2013.


4.  Consent Agenda

Trustee Witken made a motion to approve the consent agenda with the transfer of $60,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

  1.  Service and Inspection Log – all up to date

Fire alarm and sprinkler were inspected. Elevator was inspected twice

 

  1. Repair Log – all up to date, no repairs in July

 

  1.  Technology – switched over to pc time clock

 

 

 

  1. Convergint maintenance contract for HVAC monitoring equipment

Trustee Witken made a motion to go with the 5 year contract with Convergint for maintenance of HVAC monitoring equipment in the amount of $1000.00 per inspection.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1.  There are 10 dogwoods adopted, 6 remain to be adopted.

 

b. Management of Services (P.J. Folz, chairman)

1. Foundation – last meeting was a little rough again.  There was a lot of discussion over the brochure.  They all agreed the logo is good and they all like it.  The brochures will be printed for now, if the logo is changed in the future, the brochure can be changed.  5000 were printed and they will be put in the next newsletter that goes out.  There was a tremendous turnout at the Tamale Hut fundraiser.  There will be a closing there in October. They want to have a mission and a goal. They would like to do a scholarship to kids going into a liberal arts field.  They need to do more discussion on this idea.  They will still answer to the Library and will help them financially.  The main mission is to help the Library.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

  1. Approval of Warrant List 13-08a

Trustee Gordon made a motion to approve warrant list #13-08a in the amount of $10,940.29. Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

  1.  Budget and Appropriation Ordinance

Trustee Subaitis made a motion to approve the Budget and Appropriation Ordinance for fiscal year 2013-14 in the amount of $1,121,925.00.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

D. Long Range Planning (Greg Gordon, chairman)

Director Lifka reported that there are over 100 surveys in and they continue to come in.  He gave a report on some of the questions.  The survey was originally intended to run from July to October.  It would be nice to do one more push to get maybe another 20 or 30 and then end it in September to do the analysis and then present to Board in October.

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library –They sent out the membership applications for the coming year. Book sale will be October 26th & 27th.

.

 

f. By-laws / Policy (Mary Lee, chairman)

Mary Lee is absent, no report.

Texting during Board Meetings – It was on the news that it happened at a meeting.  That goes against the Open Meetings Act.  It will be discussed more Thursday at the Policy meeting.

           

6. President

a. Property Assessment Appeals Meeting at RB – The attorney was there, District 96 was represented, Brookfield, North Riverside, Riverside, RB had a few representatives.  The same legal group was hired for this again. Director Lifka will scan and email the power point presentation from the meeting.

 

b.  Holiday closings – Trustee Witken made a motion to approve the holiday closings which are the same as they have been for the last 4 years Martin Luther King Day, Presidents Day, Good Friday, Columbus Day, Veterans Day, the day after Thanksgiving.  Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

c.  Holiday Open House – is scheduled for Saturday, December 7th.  Gingerbread House is Saturday, December 14th.  Director Lifka is working on getting people to perform.

 

7. Other Action Items

a. Trustee Folz  made a motion to approve the minutes of July 8, 2013 Board Meeting;  July 1, 2013 Building and Grounds Committee Meeting; July 8, 2013 Finance Committee Meeting.   Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

It was suggested by Trustee Gordon that at the end of the minutes you turn in please put your name on them so that everyone knows who prepared them.

 

8.    Information Items

  1. Committee Meetings – Trustee Subaitis scheduled a Personnel meeting with Director Lifka for his evaluation.  All Board members should be there.  Wednesday, August 28th at 7:00 p.m., Trustee Subaitis will check with Trustee Lanken and Trustee Lee and email to confirm.

 

  1. Calendar –  Add personnel committee meeting to August, Chili cook off is Friday,  September 20th.

 

Trustee Folz left at 8:30 p.m.

 

Minutes of the meeting of July 8, 2013

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:42 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Absent: No one

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, technology and patron services librarian.

A quorum was established.

 

Trustee Lanken made a motion to approve the agenda with the transfer of $85,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Carol Spale was present but did not ask to speak.

 

3.  Financial Reports

 A. Treasurer Lanken reported the account balances as of July 8, 2013. 
 
B. Jean DiMonte presented the financial statements for June 2013. 
 
 

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda with the transfer of $85,000.00. Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.       Service and Inspection Log – all up to date

Window sealant is being looked into, parking lot has not been sealed but is scheduled for this Saturday.  Working on getting estimates for the floor tiles. Still getting estimates for HVAC monitoring system.  Lou Surprenant was here to look at roof and found a few areas that need attention and will get an estimate to the Library soon.    Looking for estimates for slat wall. Security cameras are being installed. 

 

2.  Repair Log – all up to date, no changes

 

3.       Technology – nothing to report tonight

 

4.      Kurzawa memorial – plaque will be ordered and family will be in town soon so it will be taken care of then.

 

 

b. Management of Services (P.J. Folz, chairman)

1. Foundation – the meeting was mostly discussion on the brochure, it is still in progress and she brought the latest draft to show the entire Board. They want the Board to approve their logo it is on the brochure.  President Corgiat will contact Lenora Giurini of the Foundation Board to find out where the logo came from to make sure it is not copyright protected.  They also can contact a graphic designer before a final decision is made.

 

They are no longer going to do Chili’s fundraiser, it wasn’t bringing in much income.  They briefly discussed more fundraiser ideas.  They are still selling cookbooks.  There are still some to sell.  There is a fundraiser at Tamale Hut Café this Saturday.  Board members should support this fundraiser and sell some raffle tickets.

    

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

1.      Approval of Warrant List 13-07a

Trustee Lanken made a motion to approve warrant list #13-07a in the amount of $26,204.63. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

2.       Budget and Appropriation Ordinance

Treasurer Lanken made a motion to display the Budget and Appropriation Ordinance for fiscal year 2013-14 for 30 days.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

3.       Working Budget, including salary increases. Deferred until after closed session.

 

4.      Public Hearing

Will be held August 12th at 7:15 p.m.

 

 

 

 

 

5.      Building and Maintenance Levy

Ordinance to levy and assess a tax for building and maintenance purposes.  Trustee Subaitis made a motion to post the Building and Maintenance Levy.  Trustee Gordon seconded the motion.  Roll call vote was taken. 

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

 D. Long Range Planning (Greg Gordon, chairman)

The survey is active on the website and printed copies in the Library.  There have been about 50 turned in so far.  Still waiting for more to come in.

 

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – Membership renewals will go out in August and book sale will be October 26 & 27

Trustee Lanken asked if the reviews have been done for the staff.  Director Lifka said they have not been done but will be done within the next month.  Trustee Lanken asked if the method of how reviews will be done and when they are being done be brought to the committee.

 

   f. By-laws / Policy (Mary Lee, chairman)

           Nothing yet.  They need to be reviewed again and it should be done soon.          

 

           

6. President 

a. Election of Officers – President Corgiat announced that for the next 2 years officers need to be elected.  She asked if anyone wants to change their position.  Someone needs to be nominated to all 4 positions and then be voted in.

 

Trustee Lanken nominated Trustee Corgiat to be president, Trustee Folz seconded the nomination.

Trustee Lee nominated Trustee Subaitis to be president, Trustee Gordon seconded the nomination.

There was some discussion.  Vote was taken.

Trustee Corgiat – 4

Trustee Subaitis – 1

Trustee Corgiat has been nominated and elected President of the Board

 

Trustee Folz nominated Trustee Subaitis to be Vice-President, Trustee Lanken seconded the nomination.  All ayes

            Trustee Subaitis has been nominated and elected Vice-President

 

Trustee Subaitis nominated Trustee Lee to be Secretary, Trustee Witken seconded the nomination. All ayes

            Trustee Lee has been nominated and elected Secretary

Trustee Witken nominated Trustee Lanken to be Treasurer, Trustee Folz seconded the nomination. All ayes

            Trustee Lanken has been nominated and elected Treasurer.

 

b.  Property Assessment Appeals meeting at RB is July 18th Director Lifka will verify with RB that he and President Corgiat will attend.

 

c.  ALA Conference – President Corgiat reported that it was a wonderful conference.  She attended a meeting “Communicate with Confidence”.  Ms. Spale attended mostly technology programs.  She thought they were well run and got a lot of good information.  Reference Librarian Mary Cooper, who also attended, gave Ms. Spale a report to present to the Board from the conference.  They really appreciated the opportunity to attend this conference. 

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of June 10, 2013 Board Meeting; June 3, 2013 Building and Grounds Committee Meeting; June 10, 2013 Finance Committee Meeting.   Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis, Dave Witken

Nays: None

Motion carried

 

 

8.      Information Items

a.      Committee Meetings – Trustee Lee set a Policy Committee meeting for Thursday, August 15th at 7:00 p.m. 

 

b.      Calendar – Add policy committee meeting to August, Friday the 26th of July is Senior Drop in Anniversary lunch

 

c.      Memorial Books Report – book is on display for P.J. Folz’s dad, Movies were purchased for Director Lifka’s mother, Board will donate one in memory of Hugh Hermanek’s Dad, Garden Club made a donation, Board will donate one for Ken Rouleau’s retirement

 

d.      Correspondence – nothing tonight

 

e.      Board action log – all up to date

 

f.        Trustee Continuing Education – Dominican workshop is July 20th Dave & PJ are planning to attend.

 

g.       Grants – waiting to hear from Target grant, Dollar General grant and Riverside Township grant

 

h.      Advocacy – nothing tonight

 

i.        RAILS & SWAN – nothing tonight

 

 

 

9.      Closed Session

Trustee Subaitis moved, seconded by Trustee Lee to enter into closed session to discuss a personnel matter after which action may be taken.  Roll call vote.

 

Ayes:              Lanken, Lee, Corgiat, Witken, Folz, Gordon, and Subaitis

Nays:              None

Motion passed.

 

President Corgiat opened the closed session and called the roll.

 

Present:                      Lanken, Lee, Witken, Folz, Gordon, Subaitis and Corgiat

Absent:                                   None

Also Present:            Bob Lifka, Director

 

The Board discussed employee salaries and the impact on the budget for the 2013/14 fiscal year.  The consensus of the Board was to take action on the agenda item regarding approval of the budget and salary considerations as presented.

 

President Corgiat called for a motion to come out of closed session and enter back into open session of the meeting of July 8, 2013.  Trustee Gordon moved, seconded by Trustee Lee to adjourn the closed session of the meeting and move back into open session.

 

Ayes:              Folz, Witken, Lanken, Subaitis, Lee, Gordon and Corgiat

Nays:              None

Motion passed

 

President Corgiat opened the open session and called the roll.

 

Present:                      Lanken, Lee, Witken, Folz, Gordon, Subaitis and Corgiat

Absent:                                   None

Also Present:            Bob Lifka, Director

 

Trustee Witken moved, seconded by Trustee Lee that the Board approve the adoption of the 2013/14 Working Budget and salary considerations.

 

Ayes:              Folz, Witken, Lanken, Subaitis, Lee, Gordon and Corgiat

Nays:              None

Motion passed.

 

There being no further business to conduct President Corgiat called for a motion to adjourn.  Trustee Lee moved, seconded by Trustee Subaitis that the meeting be adjourned.

 

Ayes:              Folz, Witken, Lanken, Subaitis, Lee, Gordon and Corgiat

Nays:              None

Motion passed.

 

Meeting was adjourned.

 

Minutes of the meeting of June 10, 2013

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:31 pm.  Roll call was taken.

Present: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Absent: Kay Subaitis

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Technical Services and Circulation Services Librarian; Susan Locander, Youth Services Librarian

A quorum was established.

 

Trustee Gordon made a motion to approve the agenda with the transfer of $80,000.00. Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

2.  Open Forum

Carol Spale was present but did not ask to speak.

 

3.  Financial Reports

 A. Treasurer Lanken reported the account balances as of June 10, 2013. 
 
B. Jean DiMonte presented the financial statements for May 2013. 
 
Trustee Lanken made a recommendation to transfer funds from corporate fund to special revenue fund in the amount of $28,500 to provide funding for the fiscal year ended June 30, 2013.and then to transfer funds in the amount of $132,472 from the building fund to the corporate fund. Trustee Lee seconded the motion.  Roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 
 

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda with the transfer of $80,000.00. Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Dave Witken, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.      Approximately $13,000.00 will be in this budget year to do several repairs. Landscaping project has begun.

 

2.       Service and Inspection Log – all up to date

 

3.  Repair Log – all up to date, no changes

 

4.  Technology – WIFI was not working several months ago.  They have been looking at alternatives and ways to correct this problem.  The sonic wall is going out of support so it will have to be upgraded.  If it is not in the budget it can be put into the next fiscal year if necessary.  The switch and the wife are the priority to fix.

 

b. Management of Services (P.J. Folz, chairman)

Foundation – she went to her first foundation meeting last month.  They had a lot of discussion about the new brochure going out from the foundation and the mission statement. 

 

c. Finance (Brad Lanken, chairman)

Meets at 6:30 p.m. on the second Monday of the month

1.      Approval of Warrant List 13-06a

Trustee Lanken made a motion to approve warrant list #13-06a in the amount of $7,085.89. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

2.       Pension Checks

Trustee Lanken made a motion to approve the pension checks for the three full time employees.  Trustee Witken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

All Board members have a copy of draft 2 of the proposed operating budget.  Take home and look over it before next meeting.

 

 D. Long Range Planning (Greg Gordon, chairman)

The committee hasn’t yet met.  They are moving ahead with the survey. Trustee Gordon will get the printed copies out and Director Lifka is working on getting it on the website.

 

 

 

 

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – nothing tonight they will meet again in August at which time they will do their membership drive

 

2.  Creation of position – this will be done in closed session

 

   f. By-laws / Policy (Mary Lee, chairman)

         nothing tonight

Trustee Lee read a note from Eleanor Seagal regarding help from David Gogo, one of the Library’s cyberguides; a thank you from Laurie Swade, one of the YS clerks, for the recognition for years of service; and a letter from a senior resident that did not sign. All Board members will get a copy to review and think about things that were suggested.      

 

           

6. President 

a. Prevailing Wage Ordinance – Trustee Lanken made a motion to approve the prevailing wage ordinance.  Trustee Folz seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

 

b. Election of Officers – this will be tabled until next month as Trustee Subaitis is not present tonight

 

 

7. Other Action Items

a. Trustee Lanken made a motion to approve the minutes of May 13, 2013 Board Meeting,  May 13th Finance Committee Meeting, May 16th Finance Committee Budget workshop, May 20th Personnel Committee Meeting, May 23rd Finance Committee Budget workshop, May 30th Finance Committee Budget workshop, June 8th Committee Budget workshop.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

8.      Information Items

a.      Committee Meetings –.no additional meetings set tonight

 

b.      Calendar –  no changes needed

 

c.      Memorial Books Report – only one book donation from Adrienne Smith for her aunt who passed away

 

d.      Correspondence – Trustee Lee read earlier

 

e.      Board action log – all up to date

 

f.        Trustee Continuing Education –  nothing additional tonight

 

g.       Grants – Susan Locander filed a grant for Dollar General in May and a Target grant in April. She will find out in August if she got them

 

h.      Advocacy – nothing tonight

 

i.        RAILS & SWAN – SWAN is working toward replacing the circulation system. They have a committee working on this and have also hired a consultant.  They want to make a decision before the end of the calendar year and then implementation will be shortly after.  RAILS budgeted an additional $1 million for consulting assistance which is encouraging.  State budget also included an increase in per capita funding. RAILS is studying the delivery system and what to do with that.

 

President Corgiat commended Carol Spale for her relationship and work with State Representative LaShawn Ford and thanked her.

 

9.       Closed Session

Trustee Lanken made a motion to go into closed session to discuss matters of personnel after which action may be taken.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

Trustee Lee moved, seconded by Trustee Lanken that the Board adjourn the closed session of the meeting and move back into open session.

Roll call vote.

 

Ayes:            Annette Corgiat, P.J. Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays:  None  

Motion carried.

 

President Corgiat reconvened the open meeting of June 10, 2013 and called the roll.

 

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Absent: P.J. Folz, Kay Subaitis

 

Trustee Lanken made a motion to create the position of Circulation Department Supervisor.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

At this time President Corgiat stated there was no further business to be conducted at the meeting and called for a motion to adjourn.

 

Trustee Gordon moved and Trustee Witken seconded that the meeting be adjourned.

 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken

Nays: None

Motion carried

 

Meeting adjourned.

 

 

 

 

10. Adjournment

2400 S. DesPlaines Avenue

North Riverside, IL 60546

Minutes of the meeting of May 13, 2013

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:32 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt

Absent: Joe Mengoni, Kay Subaitis

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale

A quorum was established.

 

Trustee Wittbrodt made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt Nays: None

Motion carried

 

  1. Open Forum

           Dave Witken, P.J. Folz, Brian LaPointe, Marion Kirin, Joe Silhavy, Carol Spale,

           Brian and Laurie Swade & their family.

 

3.  Financial Reports

 A. Treasurer Lanken reported the account balances as of May 13, 2013. 
 
B. Jean DiMonte presented the financial statements for April 2013. 
 
 

4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt Nays: None

Motion carried

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – almost all up to date.  Fire Department inspection is waiting to be done when they are available.

 

2.  Repair Log – no repairs in April

 

3.  Technology – staff computers are being installed

 

 

 

4.  Landscaping – the committee has talked about this issue several times and are now recommending the following…

The two areas of high priority are the area near the bike rack in front and the back by the property line between Library and Golf course. 

Trustee Lanken made a motion to approve the proposal made by the Buildings and Grounds committee to do the landscaping with a maximum amount of $1500.00 for the area near the bike rack (section B).  Trustee Lee seconded the motion.  A roll call vote was taken. 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt Nays: None

Motion carried

 

Trustee Gordon made a motion to move ahead with looking for a partner or donations to do the back landscaping with a maximum amount of $3500.00.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt Nays: None

Motion carried

The Library Foundation will be contacted to see if they can help with getting these donations. 

 

5.  Survey – Trustee Gordon presented a print out of the online software and what the survey will look like online.  The URL was also sent to the Board members to take a look at.  This will be a link from the website.  Advertise it on the monitor and the bulletin board and in the Newspaper.  People can do it here on the public computers and there will also be a printed version.

Trustee Gordon made a motion that the Board accept the content of the draft survey and to work on getting it live and implement it as soon as possible.  He will work with Director Lifka on getting it going.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt Nays: None

Motion carried

 

b. Management of Services (Joe Mengoni, chairman)

Foundation – discussing purchasing a memorial book for every North Riverside     resident that passes away.  This is just in the beginning stages.  They also did the Garden Center fundraiser.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

1.      Approval of Warrant List 13-05a

Trustee Lee made a motion to approve warrant list #13-03a in the amount of $9,328.53. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt Nays: None

Motion carried

 

  d. Long Range Planning (Gary Wittbrodt, chairman)

      Trustee Wittbrodt handed over the strategic plan to Trustee Gordon as he is going off the Board.

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – book sale was successful and raised about $1400.00

 

2.       Employee anniversary recognition – Danny Golub – 5 years, Laurie Swade – 5 years, Marion Kirin – 10 years, Joe Silhavy – 10 years

 

3.      Health Insurance – there is a handout from Director Lifka that explains the LIMRiCC changes.  This will be discussed in detail at the Personnel Committee meeting May 20.

 

   f. By-laws / Policy (Mary Lee, chairman)

         Nothing to report tonight

           

6. President 

a. Non –resident card ordinance – Trustee Gordon made a motion to adopt the non-resident card ordinance for 2013.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt Nays: None

Motion carried

 

b. Mayor’s Golf Outing – Director Lifka and President Corgiat said that if any trustee wants to go to the luncheon it will cost you personally $25.00 and if you want to golf, register with Sue Frampton at the Recreation Department.   Let Director Lifka know if you want to go.

 

7. Other Action Items

a. Trustee Wittbrodt  made a motion to approve the minutes of April 8, 2013 Board Meeting, Feb 11, 2013 Finance Committee Meeting, March 4th Buildings and Grounds, April 1st Buildings and Grounds, April 8th Finance Meeting .  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Gary Wittbrodt Nays: None

Motion carried

 

8.      Information Items

a.      Committee Meetings – Personnel committee meeting is next Monday. Budget workshop at 7pm on the 16th.

 

b.      Calendar –  no changes

 

c.      Memorial Books Report – nothing new

 

d.      Correspondence – nothing tonight

 

e.      Board action log – all up to date

 

f.        Trustee Continuing Education –  there will be a program at Dominican University in July for new trustees.  Trustee Corgiat is registered for ALA conference in late June , early July.

 

g.       Grants – Susan Locander, Youth Services Librarian, applied for a Target Grant and is working on a Dollar General Grant

 

h.      Advocacy  - nothing

 

i.        RAILS & SWAN – nothing new tonight

 

 

9.      Library Board  -

Joe Mengoni and Jason Bianco arrived at 8:15 p.m.

a.       Installation of Elected Trustees – P.J. Folz, and Jason Bianco were sworn in as new trustees.

Greg Gordon was sworn in as returning trustee.

 

b.      Resignation of Trustee – Jason Bianco resigned as Trustee

 

c.      Appointment of Trustee – Trustee Lanken made a motion to appoint Dave Witken to the Board.  Trustee Lee seconded the motion. A vote was taken.

           Dave Witken was sworn in as a new trustee

 

Joe Mengoni, Jason Bianco and Gary Wittbrodt left the meeting at 8:25 p.m.

 

d.      Election of Officers – This is tabled until next meeting when there is a full Board.

 

10. Closed Session

Not tonight.

 

11. Adjournment

Trustee Lee made a motion to adjourn the meeting at 8:25 pm.  Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, P.J.Folz, Greg Gordon, Brad Lanken, Mary Lee, Dave Witken Nays: None

Motion carried

 

Minutes of the meeting of April 8, 2013

 

 

1.  Open of Meeting

 

The meeting was called to order by President Corgiat at 7:33 pm.  Roll call was taken.

 

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

 

Absent: None

 

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Circulation Services/Technical Services Librarian

 

A quorum was established.

 

 

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

 

Nays: None

 

Motion carried

 

 

 

2.  Open Forum

 

No visitors were present tonight

 

 

 

3.  Financial Reports

 

 A. Treasurer Lanken reported the account balances as of April 8, 2013. Digital divide grant money has come in to the account.  It is to be used to buy a Kindle which will be available for circulation, some ebooks and a portable magnifying device for patron use. There were some questions for Mrs. DiMonte about consolidating some of the income items. Mrs. DiMonte will provide Director Lifka a general ledger from the past 6 months and he will look it over and let her know which accounts should be consolidated. Mrs. DiMonte will provide Director Lifka with a general ledger each month before the finance committee meeting. 
 
B. Jean DiMonte presented the financial statements for March 2013. 
 
 

 

4.  Consent Agenda

 

Trustee Mengoni made a motion to approve the consent agenda as presented with the transfer of $75,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

 

Nays: None

 

Motion carried

 

 

 

 

 

 

 

 

 

5.  Committee Reports

 

a. Buildings and Grounds (Greg Gordon, chairman)

 

Meets at 7:00 p.m. on the first Monday of the month

 

1.  Service and Inspection Log – tentatively scheduled to do roof inspection tomorrow and HVAC equipment inspection is tentatively scheduled for Thursday and windows will be washed the last Sunday of the month

 

 

 

2.  Repair Log – water fountain problem is waiting for a return call for an estimate it is repaired temporarily. Nothing to report about the floor.  Matt Hitchens was here today and he looked at it.  He said the area at the base of the stairs and in the boy’s restroom are the worst as others have said.  He said he doesn’t feel it all needs to be done, just those areas.  He will call the company that he recommended and see what they think.  He will then get back to Director Lifka.  Upgrading the HVAC monitoring system was discussed at the committee meeting.  It will be a large cost of around $25,000.00 that will be in 2 payments and will need to be done within three years.

 

 

 

3.  Technology – email addresses and double emailing the board for a little while until the bugs are worked out.

 

 

 

b. Management of Services (Joe Mengoni, chairman)

 

   nothing to report tonight

 

 

 

c. Finance (Brad Lanken, chairman)

 

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

 

1.      Trustee Mengoni made a motion to move $ out of the building to the general fund and then fixing the capital project fund and then the minor housekeeping Trustee Gordon seconded the motion. A roll call vote was taken.

 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

 

Nays: None

 

Motion carried

 

 

 

2.      Approval of Warrant List 13-04a

 

Trustee Subaitis made a motion to approve warrant list #13-03a in the amount of $11,849.30. Trustee Lanken seconded the motion.  A roll call vote was taken.

 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

 

Nays: None

 

Motion carried

 

 

 

  d. Long Range Planning (Gary Wittbrodt, chairman)

 

      nothing to report tonight

 

 

 

e. Personnel (Kay Subaitis, chairman)

 

1.  Friends of the Library – Book sale is April 20th & 21st

 

 

 

3.       Employee anniversary recognition – will be at the May 13th meeting, refreshments and 4 people will be recognized as well as the outgoing Board members 

 

4.      Finance Committee will meet at 6:30 and the Board meeting will be at 7:30

 

 

 

 f. By-laws / Policy (Mary Lee, chairman)

 

    nothing to report tonight

 

 

 

6. President 

 

a. Mary Kadlec estate – The house was sold, but President Corgiat knows nothing at this time.  Trustee Subaitis said the house was sold but there was a lien on the property that the lawyers are waiting for the government to remove.  Then the money should be available to the Library.  She suggested that when the date is set for the money to be transferred the library gets a lawyer to help handle all of this. When the time comes, a lawyer will be called.

 

 

 

b. Survey – Director Lifka sent out a list of proposed questions and included a copy in tonight’s package.  Trustee Gordon didn’t have a lot of time to spend on this before tonight’s meeting but he will have a number of suggestions when he gets more time to look it over more closely.  He also reported that Qualtrics, a software company, created an account for free for the North Riverside Library.  He will do the set up and that Director Lifka can then be shown how to use the software.  Trustee Wittbrodt asked what is the overall result that is being sought  by this survey.  The purpose is to find out what the public wants to see in the Library, any changes, any positives. Another idea would be to use the same survey as the last time to see what changes there are. Trustee Gordon will work with Director Lifka on this further and then report to the Board.

 

 

 

7. Other Action Items

 

a. Trustee Mengoni  made a motion to approve the minutes of March 11th Board Meeting, March 4th Buildings and Grounds Committee Meeting.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

 

Nays: None

 

   Motion carried

 

 

 

8.      Information Items

 

a.      Committee Meetings – Finance meeting on May 13th at 6:30 p.m.

 

 

 

b.      Calendar –  Add May 6th Buildings and Grounds committee meeting and Finance meeting on May 13th,   Volunteer luncheon on April 24th, Book sale on April 20 & 21

 

 

 

c.      Memorial Books Report – books were donated by Director Lifka; Marge & Jim Hook; and Bruce & Marilyn Russell

 

 

 

d.      Correspondence – nothing tonight

 

 

 

e.      Board action log – all up to date ILA membership, the President will be paid for

 

 

 

f.        Trustee Continuing Education –  ALA conference is in Chicago June 27th – July 11th. If any trustee wants to go, he/she should talk to Director Lifka. Early bird registration closes this week, so please let him know ASAP. The Library will buy 4 registrations.

 

 

 

g.       Grants – nothing new

 

 

 

h.      Advocacy  - nothing

 

 

 

i.        RAILS & SWAN – nothing new tonight

 

 

 

 

 

9.      Closed Session  -

 

Not tonight

 

 

 

 

 

10. Adjournment

 

Trustee Mengoni made a motion to adjourn the meeting at 8:50 pm.  Trustee Gordon seconded the motion.  A roll call vote was taken.

 

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

 

Nays: None

 

Motion carried

 

Minutes of the meeting of March 11, 2013

1.  Open of Meeting

The meeting was called to order by Vice-President Subaitis at 7:35 pm.  Roll call was taken.

Present: Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Absent: Annette Corgiat, Brad Lanken & Joe Mengoni

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Circulation Services and Technical Services Librarian; and Mary Cozzolino from Golden Security

A quorum was established.

 

Trustee Wittbrodt made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

Carol Spale, PattyJo Meyer and Rosemary Kaladimos were present but did not request to speak

 

3.  Financial Reports

 A. Treasurer Lanken was absent.  
 
B. Jean DiMonte presented the financial statements for February 2013. 
 
 

4.  Consent Agenda

Trustee Gordon made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Mary Cozzolino from Golden Security was at the meeting to give a report about the insurance for the upcoming year.  She said there is nothing unusual.  May see an increase in premiums but should be a small amount about 5%. Premium is due in August.  She will look into the accident with the sign and try to see if she can get anything taken care of.  There was a question about the fingerprinting and if there was a discount on insurance if it is done.  Mary said that there is no discount for that.  It is also not required by the insurance.

 

 

 

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – elevator pressure test is scheduled for this month

 

2.  Repair Log – carpeting in director’s office is complete now and roof repair was done

 

3.  Technology – all trustees have email addresses for the Library

 

b. Management of Services (Joe Mengoni, chairman)

   nothing to report tonight

 

c. Finance (Brad Lanken, chairman)

Meets from 6:30 – 7:30 p.m. on the second Monday of the month

1.      Insurance – Mary Cozzolino already reported

 

2.       Approval of Warrant List 13-03a

Trustee Lee made a motion to approve warrant list #13-03a in the amount of $12,279.10. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Ayes: Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

Director Lifka reported that there has been some movement on the tax appeals, nothing major, but some things are going on.  He will email the information to all Board members.

,

 

  d. Long Range Planning (Gary Wittbrodt, chairman)

      nothing to report tonight

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – Book sale April 20 & 21

 

  f. By-laws / Policy (Mary Lee, chairman)      

1. Patron Code of conduct amendment

    Unacceptable behavior section was added about firearms

  Trustee Lee made a motion to approve this addition to the policy.  Trustee Wittbrodt seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2. Trustee fingerprinting – The committee will need to meet again to have more discussion on this, no final decision was made.  Director Lifka reported that the attorney said that trustees cannot be required to have fingerprinting.

 

 

 

 

6. President 

a. General PTAB Resolution –

Trustee Wittbrodt made a motion to adopt the resolution.  Trustee Gordon seconded the motion.  A roll call vote was taken. 

Ayes: Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

7. Other Action Items

a. Trustee Wittbrodt made a motion to approve the minutes of February 11th   Board Meeting, February 13th Personnel Committee meeting, February 23rd By Laws and Policy committee meeting, and March 4th Special Meeting.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

8.      Information Items

a.      Committee Meetings – not enough people were here to set new meetings 

 

b.      Calendar – Recognition of service for employees will be done at the April Board meeting

 

c.      Memorial Books Report – some books were displayed and taken down

 

d.      Correspondence – nothing tonight

 

e.      Board action log – all up to date

 

f.        Trustee Continuing Education – American Library Association conference is in Chicago in late June and early July.  There are some trustee programs. If anyone wants to go, let Director Lifka know and he can register you

 

g.       Grants – community development block grant application was filed and Director Lifka verified that it was received. Eliminate the digital divide grant received. Youth Services Librarian Susan Locander is still working on 2 grants. The Best Buy grant still needs to be implemented.

 

h.      Advocacy  - nothing

 

i.        RAILS & SWAN – had a SWAN director’s quarterly meeting last week, lengthy and informative.  SWAN will be coming up with new circ system.  There is a committee looking into this.  The earliest this migration would be is May 2014. RAILS is having a lot of discussion over the delivery system.  Any changes in delivery would not happen until September 2013 at the earliest and there may not be any changes.  Wheeling and Shorewood have contracts pending.  No one is interested in East Peoria building at this time.  It is huge so they may lease it.  Geneva has a little bit of interest.  Consolidating all of the LSAPs into the Burr Ridge building.  Next step is to investigate if they can create a resource-sharing overlay to simplify getting books from out of SWAN system. 

 

9.      Closed Session  -

Not tonight

 

 

10. Adjournment

Trustee Lee made a motion to adjourn the meeting at 8:22 pm.  Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Greg Gordon, Mary Lee, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

Minutes of the meeting of February 11, 2013

 

1.  Open of Meeting

The meeting was called to order by President Corgiat at 7:31pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis

Joe Mengoni arrived at 7:33 pm.

Absent: Gary Wittbrodt

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc; Kathleen Spale, Circulation Services and Technical Services Supervisor.

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis

Nays: None

Motion carried

 

2.  Open Forum

Rosemary Kaladimos, Carol Spale, PJ Folz and Jason Bianco were present.

 

3.  Financial Reports

 A. Treasurer Lanken reported the bank balances.

B. Jean DiMonte presented the financial statements for January 2013.


4.  Consent Agenda

Trustee Lanken made a motion to approve the consent agenda as presented with the transfer of $60,000.00. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

1.  Service and Inspection Log – all up to date

 

2.  Repair Log – carpet in director’s office and around circ desk was replaced and boiler flow valve was replaced

 

3.  Technology – nothing to report tonight

 

b. Management of Services (Joe Mengoni, chairman)

nothing to report tonight. Meeting is Wednesday February 13 at 7:45 p.m.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

1.       Approval of Warrant List 13-02a

Trustee Lanken made a motion to approve warrant list #13-02a in the amount of $12,608.57. Trustee Gordon seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

,

 

d. Long Range Planning (Gary Wittbrodt, chairman)

nothing to report tonight

 

e. Personnel (Kay Subaitis, chairman)

Meeting is scheduled for Wednesday February 13 at 7:00 pm.

Director Lifka gave a written report on goals and Trustee Subaitis asked that Board members look them over and if there are any questions to email her.  Try to get director and other staff evaluations done by end of fiscal year each year. Discuss this further at the committee meeting.

1.  Friends of the Library – Book sale April 20 & 21

 

f. By-laws / Policy (Mary Lee, chairman)

Committee needs to meet to discuss a new policy about guns in the Library. Director Lifka said the state is working on not being able to carry a concealed weapon and libraries are on the list.  It has been 2 years since the policies have been reviewed.  The committee needs to meet regularly to review them again.

 

 

6. President

a. Trustee Fingerprinting – there was some discussion about this. There should be a by-law about this.

Trustee Subaitis made a motion that it be added to the bylaws that all board members are finger printed and background checked when they come on to the board beginning this fiscal year.  Trustee Mengoni seconded the motion.  This will be voted on at the next meeting.

 

b.  Discussion on comments in the Landmark article about computers – President Corgiat reported that there were several comments about the Library after the article came out.  Some of them were against the Library.  Trustee Gordon said that he feels it is insignificant compared to the article.  This kind of stuff just happens.  Do not respond to it.

 

c.  Space in the Newsletter for director / president – President Corgiat suggested that this be done in the future.  Trustee Mengoni reported that he thought this had been brought up in the past.  It has not been done so far, so from now on it needs to be done.  It was also suggested that something be put on the website daily reflecting on what is going on in the Library.  It could come from the Director’s reports.  It should be a statement from the Director so that people know what is going on in the Library.

 

7. Other Action Items

a. Trustee Subaitis made a motion to approve the minutes of January 14th  Board Meeting, December 10th Finance Committee meeting, January 7th Buildings and Grounds committee meeting, January 14th Finance Committee meeting, February 4th Buildings and Grounds committee meeting.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

 

8.      Information Items

a.      Committee Meetings – 2 meetings were already set for Wednesday February 13.  Trustee Lee set a policy committee meeting for Saturday February 23 at 10:00 a.m. to cover the gun policy and fingerprint bylaw change.

 

b.      Calendar – add Policy/ByLaws Committee meeting

 

c.      Memorial Books Report –some pending purchases and some books were purchased and will be on display soon

 

d.      Correspondence – nothing tonight

 

e.      Board action log – all up to date

 

f.        Trustee Continuing Education – nothing tonight

 

g.       Grants – waiting for Live and Learn grant. Youth Services Librarian Susan Locander is working on 2 grants

 

h.      Advocacy  – State Rep LaShawnn Ford is having a meeting here on Saturday February 16 at 1:00 pm

 

i.        RAILS & SWAN – RAILS is selling off properties and will probably be headquartered in Burr Ridge

 

9.      Closed Session  –

Not tonight

 

10.  Adjournment

Trustee Mengoni made a motion to adjourn the meeting at 8:35  pm.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis

Nays: None

Motion carried

Minutes of the meeting of January 14, 2013

 

1.  Open of Meeting

The meeting was called to order by President Annette Corgiat at 7:30 pm.  Roll call was taken.

Present: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Absent: No one

Also Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale, Circulation Services and Technical Services Coordinator.

A quorum was established.

 

Trustee Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

2.  Open Forum

There were some visitors but none chose to speak at this time.

 

3.  Financial Reports

 A. Treasurer Lanken reported the bank balances.

B. Jean DiMonte presented the financial statements for December 2012. She also gave a report of real estate taxes as was requested last month.


4.  Consent Agenda

Trustee Mengoni made a motion to approve the consent agenda as presented with the transfer of $70,000.00. Trustee Lanken seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

5.  Committee Reports

a. Buildings and Grounds (Greg Gordon, chairman)

Meets at 7:00 p.m. on the first Monday of the month

  1. Service and Inspection Log – all up to date

 

  1. Repair Log – there were a few repairs made in December

 

  1. Technology – planning to put 8 new computers out for patrons to use tomorrow, there will be hand outs by the computers and the cyber guide will be there also.  There will be a press release in the near future to let the public know that they are there.

 

b. Management of Services (Joe Mengoni, chairman)

Meeting had to be cancelled, it will be rescheduled.

Foundation – all of the parts that are needed have arrived for the eReader display table, they are still testing before it is out and available for the public. It should be ready to go very soon, hopefully in about a week.  Then there will be a press release on that also. Include a picture with the Eagle Scouts that worked on the table with the press release.  They are meeting 2 weeks from tonight so that would be a great time to do the picture.

 

c. Finance (Brad Lanken, chairman)

Meets from 7:00 – 8:00 p.m. on the second Monday of the month

  1.  Approval of Warrant List 13-01a

Trustee Lanken made a motion to approve warrant list #13-01a in the amount of $20,303.60. Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

d. Long Range Planning (Gary Wittbrodt, chairman)

Nothing to report tonight

 

e. Personnel (Kay Subaitis, chairman)

1.  Friends of the Library – next book sale April 20 & 21, friends went over the 100 member mark this year

 

f. By-laws / Policy (Mary Lee, chairman)

1.  Wireless Internet policy was approved last meeting, the attorney made some comments which didn’t directly affect the policy so it will remain as is.  It was mostly just clarifying the language.

Trustee Lanken made a motion to approve the policy as amended by the attorney. Trustee Mengoni seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

 

 

6. President

A. FOIA and OMA officers

Trustee Gordon made a motion to re-elect Director Lifka as the officer with Reference Librarian John Zmola as the alternate.  Trustee Lee seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

B.  Committee meeting attendance / cancellation of meetings

There was some confusion when a meeting was cancelled last week which was supposed to be held after the Buildings and Grounds meeting. That was then confusing and people didn’t come to that meeting.  As Trustees, be more accessible to calls from the director’s administrative assistant  so that this doesn’t happen again.  Director Lifka suggested that by 3:00 in the afternoon the day of a meeting, you confirm that you will or will not be able to attend the meeting.  All agreed.

 

7. Other Action Items

a. Trustee Gordon made a motion to approve the minutes of December 10th Board Meeting, December 3rd Buildings and Grounds committee meeting.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried

 

  1. 8.    Information Items
  2. Committee Meetings – Trustee Subaitis scheduled a personnel meeting for February 13th at 7:00 p .m. she sent out information for everyone to review, Trustee Mengoni will have a Management of Services meeting at 7:45 that same evening.

 

  1. Calendar – add the Personnel Committee meeting and Management of Services Committee meeting and delete the Friends of the Library meeting as the group will not meet in February.

 

  1. Memorial Books Report – nothing new – working on a couple of donations that were recently received

 

  1. Correspondence – Trustee Wittbrodt read a few letters, a thank you from Page Christine Vasson; a thank you from Clerk Barbara Silvestri; a thank you from all of the staff; a thank you from Clerk Laurie Swade; a thank you from the Recreation Department; a thank you from Sister Jeanie of St. Joseph for gift in memory of Alice Lifka

 

  1. Board action log – all up to date, a few things need to be updated, add reviews and budget planning in April

 

  1. Trustee Continuing Education – Sat., Feb. 2nd is Illinois Library Association Trustee Workshop. Trustees Corgiat and Lanken will attend. Other trustees interested in attending should inform Director Lifka.

 

  1.  Grants – Live and Learn construction grant was put in on Friday. Also put in a grant for signage

 

  1. Advocacy  – nothing tonight

 

  1. RAILS & SWAN – nothing tonight

 

  1. Closed Session  -

Nothing tonight

 

  1. 10.  Adjournment

Trustee Mengoni made a motion to adjourn the meeting at 8:30 p.m.  Trustee Subaitis seconded the motion.  A roll call vote was taken.

Ayes: Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt

Nays: None

Motion carried