North Riverside Public Library District
2400
S. DesPlaines Avenue
North
Riverside, IL 60546
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:35 pm. Roll call was taken.
Present:
Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Absent:
Curt Bley, Brad Lanken, Jim Manika
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Assoc., Rebecca Hayes
a new Library employee, Nathan Pasbrig of O’Neill & Gaspardo, LLC.
A quorum
was established.
Rebecca
Hayes was introduced as a new clerk in the Library
Trustee
Kay Subaitis made a motion to approve the agenda as presented. Trustee Andrea
DeRosier seconded the motion. A roll
call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
Nathan Pasbrig of O’Neill & Gaspardo, LLC
presented the financial statements and letters for the audit. The Library received an unqualified opinion
which is the highest rating you can receive in an audit.
Trustee Kay Subaitis made a motion to accept the
audit as presented by Nathan Pasbrig of O’Neill & Gaspardo. Trustee Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending November 30, 2010. So far this month a little over $61,000.00 in tax dollars have come in. b. Treasurer Lanken was absent so there was no report tonight.
4. Consent Agenda
Trustee
Kay Subaitis made a motion to approve the consent agenda as presented with the
transfer of $50,000.00. Trustee Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Curt Bley, chairman)
Nothing
tonight
b.
Community Liaison (Jim Manika, chairman)
Nothing
tonight
c. Finance (Brad Lanken, chairman)
1. Authorize
assessment appeals attorneys to hire appraiser – the cost would be $210.00 to
the Library.
Trustee Kay Subaitis made a motion to authorize the
assessment appeals attorney to hire the appraiser. Trustee Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
d. Long Range Planning (Andrea DeRosier, chairman)
Election
– Trustee DeRosier reported where the Library stands with the election she is
in the process of getting the ballot done.
e.
Personnel (Kay Subaitis, chairman)
Pension
Checks – Trustee Subaitis made a motion to approve the pension checks for the
half year. Trustee Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
f. Policy (Mary Lee, chairman)
1.
Adopt revised ByLaws – they will be held
until the next meeting.
2.
Adopt Collection Development Policy – Still
being looked at, waiting for more information to finish the draft.
3.
There will be a policy
committee meeting at 7:00 before the January Board meeting on the 10th.
6. President
a.
Adopt 2011 Meeting Schedule – President Annette Corgiat made a motion that
Board meetings will continue to be on the second Monday of the month for 2011.
Trustee Andrea DeRosier seconded the motion. A vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
b.
Memorial for Arlene - Wait until the
full Board is present. One suggestion
is the statue in the front being dedicated to her memory since she had a big
part of choosing that and put a bronze plate there.
c.
Website redesign – the meeting for December 15th has been cancelled
and will be rescheduled sometime in January
d.
Open house for YS story room – have an open house and invite the students that
did the mural to come with their parents and student and school officials as
well as opening to the public. Director
Lifka suggested it take place in January and February as it has been done for a
little bit now. He will check with
Youth Services Librarian Susan Locander and Carolyn Johnson, St. Mary art
teacher, to find dates that will work for both of them on a Saturday or
Sunday. Order the plaques now since
they take time to get and then they are here whenever the open house is
scheduled. Ms. Locander and Director
Lifka can work out the wording for the plaques.
7.
Other Action Items
a. Trustee Kay Subaitis made a motion to approve the
minutes of the November 15th Board meeting, November 15th
Public Hearing, November 15th Policy Committee Meeting. Trustee Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Annette Corgiat,
Andrea DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion carried
b. Trustee Kay Subaitis made a motion to approve
warrant list 10-12a in the amount of $10,142.63. Trustee Andrea DeRosier
seconded the motion. A roll call vote
was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
8. Information Items
a. Committee Meetings –No other meetings were set
tonight.
b. Calendar – no changes
c. Memorial Books Report – Donation in memory of
Arlene and Lions Club made a donation for a member that passed away
d. Correspondence – nothing tonight
e. Equipment service / inspection log – carpet was
cleaned, all else up to date
f. Board action log – all up to date
g.
Trustee continuing education –
nothing tonight
h.
Friends of the Library – next meeting in February
i.
Grants –.nothing
j.
Advocacy - nothing tonight
k.
Foundation – nothing tonight
l.
Future of MLS & SWAN – Director Lifka shared the following
information – they are moving forward on the merger and they will operate under
one set of rules until June 30th and a new set of rules as of July 1st. As of July 1st all assets will
become the property of the new large group.
Merged system will restore continuing education. Delivery will not be outsourced until June
30th if possible. RFPs were
due on the 2nd and bids were to be opened on the 3rd. SWAN has determined they will need 6 months
to move so they need to get moving on that so they can be moved by June 30th.
9. Closed Session
Trustee
Kay Subaitis made a motion to go into closed session after which no action will
be taken. Mary seconded. Roll call vote taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
Trustee DeRosier moved and
Trustee Lee seconded to move back into open session at 9:45 p.m. Roll call vote
Ayes: DeRosier, Lee, Corgiat and Subaitis
Nays: None
Also Present: Director Lifka
Motion passed.
President Corgiat called the
roll in open session.
Ayes: DeRosier, Lee, Corgiat and Subaitis
Nays: None
Also Present: Director Lifka
Motion passed.
There being no further
business to conduct, President Corgiat called for adjournment of the open
meeting.
Trustee Lee moved and
Trustee DeRosier seconded to adjourn the meeting. Roll call vote.
Ayes: DeRosier, Lee, Corgiat and Subaitis
Nays: None
Also Present: Director Lifka
Motion passed.
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:30 pm. Roll call was taken.
Present:
Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis
Absent: Curt Bley, Andrea DeRosier, Jim Manika
Also
Present: Director Bob Lifka
A
quorum was established.
No
visitors were in attendance.
Trustee
Kay Subaitis made a motion to approve the agenda as presented. Trustee Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte was not present so there was no report of financial statements. b. Treasurer Lanken reported account balances. He also reported that Director Lifka is looking into the cost of some financing for the bond. Budget has been updated to reflect repairs, there is still an excess of about $33,000.00. Still no change on tax appeals at this time. He recommended transferring $50,000.00.
4. Consent Agenda
Treasurer
Lanken made a motion to approve the consent agenda as presented with the
transfer of $50,000.00. Trustee Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
Director
Lifka handed out a repair log tonight.
There were no repairs in October.
Still not sure about the water leak, needs to be looked at again in
spring.
Kay
Subaitis reported that the sinks in the woman’s restroom need to be looked
at. Director Lifka reported that they
are aware of the problem and that it is being watched, if it gets worse, the
fixture will need to be replaced. It is
intermittent, so for now they will continue to watch it.
b.
Community Liaison (Jim Manika, chairman)
1. Historical Society – Director Lifka had some
contact with Dr. Queenella Miller, head of the North Riverside Historical
Society. They have a significant amount
of donations and they need to catalog it all next. It was suggested to Dr. Miller that if they want to they could have
a program in the Library meeting room after their items are on display. They would like to have an open house once
the cases are filled.
2. Mural in
story room – It was suggested that an open house be held to present it and
invite the students that painted it and their families.
c. Finance (Brad Lanken, chairman)
Treasurer Lanken inquired about a questionnaire for
Standard and Poors. Director Lifka
reported that it is complete and has been sent in.
1. Levy
ordinance – Treasurer Lanken made a motion to approve the Levy Ordinance
10-11-01 as amended with the corrected date on it. Trustee Kay Subaitis
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Tax Anticipation Warrants – Treasurer Lanken
made a motion to approve ordinance 10-11-02.
Trustee Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
d. Long Range Planning (Andrea DeRosier, chairman)
Andrea DeRosier is absent, nothing to
report.
e.
Personnel (Kay Subaitis, chairman)
Trustee
Kay Subaitis met with Director Lifka about the goals. At the next personnel meeting there will be discussion about
them.
f.
Policy (Mary Lee,
chairman)
1.
Revised policies – Mary
Lee made a motion to amend the investment policy to show an increase from
$100.000.00 to $250,000.00. Trustee Kay
Subaitis seconded the motion.
Ayes: Annette Corgiat, Brad Lanken, Mary
Lee, Kay Subaitis
Nays: None
Motion carried
2.
Revised bylaws - Mary will present the bylaws at the next
meeting to be voted on.
6. President
a.
Board / Staff Holiday Gathering – December 5th, flyer has been sent
out, RSVP should be coming in. It will
be at Al’s Charhouse in LaGrange.
b.
Website redesign – the meeting was tentatively changed to December 15th
this is a brainstorming meeting to
talk about what needs to be done and what expenses may come from this. Director Lifka said that they already have a
design created. It hasn’t been done yet
due to cost. This meeting will be to
discuss that plan and see if there is anything that can be done in house or by
volunteers to eliminate the cost.
Director Lifka will bring the plan and the proposal to the meeting.
President Corgiat will call some people to ask them to come to the meeting and
see if they will help.
c.
Memorial for Arlene Kurzawa – The suggestion for a memorial for longtime Youth
Services Administrator Arlene Kurzawa, who passed away November 10, was tabled
until next meeting when more Board members are here to discuss it.
7. Other Action Items
a. Trustee Kay Subaitis
made a motion to approve the minutes of the October 11th Board meeting, October 11th
Bylaws / Policy Committee meeting, October 28th Personnel Committee
meeting, November 11th Finance Committee meeting. Treasurer Lanken seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
b. Treasurer Lanken made a
motion to approve warrant list 10-11a in the amount of $7,935.31. Trustee Mary
Lee seconded the motion. A roll call
vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
8.
Information Items
a. Committee Meetings –
Website meeting on December 15th.
No other meetings were set tonight.
b. Calendar – no changes
c. Memorial Books Report –
2 new donations in memory of Bertha Lidinsky by friends and family and in
Memory of Irv Larson by Jim & Marge Hook and family, books were purchased,
letters sent, books were on display and are now in circulation.
d. Correspondence – a thank
you from the village was received for participating in the chili cook off
e. Equipment service /
inspection log – all up to date
f. Board action log – all
up to date
g.
Trustee continuing education –
nothing tonight
h.
Friends of the Library – tentative date for April for the next book sale,
no other new news
i.
Grants –.nothing
j.
Advocacy - nothing tonight
k.
Foundation – nothing tonight
l.
Future of MLS & SWAN – Director Lifka reported that when he went to
the Zone 2 directors meeting November 4, Su Bochenski the executive Director of
MLS sat in at the meeting. She verified
that they did get money from the state legislature. They are still owed a large amount which is from the fiscal year
ending in June. They were told they may
get more. They are assuming they will
not get more and are planning accordingly.
They are budgeting how much they will need to shut down which includes
severance pay for employees that will lose their job if they have to shut
down. Liquidation is inevitable. They will continue as long as possible. They are working on a merger. The Burr Ridge building will be put up for
sale when possible. The Chicago office
has a lease on it until 2012. Director
Lifka also reported that at the SWAN group A meeting November 10, the delivery
task force reported that 5 companies responded with information that they could
assume all of the duties of MLS delivery at a cost of 30 – 40 % less than what
it is being done now. They are asking
for actual proposals with numbers and then will go from there. The MLS trucks will be sold and the drivers
will lose their job. SWAN is budgeted for this fiscal year, for next year, they
anticipate a rate increase of about 8%.
SWAN is looking for a new location.
SWAN is going through their budget, they found a vendor that can save
them a large amount of money. SWAN will restructure their staff and lay people
off.
m.
Bill from the Lawyer. Treasurer Lanken asked a question about the bill,
he thought the reporting was supposed to be part of the original deal, he
charged an amount to send the email report to Director Lifka and Treasurer
Lanken. Treasurer Lanken will call him
and question it.
9. Closed Session
No
closed session tonight.
10. Adjournment
Treasurer
Brad Lanken made a motion to adjourn the meeting at 9:12 pm. Trustee Mary Lee
seconded the motion. A roll call vote
was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Pro Tem Kay Subaitis at 7:36 pm. Roll call was taken.
Present:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Absent: Annette
Corgiat, Brad Lanken, Jim Manika
Also
Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates
A
quorum was established.
No
visitors were in attendance.
Andrea
DeRosier made a motion to approve the agenda as presented. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending September 30, 2010 with the new budget. She recommended a transfer of $50,000.00. b. Treasurer Lanken absent, nothing further to report tonight.
4. Consent Agenda
Andrea
DeRosier made a motion to approve the consent agenda as presented with the
transfer of $50,000.00. Mary Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
Small
repairs were made this month. Olsson
Roofing, which has inspected the roof twice a year for years, raised its price
from $1100.00 annually to $1400.00 annually. Director Lifka is looking for additional
estimates. Still getting bids on carpet cleaning.
b.
Community Liaison (Jim Manika, chairman)
Jim Manika
is absent, no report.
c. Finance (Brad Lanken, chairman)
1.
Levy ordinance – Curt
Bley made a motion to approve posting the Levy ordinance for the NR Public
Library District for 2010. Andrea
DeRosier seconded the motion. A roll
call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
Curt Bley made a motion to reschedule the November Library
Board meeting to 7:30 p.m. Monday November 15, 2010, and to schedule the public
hearing on the levy ordinance at 7 p.m. on November 15, 2010. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
2.
Delayed Property tax
bills – Jean DiMonte explained that property tax bills are going out late so a
loan needs to be taken in the meantime to pay bills.
3.
Letter of engagement with Franczek Radelet –
It was recommended by the finance committee to sign this letter of engagement
since the Village doesn’t seem to be getting any additional information to the
Library. This lawyer has given the
Library information about tax appeals in the past. This would cost the Library a small amount. RBHS is using this same lawyer.
Andrea DeRosier made a motion to submit the letter of
intent with Franczek Radelet. Curt Bley
seconded the motion. A roll call vote
was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion carried
d. Long Range Planning (Andrea DeRosier, chairman)
Nothing
to report, they are looking at goals for this year. They will mostly focus on customer service and website.
e.
Personnel (Kay Subaitis, chairman)
Committee
met last week and discussed Director’s evaluation. Committee members were asked
to do some things and get back to Kay Subaitis. Meeting date needs to be set.
October 28th at 7:00 p.m.
n. Policy (Mary Lee, chairman)
Bylaws
and collection policy will be discussed at the next meeting.
6. President
a. Election – April -
Mary Lee and Annette Corgiat are running for office again. All paperwork is due by December 20th. Director Lifka is preparing all of the
paperwork.
b. Cybersitter –
Director Lifka reported that this is the filtering software for the YS
computers. There have been some
difficulties with this company. Next
time there is trouble, it will be taken off and there will not be a filtering software
on those computers. They are right in
front of the help desk so staff can see them and can watch what sites they are
going on. If there is a problem after
that, a different software will be purchased.
c. Background checks –
Director Lifka reported that the new insurance company strongly encourages
background checks for anyone who has any contact with children. Chief Garvey said they will do the
fingerprinting and then they will be sent to the state police and it would cost
$15.00 per check. Every staff member will need to be checked, even long term
employees for insurance purposes.
7. Other Action Items
a. Curt Bley made a motion
to approve the minutes of the September 13th Board meeting,
September 13th By-Laws committee meeting, September 13th
Public Hearing, October 7th Personnel committee meeting, October 7th
Finance committee meeting. Andrea
DeRosier seconded the motion. A roll
call vote was taken.
Ayes: Curt Bley, Andrea
DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion carried
b. Curt Bley made a motion
to approve warrant list 10-10a in the amount of $5,817.17. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea
DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion carried
8.
Information Items
a. Committee Meetings –
Personnel meeting, public hearing, policy committee
b. Calendar – Add personnel
meeting, public hearing and by-laws committee meetings There was some
discussion about the possibility of a holiday get together. Should it be here
at the Library or at a restaurant? If the latter, each attendee would pay
his/her own way. It was suggested to
ask the staff what they would prefer and go with what the majority says. It will be on Sunday, December 5th
place will be decided after staff has been asked. Kay Subaitis will put out a flyer and ask if the staff wants to
go out and pay; have it catered here and they pay; or have a potluck here at
the Library.
c. Memorial Books Report –
A memorial book was purchased by the Library Board in memory of the late
Timothy Sweeney, a former Library Board member. His neighbors also pitched in
and donated $105.00 and additional materials were purchased in his memory.
d. Correspondence - none
e. Equipment service /
inspection log – all up to date
f. Board action log – all
up to date
o.
Trustee continuing education –
nothing tonight – Director Lifka, Kay Subaitis and Mary Lee attended a workshop
in Northlake a few weeks ago. It was a
discussion about the financial situation of the state library. They are hoping to get enough money to keep
SWAN and delivery.
p.
Friends of the Library – the book sale made $1836.00 and $45.00 in
memberships
q.
Grants – Per Capita grant application has been filed even though there is
rumor that there is no money to fund these grants
r.
Advocacy - nothing tonight
s.
Foundation – at the September meeting, they did a recap of their
fundraising, Bowling night made about $750.00, Oberweiss wasn’t in yet, Chili’s
has a check for $140.00 there
t.
Future of MLS & SWAN – they had a meeting a week ago with the systems
to discuss the merger. Supposedly the State Library has pushed the deadline up
to April.
9. Closed Session
Andrea
DeRosier made a motion to enter into closed session at 8:50 p.m. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea
DeRosier, Mary Lee, Kay Subaitis
Nays: None
Also Present: Director Lifka
Motion carried
Mary Lee moved and Curt Bley
seconded to move back into open session at 9:20 p.m. Roll call vote
Ayes: DeRosier, Bley, Lee and Subaitis
Nays: None
Also Present: Director Lifka
Motion passed.
There being no further
business to conduct, Kay Subaitis called for a motion to adjourn the
meeting.
Mary Lee moved and Andrea DeRosier
seconded to adjourn the meeting at 9:25 p.m. Roll call vote.
Ayes: DeRosier, Bley, Lee and Subaitis
Nays: None
Motion passed.
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:30 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Absent: No One
Also
Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates
A
quorum was established.
Kay
Subaitis made a motion to approve the agenda as presented. Jim Manika seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
One
visitor was in attendance, Paul Rand
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending August 31, 2010 with the new budget. There was some discussion about Real Estate taxes and the amount paid out. This will be added as a line item on statements in the future. She recommended a transfer of $60,000.00. b. Treasurer Lanken had nothing further to report tonight.
4. Consent Agenda
Brad
Lanken made a motion to approve the consent agenda as presented with the
transfer of $60,000.00. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
Nothing
new to report tonight. A monthly repair
report was handed out by Director Lifka with other papers at the beginning of
the meeting so that Board member can see what has been done in the months of
July & August.
b.
Community Liaison (Jim Manika, chairman)
1. July/August Chili’s benefit is over; made
about $100.00 check should be coming soon.
2. YS Story Room
Mural – The kids are going to start on Wednesday, September 15th. It is already sketched on the wall. Should
be complete sometime in October
3. Chili cook
off is next Friday.
4. Andrea
DeRosier is going to check with Hauser principal to see if they want to have
books here like Komarek does.
c. Finance (Brad Lanken, chairman)
They met along with the Buildings and Grounds
committee. They discussed making a line
item on the budget next year for monthly incidental repairs to the building.
1.
Budget and
Appropriations Ordinance – Brad Lanken made a motion to approve the Budget and
Appropriations Ordinance # 09-10-01 providing for Budget and Appropriations of
N.R. Public Library District, Cook County, IL for the fiscal year beginning
July 1, 2010 and ending June 30, 2011.
Curt Bley seconded the motion. A
roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
2.
Tax appeals law firm
contract – Director Lifka provided a handout from the law firm. Hold off on signing a contract for now. It may be able to be sourced for free. Waiting for Village Treasurer Sue
Scarpenitti to discuss this and get back to the Library to let us know what
sources she has. Director Lifka will
call Treasurer Scarpenitti to see what she has and then make a decision from
there. If necessary, Annette Corgiat will meet with Director Lifka and
Treasurer Scarpenitti. Maybe the
Library, village and school could form a consortium and share the costs of the
lawyer.
d. Long Range Planning
Long
Range plan was placed in everyone’s mailbox.
Please review and let Andrea
DeRosier know if you need any changes.
e.
Personnel (Kay Subaitis, chairman)
Will
call a closed session tonight to give out Director Lifka’s review forms and to
set the date.
f.
Policy (Mary Lee,
chairman)
The
by-laws were reviewed tonight. Director
Lifka will make the changes and print them for next meeting. Policy committee will meet before next
month’s Board meeting at 7:00 p.m.
There
was some discussion about updating the website. It was suggested to form a committee to work on this as there is
not money in the budget to pay someone to create a whole new site. It was
agreed upon that a committee needs to be formed. Annette Corgiat will be the chair of this committee, Brad Lanken,
Jim Manika & Andrea DeRosier will be on the committee. They will meet on Monday, October 11th
at 6:00 pm. Library staff members
Kathleen Spale & Magan McCarthy will be asked to join the committee. Director Lifka will ask them to see if they
can make it to this meeting. Andrea
DeRosier will also ask her husband, Joe, to attend to help.
6. President
Annette Corgiat announced that the book club starts Tuesday
September 14. There are 25 – 26 people
signed up. The first book is “To Kill a
Mockingbird.”
7. Other Action Items
a. Kay Subaitis made a
motion to approve the minutes of the August 14th Board meeting. Mary Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
b. Curt Bley made a motion
to approve warrant list 10-09a in the amount of $13,199.16. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
8.
Information Items
a. Committee Meetings –
Nothing else tonight
b. Calendar – Add Policy
Committee meeting and Website Committee meeting
c. Memorial Books Report – Frank Spale made a
donation to be split between children and adults books. Carlene O’Brien collected in the
neighborhood in memory of Tim Sweeney.
John Zmola has now purchased a book in memory of Tim Sweeney from the
Board.
d. Correspondence – Andrea
DeRosier read a card from James & Debbie Orth for being allowed to do a
presentation about greyhounds and a thank you from Ken Rouleau for donation in
memory of his mom.
e. Equipment service /
inspection log – Annette Corgiat will call the guy that made the exit and
entrance signs and have him look at them and see what needs to be done. Curt Bley will check the planters boxes.
Preferred Plumbing came out to clean and rod the roof drains and that will be
updated for next meeting.
f. Board action log – add
review the bylaws in September and add plan fall festival in August. Change
Director’s performance review to begin in May and then the meeting can take place
in June or July. Add on the year-end
report to be given to the board from Director Lifka in October.
g.
Trustee continuing education – workshop at Northlake Library, information
was given in one of the director’s reports.
h.
Friends of the Library – notices were put in the newsletter about annual
membership drive, Board members please join.
Book sale on October 2nd and 3rd. Browser bins that Friends donated money to
are up and running now.
i.
Grants – per capita grant application will be filed.
j.
Foundation – They have around $2,000.00 right now. Oberweiss Benefit N=Day is September 15.
k.
Advocacy – nothing tonight
l.
Future of MLS & SWAN – the latest is that the state is 150 days
behind, systems were told not to expect any money until January 1st
at the earliest. They were told that
full system is budgeted but the money is not there. They have cut back a lot.
The insurance pool has separated from MLS and is its own entity
now. They will be based in Orland Park
Library. SWAN is about to become a separate
entity and the online circulation system will continue. There are 9 systems and they will be
combining to make two Mega systems.
Some of them have money and some don’t so they need to merge. They are trying to keep the delivery
system. They are working on it and
trying hard to work things out.
9. Closed Session
Kay
Subaitis made a motion to go into closed session to to discuss Annual Performance Evaluation after which
no action will be taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
President Corgiat called the member attendance for the closed session.
Present: Manika, DeRosier, Lanken, Corgiat, Bley, Lee and Subaitis
Absent: None
After the discussion in the closed meeting was completed, Kay Subaitis moved, seconded by Mary Lee for the Board to reconvene in open session.
Ayes: Manika, DeRosier, Lanken, Corgiat, Bley, Lee and Subaitis
Nays: None
Motion carried.
President Corgiat called the roll in open session.
Present: Manika, DeRosier, Lanken, Corgiat, Bley, Lee and Subaitis
Absent: None
There being no further business to conduct President Corgiat called for a motion to adjourn the meeting.
Curt Bley moved, seconded by Jim Manika to adjourn the meeting.
Ayes: Manika, DeRosier, Lanken, Corgiat, Bley, Lee and Subaitis
Nays: None
Motion carried.
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 2:25 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis
Absent: Andrea DeRosier, Brad Lanken, Jim Manika
Also
Present: Director Bob Lifka
A
quorum was established.
There
were no visitors at this meeting
Kay
Subaitis made a motion to approve the agenda as presented. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Director Lifka presented the financial statements for the month ending July 31, 2010, that were provided by Jean DiMonte of DiMonte and Associates. She recommended a transfer of $50,000.00.
4. Consent Agenda
Curt
Bley made a motion to approve the consent agenda as presented with the transfer
of $50,000.00. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
1.
Trustee Bley stated that Director Lifka had recommended the Library accept the
three-year proposal from Convirgent Technologies for maintaining the HVAC
monitoring system. Trustee Bley made a motion to accept the three-year
proposal. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
b.
Community Liaison (Jim Manika, chairman)
Trustee
Lee stated that Lodge R.T. Crane, CSA Fraternal Life had offered to
underwrite
the expenses related to painting a mural on the walls of the Youth
Services
Story Room, including a donation of $200.00 to the art program at St.
Mary
School in Riverside in recognition of the contributions of Carolyn Johnson,
St. Mary
art teacher, to the project.
c. Finance (Brad Lanken, chairman)
1. Kay Subaitis made a motion to approve the working
budget as presented.
Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2.
Kay Subaitis made a motion to post the Tentative Budget and Appropriations
Ordinance in the amount of $1,059,325.00 as presented. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
3.
Curt Bley made a motion to schedule a public hearing on the ordinance to be
held at 7 p.m. Monday September 13, 2010. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
Kay
Subaitis made a motion to accept the proposal from C-N-A Insurance for property
and liability insurance. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Mary Lee, Kay Subaitis
Nays:
None
Motion carried
d. Long
Range Planning
No report.
e. Personnel (Kay Subaitis, chairman)
No report.
f.
Policy (Mary Lee,
chairman)
No
report.
6. President
a. President Corgiat
appointed Trustee Subaitissecretary pro tem for the meeting.
Director Lifka was
instructed to request that John Zmola, reference librarian, spend up to $50.00
to purchase a book to be donated in memory of former Library Board Member Tim
Sweeney. Director Lifka was also instructed to contact members of Mr. Sweeney’s
family to determine if a book on the World War II Memorial in Washington D.C.
would be considered to be appropriate.
7. Other Action Items
a. Curt Bley made a motion
to approve the minutes of the July 12 Library Board meeting (as corrected), the
June 10 Finance Committee meeting and the July 27 combined meeting of the
Finance Committee and the Buildings and Grounds Committee. Kay Subaitis
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette
Corgiat, Mary Lee, Kay Subaitis
Nays: None
Motion carried
b. Curt Bley made a motion
to approve warrant list 10-08a in the amount of $5,414.06. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Mary Lee, Kay Subaitis
Nays: None
Motion carried
8. Information
Items
a. Committee Meetings – No
meetings scheduled.
b. Calendar – No changes
c. Memorial Books Report – The children and
grandchildren of Jim O’Connell of North Riverside donated $100.00 to honor
their father and grandfather on the occasion of Father’s Day.
d. Correspondence – An
anonymous letter addressed to President Corgiat regarding the decision to
charge non-residents to use the Library’s Public Access Computers was read.
Following discussion, the consensus was to continue the policy.
e. Equipment service /
inspection log – all up to date
f. Board action log – all up to date
g. Trustee continuing
education – nothing
h.. Friends of the Library
– nothing
i.. Grants – Nothing.
Adjournment
Mary
Lee made a motion to adjourn the meeting at 3:05 pm. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Mary Lee, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 8:00 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Absent: No one
Also
Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates
A
quorum was established.
There
were no visitors at this meeting
Kay
Subaitis made a motion to approve the agenda as presented. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending June 30, 2010. She recommended a transfer of $50,000.00. b. Treasurer Lanken had nothing further to report
4. Consent Agenda
Curt
Bley made a motion to approve the consent agenda as presented with the transfer
of $50,000.00. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
1. Plenty of
repairs have been made this month due to all of the rain. Ejector pump is being worked on. The part has been ordered. In the last big rain, water came in through
the North door and the book drop. Ken
has been asked to look at that. There was water leaking in the Youth Services
area between stacks and buckets had to be put down. It was due to the big storm.
Next time it rains, someone has to go up and look to see where it is
coming from.
2. Director’s
wish list items. The finance committee
got a copy of the list and decided that nothing will be fixed unless it is
broken. Nothing will be purchased off
the list until at least January.
b.
Community Liaison (Jim Manika, chairman)
1. Historical Society – Dr. Queenella Miller,
village clerk and Historical Society organizer, would like to get an okay for
their plans. Curt Bley went to their
meeting last week. They want to have a
donator’s plaque, it is 2’ by 1 ½ ‘ so it wouldn’t fit within the cabinet. Guy Belmonte, village administrator, will
take care of that. They would put up glass shelves and sliding glass doors and
will not protrude past the existing opening.
All agreed that is fine and they can move forward with this.
2. Story telling room – The art teacher from
St. Mary’s was here to look at the walls and to meet with Trustee Manika,
Director Lifka and staff members Susan Locander and Kathleen Spale. She will be getting things ready and would
like to start in September some time.
She will be asked to put together sketches for the Board to
approve. Ms. Locander gave her some
books that she thought would have ideas for what to put on the walls. Director Manika will ask Ms. Locander for
her ideas of what she wants to have done for the Board to approve.
3. Foundation
– lost Wendy’s but gained Chili’s
Library gets 10% of your bill for the rest of the year as long as you
turn in the voucher. Chili’s will pay
every 2 months.
c. Finance (Brad Lanken, chairman)
1.
Property assessment appeals report – The Board will incorporate the
approximate $35,000.00 payments into the budget.
2. Property assessment appeals law firm
proposal – Brad Lanken suggested to let him give a proposal and then go forward
with that.
Brad Lanken made a motion to adopt the resolution
from the law firm of Franczek Radelet P.C. Kay
Subaitis seconded the motion. A roll
call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
3. 2010-11 budget - looking okay for now.
It will probably take 3 drafts, working on draft 2 right now.
4. Budget and Appropriation Ordinance / public
hearing – At the August meeting, vote to post it and then have the public
hearing and vote at the September meeting.
5. Adopt Building and Maintenance Levy – Kay
Subaitis made a motion to adopt the Building and Maintenance Levy. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
d. Long
Range Planning
Nothing to report tonight
e. Personnel (Kay Subaitis, chairman)
Trustee Subaitis emailed out the annual
evaluation materials to everyone today.
Please complete and get to her by the end of the month.
f.
Policy (Mary Lee,
chairman)
Nothing
tonight
6. President
a. Senior Drop-in Anniversary Lunch – Director Lifka will work with
the Township on this. It is usually
done at the end of July. Township
usually pays for this.
b. SWAN Intergovernmental agreement – Curt Bley made a motion to
enter into the new SWAN
intergovernmental agreement. Kay
Subaitis seconded the motion. A roll
call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
c. Ordinance to Repeal Existing SWAN Participation Agreement – Curt
Bley made a motion to accept the ordinance.
Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
d. Book Club – Trustee Corgiat and Trustee DeRosier met and decided on
reasons why the Library should start a book club. The first meeting will be on Tuesday, September 14th. A sign-up sheet will be at the front
desk. After the first meeting, more
details will be planned.
7. Other Action Items
a. Kay Subaitis made a motion
to approve the minutes of the June 14th Board Meeting, June 14th
Policy committee meeting and June 21st Buildings and Grounds
committee meeting. Jim Manika seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat,
Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
b. Kay Subaitis made a
motion to approve warrant list 10-07a in the amount of $8,176.78. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
8.
Information Items
a. Committee Meetings –
Nothing tonight
b. Calendar – No changes
c. Memorial Books Report – No changes
d. Correspondence –
Notification from Joseph A Bank that Board members and staff get a discount if
they shop there.
e. Equipment service /
inspection log – all up to date
f. Board action log – all
up to date
g.
Trustee continuing education – nothing
h.
Friends of the Library – nothing
i.
Grants – Per Capita grants were judged on whether they were for
technology or books. North Riverside
always asks for money for books. Those
grants were given, however, anyone that asked for technology requests were not
given them right now.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:23 pm. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:35 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay Subaitis
Absent: Jim Manika
Also
Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates
A
quorum was established.
There
were no visitors at this meeting
Kay
Subaitis made a motion to approve the agenda as presented. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending May 31, 2010. She recommended a transfer of $10,000.00 because there was an excess in transfer last month. Brad Lanken made a motion to transfer funds between funds from the corporate fund balance to eliminate the deficit in the amount of $136,500.00. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
b. Treasurer Lanken reported that the Library went over the budget by about $50,000 or $60,000. Maybe more cuts need to be made for next fiscal year to make up for that. It was due to the payout to Abe for the construction so things are okay.
4. Consent Agenda
Brad
Lanken made a motion to approve the consent agenda as presented with the transfer
of $10,000.00. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
1. Back up
battery for the computers has gone out.
Director Lifka recommended replacing it for $1,000.00 now to replace
rather than spend $400 to fix temporarily
Curt Bley made a motion for Director Lifka to replace
the UPS with the amount not to exceed $1,000.00. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
2. Curt Bley wants
to schedule a meeting with the finance committee also to discuss what this
committee needs for the next fiscal year.
The meeting will be June 21st at 7:00 p.m.
b.
Community Liaison (Jim Manika, chairman)
Jim Manika is
absent, but Andrea DeRosier reported that the Library received a letter from
Guy Belmonte, Village Administrator about the Historical Society and then a
follow up letter that gave more details about what they will be doing in the
space. There was a question about what
the shelves will be made out of.
Director Lifka will respond with a letter asking about the shelves and
then telling them to move ahead with getting measurements and then go forward
with the project.
c. Finance (Brad Lanken, chairman)
Some things that came up at the committee meeting.
Diector Lifka has created a first draft of the 2010-11 budget, that will
continue to be worked on. There was discussion of getting payroll checks
preprinted with one signature on them at the committee meeting. Director Lifka will still have to sign them
before they are given out. Defer capital improvements will be deferred and just
fix things that are broken when it happens.
Revisit this in January. Brad
Lanken put in a call to Chris Whelton, business manager at Riverside-Brookfield
High School, and the attorney about the tax appeals and he is waiting for a response. Kay Subaitis seconded the motion. A roll call vote was taken
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay Subaitis
Nays:
None
Motion
carried
d. Long
Range Planning
Nothing
to report tonight.
e. Personnel (Kay Subaitis, chairman)
1.
Employee Performance Appraisals - There was a copy of a memo and a copy
of the form for employee evaluations, it is a work in progress right now. It came from the class that Director Lifka
recently took.
f.
Policy (Mary Lee,
chairman)
Mary
Lee made a motion to approve the new ethics ordinance policy, internet policy,
and schedule police with new hours. Kay
Subaitis seconded the motion. A roll
call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
6. President
a. Prevailing wage ordinance – Kay Subaitis made a motion to approve
the prevailing wage ordinance. Brad Lanken
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay Subaitis
Nays: None
Motion carried
b. MLS Finances / SWAN as separate legal entity – Director Lifka has
been keeping the Board updated as things come out and he included some handouts
tonight about it and asked them to read them at their own time.
Mary Lee left the meeting at
8:45 p.m.
7. Other Action Items
a. Curt Bley made a motion
to approve the minutes of the May 10th Board meeting and May 10th
Policy committee meeting. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Kay Subaitis
Nays: None
Motion carried
b. Curt Bley made a motion
to approve warrant list 10-06a in the amount of $6,384.17. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Kay Subaitis
Nays: None
Motion carried
8.
Information Items
a. Committee Meetings – No
additional meetings scheduled tonight. Annette Corgiat and Andrea DeRosier will
have a meeting with a few other people to start a Book Club.
b. Calendar – Add Buildings and Grounds /
Finance meeting June 21st at 7:00 p.m. Add Book Club meeting to June
28th at 7:00 p.m.
c. Memorial Books Report – Books from Paul Rand
for Youth Services
d. Correspondence – Thank
you from Staff Member Kathleen Spale for her anniversary gift & from the
Alzheimers Association for the Library’s donation in memory of Staff Member
Linda Tonietti’s mother
e. Equipment service /
inspection log – all up to date
f. Board action log – all
up to date
g.
Trustee continuing education – nothing
h.
Friends of the Library – nothing
i. Grants – nothing
j. Advocacy – nothing
tonight
k. Foundation –Check from
Oberweiss for $60 - Nothing else yet.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:15 pm. Curt Bley seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette Corgiat,
Andrea DeRosier, Brad Lanken, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:30 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Absent: None
Also
Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates
A
quorum was established.
There
were no visitors at this meeting
Kay
Subaitis made a motion to approve the agenda as presented. Jim Manika seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending April 30, 2010. She recommended a transfer of $67,000.00. b. Treasurer Lanken reported that at the finance committee meeting they discussed the restricted funds account and the memorial books. They want to see it show as a line item on the income side, it has been on the expense side for a while. Mrs. DiMonte will make that change with Director Lifka’s assistance on the numbers.
4. Consent Agenda
Curt
Bley made a motion to approve the consent agenda as presented with the transfer
of $67,000.00. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
1. Parking
lot resealing and restriping Trustee
Bley presented a proposal from Veteran’s Asphalt in the amount of $675.00. They have been doing this for several years
now. All agreed. The Air Conditioning is going to be checked
as soon as the weather gets warm enough.
There is no charge for this preventative maintenance. There may be approximately $1800.00 to
repair if needed. If it needs to be
repaired, Director Lifka will also ask for a proposal to replace the coil just
to get an idea of what that would run.
b.
Community Liaison (Jim Manika, chairman)
Trustee
Manika talked to Dr. Queenella Miller, Village Clerk and liaison to the
Historical Society and she has some money to move forward plans to enclose
alcoves in the Library Meeting Room so they can be used to display the
Historical Society’s collection. They
will give plans as soon as they have them.
c. Finance (Brad Lanken, chairman)
Trustee Lanken recommends removing the $3500.00 of
the fundraising line item in the operating fund for the next fiscal year. The fundraising money goes through the foundation.
d. Long Range Planning (Andrea DeRosier, chairman)
Nothing to report now, she is working on the
final plan with the assistance of Director Lifka’s office staff.
e. Personnel (Kay Subaitis, chairman)
1.
Part-time employees’ vacation criteria - Trustee Subaitis made a motion
to adjust the vacation benefit for part time personnel for hours worked this
year only by 10%. Trustee DeRosier
seconded the motion.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
2. Full-time employees’ health insurance –
Committee recommended to cap the
increases on the health insurance increase for this year and any increases over
that in the future will be picked up by the employee. The amount for this year
is $34,680.00. Trustee Subaitis made a
motion to approve the health insurance for next year for the three full time
employees. Trustee DeRosier seconded the
motion. Roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
f.
Policy (Mary Lee,
chairman)
Nothing
further to report tonight.
6. President
a. Meeting attendance - It is
very important that as elected officials meetings are attended.
b. Non-resident card ordinance –
Trustee Subaitis made a motion to approve the 2010 non-resident card
ordinance. Trustee DeRosier seconded
the motion.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
c. Internet database ordinance – Trustee Subaitis made a motion to
approve the ordinance as outlined in the director’s report. Trustee Bley seconded the motion.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
d. MLS election – Director Lifka gave the Board the information
about who is running for each category.
e. Certificates of Appreciation
– Library Staff Member Magan McCarthy made a sample, which Director Lifka
showed to the Board. It was suggested
that the Date be added to the certificate. Director Lifka was instructed to
invite representatives from Standard Bank, Famous Dave’s and the North
Riverside Players to attend a recognition ceremony at 7 p.m. Monday June 14,
2010, before the next Library Board meeting.
7. Other Action Items
a. Trustee Bley made a motion to approve the minutes of the
April 15th Board meeting, March 12th Policy committee
meeting, April 8th Finance committee meeting and the April 26th
Personnel committee meeting. Trustee
DeRosier seconded the motion. A roll
call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
b. Trustee Lanken made a
motion to approve warrant list 10-05a in the amount of $6020.45. Trustee Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
8.
Information Items
a. Mayor’s Golf Outing –
June 14th Director Lifka
will attend the lunch following the golf outing at the Library’s expense.
b. Committee Meetings – No additional ones
scheduled tonight.
c. Calendar – No changes
d. Memorial Books Report – no additions
e. Correspondence – Nothing
tonight, sympathy card was sent to Leona Wojtowicz, a longtime volunteer in the
Youth Services Department, as her husband passed away.
f. Equipment service /
inspection log – all up to date
g. Board action log – all up to date
h. Trustee continuing
education – nothing tonight
i. Friends of the Library –
they made $1776.00 on the April book sale, it went really well.
j. Grants – nothing
tonight. Workshop at MLS about
fundraising and grant writing. The cost
is $45.00, it is next Thursday morning 9:30 to 12:30 at MLS in Burr Ridge. Let Director Lifka know if you can go. Ask Reference Librarian Mary Cooper to go.
Definitely find someone to go.
k. Advocacy – nothing
tonight
l. Foundation – nothing to
report tonight
Closed Session
Trustee
Lanken made a motion to go into closed session to discuss matters of personnel
after which action may be taken.
Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
Trustee Subaitis made a motion to adjourn the meeting at 9:40
pm. Trustee Lanken seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by Vice President Kay Subaitis at 6:35 pm. Roll call was taken.
Present:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Absent: Annette Corgiat, Brad Lanken, Jim Manika
Also
Present: Library Director Robert J. Lifka
A
quorum was established.
There
were no visitors at this meeting
Curt
Bley made a motion to approve the agenda as presented. Andrea DeRosier seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a.Due to the absence of Jean DiMonte of DiMonte and Associates, the Library District’s accountant, no financial report was given. Director Lifka distributed financial statements that Mrs. DiMonte had dropped off earlier in the week.
b. Due to the absence of Treasurer Lanken, no treasurer’s report was given.
4. Consent
Agenda
Curt Bley made a motion to approve the consent agenda
as presented with the transfer of $50,000.00. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
5. Committee
Reports
a. Buildings and Grounds (Curt Bley, chairman)
Trustee Bley reported that he and Director Lifka had
compiled a report for the long
range plan
identifying capital expenses likely to occur; soliciting estimates for each
expense; and estimating whether the expense is
expected within one to five years,
five to 10 years, 10 to 20 years or over 20
years. He also reported that the report
was presented
and reviewed at the Building and Grounds Committee held
Saturday April 10.
b. Community Liaison (Jim Manika, chairman)
No report.
c. Finance (Brad Lanken, chairman)
No
report.
d. Long Range Planning (Andrea DeRosier, chairman)
No report.
e. Personnel
(Kay Subaitis, chairman)
Trustee Subaitis
informed the Board that changes to employees’ work schedules
due to the
shortened hours and additional days closed might affect the ability of
some
employees to retain eligibility for the same amount of paid vacation as in
previous
years. The issue was tabled for further discussion at a future Personnel
Committee
meeting.
f.
Policy (Mary Lee,
chairman)
Trustee Lee recommended that the Public Posting
Policy discussed at the April 12 Policy Committee meeting be adopted as presented.
Mary Lee made a motion to adopt the Public Posting
Policy as presented. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
6. President
In the absence of President Corgiat, no report was
given.
7. Other Action Items
a. Curt Bley made a motion to approve the minutes of the
March 8 Board meeting, the March 8 Policy committee meeting and the April 10
Building and Grounds committee meeting. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
b. Andrea DeRosier made a
motion to approve warrant list 10-04a in the amount of $4,863.98. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
8.
Information Items
a. National Library Week –
Vice President reminded those present of the Library Foundation’s “Foundation
Celebration,” celebrating National Library Week on Saturday April 17.
b. Health Insurance Meeting
– Director Lifka reported that the annual LIMRiCC PHIP meeting was held April
14 and that details would be presented at a future Personnel Committee meeting.
c. Senior Fair – Director
Lifka reported that the Library would have a table at the annual Senior Fair,
which would be held in Scheck Commons from 9 a.m. to noon Thursday May 6. It was
suggested that he look for undistributed giveaways from previous events to be
offered to those who stop at the Library table.
d. Mayor’s Golf Outing –
Director Lifka reported the Mayor’s Golf Outing would be held on Monday June
14.
e. Committee Meetings –
Vice President Subaitis tentatively scheduled a Personnel Committee meeting for
Monday April 26. Trustee Lee scheduled Policy Committee meetings at 7 p.m. on
the second Monday of each month for the remainder of the year, beginning on
Monday May 10.
f. Calendar – Committee
meetings were added.
g. Memorial Books Report –
no change
h. Correspondence – Nothing
tonight
i. Equipment service /
inspection log – all up to date
j. Board action log – all up to date
k. Trustee continuing
education – nothing tonight
l. Friends of the Library –
Spring book sale is scheduled for April 24th and 25th
m. Grants – nothing
tonight.
n. Advocacy – nothing
tonight
o. Foundation – In addition
to the aforementioned “Foundation Celebration,” the Library Foundation will
hold fundraisers at Wendy’s in North Riverside on Wednesday April 21 and
Culver’s in Lyons on Wednesday April 28.
9. Closed Session
There was no need for a
closed session tonight
10. Adjournment
Curt Bley made a motion to adjourn
the meeting at 7:30 pm. Mary Lee
seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:36 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Absent: None
Also Present: Jean DiMonte from DiMonte & Associates
A quorum was established.
There were no visitors at this meeting
Kay Subaitis made a motion to approve the agenda as
presented. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending February 28, 2010. She reported that tax money has started rolling in which is great. She recommended a transfer of $40,000.00. Jean will make the transfer since Bob is out of town. b. Treasurer Lanken had nothing further to report.
4. Consent Agenda
Curt Bley made a motion to approve the consent agenda
as presented with the transfer of $40,000.00. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
5. Committee
Reports
a. Buildings and Grounds (Curt Bley, chairman)
nothing to
report tonight
Jim reported that the art teacher from St. Mary’s
school came and met with Bob, Susan and Jim to look at the wall in the
room. She will be happy to do the
project. She will sketch it out and
give a copy to the board for approval.
She will sketch on the wall and the students will do the painting. She would like to do it in the fall.
Brad Lanken suggested that the Buildings and Grounds
committee should meet to work on the long range plan. Curt agreed the meeting will be on Sat., March 27th at
10:00 am.
b. Community Liaison (Jim Manika, chairman)
Mayor’s Golf outing – Jim doesn’t have the
information for this at this meeting, it will be early in June. With budget cuts, maybe it should not be
done this year; this should be put on future agenda so that it can be discussed
further.
c. Finance (Brad Lanken, chairman)
The committee met last Thursday and discussed the
updated P&L. It was reviewed line
by line. Everything seems to be in
line. They discussed the proposal from
insurance agency. They decided to
endorse that to make the savings. There was some discussion about the tax
appeal from Carson’s for 2008. There is
no further information about that at this time.
e. Long Range Planning (Andrea DeRosier, chairman)
Andrea will write up the minutes and the long range
plan soon.
e. Personnel
(Kay Subaitis, chairman)
Nothing to
report tonight.
g. Policy (Mary Lee, chairman)
Committee will be meeting again before the next
meeting.
6. President
Volunteer
Recognition Event – the decision was to send them a card with a letter in it
explaining that there is not money in the budget for a luncheon this year.
Employee
Appreciation Event – Recognize the employee that has a special year this year
with a small gift at their desk, maybe a flower and a nice card.
Freedom
of Information Act Officer Alternate – Bob is the officer and he needs an
alternate. He should choose and it
should be another full time employee.
7. Other Action Items
a. Kay Subaitis made a
motion to approve the minutes of the February 11th Board meeting,
February 1 Long range planning committee meeting, February 4 Finance committee
meeting, March 4 Finance Committee meeting. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
b. Brad Lanken made a
motion to approve warrant list 10-03a in the amount of $7,184.90. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
8.
Information Items
a. National Library Week –
April 5th will be the village meeting with a proclamation for the
Library.
a. Committee Meetings –No
additional meetings were scheduled tonight.
b. Calendar – add buildings
and grounds on March 27th at 10:00 am. April 5th is policy
committee meeting
c. Memorial Books Report –
no change
d. Correspondence – Nothing
tonight
e. Equipment service /
inspection log – all up to date
f. Board action log – all up to date
g. Trustee continuing
education – nothing tonight
h. Friends of the Library –
Spring book sale is scheduled for April 24th and 25th
i. Grants – nothing
tonight.
j. Advocacy – nothing
tonight
k. Foundation – They are
changing their meeting date to a Tuesday.
There is nothing more to report right now. There will be a Culver’s night coming up. They are also going to
have a plant sale. There will be a bulletin board with 2 months calendars and
any other information for the Foundation and the Friends.
There was no need for a closed session tonight
Brad Lanken made a motion to adjourn the meeting at
833: pm. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by Annette Corgiat at 7:16 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee
Jim Manika arrived at 8:00 pm.
Absent: Brad Lanken, Kay
Subaitis
Also Present: Director Bob Lifka, Jean DiMonte from
DiMonte & Associates, Mary Cozzolino from Golden Security Insurance Agency
A quorum was established.
There were no visitors at this meeting
Andrea DeRosier made a motion to approve the agenda
as presented. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee
Nays: None
Motion carried
2. Open Forum
Mary Cozzolino reported about the insurance. She gave everyone a brief summary of
policies the Library has and the cost of each one. The only change was when the
property renewed last August the property value and contents increased. That
increase is made every year. She
presented a few options of different deductibles and the cost with each
one. She highly recommended changing to
the $1,000.00 deductible which will save the Library money in the long
run. It can be done now and it would be
prorated. This will go to committee to
discuss with action being taken at the March meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending January 31, 2010. She recommended a transfer of $50,000.00 b. Treasurer Lanken is absent so there is no report tonight.
4. Consent Agenda
Andrea DeRosier made a motion to approve the consent
agenda as presented with the transfer of $50,000.00. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee
Nays: None
Motion carried
5. Committee
Reports
a. Buildings and Grounds (Curt Bley, chairman)
nothing to
report tonight
b. Community Liaison (Jim Manika, chairman)
Senior Fair – across the street on May 6th, they want
to charge $30 this year. Get the table
and make it something people want to come see.
Mural for Youth services wall – Trustee Manika talked
to the art teacher at St. Mary’s school.
It would be a kids’ project. The
cost to the Library would only be the supplies. Trustee Manika would ask her to submit a design to be approved by
the Board. He will get more information
from her. He will set an appointment
for her to see the wall with himself, Director Lifka and Trustee Bley.
c. Finance (Brad Lanken, chairman)
absent, no
report
d. Long Range Planning (Andrea DeRosier, chairman)
The committee met this month. Minutes will be in next month. The report is almost complete. Trustee DeRosier is waiting for one more part
to complete it. Maybe within a month.
e. Personnel
(Kay Subaitis, chairman)
absent,
no report
f.
Policy (Mary Lee,
chairman)
No report
6. President
Volunteer recognition event – Director
Lifka recommended doing it on April 18, the Sunday of National Volunteer
Week. It would be in the Library. Serve light refreshments, maybe coffee,
punch and cookies. It was brought up
that maybe that isn’t enough. There was
some discussion. Maybe do sandwiches or
pizza. It needs to be decided on by
March meeting and then implemented within a month of April 18th. President Corgiat will call a committee
meeting to discuss this further.
7. Other Action Items
a. Curt Lanken made a
motion to approve the minutes of the January 11th Board meeting,
January 11th Policy committee meeting. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, Jim Manika
Nays: None
Motion carried
b. Curt Bley made a motion to
approve warrant list 10-02a in the amount of $4,524.39. Jim Manika seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Jim Manika
Nays:
None
Motion
carried
8.
Information Items
a. Committee Meetings –No
additional meetings were scheduled tonight.
b. Calendar – Volunteer
Recognition on Sunday, April 18th time to be determined, March 13th
presentation for fundraising by Rebecca Hunter at 10:30 am.
c. Memorial Books Report –
donations made in memory of Arthur Matthews
d. Correspondence – Nothing
tonight
e. Equipment service /
inspection log – all up to date
f. Board action log – there was discussion about the employee
appreciation dinner – this needs to be discussed further at a committee meeting
g. Trustee continuing
education – the next Saturday morning forum is How to Be an Advocate for your
Library on March 6th. Trustees interested in attending should let
Director Lifka know.
h. Friends of the Library –
book sale is April 24th & 25th.
i. Grants – got the per
capita grant, but it is less than last year.
j. Advocacy – Legislators
breakfast is this Monday at MLS
k. Foundation – Joe
DeRosier is dong article for the Newsletter.
Al’s Pizza delivered a huge pizza today at lunch
time with a note that said “Happy Valentine’s Day” and it was anonymous.
Director Lifka photo copied the tally sheets from
the circ desk for how much they have collected for computer and movies for
nonresidents.
Fundraising ideas from director’s meeting last week.
Suggestions were, selling ads in the newsletter, Director Lifka gave policies
about this from 2 other Libraries If
this were to happen, a policy needs to be written, Shredder day, contact a shredding company that would bring a
mobile unit to the Library, Director
Lifka will look into further, Passport application center, Lyons Library is one
now and Director Lifka is talking to them to get more information.
There was no need for a closed session tonight
Curt Bley made a motion to adjourn the meeting at
9:00 pm. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Jim Manika
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by Annette Corgiat at 7:30 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Absent: None
Also Present: Director Bob Lifka, Jean DiMonte from
DiMonte & Associates
A quorum was established.
There were no visitors at this meeting
Kay Subaitis made a motion to approve the agenda as
presented. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending December 31, 2009. She recommended a transfer of $80,000.00 b. Treasurer Lanken reported that the budget should be finalized this week. The department heads and Director Lifka worked very hard to find ways to cut the budget. Treasurer Lanken thanked them. Treasurer Lanken reported that the finance committee recommends paying back the warrants the $300,000.00. That will then leave a reserve of only 3 ½ months but tax payments should be in by March and that will then bring in the money to have the full 6 months reserves again.
4. Consent Agenda
Curt Bley made a motion to approve the consent agenda
with the transfer of $80,000.00. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
5. Committee
Reports
a. Buildings and Grounds (Curt Bley, chairman)
The final payout check was sent last week so the
Library is officially done with Petra Contracting.
b. Community Liaison (Jim Manika, chairman)
Still in a holding pattern with the Historical
Society.
c. Finance (Brad Lanken, chairman)
The committee recommends that the budget go as is
without any additional counts until the end of the first quarter of the fiscal
year. At that time if there are any
other appeals, the committee will meet and try to find more cuts. Hopefully that will not happen. If there is another large appeal, the
easiest way to make cuts is to close the Library for a week when the kids are
not in school which will gain revenue quickly and have the least impact on the
Library patrons and staff. That is a
last resort.
Repaying Tax Anticipation Warrants: Brad Lanken made
a motion to pay back the tax anticipation warrants and the interest. Andrea DeRosier seconded the motion. A toll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
e. Long Range Planning (Andrea DeRosier, chairman)
They are
making good progress on working on the strategic plan. Andrea set a meeting date for February 1st
at 7:00 p.m.
f.
Personnel (Kay
Subaitis, chairman)
Nothing to report tonight.
g. Policy (Mary Lee, chairman)
Nonresident computer use fees
Mary
Lee made a motion that nonresidents be
charged $1.00 for ½ hour or $2.00 for an hour of usage. All military personnel are exempt. Curt Bley seconded the motion. A roll call vote was taken
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
6. President
Freedom
of Information Act Officer: This person
would be the point of contact if someone files a freedom of information act
request. This comes from the
state. The officer has to take an
online training. There is a compliance
officer for the state and the Library has to report to them who the officer is
and then they have to report to them that they have taken the training. Director Lifka was suggested.
Brad
Lanken made a motion to appoint Director Lifka as the Freedom of Information
Act Officer. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
7. Other Action Items
a. Brad Lanken made a
motion to approve the minutes of the December 14th Board meeting,
December 14th Policy committee meeting, January 9th
Finance committee meeting. Jim Manika seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
b. Brad Lanken made a
motion to approve warrant list 10-01a in the amount of $10,065.75. Jim Manika seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
8.
Information Items
a. Committee Meetings –No
additional meetings were scheduled tonight.
b. Calendar – Add long
range planning meeting
c. Memorial Books Report –
One addition from Steve Piszczor & Steve Moses the Bags Tournament winners
from the autumn festival in the amount of $46.00. The village did not have contact information. Staff was able to identify one of them and
sent a thank you to him. The books were ordered and they are for YS. A patron, Arthur Matthews passed away. Several donations have come in from others
in his memory. They will be on the next
list.
d. Correspondence – A
Christmas card from Newman Architecture.
e. Equipment service /
inspection log – all up to date
f. Board action log – all up to date
g. Trustee continuing
education – Director Lifka handed out 2 things tonight. Annual Trustee conference in Lisle and MLS 1st
Sat of each month with the 1st one on Sat. Feb 6th about
exploring the Board and director relationship
It is free. Trustees Corgiat,
Bley and Lanken are going to go. If
anyone else is interested, let Director Lifka know. There is also a meeting in Elmwood Park the end of the month.
h. Friends of the Library –
nothing to report tonight.
i. Grants – Director Lifka looked
into a grant from State Library but decided not to go with it because it is a
reimbursable grant and a match with the state.
j. Advocacy – MLS
legislators breakfast is Monday February 15th at MLS.
k. Foundation – Buona Beef and Wendy’s is going well. Jewel Shop N Share hasn’t come in yet. Carson’s will be February 27th.
Mary Lee reported that CSA
donated $1,000.00 as a thank you for use of the Library. She asked that the money be put aside for
something special and not just be put in the general fund. The Board all agreed to that. It can go into the foundation.
There was no need for a closed session tonight
Andrea DeRosier made a motion to adjourn the meeting
at 8:42 pm. Curt Bley seconded the motion A roll call vote was
taken
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried