North
Riverside Public Library District
2400 S. DesPlaines Avenue
North Riverside, IL 60546
Minutes of the
Special Meeting of November 12, 2008
2. Open of
Meeting
President Annette Corgiat called the meeting to order
at 7:30 p.m. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee
Absent: Jim Manika, Kay Subaitis
Also Present: Robert J. Lifka, Library Director
A quorum was established.
2. Action
Items
Curt Bley moved to adopt the
tentative Levy Ordinance as presented. Mary Lee seconded the motion.
A roll call vote was taken
Ayes: Curt
Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee
Nays: None
Motion Carried.
3. Adjournment
Curt Bley made a motion to adjourn the meeting at 7:35 pm. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt
Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee
Nays: None
Motion Carried.
.
Respectfully
Submitted,
Robert
J. Lifka
1. Open of Meeting
The meeting was called to order by Annette Corgiat at 8:30 pm. Roll call was taken.
Present:
Annette Corgiat, Andrea DeRosier, Curt Bley, Brad Lanken,
Mary
Lee, Jim Manika, Kay Subaitis
Absent: None
Also
Present: Director Robert J. Lifka & Jean DiMonte from DiMonte &
Associates
A
quorum was established.
There
were no visitors at this meeting
Kay
Subaitis made a motion to approve the consent agenda. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Curt Bley, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
No
one was present.
3. Financial reports
A. Jean DiMonte presented the financial statements for the month ending October 31, 2009. She recommended a transfer of $60,000.00.
4. Consent Agenda
a.
Curt Bley made a motion to approve the financial statements as presented. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Curt Bley, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
b.
Curt Bley made a motion to approve Warrant List 09-11. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Curt Bley, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
a.
Curt Bley made a motion to approve the transfer of $60,000.00. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Curt Bley, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Curt Bley, chairman)
1. Final Petra Payout – No report.
b.
Community Liaison (Jim Manika, chairman)
1. Food for Fines – The Board accepted Director Lifka’s
recommendation
that
the Library repeat the Food for Fines program instituted in 2008. Under the
program, donations
to the Riverside Township Food Pantry will be accepted as payment of overdue
materials’ fines, one nonperishable food item for every dollar (or less) owed
in overdue fines from December 1 to
December 23.
c. Finance (Brad Lanken, chairman)
1. Tax Anticipation Warrants – Treasurer Lanken
presented to the Board a
recommendation that $300,000.00 in tax anticipation warrants be
borrowed from First American Bank to cover the shortfall caused by the delayed
collection of property taxes in Cook County. Failure to take action could cause
the Library to default on the principal and interest payments on the bond
totaling $220,421.25 due December 1. The terms of the loan would be 3-1/2
percent interest for 60 days at a cost of $1,000.00. The law firm of Chapman
and Cutler has proposed handling all paperwork needed for the transaction at a
cost of $1,800.00. Treasurer Lanken made a motion to borrow $300,000.00 in tax
anticipation warrants from First American Bank under the terms described and accept
the proposal from Chapman and Cutler if the law firm’s services are determined
to be required. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Curt Bley, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
2.
Treasurer Lanken also scheduled a Finance Committee meeting at 7:30 p.m. Monday
November 16 to discuss further reductions to the working budget in light of
additional property assessment appeals verdicts that will decrease the
anticipated property tax revenue beyond the surplus in the original working
budget.
d. Long Range Planning (Andrea DeRosier, chairman)
1.
Secretary DeRosier scheduled a Long Range Planning Committee meeting for 7 p.m.
Monday November 30.
e. Personnel (Kay Subaitis, chairman)
1. Vice President Subaitis scheduled a Personnel
Committee meeting for
8:30 p.m. Monday November 16.
2. Holiday Gifts for Staff – The Board supported the
concept of giving holiday
gifts to staff members but expressed concern regarding
the amounts of funds
available. Trustee Subaitis offered to bring a
recommendation to the Finance
Committee meeting that would not cost the Library as
much money as was
spent in 2008.
3. Holiday Pot Luck – Although the annual Board-Staff
Christmas Dinner
was
cancelled previously due to budgetary constraints, Annette Corgiat suggested a
Holiday Pot Luck be held in the Library. The date was set for Sunday December
13 at 4 p.m.
f. Policy (Mary
Lee, chairman)
1. Trustee Lee scheduled a Policy Committee meeting for
7 p.m. on Monday
December
14 to discuss incorporating into the Library’s Policy Manual an Investment
Policy and a Policy Regarding Response to Law Enforcement Requests for Library
Records and User Information. The Investment Policy was included in the
previous Policy Manual but omitted when the revised Policy Manual was adopted
in February 2009. Director Lifka informed the Board that a proposed Policy
Regarding Response to Law Enforcement Requests for Library Records and User
Information has been submitted for review to Bob Kay of Peregrine, Stime,
Newman, Ritzman and Bruckner, the Library’s legal counsel.
6.
Other Action Items
a.
Kay Subaitis made a motion to approve the minutes of the October 12
Board meeting, September 30 Personnel Committee meeting, October 12
Policy Committee meeting, November 2 Building and Grounds Committee
meeting and November 5 Finance Committee meeting. Curt Bley seconded
the
motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Curt Bley, Brad
Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
b.
Curt Bley made a motion to approve warrant list 09-11a in the amount of
$6,881.32. Brad Lanken seconded
the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Curt Bley, Brad
Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
7. Information Items
a.
Committee Meetings –
1. Finance Committee, 7:30 p.m. Monday November 16.
2. Personnel Committee, 8:30 p.m. Monday November 16
3. Long Range Planning Committee, 7 p.m. Monday November 30
4. Policy Committee, 7 p.m. Monday December 14
b.
Calendar – No changes tonight other than the committee meetings just
scheduled.
c.
Memorial Books Report – Tamara Handricks donated “Return to Hundred
Acre Woods,” “Owly No. 5,” “Goodnight Goon,” “Runaway Mummy” and
“Where the Wild Things Are: Movie Storybook” in recognition of June
Meka’s 90th birthday.
d.
Correspondence – Secretary DeRosier read a suggestion from the
Suggestion Box regarding Youth Services titles and Youth Services
Librarian Susan Locander’s response.
e.
Equipment service / inspection log – all up to date
f.
Board action log – all up to date
g.
Trustee continuing education – Director Lifka informed the Board that an
attempt was being made to resurrect the library trustee group that had
met
monthly in 2008 at different
libraries. The group’s next meeting will be
January 28, 2010, in the Elmwood Park Library.
h. Friends of the Library – Vice President Subaitis invited all
to the annual
Holiday Open House sponsored by the Friends of the Library
from noon to 3
p.m. Saturday December 5. Vice President Subaitis also
informed the Board
that the Friends of the Library would be holding a
members-only raffle for a
holiday fruit basket.
i. Grants – Director Lifka informed the Board that the State
Library has unveiled
the “shovel ready project” survey that was first mentioned in
the summer.
j.
Advocacy – nothing tonight
k. Foundation - nothing tonight
8. Closed Session
There was no need for a closed session tonight
9. Adjournment
Vice President Subaitis made a motion to adjourn the
meeting at 9:40 p.m.
Trustee
Manika seconded the motion. A roll call
vote was taken
Ayes: Annette Corgiat, Andrea DeRosier, Curt Bley, Brad
Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
Respectfully Submitted,
Robert J. Lifka
1. Open of Meeting
The meeting was called to order by Annette
Corgiat at 7:36 pm. Roll call was
taken.
Present: Annette Corgiat, Brad Lanken, Mary Lee, Jim
Manika, Kay Subaitis
Absent: Curt Bley, Andrea DeRosier
Also Present: Director Robert J. Lifka, & Jean
DiMonte from DiMonte & Associates
A quorum was established.
There were no visitors at this meeting
Kay Subaitis made a motion to approve the agenda
with change to consent agenda, increasing the amount to transfer to $70,000.00.
Brad Lanken seconded the motion. A roll
call vote was taken.
Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Jim
Manika, Kay Subaitis
Nays: None
Motion carried
2. Open Forum
No one was present.
3. Financial reports
A. Jean DiMonte presented the financial statements for the month ending September 30, 2009. She recommended a transfer of $70,000.00. The problem right now is that taxes are coming out later than expected which will delay when the money will come into the Library, things are going to be tight for a little while. She will keep a real close eye on the finances. The levy ordinance is a proposal. b. Treasurer Lanken reported that there is no longer 6 months of bills in savings. That reserve needs to be replenished as possible.
4. Consent Agenda
Brad Lanken made a motion to approve the consent
agenda with the transfer of $70,000.00.
Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Jim
Manika, Kay Subaitis
Nays: None
Motion carried
5. Committee Reports
a. Buildings and Grounds (Curt Bley, chairman)
1. Final Petra
Payout – Trustee Bley is absent tonight and Director Lifka said there is
nothing going on to report tonight.
b. Community Liaison (Jim Manika, chairman)
1. Survey
– Nothing new to report tonight
2.
Historical Society – Waiting to hear back from Dr. Queenella Miller,
Village Clerk and Historical Society liaison
c. Finance (Brad Lanken, chairman)
1. Salary Increases – Reported in the minutes from September 21st
Personnel Committee meeting. The
committee is recommending to the Board to approve the salary increases that
were discussed at this meeting.
Brad Lanken made a motion to increase the salary of seven part-time
employees by 4% at a cost of $2,063.88.
Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes: Annette Corgiat, Brad Lanken,
Jim Manika, Kay Subaitis
Abstain: Mary Lee
Nays: None
Motion carried
2.
Levy Ordinance – Brad Lanken made a motion to post the proposed property
tax levy ordinance for the North Riverside Public Library District for 30 days. Jim Manika seconded the motion.
A roll call vote was taken.
Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Jim
Manika, Kay Subaitis
Nays: None
Motion carried
3.
Delayed tax bills – Director Lifka and Treasurer Lanken met this past
Saturday. Tax Anticipation Warrants is
an option and they will look into this further. Another option would be to pay only the interest on the loan and
not the principal for this month and catch up later. Another option brought up by Jean DiMonte was to make partial
payments to some of the vendors and then making it up later. They will look into all of these options to
get more information so they are ready if this happens. Director Lifka will also check with the
accountant at the village.
d.
Long Range Planning (Andrea DeRosier, chairman)
Trustee DeRosier is absent, nothing to report
tonight. Long range planning is now being done at each committee to find out
what their long range goals and plans are and then the committee will meet
again to work on putting it all together as a long range plan.
e.
Personnel (Kay Subaitis, chairman)
Trustee Subaitis had nothing further to report. Evaluation materials have been given to
Director Lifka and he needs time to review before the next meeting is set.
f.
Policy (Mary Lee, chairman)
1.
Trustee Lee made a motion to revise the circulation policy to include the
wording in the first paragraph and wording in the third paragraph and to add a
line about our policies apply to patrons of all Libraries at the end of the
policy. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
6. President
a.
LIMRiCC Intergovernmental Agreement – Insurance pool for health insurance and
unemployment. They have not been
reviewed and revised in about 10 years.
A committee reviewed and revised and made some recommendations. This needs to be addressed by all Library
Boards in either October or November.
Kay
Subaitis made a motion to approve the resolution for LIMRiCC as presented. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Brad Lanken, Mary Lee, Jim
Manika, Kay Subaitis
Nays: None
Motion carried
7. Other Action Items
a. Kay Subaitis made a motion to approve the minutes of the September 14th
Board meeting, June 6th Finance Committee meeting, July 11th
Finance Committee meeting, July 20th Finance Committee meeting,
August 10th Policy Committee meeting, September 14th
Public Hearing, September 14th Personnel Committee meeting,
September 21st Long Range Planning Committee meeting, September 21st
Personnel Committee meeting and October 10th Finance Committee
meeting. Jim Manika seconded the motion.
A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
b. Brad Lanken made a motion to approve warrant list 09-10a in the amount
of $9,240.70. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
8. Information Items
a. Committee Meetings – None were set tonight. Buildings and Grounds is meeting October 28th at 7:00
pm
b. Calendar – No changes tonight
c. Memorial Books Report – one item was added from Barbara Silvestri in
memory of Gary Lance “The Beatles: Complete Scores”.
d. Correspondence – Trustee DeRosier is absent, nothing this evening
e. Equipment service / inspection log – all up to date
f. Board action log – all up to
date
g. Trustee continuing education – nothing tonight.
h. Friends of the Library – meeting on Wednesday to recap the book sale,
about $1800.00 was made. Memberships
are up.
i. Grants – still waiting for the state Library about shovel ready
project.
j. Advocacy – nothing tonight
k. Foundation - minutes of their
three meetings were handed out tonight.
They are continuing Buona Beef benefit nights, the second Wednesday of
every month. Macy’s shop for a cause is this Saturday, Carsons is November 14th.
Carol Spale forwarded information to block captains about the fundraisers and
asked them to pass around. They are planning to have some type of event during National
Library week, just in the very beginning planning stage at this time.
9. Closed Session
There
was no need for a closed session tonight
10.
Adjournment
Jim
Manika made a motion to adjourn the meeting at 8:56 pm
Mary
Lee seconded the motion A roll call
vote was taken
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by Kay
Subaitis, president pro tem, at 7:36 pm.
Roll call was taken.
Present: Curt Bley, Andrea DeRosier, Brad Lanken,
Mary Lee, Jim Manika
Kay Subaitis
Absent: Annette Corgiat
Also Present: Director Bob Lifka, & Jean DiMonte
from DiMonte & Associates
A quorum was established.
There were no visitors at this meeting
Curt Bley made a motion to approve the agenda as
presented. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
2. Open Forum
No one was present.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending August 31, 2009. She recommended a transfer of $60,000.00. b. Treasurer Lanken had nothing further tonight
4. Consent Agenda
Andrea DeRosier made a motion to approve the consent
agenda with the transfer of $60,000.00.
Brad Lanken seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
5. Committee Reports
a. Buildings and Grounds (Curt Bley, chairman)
1. Staff
workroom expansion – plans have come from Newman Architecture.
2. Final Petra
Payout – Bob Kay has a plan to pay out the $55,000.00 Pay Graybar $5800 plus dollars which was ordered by the court,
Bane Nelson has agreed on an amount of $11,000 plus Library District Attorney Bob Kay suggests that the remaining
money goes to the surety company There
is still one subcontractor, Dan Dempsey, that is saying he is owed money, but
General Contractor Abe Assaf of Petra Contracting says that he has been
paid Director Lifka has forwarded
copies of bills from Mr. Dempsey to see what happens from there Bob Kay is suggesting that Mr. Dempsey
should file a claim with the Surety. Bob Kay is drafting an agreement with the
Surety that Dan Dempsey would be paid out of the money the Surety received if
Mr. Dempsey files suit against the Library
Curt Bley made a motion to accept the agreement made
by Bob Kay and for him to present the offer to them and then when it comes back
the Board will decide what to do from there.
Brad Lanken seconded the motion
A roll call vote was taken
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
3. Parking
Lot Security Cameras – Director Lifka Obtained another bid from a company
recommended by Brad Lanken There is not money in the budget at this time It can
be revisited in the future
4. Lower
Level Moisture Issue – Johnson Flooring
came in and took out tiles and put in new ones
Now just wait to see what happens.
5 Floor Mat
Vendor – Roscoe is the current company
Director Lifka is not happy with them
He has 2 other companies that have lower price and that are used by
another Library One of the other
Libraries is not satisfied with them
Curt Bley made a motion that Director Lifka is
authorized to change floor mat companies from Roscoe to Specialty Mats. Andrea DeRosier seconded the motion A roll call vote was taken
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
b. Community Liaison (Jim Manika, chairman)
1. Survey
– Summer reading program final survey
is in, a meeting will be set to discuss it
2.
Historical Society – Dr. Queenella Miller, Village Clerk who is heading
up the effort to start a Historical Society, is coming tomorrow morning to see
the space that the Library is offering them
c. Finance (Brad Lanken, chairman)
1. 2009-10 Budget – A copy of the budget was passed out to all Board
members Treasurer Lanken thanked
Director Lifka and his staff on the good job they have done on working on the
budget. There were no questions or
concerns
a Treasurer Lanken made a motion
to adopt the 2009-10 operating budget
Jim Manika seconded the motion A
roll call vote was taken
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
b
Holiday Closings – The administrators felt that it would be more
beneficial to the Library to close on the additional Federal holidays that were
not originally included rather than close early on Saturdays Since Sundays are already closed, it would
be harder for Patrons if the Library is closed early on Saturday and totally
closed on Sundays
Treasurer Lanken made a motion to close on the holidays stated in the
finance committee minutes instead of closing early on Saturdays Curt Bley seconded the motion
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
c
Salary Increases – Finance committee is recommending to freeze all
salaries until further notice It will be
reevaluated quarterly to see if something can be done financially to increase salaries in some way After the inequities are figured out then
this can be done Finance committee
needs to meet with Director Lifka to see what the cost of the inequities will
be It was suggested that when this
decision is made, a memo go out to staff explaining what and why this is
happening
2
Adopt Budget and Appropriations
Ordinance –
Brad Lanken made a motion to approve the budget and appropriations
ordinance for 2009-10 in the amount of $1,564,95600 Mary Lee seconded the motion
A roll call vote was taken
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
d. Long Range Planning (Andrea DeRosier,
chairman)
There will be a meeting
next Monday at 7:00 pm.
e.
Personnel (Kay Subaitis, chairman)
Nametags –
Jim Manika made a motion to approve the personnel
committee’s recommendation from their meeting
Curt Bley seconded the motion A roll call vote was taken
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
f.
Policy (Mary Lee, chairman)
Mary Lee scheduled a meeting for October 12th
at 7:00 pm to discuss the procedure of how
to react if the Library is ever served with a subpoena or warrant.
6. President
a.
Per Capita Grant Requirements –All Board members are asked to review the
documents on the website that Director Lifka sent out that the State Library is
asking Boards to look at.
b.
October Meeting – The Library is closed on Columbus Day, which is the Board
meeting what should happen with the meeting? The Board informally agreed the
meeting will be held at 7:30 pm at Buona Beef in Hillside.
7. Other Action Items
a. Curt Bley made a motion to approve the minutes of the August 10th Board meeting and the September 12th
Finance Committee Meeting. Jim Manika seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika
Kay Subaitis
Nays:
None
Motion
carried
b. Curt Bley made a motion to approve warrant list 09-09a in the amount
of $3,119.84. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika
Kay Subaitis
Nays:
None
Motion
carried
8. Information Items
a. Committee Meetings – Monday, September 21st is Long Range
Planning meeting at 7:00 pm and a personnel meeting at 8:00 pm to discuss the
inequities salary increase possibility, Finance committee will be meeting
periodically, they will be emailed to set dates and times September 30th
at 7:00 pm Personnel committee meeting to review the Director’s evaluation
b. Calendar – Make changes for the Holiday closings that were approved
tonight
c. Memorial Books Report – no changes tonight.
d. Correspondence – Andrea DeRosier read a thank you note from a patron
for raffle prize from adult summer reading program
e. Equipment service / inspection log – all up to date
f. Board action log – all up to
date
g. Trustee continuing education – nothing tonight.
h. Friends of the Library – October 3rd and 4th is
annual book sale. Some books were sold
at the flea market yesterday
i. Grants – nothing tonight
j. Advocacy – nothing tonight
k. Foundation - they are moving
forward very energetic, dedicated
group they have put together
fundraisers at Buona Beef, Wendy’s, Macy’s and Carson’s
Will the foundation reimburse the Library for the start up costs? Something to think about and decide in the
future after they see how things are going for them to make money They are buying things for the Library, so
it is hard to then ask them for the money if they don’t raise a lot
9 Closed Session
There
was no need for a closed session tonight
10 Adjournment
Mary Lee made a motion to adjourn the meeting at
9:01 pm Curt Bley
seconded the motion
A roll call vote was taken
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, Jim Manika
Kay
Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by Andrea
DeRosier, president pro tem, at 7:32
pm. Roll call was taken.
Present: Curt Bley, Andrea DeRosier, Mary Lee, Jim
Manika
Kay Subaitis arrived at 7:41 pm
Absent: Annette Corgiat, Brad Lanken
Also Present: Director Bob Lifka, & Jean DiMonte
from DiMonte & Associates
A quorum was established.
There were no visitors at this meeting
Curt Bley made a motion to approve the agenda as
presented. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, James
Manika
Nays: None
Motion carried
2. Open Forum
No one was present.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending July 31, 2009. She recommended a transfer of $60,000.00. b. Treasurer Lanken is absent, no additional report
4. Consent Agenda
Mary Lee made a motion to approve the financial statements. Curt Bley
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, Jim Manika
& Kay Subaitis
Nays: None
Motion carried
Curt Bley made a motion to approve warrant List
#09-08. Mary Lee seconded the motion.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Jim
Manika & Kay Subaitis
Nays: None
Motion carried
Curt Bley made a motion to authorize the transfer of
$60,000.00. Mary Lee seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Jim
Manika & Kay Subaitis
Nays: None
Motion carried
5. Committee Reports
a. Buildings and Grounds (Curt Bley, chairman)
1. Young
Adult Wall – Susan was asked to hold off on putting up additional shelves for now.
2.
Shovel-Ready Projects – Director Lifka reported that there may be funds
available soon. There will be a survey
and then a bid process for the funds.
No more details have come through yet.
He is waiting for the guidelines.
3.
Lower Level Expansion – Two subcontractors were offered a compromise and
one accepted a lower dollar amount and has signed waivers of lien. They are ready to get paid. Bob Kay said to hold everything until it was
all ready. Curt suggested that this
particular contractor be paid. Director
Lifka was asked to call Bob Kay to ask his recommendation.
Curt Bley made a motion to approve payment of Bain
Nelson on the condition that the lawyers approve that payment. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Jim
Manika & Kay Subaitis
Nays: None
Motion carried
4. Parking
Lot Security Cameras – Director Lifka reported that another vendor,Village Vac,
is sending a representative on Tuesday August 11 to look and then submit a
proposal.
5. Lower
Level Moisture Issue – Curt Bley reported that Johnson Flooring needs to come
out to look at the problem next. They
will report on what they feel is the easiest way to repair the issue and what
the cause may be. The plumber came out
and used the camera and found no leaks or anything that would be causing the
problem.
b. Community Liaison (Jim Manika, chairman)
1. Fundraising Campaign – Jim spoke to Buona
Beef to see about doing a benefit night for the Library. He will have more information next month
about this. Kay Subaitis reported that
the foundation met. Audrey Sprague is a
member of the foundation. She is doing
some work on fundraising. Jim will work
with her on this issue.
2. Survey – the
committee met and talked about the survey.
3.
Historical Society – met last week.
It was decided to use the “cubby holes” in the meeting room and the area
outside of the meeting room and across from the bathrooms.
Jim Manika moved to approve using the four cubby
holes in the meeting room, the area by the Board photos outside the meeting
room and across from the bathrooms as space for the Historical Society to
display their items. They will provide
locked cabinets and insurance of their items.
There will be a contract between the Library and the society. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Jim
Manika & Kay Subaitis
Nays: None
Motion carried
c. Finance (Brad Lanken, chairman)
1. 2009-10 Budget – Director Lifka presented a report in Treasurer
Lanken’s absence. Director Lifka asked
the Board to reconsider the salary increases since the cleaning company was
lowered and made the surplus in excess of the desired $50,000.00. It was suggested that a decision on this be
held off until the full Board is present, especially Treasurer Lanken. Approval of the budget will be held off
until next month. It was also proposed
to change the budget that the holidays that were not chosen as closed days for
the Library be changed to closed rather than changing the time the Library
closes on Saturdays. This will be
discussed at the meeting when the budget is approved.
d. Long Range Planning (Andrea DeRosier,
chairman)
Andrea DeRosier suggested that
it is time to review this again at this time since there have been many changes
at the Library since the last long range plan was done 4 years ago.
g.
Personnel (Kay Subaitis, chairman)
Kay Subaitis reported that the meeting for September
11th has been cancelled. She
is still waiting for people to return the evaluation materials to her.
h.
Policy (Mary Lee, chairman)
1. Renewing
Movies – Mary Lee suggested that patrons be allowed to renew movies one
time. The policy has been reworded and
a sentence about renewal has been added.
The Library will not hold new movies.
Mary Lee moved to approve the new movie policy. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
6. President
a.
Foundation – they met, however three members did not attend. The following items were discussed:
establish a monthly meeting date, fundraising, an annual event and having a
brochure printed about the foundation. The
next meeting is August 25th. Director Lifka is attempting to schedule a
speaker from another foundation to attend a future meeting and help them get
started.
b.
Per Capita Grant Requirements – this was discussed last month. All Board members are asked to review the
documents on the website that Director Lifka sent out that the State Library is
asking Boards to look at.
c.
Holiday Open House – Director Lifka would like to have one. Friends of the Library would cover the
expenses. Is this okay? The Board all agreed to go ahead and start
making the plans.
7. Other Action Items
a. Curt Bley made a motion to approve the minutes of the July 13th
Board meeting, the August 3rd Community Liaison committee meeting,
the August 3rd Buildings and Grounds committee meeting and the
August 8th Finance committee meeting. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Jim Manika & Kay Subaitis
Nays:
None
Motion
carried
b. Curt Bley made a motion to approve warrant list 09-08a in the amount
of $6,183.48. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Jim Manika & Kay Subaitis
Nays:
None
Motion
carried
8. Information Items
a. Committee Meetings – Monday, September 21st at 7:00 pm will
be a Long Range planning committee meeting
b. Calendar – September calendar states Sunday hours resume – will the
Library actually open on Sundays – no, it was decided to be closed on Sunday
for budget reasons.
Curt Bley made a motion that the Library remain closed on Sundays for
budget reasons until further notice.
Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Jim Manika & Kay Subaitis
Nays:
None
Motion
carried
c. Memorial Books Report – no changes tonight.
d. Correspondence – Thank You letter from Susan Locander for tuition
assistance and salary increase in recognition of her MLIS.
e. Equipment service / inspection log – all up to date
f. Board action log – all up to
date
g. Trustee continuing education – nothing tonight.
h. Friends of the Library – nothing tonight, they are meeting on
Wednesday
i. Grants – nothing tonight
j. Advocacy – Meeting with State Senator Kimberly Lightford was very
nice. It was suggested that it be done
with other politicians in the future. Sec. of State Jesse White was here the
day of the Betty Scheck Shuffle; he came in to see the Library. He really liked the stained glass.
k. Safety Security In-Service Summary – Director Lifka handed out a
summary of what was discussed at the in-service. The summary came from Officer Pelayo and Ms. Laverty. A staff member sent a letter asking the
Board to look at the item that suggested that last names not be on employee
name badges. This should be discussed
at a personnel committee meeting.
9.
Closed Session
Kay
Subaitis made a motion to close the meeting and go into closed session to
discuss matters of personnel after which action may be taken. Curt Bley
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Jim Manika & Kay Subaitis
Nays:
None
Motion
carried
Kay
Subatis made a motion to return to open session. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Jim Manika & Kay Subaitis
Nays:
None
Motion
carried
Curt
Bley made a motion to adjourn the meeting at 9:00 pm. Jim Manika seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Jim Manika & Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President
Pro Tem Kay Subaitis at 7:30 pm. Roll
call was taken.
Present: Curt Bley, Brad Lanken, Mary Lee, James
Manika & Kay Subaitis
Absent: Annette Corgiat, Andrea
DeRosier
Also Present: Director Bob Lifka, & Jean DiMonte
from DiMonte & Associates
A quorum was established.
There were no visitors at this meeting
Mary Lee made a motion to approve the agenda as
presented. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, James Manika
& Kay Subaitis Nays: None
Motion carried
Mary Lee was appointed Secretary Pro Tem for this
meeting.
2. Open Forum
No one was present.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending June 30, 2009. She recommended a transfer of $60,000.00.
4. Consent Agenda
Curt Bley made a motion to approve the consent agenda with a
clarification of the income and loss statements and a transfer amount of
$60,000.00. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, James Manika
& Kay Subaitis Nays: None
Motion carried
5. Committee Reports
a. Buildings and Grounds (Curt Bley, chairman)
1. Young
Adult Wall – Susan Locander, Youth Services librarian, would like to put up
shelves along the wall rather than a mural.
It needs to be looked at further before a decision is made.
2.
Shovel-Ready Projects – Director Lifka passed out plans for the shovel
ready projects. Matt Hichens of Newman
Architecture will work on getting ball
park figures so that it is ready if the state comes through with money.
3. Lower
Level Expansion – the board agreed to allow Director Lifka finish the final
payouts according to the recommendatio of Bob Kay of Peregrine, Stime, Newman,
Ritzman and Bruckner, the library district’s law firm. This needs to be
documented by the surety company. Director Lifka will ask them for a letter.
Curt Bley made a motion to have Director Lifka send
letters to the contractors asking them to settle for the amount that is in Bob
Kay’s recommendation. Brad Lanken
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, James Manika
& Kay Subaitis Nays: None
Motion carried
4. Parking
Lot Security Cameras – the estimate that Director Lifka got was high, Curt Bley
recommended discussing this at the next Buildings and Grounds committee
meeting.
5. Lower
Level Moisture Issue – Matt Hichens & representatives of Johnson Floor
Company asked for a plumber to come out and put a camera in the pipes. The plumber came last week and based on his
experience did not think a pipe was leaking there, so he did not want to put
his camera through the drainage pipe.
Curt Bley would still like this done before the floor is dug up. He will contact another plumber to see if
they will run a camera down there as the next step and then have him run the
camera behind the wall to see if there is something there.
b. Community Liaison (Jim Manika, chairman)
1. Fundraising Campaign – Nothing further to
report tonight.
2. Survey –
a children’s program survey was created and handed out to parents at the Summer
Reading kick off program. About 70 were
handed out and about 40 were returned.
Next step will be a committee meeting to discuss the results of this
survey.
3.
Historical Society – Jim Manika contacted Dr. Queenella Miller, village
clerk, about this. They met and it was
suggested that one of the study rooms downstairs be the Historical Society
room. One of the men from Public Works
will build cabinets; they would be ready sometime around the holidays. Another idea is using the “cubbies” in the
meeting room. That was brought up
before, but there was some concern about security. Now the village is building display cases with sliding glass
doors so it would be more secure. The
committee will continue to meet to figure this out.
c. Finance (Brad Lanken, chairman)
1. 2009-10 Budget – Treasurer Lanken, President Corgiat, Kay
Subaitis and Director Lifka met on Saturday and went over the budget. It was suggested to do fundraising and try to
raise $10,000.00 at least then expenses would only have to be reduced by
$30,000.00 to have a gain of $50,000.00 in the budget at the end of the fiscal
year for capital improvements. There
will be a mandatory meeting of the committee of the whole to come up with items
that could be cut to make the budget balance. The meeting will be next Monday
July 20th at 7:00 pm.
2. Budget & Appropriation Ordinance – Jean DiMonte passed out the
tentative one tonight for posting so that it can be posted for 30 days prior to
adoption. A public hearing needs to be
scheduled before it can be adopted. The
next board meeting is not 30 days from now, so it will be done at the September
Board meeting.
Brad Lanken made a motion to post the Tentative Budget &
Appropriation Ordinance for 30 days and to schedule the public hearing for
September 14th at 7:00 pm.
Curt Bley seconded the motion. A
roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, James Manika
& Kay Subaitis
Nays: None
Motion carried
3. Adopt Building and Maintenance
Levy –
Brad Lanken made a motion to adopt the building and maintenance
levy. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Brad Lanken, Mary Lee, James Manika
& Kay Subaitis
Nays: None
Motion carried
d. Long Range Planning (Andrea DeRosier,
chairman)
Nothing to
report tonight.
e.
Personnel (Kay Subaitis, chairman)
Nothing to report tonight
f.
Policy (Mary Lee, chairman)
Code of conduct policy should be available at the
circ desk. Director Lifka will be sure
it is taken care of tomorrow.
6. President
a. Foundation – letters have been sent to the
directors to set up a meeting.
b. Per Capita Grant Requirement – every Board
member needs to review state Library documents online as a requirement for the
per capita grant.
c. Senior Drop – in Anniversary lunch – the
township will pay for it, it will be July 31st.
7. Other Action Items
a. Curt Bley made a motion to approve the minutes of the June 8 Board meeting,
June 9 Community Liaison Committee meeting, June 30 Community Liaison Committee
meeting as presented. Mary Lee seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays:
None
Motion
carried
b. Brad Lanken made a motion to approve warrant list 09-07a in the amount
of
$7401.45 Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika
Nays:
None
Motion
carried
8. Information Items
a. Committee Meetings - Monday,
July 20th at 7:00 pm -
Committee of the whole for finance, August 3rd at 6:30 pm –
Community Liaison meeting & 7:00 pm Buildings and grounds Committee, September 11th at 6:30 pm entire Board
to go over Director’s evaluation.
b. Calendar – add meetings set tonight
c. Memorial Books Report – no changes at this time
d. Correspondence – nothing tonight
e. Equipment service / inspection log – all up to date
f. Board action log – all up to date
g. Trustee continuing education – nothing tonight.
h. Friends of the Library – nothing tonight
i. Grants – nothing tonight
9. Adjournment
Curt
Bley made a motion to adjourn the meeting at 9:30 pm. Mary Lee seconded the
motion. A roll call vote was
taken.
Ayes:
Curt Bley, Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by President
Corgiat at 7:44 pm. Roll call was
taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Mary Lee, James Manika
Absent: Brad Lanken & Kay Subaitis
Also Present: Director Bob Lifka,
A quorum was established.
There were no visitors at this meeting
Curt Bley made a motion to approve the agenda with
adding the vote for MLS added to action items to the consent agenda. James
Manika seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, James Manika Nays: None
Motion carried
2. Open Forum
No one was present.
3. Financial reports
a. Jean DiMonte was not present. Treasurer Lanken was also not present. Jean dropped off the statements for all to review. Jean verified a transfer of $60,000.00 for tonight.
4. Consent Agenda
Andrea DeRosier made a motion to approve the consent agenda with a
transfer amount of $60,000.00. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, James Manika Nays: None
Motion carried
5. Committee Reports
a. Buildings and Grounds
1. Young Adult Wall is still in a holding
pattern
2. The
committee agreed to accept the “plan b” of the shovel ready projects. It was
sent to the state. Representatives and Congressmen also received a copy. Liz
Laske from Newman Architecture will be here on Thursday to take measurements.
3. Lower
Level Expansion - there was a letter from Bob Kay, the attorney with his
recommendation as to what to do about the remaining subcontractors handed out
tonight.
There was some moisture in the lower level near the
help desk and in the boys restroom.
Johnson Flooring was called in to check the floors. A report was sent to Matt Hichens of Newman
Architecture. Director Lifka is waiting
for his response.
4. Parking
Lot Security Cameras – Director Lifka obtained the name of the company that is
installing security cameras at Komarek School.
He called and left a message for them and is waiting for a response.
b. Community Liaison
1. Fundraising Campaign – Nothing further to
report tonight.
2. Survey –
The committee met and went over the survey.
They want to hand out surveys to adults that attend programs and have
them fill it out while they are there. Adults
that are at kids programs will fill out a survey at the end of those programs
also. It was also discussed at the
meeting to tap into the village. The
Village website isn’t linked to the Library.
James Manika will contact them and ask them to link to the Library.
c. Finance
Treasurer Brad Lanken is absent,
so there is no report tonight.
d. Long Range Planning
Nothing to
report tonight.
e.
Personnel
1. The recommendation of the committee after their
meeting was for the Library District to continue to pay full health insurance
premiums for the three fulltime employees for one more year.
Curt Bley made a motion to keep the fulltime
employees’ Health Insurance the same as this year for one more year. James Manika seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, James Manika Nays: None
Motion carried
Andrea DeRosier made a motion to issue the pension
checks as presented by Director Lifka. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, James Manika Nays: None
Motion carried
f.
Policy
1. Mary Lee moved to accept the patron code of
conduct. Andrea DeRosier seconded the
motion.
6. President
1. A meeting of the North Riverside Library
Foundation will be set.
7. Other Action Items
a. Mary Lee made a motion to approve the minutes of the May 11 Board
meeting, May 28 Personnel Committee Meeting, May 28 Buildings and Grounds
Committee Meeting and June 1 Community Liaison Committee Meeting. Andrea
DeRosier seconded the motion. A roll
call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika
Nays:
None
Motion
carried
b. Curt Bley made a motion to approve warrant list 09-06a in the amount
of $8,671.82 Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika
Nays:
None
Motion
carried
c. James Manika made a motion to approve the Prevailing Wage
ordinance. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika
Nays:
None
Motion
carried
d.
James Manika made a motion to recommend the following for the MLS Board, Brad
Lanken; William Coffey, LaGrange Public Library; Milfred Moore, Matteson Public
Library; Sylvia Jenkins, Moraine Valley Community College. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika
Nays:
None
Motion
carried
8. Information Items
a. Committee Meetings - James
Manika called a community liaison meeting for Tuesday, June 9th at
7:00 pm, Finance meeting is July 11th at 9:00 am
b. Calendar – Add community liaison meeting on June 9th at
7:00 pm, add Finance committee meeting on July 11th at 9:00 am
c. Memorial Books Report – Board purchased books for Mayor Richard Scheck
d. Correspondence – Andrea read a letter from Director Lifka for the books
purchased for Mayor Scheck
e. Equipment service / inspection log – all up to date
f. Board action log – all up to date
g. Trustee continuing education – nothing tonight.
h. Friends of the Library – they are meeting Wednesday at 7:00 pm
i. Grants – nothing tonight
9. Adjournment
Mary
Lee made a motion to adjourn the meeting at 9:05 pm. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, James Manika
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by Kay
Subaitis at 7:35 pm. Roll call was
taken.
Present: Curt Bley, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay Subaitis
Absent: Annette Corgiat
Also Present: Director Bob Lifka, Jean DiMonte of
DiMonte and Associates,
A quorum was established.
There were no visitors at this meeting
Curt Bley made a motion to approve the agenda as
presented. James Manika seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
2. Open Forum
No one was present.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending April 30, 2009. Payment of debt certificates was made this month. Jean recommended a transfer of $60,000.00. b. Finance Committee Report – They met last Saturday. Treasurer Lanken gave a report from the minutes of the meeting. Donations come under the other income fund. Recode assets on PNL for Bob so that it is easier to determine where money comes from. Brad Lanken made a motion for the committee to move forward to mapping items and adjusting the line items on the 2009-10 budget. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
4. Consent Agenda
Curt Bley made a motion to approve the consent agenda with a transfer
amount of $60,000.00. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. No additional report.
b. Nothing new to report from fundraising committee.
c. Nothing more at this time.
d. Young adult wall – on hold right now.
e.
The administration is working on drafting a patron code of conduct policy. They are soliciting other libraries for
suggestions.
f.
The Foundation is in place; President Corgiat needs to set up a meeting
with the Board and the Foundation.
g.
Mayor’s Golf Outing is scheduled for Monday, June 8th. Lunch only. Board Members were asked to let
Director Lifka know if they want to go.
h.
Shovel-ready projects, Director Lifka shared drawings that were done by
Dawn. This should go to the Buildings
and Grounds committee. These plans are
just to have something ready if money becomes available.
i.
Budget planning is in process.
j.
Senior Drop-In attendance has gone down quite a bit. Should it continue to be something that
takes so much time, space and coffee and refreshments? They could meet in the staff lounge. Maybe talk to those that come to encourage
them to invite friends to attend to try to get the numbers up again. Director Lifka passed out flyers at Senior
Fair and will try to get it back in the Landmark. See what happens the next few months.
k.
Director Lifka passed out a copy of the ballot for the Metropolitan
Library System Board election. The
Library gets one vote. Anyone have any
suggestions? Trustee DeRosier will do
some research and let Director Lifka know who to vote for.
l.
It was suggested that tribute books for outgoing Mayor Richard N. Scheck
be tied to NASCAR or Little League. Director Lifka will work with Reference
Librarian John Zmola.
m. Nothing other was added
tonight.
6. Action Items
a. Andrea DeRosier made a motion to approve the
minutes of the April 13th Board meeting, the February 11th
Community Liaison Committee Meeting, the February 28th Finance
Committee Meeting, the March 27th Building and Grounds Committee
Meeting as submitted. Curt Bley
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
b. Curt Bley made a motion to approve warrant list #09-05a in the amount
of $14,661.10. Brad Lanken seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
c. Nothing to report.
d. Andrea DeRosier made a motion to approve the contract
on resealing and restriping the parking lot.
Curt Bley seconded the motion.
Roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
e. Parking lot security cameras need to be discussed
at a Buildings and Grounds committee meeting.
f.
Andrea DeRosier made a motion to approve the non-resident card ordinance
090501 as presented. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
g.
The full time employee’s health insurance will increase a lot. There are options that need to be discussed
at the personnel meeting.
h. Director Lifka’s vacation reporting - who should
he be reporting to? Trustee Manika will
take over from Trustee Bley.
7. Information Items
a. Personnel committee will meet on May 28th at 7:00 pm,
Buildings and Grounds committee will meet on May 28th at 8:00 pm,
Finance committee will meet on Saturday, June 6th at 10:00 am., and
Policy committee will meet on June 8th at 7:00 pm. Community Liaison committee will meet on
June 1st at 7:00 pm
b. No additional changes to the calendar.
c. No changes to the Memorial Books report.
d. Thank you note from staff for dinner and csa volunteers for their
luncheon.
e. The equipment service / inspection log is up to date.
f. Board action log is up to date.
g. Trustee Continuing Education, flyers were handed out.
h. The Friends had nothing to report tonight.
i. There are no grants available at this time.
8. Closed Session
There was no closed session requested tonight.
9. Adjournment
Curt Bley made a motion to adjourn the meeting at
9:15 pm. Mary Lee seconded the
motion. A roll call vote was
taken.
Ayes: Curt Bley, Andrea DeRosier, Brad Lanken, Mary
Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President
Corgiat at 7:35 pm. Roll call was
taken.
Present: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Absent: Andrea DeRosier, & Brad
Lanken
Also Present: Director Bob Lifka, Jean DiMonte of
DiMonte and Associates, & Ruth Ann Blyth
A quorum was established.
There were no visitors at this meeting
Kay Subaitis made a motion to approve the agenda as
presented. Jim Manika seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
2. Open Forum
Ruth Ann Blyth presented the final survey
report.
3. Financial reports
Jean DiMonte presented the financial statements for the month ending March 31, 2009. March was a good collection month for taxes. Jean recommended a transfer of $60,000.00.
4. Consent Agenda
Kay Subaitis made a motion to approve the consent agenda with a transfer
amount of $60,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. No additional report, Treasurer Lanken is absent.
b. Nothing new to report from fundraising committee.
c. Ms. Blyth gave report earlier
in the meeting. A committee meeting should follow to go over the survey
results. Trustee Manika will set a
meeting.
d. Young adult wall – no change as of yet.
e.
Staff Appreciation dinner is on May 3rd at JC’s Pub. All set.
Director Lifka will get the candy.
Staff members are allowed to bring a guest if they pay for them. The staff members who are being honored can
bring 1 guest. There are 5 being
honored.
f.
The administration is working on drafting a patron code of conduct
policy. They are soliciting other
libraries for suggestions.
g.
The Foundation has been approved by the IRS. It has to be registered with the state. They need to have a board meeting.
h.
Mayor’s Golf Outing is scheduled for Monday, June 8th. Trustee Manika and Trustee Bley may want to
golf, but they want to know the price first. President Corgiat wants to attend
the lunch.
i.
Nothing other was added tonight.
6. Action Items
a. Curt Bley made a motion to approve the minutes of
the March 9th Board meeting, the February 11th Community
Liaison Committee Meeting, the February 28th Finance Committee
Meeting, the March 27th Building and Grounds Committee Meeting as
submitted. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
b. Kay Subaitis made a motion to approve warrant list #09-04a in the
amount of $6,117.31. Jim Manika
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
c. Nothing to report. A lot of
progress was made in March, nothing has happened in April.
d. Kay Subaitis made a motion to adopt the
resolution for the 20 year employees as presented with the names inserted. Curt Bley seconded the motion. Director Lifka will print on parchment paper
and frame them to be presented at the employee recognition dinner.
Ayes: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
e. Kay
Subaitis made a motion to research and purchase a book in honor of Mayor Scheck
on his retirement with a cost of approximately $50.00 Jim Manika seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
f. Kay
Subaitis made a motion to authorize Director Lifka to get a contract with
Unique Management, the collection agency.
Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
7. Information Items
a. Volunteer appreciation luncheon is on April 22nd at Noon at
Giron’s in Brookfield.
b. National Library Week is April 12th through 18th. A proclamation will be read at the village
board meeting on Monday, April 6th.
c. Thursday, May 7th is the Senior Fair in North
Riverside. Library has a table.
d. Director Lifka will attend the Health Insurance Meeting tomorrow and
report to the Board.
e. No committee meetings were scheduled this evening.
f. Add Finance Committee meetings for the Saturday before the May Board
meeting. Time will be determined. May
17th is the last Sunday of being open until the fall.
g. Two new books were purchased.
f. There was no correspondence to read tonight.
g. The equipment service / inspection log is up to date.
h. Board action log is up to date.
i. Trustee Continuing Education, there is nothing additional at this
time.
j. The Friends had nothing to report tonight.
k. There are no grants available at this time.
l.
Director Lifka passed out an index
page for the policy manual, please put into your manual.
m. Director Lifka passed out a policy on nepotism. It was sent to him, so he wanted to share it
with the Board just to look at it.
8. Closed Session
There was no closed session requested tonight.
9. Adjournment
Kay Subaitis made a motion to adjourn the meeting at
9:4 pm. Mary Lee seconded the
motion. A roll call vote was
taken.
Ayes: Curt Bley, Annette Corgiat, Mary Lee, James
Manika & Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President
Annette Corgiat at 7:38 pm. Roll call
was taken.
Present: Curt Bley, Annette Corgiat, Andrea
DeRosier, Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Absent: No One
Also Present: Director Bob Lifka, Jean DiMonte of
DiMonte and Associates
A quorum was established.
There were no visitors at this meeting
Kay Subaitis made a motion to approve the agenda as
presented. Jim Manika seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
2. Open Forum
No visitors
3. Financial reports
Jean DiMonte presented the financial statements for the month ending February 28, 2009. She recommended a transfer of $60,000.00. Some tax money has come in so far. They will continue to come in through March.
4. Consent Agenda
Brad Lanken made a motion to approve the consent agenda with a transfer amount
of $60,000.00. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. Brad Lanken reported that the committee met to
discuss the operating budget and to finalize the director’s budget and
treasurer’s report. The operating
budget was presented to the Board.
b. There was some discussion about Bingo as a
possibility for a fundraiser. Curt Bley
will schedule a meeting to further discuss.
c. Director Lifka is trying to get in touch with Ruthanne Blythe
regarding the survey.
d. Young adult wall – Komarek Art Club is interested
in doing a mural. They may also do it
in the children’s meeting room. Annette
Corgiat suggested contacting the art group from the rec center to see if they
are interested also.
e.
Staff Appreciation dinner is on May 3rd at JC’s Pub. Annette Corgiat and Marion Kirin, Director
Lifka’s administrative assistant, will go there and plan further details.
f.
Mary Lee talked about having someone from the Library go out to read to
seniors that cannot read. Director
Lifka does go out and drop off books to homebound if they request it. Mary Lee would like to see this program expanded
and she volunteered to participate in this.
Director Lifka will talk to Carol Spale of the Village’s Department of
Neighborhood Services to identify the
homebound who might benefit from this program. Then if needed, he will recruit
more people who would be willing to deliver books and possibly visit with the
people when they are comfortable.
g.
Mary Lee suggested that the comments and complaints that come into the
suggestion box be brought to the Board so they know if there is something that
needs to be addressed. Director Lifka
said he will report to the Board if there is anything to report. He will also
create a form for the suggestion box.
h.
Mary Lee asked Director Lifka to create a table of contents for the
policy manual. He is working on this.
6. Action Items
a. Curt Bley made a motion to approve the minutes of
the February 9th Board Meeting.
Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad
Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
b. Brad Lanken made a motion to approve warrant list #09-03a in the
amount of $12,119.95. Andrea DeRosier
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
c. There was some progress on the Lower Level expansion. Abe Assaf of Petra Contracting, the general
contractor, is trying to get the waivers together. The list of subcontractors has been contacted. Some of them have provided waivers. Some of them have already been paid, so the
list is not as long as the Board thought.
Four more are being paid today by the bond company. Checks will not be
issued without Board approval.
d. Brad Lanken made a motion to approve the
resolution to transfer funds between accounts that was presented by Jean
DiMonte in the amount of $33,768.00 from the capital improvement fund into the
Building Fund and the amount of $150,000.00 from the building fund cash balance
into the cash balance of the investment/savings account at First American Bank.
Andrea DeRosier seconded the motion. A
roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
7. Information Items
a. Volunteer appreciation luncheon is on April 22nd at Noon at
Giron’s in Brookfield.
b. National Library Week is April 12th through 18th. A proclamation will be read at the village
board meeting on Monday, April 6th.
c. Curt Bley scheduled a community liaison committee meeting on Saturday,
March 14th at 10:00 am to talk about scheduling Bingo. Brad Lanken scheduled a finance committee
meeting for Saturday, April 4th at Noon.
d. There were no additional changes to the calendar.
e. There were no changes to the Memorial Books report.
f. Andrea DeRosier had no correspondence to read tonight.
g. The equipment service / inspection log is up to date.
h. Board action log is up to date.
i. Trustee Continuing Education, there is nothing at this time.
j. The Friends had nothing to report tonight.
k. There are no additional grants available at this time.
8. Closed Session
There was no closed session requested tonight.
9. Adjournment
Kay Subaitis made a motion to adjourn the meeting at
9:07 pm. Mary Lee seconded the
motion. A roll call vote was
taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President
Corgiat at 7:30 pm. Roll call was
taken.
Present: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Absent: no one
Also Present: Director Bob Lifka, Jean DiMonte of
DiMonte and Associates, Mary Cozzolino from Golden Security Insurance Agency.
A quorum was established.
Mary Cozzolino from Golden Security Insurance Agency
was in the audience today.
Andrea DeRosier made a motion to approve the agenda
as presented. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
2. Open Forum
Mary Cozzolino from Golden Security Insurance Agency
was here for her annual visit. She reported that nothing was changing for this
year. The only change is that there is
no longer an additional storage area off site.
3. Financial reports
Jean DiMonte presented the financial statements for the month ending January 30, 2009 and a revised financial statement as of December 31, 2008 with the building fund combined in. She recommended a transfer of $60,000.00. Treasurer Lanken had nothing further to report.
4. Consent Agenda
Treasurer Lanken made a motion to approve the consent agenda with a
transfer amount of $60,000.00. Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
a. Mary gave her report earlier.
b. The committee met last Saturday. It was decided to go ahead and combine the
financial statements which Mrs. DiMonte presented this evening. Some ideas for cost cutting were
discussed. For additional information,
see the minutes from the meeting.
Brad Lanken made a motion to close the Library on
Mother’s Day. Andrea DeRosier seconded
the motion. Roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
Brad Lanken made a motion to raise the facsimile
rates. Curt Bley seconded the motion.
Roll call vote was taken
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
Treasurer Lanken made a motion to eliminate invites
to guests to dinners for staff and Board members this year. This is due to the cut in the budgets. The staff that is getting a significant
recognition will be allowed to bring a guest only. Trustee Lee seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
c. There is nothing to report on fundraising at this
time a meeting will be set tonight.
e.
There is nothing to report on the survey at this time. Director Lifka has not been able to get in
touch with Ruthanne Blyth, who conducted the survey in 2008 He will continue
trying.
f.
Proposed resolution was
revised. Director Lifka will present
final at the April 13th meeting to be voted on. They can invite their families to attend the
Board meeting refreshments will be served after the meeting. This meeting will
start at 7:00 pm.
g.
The employee appreciation dinner was set for May 3rd at JC’s
Pub at
5:30 pm.
h.
Young Adult wall – Director Lifka is waiting to hear back from the art
teacher at Komarek. Trustee Bley will email
some photos of murals he has done.
i.
Nothing other was added to
tonight’s agenda.
6. Action Items
a. Trustee Subaitis made a motion to approve the
minutes of the January 12th
Board Meeting, the January 12th Policy / By Laws committee
meeting, the January 21st Personnel committee meeting and the
February 7th Finance committee meeting as presented. Trustee Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
b. Trustee Subaitis made a motion to approve warrant list #09-02a in the
amount of $14,117.13. Trustee Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad
Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
c. Director Lifka reported last month that the bond company had called
Matt Hichens, the Library District architect.
Director Lifka has not heard anything since then from Mr. Hichens. Director Lifka received a call today from
Abe Assaf of Petra Contracting. He told
him that he is waiting to hear from the bond company. Mr. Assaf said he will call Mr. Hichens.
d. Trustee Lee made a motion to adopt policies with
the changes to fines and cost of facsimiles.
Trustee Subaitis seconded the motion.
Roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
e. Trustee Subaitis presented two personnel policies for meal break and
extended time off for part time personnel that were discussed at the personnel
meeting. She emailed them to everyone for review.
Trustee Subaitis made a motion to approve the revised personnel policy
#506 rest and meal breaks for hourly personnel as presented. Trustee Bley seconded the motion.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
Trustee Subaitis made a motion to approve the revised
policy # 310 extended time off for part time personnel. Trustee Bley seconded the motion. Roll call
vote taken
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
f. The volunteer recognition lunch was set for April
22nd at Giron’s in Brookfield at Noon.
g. Trustee Subaitis made a motion to approve the 3
year audit proposal from O’Neil and Gaspardo as presented. Trustee Lanken seconded the motion. Roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
7.
Information Items
a. Committee Meetings – Trustee Bley called a fundraising committee
meeting to get some ideas on February 11th at 6:30 pm. Trustee Lanken called a finance committee
meeting on February 28th at 10:00 am.
b. There were no changes to be made to the calendar tonight. April
calendar
is not correct. Director Lifka
will correct before the next meeting.
d. There were no changes to the Memorial Books report.
e. Secretary DeRosier had no correspondence to read.
f. The equipment service / inspection log is up to date.
g. Board action log is up to date.
h. Flyer about March 3rd workshop at MLS was passed out.
i The Friends have nothing to report.
There will not be a spring book sale.
It will be in October only this year.
j. There are no grants available
at this time.
8. Closed Session
There was no need for a Closed session tonight.
9. Adjournment
Trustee Bley made a motion to adjourn the meeting at
9:00 pm. Trustee Lee seconded the
motion. A roll call vote was
taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President
Corgiat at 7:30 pm. Roll call was
taken.
Present: Annette Corgiat, Andrea DeRosier, Brad
Lanken, Mary Lee, James Manika & Kay Subaitis
Absent: Curt Bley
Also Present: Director Bob Lifka, Jean DiMonte of
DiMonte and Associates arrived at 7:45 pm.
A quorum was established.
There were no visitors at this meeting
Kay Subaitis made a motion to approve the agenda as
presented. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
2. Open Forum
No visitors
3. Financial reports
Jean DiMonte presented the financial statements for the month ending December 31, 2008. She recommended a transfer of $70,000.00. The January statement will look different as the building fund will be combined with the general fund and all will be on one statement. Brad Lanken moved to transfer and eliminate the capital project fund and make that a part of the building and assets. Jim Manika seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
4. Consent Agenda
Kay Subaitis made a motion to approve the consent agenda with a transfer
amount of $70,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
5. Discussion Items
A. Treasurer Lanken passed out the 2008-09 operating
budget. There was a net profit of approximately
$20,000.00 for this fiscal year. The
finance committee was asked to look for ways to cut expenses and increase
revenue an additional $10,000.00. Fines
& other items were increased; other items were cut or frozen. These changes will make the final $31,600.00
estimated net profit for this year. The
finance will meet again to try to come up with another $10,000.00 to add to
that $31,600. This will make the total $41,600.00
and the goal is $50,000.00 per year.
Treasurer Lanken moved to increase print out charge
to 20 cents per print, photo copies to 20 cents and 10 cents for seniors and
increase facsimile charge to $1.50 per page and $1.00 per additional page
effective February 1st. Kay
Subaitis seconded the motion. A roll
call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
Treasurer Lanken made a motion to adjust the
forecasted expenses for staff training from $10,000.00 per year to $3,500.00
per year. Andrea DeRosier seconded the
motion. A roll call vote was taken
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
b. There was nothing additional to report on
fundraising tonight. This needs to be looked at again in future months.
c. Director Lifka is waiting for more information from Ruthanne, she is
working on it.
d. Director Lifka passed out the resolution that was
passed 5 years ago for the same ladies’ 15th anniversary. It needs to be reworded for this year. It would be presented at the employee
appreciation celebration possible on May 3rd.
Please look into wording for a new resolution to be passed at a future
meeting.
e.
There was some discussion about allowing patrons to have drinks with
covers in the Library. It was decided
that it is not necessary at this time.
f.
Young adult wall needs to be decorated.
The art club from RB doesn’t think they can do it. It was suggested that Director Lifka call
Komarek school to see if they can do anything or call Riverside Arts
center. Another suggestion was to put
it in the newsletter to see if any residents are interested in doing it.
g.
Kay Subaitis suggested that a policy be created for rest and meal breaks for
full time personnel and unpaid leave of absence for part time personnel. She will email these policies and have a
committee meeting to discuss them..
h.
Nothing was added to the agenda for tonight.
6. Action Items
A. Kay Subaitis made a motion to approve the minutes
of the December 8th Board
Meeting, & January 10th Finance committee meeting. Brad Lanken
seconded the motion. A roll call vote
was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay
Subaitis
Nays: None
Motion carried
B. Brad Lanken made a motion to approve warrant list #09-01a in the
amount of $8.067.75. James Manika seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay Subaitis
Nays: None
Motion carried
c. There was nothing to report on the Lower Level expansion.
d. Jean will present next month.
e. Mary Lee made a motion to adopt the by-laws as recommended by the
attorney as presented. Andrea DeRosier
seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay
Subaitis
Nays: None
Motion carried
f. The Library will be closed on Friday, January 30th
so that staff can renew their CPR & AED as mandated by the state.
7. Information Items
a. FMLA changes took effect on January 1st. When they are announced further, the Library
policy will need to be updated.
b. Personnel Committee will meet on for Wednesday, January 21st
at 6:30 pm to discuss the 2 policies that were discussed earlier. Finance committee will meet on Saturday,
February 11th at 10:00 am.
c. There were no additional changes to be made to the calendar tonight.
d. There were no changes to the Memorial Books report.
e. Andrea DeRosier read thank you notes from Barb Sylvestri, Georgette,
& the entire staff for the gifts and dinner. Annette read a thank you note from Andrea DeRosier for the plant.
f. The equipment service / inspection log is up to date.
g. Board action log is up to date.
h. Trustee Continuing Education.
Andrea attended a session on the election procedures. Director Lifka mentioned February 5th
workshop for Trustees at MLS headquarters and February 28th annual
Illinois Library workshop at the Marriott in Lisle.
I. The Friends aren’t meeting this month. The executive committee voted to purchase CD browser bins for the
adult and children’s departments. In
February it will be decided whether or not there will be a book sale in April.
j.
There are no grants available at
this time.
8. Closed Session
Kay Subaitis made a motion to go into closed session
to discuss personnel.
Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay
Subaitis
Nays: None
Motion carried
9. Closed Session
Kay Subaitis made a motion to come out of closed
session and return to open session. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay
Subaitis
Nays: None
Motion carried
10. Adjournment
Kay Subaitis made a motion to adjourn the open
meeting at 9:10 p.m. Mary Lee seconded
the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Andrea DeRosier, Brad Lanken,
Mary Lee, James Manika & Kay
Subaitis
Nays: None
Motion carried