NORTH RIVERSIDE
PUBLIC LIBRARY DISTRICT
2400 S. Des Plaines Avenue
North Riverside, IL 60546
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:30 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Absent: James Manika
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates
A
quorum was established.
There
was one visitor present to be introduced at this meeting, Nathan Pasbrig from
the O’Neill & Gaspardo, LLC, the accounting firm that did the audit.
Andrea
DeRosier made a motion to approve the agenda as presented. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried
2. Open Forum
Nathan
Pasbrig presented the audit statement.
Nathan suggested going to one general ledger instead of 2. All Board members agreed that it would be
easier. Jean will work with Nathan on
that.
Brad
Lanken moved to consolidate the 2 general ledger funds into one. Mary Lee seconded the motion. Roll Call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried.
Brad
Lanken moved to accept O’Neill & Gaspardo’s year end of June 30, 2008
audit. Mary Lee seconded the
motion. Roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried
3. Financial reports
Jean DiMonte presented the financial statements for the month ending November 30, 2008. She recommended a transfer of $60,000.00 Treasurer Lanken had nothing further to report.
4. Consent Agenda
Curt Bley made a motion to
approve the consent agenda with a transfer amount of $60,000.00. Brad Lanken
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried
5. Discussion Items
A.
Treasurer Lanken reported that he had talked to Steve Larson of Ehlers and
Associates, who said he felt it was good to anticipate the same amount going
forward for tax appeals. It was
suggested to put aside $50,000.00 each year to cover the appeals. This needs to be “found” in the budget. Finance Committee needs to meet and work
this out January 10th at 10:00 am.
Kay
moved to increase the overdue book fines to 10 cents a day effective January 1st. Mary Lee seconded the motion. Roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried.
b.
There was nothing additional to report on fundraising tonight. This needs
to be looked at again in future months.
c. Three employees will celebrate 20-year
anniversaries in 2009. They will be invited to attend the January 12, 2009,
Board Meeting, at which a resolution will be adopted. A press release also will
be sent to the newspapers.
d.
According to a letter distributed at the meeting, LIMRiiC, the insurance
co-op, is continuing to move toward
self funding. They are asking Libraries
involved to commit to remaining in the co-op for at least three years.
e. Personnel issues will be discussed at a committee
meeting.
f.
Budget issues will be
discussed at the finance committee meeting.
g. A letter from Ruthann Blyth regarding the survey was
distributed at the meeting.
h.
Nothing was added to the agenda for tonight.
6. Action Items
A.
Kay Subaitis made a motion to approve the minutes of the November 10th
Board Meeting, November 10th Policy Committee Meeting, November 12th
Public Hearing, November 12th Special Meeting, Dec. 3rd
Finance meeting. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried
B. Brad Lanken made a motion to approve warrant list
#08-12a in the amount of $5,508.39. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried
c. There was nothing to report on the Lower Level
expansion.
d.
Bob Kay, the Library District attorney, suggested numerous additions, changes
and deletions to the proposed bylaws, copies of which were distributed at the
meeting. Adoption of bylaws was deferred to January.
e. The audit was adopted earlier this evening.
f.
Kay Subaitis moved to approve the semi annual retirement checks for the full
time employees as outlined in the director’s report in the amount of
approximately $4,000.00. Curt Bley
seconded the motion. Roll call vote was
taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried
g.
The monthly Board meetings will continue to be held on the second Monday of
each month in 2009.
7.
Information Items
a. Finance meeting was set
for January 10th at 10:00 am.
Personnel will need to meet sometime in January. Kay Subaitis will email information and
date. Policy committee will meet before the January Board meeting at 7:00 pm.
b. There were no other
changes to be made to the calendar tonight.
d. There were no changes to
the Memorial Books report.
E. Andrea DeRosier read a
thank you for the donation in memory of Jim Silhavy to St. Barbara’s and a
thank you from his family.
f. The equipment service /
inspection log is up to date.
g. Board action log is up
to date. Add review policies in 2010.
h. Nothing tonight for
Trustee continuing education.
I. The Friends will be
meeting on Wednesday December 10. They helped at the open house.
j.
There are no grants available at this time. Director Lifka called Bob
Biggins’ office today. He said it looks
good that they will finally get the capital projects plan together and then
there will be money available but it probably won’t be until 2010.
8. Closed Session
There
was no need for a Closed session tonight.
9.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:35 pm. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & Kay
Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:32 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James
Manika
Absent: Kay Subaitis
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates
A
quorum was established.
There
were no visitors present to be introduced at this meeting.
Andrea
DeRosier made a motion to approve the agenda as presented. James Manika seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James
Manika
Nays:
None
Motion
carried
2. Open Forum
There were no
visitors present at this meeting.
3. Financial reports
Jean DiMonte presented the financial statements for the month ending October 31, 2008. She recommended a transfer of $60,000.00 Treasurer Lanken had nothing further to report.
4. Consent Agenda
Brad Lanken made a motion
to approve the consent agenda with a transfer amount of $60,000.00. James
Manika seconded the motion. A roll call
vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James
Manika
Nays:
None
Motion
carried
5. Discussion
Items
Treasurer
Lanken and Director Lifka reported that there have been 6 tax appeals that
could affect the Library. Money needs
to be put aside each year to cover the cost of these appeals. The finance committee needs to meet to
discuss the budget to see where these funds could come from.
b.
There was nothing additional to report on fundraising tonight. This needs
to be looked at again in future months.
c. There is nothing to report on the survey at this
time.
d. The working budget is on hold until the finance committee
meets.
e. The Board – Staff Holiday Dinner is scheduled for
December 7th at JC’s Pub.
5:00 will be cocktails and 6:00 will be dinner. President Corgiat is working on getting the
invitations out. This is for staff
only, no guests.
f.
Petitions need to be
circulated for the April elections to get names on the ballet. Andrea DeRosier will get more information
about the election and get it to Director Lifka.
g. The emailed Board packets seem to be working
fine. If anyone wants anything in hard
copy, they can print it themselves.
This will save a lot of paper.
h. The Holiday Open House is progressing. Director Lifka is working on getting the
string quartet.
i. Nothing was added to the agenda for
tonight.
6. Action Items
a. Curt
Bley made a motion to approve the minutes of the October 13th Board Meeting, the October 13the By Laws
committee meeting, and the November 2nd Community Liaison committee
meeting as presented. James Manika
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James
Manika
Nays:
None
Motion
carried
b. Curt Bley made a motion to approve warrant list
#08-11a in the amount of $12,674.90. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James
Manika
Nays:
None
Motion
carried
c. There was nothing to report on the Lower Level
expansion.
d. Curt Bley made a motion to approve the purchase of
holiday gifts for staff in the same increments as last year and not to exceed
$800.00 in total. Mary Lee seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James
Manika
Nays:
None
Motion
carried
e. The Board all agreed to have Director Lifka look
for a company that is interested in advertising on the canvas book bags.
f.
Curt Bley is going to research the companies that have turned in estimates to
do the lower level lighting and will email everyone what he finds before a
decision is made.
g.
James Manika will contact the Historical Society of North Riverside and tell
them that they can put some items on display in the Library if they get different
cases that look okay with the Library’s décor.
7. Information Items
a. Nathan Pasbrig of
O’Neill and Gaspardo is working on the audit and will try to have it by the
December meeting.
b. There will be a
committee of the whole meeting on December 3rd at 6:30 pm.
c. There were no changes to
be made to the calendar tonight.
d. There were no changes to
the Memorial Books report.
e. Andrea DeRosier read a
thank you from Barbara Silvestri and a letter from the American Diabetes
Association.
f. The equipment service /
inspection log is up to date.
g. Board action log is up
to date.
h.
A flyer was passed out for a speaker on February 5th.
i. No report from the Friends of the Library.
j.There are no grants
available at this time.
8. Closed
Session
There
was no need for a Closed session tonight.
9.
Adjournment
Curt
Bley made a motion to adjourn the meeting at 9:15 pm. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, & James
Manika
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:30 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Andrea
DeRosier arrived at 7:50 p.m.
Absent: None
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates
A
quorum was established.
There
were no visitors present to be introduced at this meeting.
Kay
Subaitis made a motion to approve the agenda as presented. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
2. Open Forum
There were no
visitors present at this meeting.
3. Financial reports
Jean DiMonte presented the financial statements for the month ending September 30, 2008. Discussion followed regarding the levy ordinance, financial statements and e-mailed board packets.
4. Consent Agenda
Curt Bley made a motion to
approve the consent agenda with a transfer amount of $70,000.00. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, James
Manika & Kay Subaitis
Nays:
None
Motion
carried
5. Discussion
Items
A.
There was no additional report from the finance committee.
b. There was nothing additional to report on fundraising tonight.
c. Director Lifka stated that Ruthann Blyth has been
delayed in compiling the survey results.
d.
The working budget is on hold.
e. Director Lifka stated that the holiday open house
will be held from noon to 3 p.m. Saturday December 6. The R-B singers have
already committed to perform. Director Lifka is trying to book the R-B string
quartet. The Friends of the Library will underwrite the cost, including
providing refreshments.
Brad Lanken left the meeting at 8:20 pm.
f.
The board-staff holiday
dinner will be held Sunday December 7. President Corgiat will investigate JC’s
Pub as the location
g. The April 2009 library trustee election was
discussed.
h. Per earlier discussion, it was agreed that Jean
DiMonte, the accountant, will provide the monthly warrant list by e-mail to
Director Lifka, who will forward it to the Library Trustees via e-mail with
material previously sent via e-mail and material previously sent via U.S. Mail.
i.
There was nothing added
to the agenda for tonight.
6. Action Items
a.
Curt Bley made a motion to approve the minutes of the September 8th Board
Meeting and the September 8th ByLaws Committee Meeting. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
b. Curt Bley made a motion to approve warrant list
#08-10a in the amount of $4,388.33. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
c. Lower Level expansion. Director Lifka will meet with Bob Kay, attorney, and Matt
Hichens, architect, on October 15 to
discuss possible next steps regarding the final payout to Petra Contracting.
d. Kay Subaitis made a motion to post the tentative
Levy Ordinance. James Manika seconded. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay Subaitis
Nays:
None
Motion
carried
Kay Subaitis made a motion to schedule a public
hearing on the ordinance at 7 p.m. Wednesday November 12 and schedule a special
meeting to adopt the ordinance at 7:30 p.m. Wednesday November 12. Curt Bley
seconded. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
e. Kay Subaitis made a motion to hire Unique
Management Services Inc. as the Library District’s collection agency. Mary Lee
seconded. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
7. Information Items
a. Director Lifka informed
the Library Board that Nathan Pasbrig of O’Neill and Gaspardo is scheduled to
conduct field work for the annual audit at the library on Tuesday October 21.
b.
Director Lifka distributed the annual report for 2007-08.
c.
There were no committee meetings scheduled.
d.
Added to the November calendar were the November 12 public hearing
and special meeting on the
levy ordinance. Added to the December calendar
were the annual senior drop-in holiday lunch on December 5 and the
annual
board-staff holiday dinner
on December 7.
e.
There were no changes to the Memorial Books report.
f.
There was no correspondence to be read tonight.
g.
The equipment service / inspection log is up to date.
h.
Board action log is up to date
i.
Nothing new for Trustee continuing education
j.
Kay Subaitis announced that the Friends of the Library’s October 4 and 5
used book sale raised $1,469.
k.
There are no grants available at this time.
8. Closed
Session
There
was no need for a Closed session tonight.
9.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:25 pm. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:37 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Absent: Andrea DeRosier
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates
A
quorum was established.
There
were no visitors present to be introduced at this meeting.
Kay
Subaitis made a motion to approve the agenda as presented. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
2. Open Forum
There were no
visitors present at this meeting.
3. Financial reports
Jean DiMonte presented the financial statements for the month ending August 31, 2008. Treasurer Lanken reported that he will be setting up a meeting with Director Lifka, Steve Larson and himself to determine if the budget needs to be adjusted due to the tax appeals, freezes and foreclosures.
4. Consent Agenda
Brad Lanken made a motion
to approve the consent agenda with a transfer amount of $60,000.00. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
5. Discussion
Items
A
There was no additional report from the finance committee.
b.
There was nothing additional to report on fundraising tonight. This needs
to be looked at again in future months.
c. Ruthann Blyth has picked up all of the returned
surveys and is working on the next step.
d.
The working budget is on hold until Treasurer Lanken’s meeting.
e. Director Lifka will look into the collection agency
that MLS uses. Over $3,000.00 is owed
to the Library at this time.
f.
Director Lifka attended
a workshop about the Per Capita grant requirements. The Grant application is due in October. The Board has to review the Open Meetings
Act, Freedom of Information Act and Model Ethics Ordinance as a group. Director Lifka passed out information about
websites where these can be looked up.
The Board divided them and each will look at a part and prepare a short
presentation about their part to be discussed at a meeting on September 3rd
at 6:30 pm.
g. There was nothing added to the agenda for tonight.
6. Action Items
a.
Curt Bley made a motion to approve the minutes of the August 18th
Board Meeting, the August 18th Public Hearing, the August 23rd
Personnel Committee meeting, and the September 3rd Committee of the
Whole meeting as presented. Kay
Subaitis seconded the motion. A roll
call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
b. Curt Bley made a motion to approve warrant list
#08-09a in the amount of $7,853.15. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
c. Lower Level expansion. Director Lifka is still waiting to receive the waivers from
Abe. Abe called this morning and said
he will bring them this week.
d. The North Riverside Library Foundation – Director
Lifka will send in the application.
e. The Board all agreed to pay the tuition
reimbursement request for Youth Services Administrator Susan Locander for the
Dominican University class she took in summer 2008.
f. Kay
Subaitis made a motion to approve the Director’s Evaluation and Compensation
for the 2008/09 fiscal year as provided in a separate memo to the Board. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
g.
Kay Subaitis made a motion to approve the 1% increase for full time
administrative staff retirement benefit package. Brad Lanken seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
7. Information Items
a. Director Lifka and Jean
DiMonte are working on getting things together for the audit.
Mary Lee left the meeting
at 8:55 pm.
b. North
Riverside Day is September 21st.
Everything seems to be ready.
c. There were no additional
committee meeting planned tonight.
d. There were no changes to
be made to the calendar tonight.
e. There were no changes to
the Memorial Books report.
f. There was no
correspondence to be read tonight.
g. The equipment service /
inspection log is up to date.
h. Board action log is up
to date.
i. Nothing new for Trustee education.
j.
The Friends are having a book sale on October 4th and 5th
k.
There are no grants available at this time.
8. Closed
Session
There
was no need for a Closed session tonight.
9.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:02 pm. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:32 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Absent: Brad Lanken
Also
Present: Director Bob Lifka, Ernie DiMonte Jr. of DiMonte and Associates
A
quorum was established.
There
were no visitors present to be introduced at this meeting.
Kay
Subaitis made a motion to approve the agenda as presented. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, & Kay Subaitis
Nays:
None
Motion
carried
2. Swearing
in of New Trustee
James
Manika was sworn in as a new Board Trustee.
3. Open Forum
There were no
visitors present at this meeting.
4. Financial reports
Ernie DiMonte Jr. presented the financial statements for the month ending July 31, 2008. There was no additional treasurer’s report as Treasurer Lanken is absent.
5. Consent Agenda
Curt Bley made a motion to
approve the consent agenda with a transfer amount of $60,000.00. Andrea
DeRosier seconded the motion. A roll
call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
6. Discussion
Items
A
There was no report from the finance committee.
b.
There was nothing additional to report on fundraising tonight. This needs
to be looked at again in the fall.
c. A written report from Ruth Ann Blyth was given to
all Board members about the post card survey.
d. The
Grand Re-Opening was a success, all who attended enjoyed it.
e. A painting of Melody Mill was donated to the
Library. The Board agreed to hang it in
the meeting room next to the emergency door.
f.
Director Lifka attended
a workshop about the Per Capita grant requirements. The Grant application is due in October. The Board has to review the Open Meetings
Act, Freedom of Information Act and Model Ethics Ordinance as a group. Director Lifka passed out information about
websites where these can be looked up.
The Board divided them and each will look at a part and prepare a short
presentation about their part to be discussed at a meeting on September 3rd
at 6:30 pm.
g. Director Lifka reported that the working budget is
being delayed until the numbers from the county for the levy come in.
h. There was some discussion about a compensation for
Ms. Blyth for doing the survey. It was
decided a gift certificate would be purchased when the entire thing is
completed.
7. Action Items
a.
Kay Subaitis made a motion to approve the minutes of the July 14th
Board Meeting, the July 14th Policy Committee Meeting and the August
4th Personnel Committee meeting.
Mary Lee seconded the motion. A
roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
b. Curt Bley made a motion to approve warrant list
#08-08a in the amount of $9,697.94. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
c. Lower Level expansion. Abe Assaf of Petra Contracting was supposed to be paying people
today. Director Lifka hasn’t heard from
anyone.
d. The North Riverside Library Foundation still needs
4 people.
e. Kay Subaitis made a motion to approve the
ordinance providing for budget & appropriations of the North Riverside
Public Library for the fiscal year beginning July 1, 2008 and ending June 30,
2009 in the amount of $1,466,100.00. Curt
Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
Kay
Subaitis made a motion to correct the date at the top of the ordinance to read
2009, not 2008. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
f.
There was some discussion about North Riverside Day on September 21st. The Library will have open house from 3:00 –
6:00 pm. There will be Irish Dancers,
give aways, a guessing game and refreshments.
Curt will try to contact the youth band to see if they could play
outside.
g.
Kay Subaitis made a motion to adopt the mission statement as presented that was
prepared by the administrative staff.
It will be put on the website and be posted in the Library. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
8. Information Items
a. There will be a meeting
to conduct Director Lifka’s evaluation on Saturday, August 23rd at
11:30 am.
Mary Lee left the meeting
at 9:00 pm.
b. The
meetings on August 23rd and September 3rd were added to
the calendar.
c. There were no changes to
the Memorial Books report.
d. There was no
correspondence to be read tonight.
e.
The equipment service / inspection log is up to date.
f.
Board action log is up to date.
g.
Nothing new for Trustee education.
h.
The Friends had no report tonight
i.
There are no grants available at this time.
j.
Director Lifka shared a letter from Cook County Treasurer Maria Pappas’
office about Real Estate Tax Sales in Error and an explanatory letter from Bob
Kay, the Library District’s attorney.
8. Closed
Session
There
was no need for an open session tonight.
9.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:09 pm. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika & Kay
Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:33 pm. Roll call was taken.
Present:
Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Brad Lanken arrived at 7:45 pm
Absent: Curt
Bley
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates
A
quorum was established.
There
were no visitors present to be introduced at this meeting.
Kay
Subaitis made a motion to approve the agenda as presented. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There were no
visitors present at this meeting.
3. Financial reports
Jean DiMonte presented the financial statements for the month ending June 30, 2008. She also suggested a transfer amount of $70,000.00. Treasurer Lanken had no further financial report at this time.
4. Consent Agenda
Kay Subaitis made a motion
to approve the consent agenda with a transfer amount of $70,000.00. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
5. Discussion
Items
A
There was no report from the finance committee.
b.
There was nothing additional to report on fundraising tonight. This needs to be looked at again in the fall.
c. The survey is being assembled to go out soon.
d.
The Grand Re-Opening recap is being tabled until next month when Curt is
present to give a report.
e.
There was nothing added to the agenda for tonight’s meeting.
6. Action Items
a.
Kay Subaitis made a motion to approve the minutes of the June 9 Board meeting,
May 12 Community Liaison Committee Meeting, June 9 Committee of the Whole
Meeting, June 22 Committee of the Whole Meeting, June 23 Personnel Committee
Meeting, June 23 Finance Committee Meeting with the correction of removing
Andrea DeRosier from the May 12th Community Liaison Meeting as she
did not attend that meeting. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
b. Kay Subaitis made a motion to approve warrant list
#08-07a in the amount of $19.262.57.
Brad Lanken seconded the motion.
A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
c. Lower Level expansion. There was nothing new to report tonight.
d. The new Trustee will be sworn in at the August
meeting.
e. Kay Subaitis made a motion to approve the Break
Policy #506. Mary Lee seconded the
motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
f.
North Riverside Library Foundation.
Director Lifka needs names of people to contact to be on the Board of the
foundation. Board members should email
names to him so that he can send them a letter asking if they are interested.
g. The working budget was tabled until next meeting
for clarification.
h.
Brad Lanken made a motion to adopt the Budget and Appropriations Ordinance that
was presented at the last Board meeting.
Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
i. Kay Subaitis made a motion to approve the wireless
security contract from Content Watch with the 3 year subscription in the amount
of $4520.00. Brad Lanken seconded the
motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
j. Brad Lanken made a motion to join the joint
purchasing program. Kay Subaitis
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
k.
Kay Subaitis made a
motion to adopt the Building and Maintenance Levy. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
l. Kay Subaitis made a motion to have Director Lifka
look at the alternative electrical supply 3 year contract. A final decision will be made by Director
Lifka, President Corgiat and Treasurer Lanken.
Mary Lee seconded the motion. A
roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
7. Information Items
a. There will be a meeting
to conduct Director Lifka’s evaluation on August 4th at 6:30 pm.
b. There
were no changes to the calendar.
c. There were no changes to the Memorial Books
report.
d. There was no
correspondence to be read tonight.
e.
The equipment service / inspection log is up to date.
f.
Board action log is up to date.
g.
Director Lifka gave Board members 3 handouts for Trustee education.
h.
The Friends will be meeting on the 2nd Wednesday of August at
7:00 pm.
i.
There are no grants available at this time.
8. Closed
Session
There
was no need for a closed session tonight.
9.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting.
Andrea DeRosier seconded the motion.
A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, & Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
President Annette Corgiat called the meeting to order at 7:30 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay
Subaitis
Absent: None
Also
Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates, Ruth Ann Blyth
A
quorum was established.
There
were no visitors to introduce.
Andrea
DeRosier made a motion to approve the agenda as presented. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay
Subaitis
Nays:
None
Motion
carried.
2. Open Forum
There
were no visitors present at this meeting.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending May 31, 2008. She recommended a transfer of $60,000.00 and presented the tentative Budget and Appropriations Ordinance for the fiscal year ending June 30, 2009. She also reminded the Board of the bond payment due December 1, 2008, and recommended transferring funds from the Corporate Fund to the Special Revenue Funds to eliminate deficit balances and provide funding for the fiscal year ending June 30, 2008. Brad Lanken moved to transfer $224,000.00 from the Corporate Funds to the Special Revenue Funds to eliminate deficit balances and provide funding for the fiscal year ending June 30, 2008. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, and Kay
Subaitis
Nays:
None
Motion
carried
4. Consent AgendaCurt Bley made a motion to approve the consent agenda as presented with a transfer amount of $60,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee and Kay Subaitis
Nays:
None
Motion carried.
5. Discussion Items
a. Ruthanne Blyth was at this meeting to update the
Board regarding the survey.
She
reported that her advisor had approved it and the next step was to submit it to
the Illinois Review Board for their approval, which she expects will be given
before the end of the month.
b. Director Lifka presented the proposed working budget
for the fiscal year
ending June 30, 2009. Treasurer Brad Lanken scheduled a
Finance
Committee meeting to discuss the working budget for
Monday, June 23.
c. Director Lifka informed the Board that Eileen
Hankosky of Intelligent Solutions
was scheduling presentations by Content Watch and Web
Sense, the two
vendors being considered for providing filtering for the
Library’s wireless
Internet access. All trustees will be invited to attend
the two presentations.
d. Director Lifka informed the Board that everything is
in place for the
Independence Day parade and post-parade festivities in
Veterans Park. This
year’s
cutout is Alvin and the Chipmunks.
6. Action
Items
a. Curt Bley made a motion to approve the
minutes of the May 12th Board meeting. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee and Kay Subaitis
Nays:
None
Motion
carried.
b.
Brad Lanken made a motion to approve warrant list 08-06a in the amount of
$9776.31. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay
Subaitis
Nays:
None
Motion
carried.
c.
Kay Subaits made a motion to approve the semiannual retirement checks. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay
Subaitis
Nays:
None
Motion
carried.
d. Kay Subaitis made a motion to adopt the prevailing
wage ordinance. Curt
Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay
Subaitis
Nays: None
Motion carried
7. Information Items
a. The Board will meet as a Committee of the Whole at 4 p.m. Sunday June 22
to interview prospective trustees Stephanie Lanken and
James Manika. The
Personnel Committee will meet at 6 p.m. Monday June 23
to discuss the
proposed employee meal and rest break policy. The
Finance Committee will
meet at 7 p.m. Monday June 23 to discuss the proposed working budget.
b. Three pieces of correspondence expressing gratitude
were read, the National
Amusement Park Historical Association for the
donation the Library made in lieu of paying a fee when two of the association’s
members presented a program on Riverview Park in May; Nancy Pankey for the
Board’s donation of children’s books in memory of her late husband and former
trustee, Alex; and Andrea DeRosier for the flowers sent following surgery.
8. Closed
Session
There
was no need for a closed session this evening.
9. Adjournment
Curt
Bley made a motion to adjourn the meeting at 9:25 pm. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee and Kay
Subaitis
Nays:
None
Motion
carried.
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:38 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis
Absent: Andrea DeRosier
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates
A
quorum was established.
There
were no visitors present to be introduced at this meeting.
Kay
Subaitis made a motion to approve the agenda as presented. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There were no
visitors present at this meeting.
3. Financial reports
Jean DiMonte presented the financial statements for the month ending April 30, 2008. She also suggested a transfer amount of $70,000.00 due to additional payroll this month. Treasurer Lanken had no further financial report at this time.
4. Consent Agenda
Mary Lee made a motion to
approve the consent agenda with a transfer amount of $70,000.00 Curt Bley
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
5. Discussion
Items
A There
was no report from the finance committee.
b.
There was nothing additional to report on fundraising tonight. This needs to be looked at again in the
fall.
c. Ruthann was unable to attend tonight’s
meeting. She is still working on the
survey.
d.
Director Lifka received 2 proposals for the wireless Internet and handed them
out to all Board members tonight. He
will now set up a meeting with Eileen and himself for a web demonstration. If Annette, Curt, Mary & Kay are
available, they would like to attend.
Once the meeting is set, Director Lifka will email them the date and
time.
e.
Director Lifka and Treasurer Lanken will meet and have the budget ready to
present at the June meeting. After that
a meeting of the committee of the whole will be set.
f.
Director Lifka will reserve a rental car for the Independence Day parade, but
if he is able to get a car donated, he will cancel the rental. The cutout for this year is Alvin and the
Chipmunks.
g.
There was nothing added to the agenda for tonight’s meeting.
6. Action Items
a.
Curt Bley made a motion to approve the minutes of the April 14 Board
meeting. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
b. Kay Subaitis made a motion to approve warrant list
#08-05a in the amount of $15,629.51.
Mary Lee seconded the motion. A
roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
c. Lower Level expansion. There was nothing new to report tonight. Curt and Brad have both been calling and
leaving messages for Abe, but he is not returning the calls.
d. The grand opening for the lower level is scheduled
for June 22nd 1-4 pm.
Nothing additional tonight.
e. Director Lifka sent letters out to the 2 parties
who are interested in filling the trustee vacancy. Interviews will be held on June 9th at 6:30 & 7:00
if the candidates are available. The
alternate date is June 10th.
f. Kay Subaitis made a motion to adopt ordinance
#08-05-01 on Non-resident Cards as presented.
Mary Lee seconded the motion. A
roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
g. Director Lifka will call Veteran’s Asphalt and
have them do the parking lot.
h. Director Lifka explained the fulltime employees’
health insurance. The premiums are
staying the same for now.
Kay Subaitis made a motion to approve the fulltime
employee’s health insurance as in the past for 2008-09 fiscal year. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
i. The revised break policy is not ready to be voted
on tonight. It needs to be revised
further at a committee meeting.
j. Bob Kay is working on the application for the
North Riverside Library Foundation / 501(C)3.
The entire Board will be put on as officers.
k. All Board members
agreed to approve the proposal for Reliable Painting.
7. Information Items
a. There were no additional meetings scheduled
tonight.
b. There
were no changes to the calendar.
c. There were no changes to the Memorial Books
report.
d. There were thank –you cards from the family
of Charmaine Kutt, Barbara Silvestri, Georgette Huben, Pav YMCA and the staff
read at tonight’s meeting
e.
The equipment service / inspection log is up to date.
f.
Board action log is up to date.
g.
There was no Trustee continuing education.
h.
There is nothing to report from Friends
i.
There are no grants available at this time.
8. Closed
Session
There
was no need for an open session tonight.
9.
Adjournment
Curt
Bley made a motion to adjourn the meeting at 9:18 pm. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:40 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Absent: Brad Lanken
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Associates
A
quorum was established.
There
were no visitors present to be introduced at this meeting.
Kay
Subaitis made a motion to approve the agenda as presented. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There were no
visitors present at this meeting.
3. Financial reports
Jean DiMonte presented the financial statements for the month ending March 31, 2008.As Treasurer Lanken was absent, there was no further financial report.
4. Consent Agenda
Kay Subaitis made a motion
to approve the consent agenda with a transfer amount of $60,000.00 Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
5. Discussion
Items
A
There was no report from the finance committee.
b.
There will be a meeting next week to discuss fundraising.
c. Ruthann
Blyth is not here, so there is nothing to report about the survey at this
time, Director Lifka will contact her.
d.
Brass plaques were picked out for naming items and rooms in the lower
level. They will be 3” x 5” with black
lettering and a scroll at the top and bottom.
e.
Director Lifka is still waiting for the proposals for the wireless Internet.
f. The back door of the elevator can be opened
by anyone from the inside of the elevator.
Director Lifka will lock it and there will be a key available for staff. He will also call the police chief and have
him come walk through the library to see if anything else needs to be done for
security purposes.
g. The Board agreed that a scanner should be
hooked up in the lower level to check out books only for the summer reading program.
h. Director Lifka will purchase tickets for the
lunch only part of the Mayor’s golf outing.
Board ~ Please let him know if you are interested in going soon so that
he knows how many to purchase.
i. It was agreed to hang the Architect’s rendering
of the building over the fireplace. The
woodburning that is currently there will be placed in the lower level.
j. Employee appreciation dinner is all
set. Director Lifka ordered the
chocolates. There will be 3 chocolate
books included in each.
k. There was nothing added for this meeting
Ruthann
Blyth arrived at 8:20 pm to discuss the survey. The 1st step is going to be a mailing to all residents
with a letter of explanation and a postcard with only 2 questions on it. Then an additional more detailed survey will
go out later.
6. Action Items
a. Curt Bley made a motion to approve the
minutes of the March 12 Board meeting, March 19 Board meeting, March 25 Ad Hoc
Committee on plaques meeting, March 25 committee of the whole meeting and March
25 Community liaison meeting. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
b. Kay
Subaitis made a motion to approve warrant list #08-04a in the amount of
$4,745.43. Mary Lee seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
c. Lower
Level expansion. Director Lifka and Bob
Kay are trying to get a list of all subcontractors and how much they are still
owed. The check for Petra is still
being held.
d. The grand
opening for the lower level is scheduled for June 22nd 1-4 pm. Trustee Bley will get music. President Corgiat and Trustee Lee are
getting the food. Give aways need to be
decided on at the next committee meeting so they can be ordered.
e.. The 25th Anniversary will be discussed
at a committee meeting.
f. Director
Lifka has received 2 applications for the open Board seat. The deadline is Wednesday. Interviews will be set up with the entire
Board after that.
g. Memorial
donation will be discussed at a committee meeting. It was decided that a study room in the lower level will be named
after Alex Pankey and that $50.00 in books will be donated. Director Lifka will contact Nancy Pankey for
suggestions.
h. Director
Lifka will order the street numbers for the monument sign.
i. Director
Lifka will order the blinds for the meeting room door.
7. Information Items
a. The Senior Fair at the village is May 8th
and the Library will have a table.
b. Trustee
Lee will attend the volunteer appreciation luncheon.
c. This week is National Library Week.
d. The Community Liaison Committee meeting is
May 7th at 6:30. Trustee
Interviewing will be that date also.
e.
No changes were made to the calendar
f.
There were 2 donations added to the memorial books report.
g.
There is no correspondence
h.
The equipment service / inspection log is up to date.
i.
Board action log is up to date.
j.
Director Lifka handed out information for trustee continuing education.
k.
There is nothing to report from Friends
l.
There are no grants available at this time.
8. Closed
Session
There
was no need for an closed session tonight.
9.
Adjournment
Curt
Bley made a motion to adjourn the meeting at 9:34 pm. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:35 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Absent: Brad Lanken
Also
Present: Director Bob Lifka
A
quorum was established.
There
were no visitors present to be introduced at this meeting.
Kay
Subaitis made a motion to approve the agenda as presented. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There were no
visitors present at this meeting.
3. Financial reports
There was no financial report this evening.
4. Discussion Items
a. There was
no report from the finance committee.
b. The fundraising campaign was tabled until the next
meeting.
c.
Director Lifka is still waiting for two Board members to send back their
suggestions for the survey so that he can forward them to RuthAnn Blyth.
d. The Friends plaque will be discussed after the
committee meeting on Tuesday, March 25th.
e. Eileen from Intelligent Solutions was here
yesterday. They are working on a few proposals
for wireless Internet that would meet the needs of the Library. She will get them to Director Lifka as soon
as they are complete.
f. There was a request that the Youth Services area
of the Library be closed on Mother’s Day.
After some discussion, the Board agreed that the entire Library will
remain open with regular hours on that day.
g. Director Lifka contacted Police Chief Garvey and
he endorsed the idea of the Library having panic buttons. After some discussion, it was agreed to have
2 upstairs and 1 downstairs. Director
Lifka will confirm price with the company that currently does the fire alarm
and have them put in.
h. The Art Club from R-B is interested in doing a
mural in the YA area in the fall. For
now, posters will be put up there.
i. The date for the Employee Appreciation dinner was
set for Sunday, April 27th at 6:00 pm at JC’s Pub. Marion will contact them to reserve the room
and send invitations. This is for
employees and a guest.
j. There was nothing added to tonight’s agenda.
5. Action
Items
A Curt Bley made a motion to approve the minutes of
the February 13th Board meeting, January 14th Committee
of the Whole meeting, January 22nd Community Liaison Meeting,
February 25th Committee of the whole meeting and the February 25th
Community Liaison meeting. Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
b.
There was some discussion about the lower level expansion. There is a problem with Petra not paying
subcontractors. Curt and Bob need to
discuss this further with Matt to see what to do. They have also contacted the attorney about this problem. Bob will find out if those attorney fees can
be charged to Petra and deducted from his final payment. This will be discussed further next month if
it is not solved by then.
c. The Grand Opening will be discussed at the meeting on
Tuesday, March 25th. The
date of the Grand Opening was decided as Sunday, June 22nd.
d.
It was decided to tie the 25th Anniversary in with North Riverside
Day this year.
e.
Kay Subaitis made a motion to give Bob Kay permission to start the process that
will lead to 501C3 status for the Friends of the Library, which will allow
donors to deduct contributions on their tax returns. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
f. The electricity for the Library has gone
back to ComEd since that was the cheaper way to go for now.
g. Annette Corgiat made a motion to declare the
seat of Alex Pankey on the Library Board as vacant. Andrea DeRosier seconded the motion.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
h. There was a memorial donation made by the
Library recently of $50.00 to the Anti
Cruelty Society in Georgette’s mother’s name.
Kay
Subaitis made a motion to purchase $100.00 in books in Memory of Charmaine
Kutt. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
The
memorial for Alex Pankey will be discussed further at another meeting.
6. Information Items
a. The Volunteer Appreciation Luncheon is
Wednesday, April 30th at Giron’s in Brookfield.
b. National
Library Week is the week of April 13th. The Mayor will read a proclamation at the village board meeting
on April 7th at 7:30 pm. It
was suggested that as many Trustees of the Library as possible go.
c. Health
Insurance needs to be discussed further when officials at LIMRiCC, the
insurance pool based at the Metropolitan Library System, decide what they are
doing.
d. There were
no more committee meetings added
e. No changes were made to the calendar.
f. There was
no change to the Memorial books report.
g. Andrea had
2 cards to share with the Board, 1 from the Pankey family and 1 from the staff.
h. There was
no change to the equipment service/inspection log
i. There was
no change to the Board action log.
j. Director
Lifka gave out the date for the Annual Library Administrators Conference of
Northern Illinois (LACONI) Trustees Dinner, May 16th. When more information comes, he will pass it
along.
k. Friends of
the Library used book sale is April 12th.
l. There are
no grants being worked on.
8. Closed
Session
There
was no need for an open session tonight.
9.
Adjournment
Kay Subaitis made a motion to adjourn the meeting at 9:27
pm. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee & Kay Subaitis
Nays:
None
Motion
carried
NORTH RIVERSIDE
PUBLIC LIBRARY DISTRICT
2400 S. Des Plaines Avenue
North Riverside, IL 60546
Minutes of the Board Meeting of March 12,
2008
Open of
Meeting
Vice President Kay Subaitis called the meeting to order at 6:45 p.m. Roll call was taken.
Present: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Absent: Annette Corgiat, Brad Lanken
Also Present: Director Robert J. Lifka
A quorum was established.
2. Action Items
Andrea DeRosier moved to adopt the consent agenda as amended. Mary Lee seconded the motion. A roll call vote was taken
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion Carried.
Curt Bley moved to approve the consent agenda, including the financial statements, Warrant Lists 08-03 and 08-03A and transferring $60,000.00. Andrea DeRosier seconded the motion. A roll call vote was taken
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion Carried.
3. Adjournment
Andrea DeRosier made a motion to adjourn the meeting at 6:50 pm. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion Carried.
.
Respectfully Submitted,
Robert J. Lifka
North Riverside Public Library District
2400
S. DesPlaines Avenue
North
Riverside, IL 60546
1. Open of Meeting
President Annette Corgiat called the meeting to order at 6:40 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee
Absent: Andrea DeRosier, Alex Pankey, Kay Subaitis
Also
Present: Director Robert J. Lifka
A
quorum was established.
There
were no visitors to introduce.
Curt
Bley made a motion to approve the agenda as presented. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee
Nays:
None
Motion
carried.
2. Open Forum
There
were no visitors present at this meeting.
3. Financial reports
Since Jean Dimonte of Ernest DiMonte and Associates was not in attendance, no financial reports were presented. Treasurer Brad Lanken asked that Director Lifka contact Mrs. DiMonte and request handouts usually distributed at the monthly meeting. Director Lifka informed the Board that Mrs. DiMonte had recommended a transfer of $60,000.00. Treasurer Lanken had nothing more to report at this time. 4. Consent AgendaBrad Lanken made a motion to approve the consent agenda as presented with a transfer amount of $60,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee
Nays:
None
Motion
carried.
a.
There was no further report from the finance committee.
b.
The annual Volunteer
Recognition Lunch was tentatively scheduled for noon Wednesday April 30,
pending input from Youth Services Administrator Susan Locander. Invitations
will be sent to the shelfreaders, YS volunteer grandmothers, members of the
Friends of the Library steering committee and trustees. Possible locations
include Giron’s in Brookfield and the Jem Café in Riverside.
c.
A Community Liaison
Committee meeting will be scheduled to continue discussion of the fundraising
campaign.
d.
Director Lifka gave an
update on progress of the survey. Ruthanne Blyth is awaiting responses from
trustees
e.
An ad-hoc committee
will be formed to study possible plaques to be hung in the Youth Services Area
to recognize the Friends of the Library donation.
f.
Director Lifka informed
the Board that Bob Kay of Peregrine, Stime, Newman, Ritzman and Bruckner, the
Library District’s attorney, estimates it will cost between $1,000.00 and
$2,000.00 to file with the Internal Revenue Service the paperwork that would
lead to 501 (C) 3 status for the Friends of the Library, allowing donations to
the group to be tax deductible. Director Lifka also said Mr. Kay indicated it
would take three months to prepare the paperwork and file with the IRS and
another month for the IRS to review and respond. The Board directed Director
Lifka to obtain a written proposal from Mr. Kay to be presented at the March
meeting.
g.
Director Lifka
presented a review of the first six months of the Library District’s fiscal
year and revised projections for the final six months to demonstrate that
sufficient funds are available to cover the salaries of additional staff for
the Youth Services Area.
h.
Director Lifka
distributed summaries of what was discussed at the January 14, 2008, Committee
of the Whole meeting on wireless Internet access with Eileen Hankosky and Rich
Fugett of Intelligent Solutions. A followup meeting with Mrs. Hankosky and Mr.
Fugett will be scheduled.
6.
Action Items
a. Curt Bley made a motion to approve the minutes
of the January 14 Board meeting, the January 14 Policy Committee meeting and
the January 25 Building and Grounds Committee meeting, noting that the minutes
from the January 22 Community Liaison Committee meeting were not available and
that the agenda listing a Community Liaison Committee meeting on February 6 was
inaccurate. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee
Nays:
None
Motion
carried.
b.
Brad Lanken made a motion to approve warrant list 08-02a in the amount of
$13,436.37. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee
Nays:
None
Motion
carried.
c.
Curt Bley, chairman pro tem of the Building and Grounds Committee, reported
that he will contact Abe Assaf of Petra Contracting regarding outstanding punch
list items and missing waivers of lien from two subcontractors.
d.
Brad Lanken made a motion to approve the revised annual financial report as
presented by Nathan Pasbrig of O’Neill and Gaspardo, the Library District’s
auditor. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee
Nays:
None
Motion
carried.
e.
The possibility of combining the celebration of the 25th anniversary of the
Library District’s founding with the grand opening of the Youth Services Area
was discussed and Saturday April 19, the last day of National Library Week,
suggested as a possible date. Also, discussed was kicking off the fundraising
campaign at such a combined event. Brad Lanken informed the rest of the Board
that he has a rough draft of a fundraising brochure. Annette Corgiat informed
the rest of the Board that she will contact residents she has in mind who might
be willing to help.
7. Information Items
a.
Committee meetings scheduled are a Committee of the Whole meeting on wireless
Internet access with Eileen Hankosky and Rich Fugett of Intelligent Solutions
at noon Monday February 25, pending Mrs. Hankosky’s and Mr. Fugett’s
availability; a Community Liaison Committee meeting to discuss the fundraising
campaign, grand opening of the YS Area and 25th anniversary celebration at 1
p.m. Monday February 25; the tentative grand opening of the YS Area and 25th
anniversary celebration on Saturday April 19; and the Volunteer Recognition
Lunch at noon Wednesday April 30, pending input from YS Administrator Susan
Locander.
b.
Added to the calendar are National Library Week, from Sunday April 13, to
Saturday, April 19, and National Volunteer Week, from Sunday, April 27, to
Saturday, May 3.
Brad Lanken left at 8:15
p.m.
c. The Board agreed that books should be purchased in
memory of North
Riverside Village Clerk Charmaine Kutt. Director Lifka was
directed to contact a
member of Mrs. Kutt’s family and request guidance
regarding what type of
books to purchase.
d. There was no correspondence.
e. The Equipment Service and Inspection Log is all up to
date
f. The Board Action Log is all up to date.
g. Director Lifka reminded the Board of the March 13
trustee workshop. He also
informed the Board that a revised edition of “Illinois
Library Laws and Rules” had
been
published. Annette Corgiat requested
that a copy be purchased for each
trustee.
h. Director Lifka reminded the Board of the Friends of
the Library’s used book
sale Saturday and Sunday April 12 and 13. Mary Lee
suggested that the Friday
morning Senior Drop-In participants be informed well in
advance that they will not
meet on Friday April 11 because the Meeting Room will be
unavailable.
i.
Director Lifka informed
the Board that Mary Cooper, assistant reference
librarian and adult program coordinator, plans to
attend a workshop on grant application writing Friday February 22.
8. Closed
Session
There
was no need for a closed session this evening.
9. Adjournment
Mary
Lee made a motion to adjourn the meeting at 8:30 pm. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Mary Lee
Nays:
None
Motion
carried.
Respectfully submitted by
Robert J. Lifka
1. Open of Meeting
President Annette Corgiat called the meeting to order at 7:45 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis
Absent: Andrea DeRosier & Alex Pankey
Also
Present: Director Bob Lifka, Jean DiMonte of Ernest DiMonte and Associates, Ruthanne
A
quorum was established.
There
were no visitors to introduce.
Kay
Subaitis made a motion to approve the agenda as presented. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis
Nays:
None
Motion
carried.
2. Open Forum
Ruthanne
was present to discuss the survey that she will be working on with the
Board. This is under discussion items.
3. Financial reports
Jean Dimonte of Ernest DiMonte and Associates presented the financial statements for the month ending December 31, 2007. She recommended a transfer of $70,000.00. Treasurer, Brad Lanken had nothing more to report at this time. 4. Consent AgendaBrad Lanken made a motion to approve the consent agenda as presented with a transfer amount of $70,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis
Nays:
None
Motion
carried.
5. Discussion Items
a.
There was no further report from the finance committee.
b.
The fundraising
campaign is currently on hold.
c. Ruthanne
was at this meeting to discuss the survey.
She asked first what the goals of the survey are. There was some discussion about goals and
some of the questions that needed to be removed or reworded. Ruthanne will rewrite the survey and email
it to Director Lifka. He will then
email it to the Board members. Board
members are each to choose 3 questions that they think are the most important
for each section and send it back to Director Lifka.
Director Lifka has a catalog of different types of plaques. He is asking that some Board members look at the catalog and decide what to order.
d.
The friends of the
library plaque were tabled until next meeting.
e.
The auditor is not here
this evening so the audit was tabled until the next meeting.
f.
There was some
discussion about putting the address on the front of the building. Director Lifka will get some prices. It was suggested that it may be put on the
sign by the sidewalk.
6. Action
Items
a. Kay Subaitis made a motion to approve the
minutes of the December 10th Board meeting, the December 10th
Policy Committee meeting and the December 12th Committee of the
Whole meeting. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis
Nays:
None
Motion
carried.
b. Kay
Subaitis made a motion to approve warrant list 08-01a in the amount of
#3,390.26. Brad Lanken seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis
Nays:
None
Motion
carried.
c. There is a meeting to discuss the lower level with
Matt & Petra for Friday, January 25th at 10:00 am.
7. Information Items
a. There will be a fundraising committee meeting on January 22nd at 6:30 pm. Kay asked that everyone take home the 2 personnel policies she has and read them and then email her any corrections or changes.
b. There were no changed to the calendar
c.
There were no changes
to the Memorial Books report
d.
There was no
correspondence
e.
The Equipment service /
inspection log is all up to date
f.
The Board action log is
all up to date
g.
There are 2
handouts. Let Bob know if you are
interested.
h.
The Friends of the
Library had nothing to report at this time.
i.
There are no grants at
this time
8. Closed
Session
There
was no need for a closed session this evening.
9. Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:18 pm. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Brad Lanken, Mary Lee and Kay Subaitis
Nays:
None
Motion
carried.