North Riverside Public Library District
2400
S. DesPlaines Avenue
North
Riverside, IL 60546
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 8:00 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Absent: No one
Also
Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates
A
quorum was established.
There
were no visitors at this meeting
Kay
Subaitis made a motion to approve the agenda as presented. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending June 30, 2010. She recommended a transfer of $50,000.00. b. Treasurer Lanken had nothing further to report
4. Consent Agenda
Curt
Bley made a motion to approve the consent agenda as presented with the transfer
of $50,000.00. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Curt Bley, chairman)
1. Plenty of
repairs have been made this month due to all of the rain. Ejector pump is being worked on. The part has been ordered. In the last big rain, water came in through
the North door and the book drop. Ken
has been asked to look at that. There was water leaking in the Youth Services
area between stacks and buckets had to be put down. It was due to the big storm.
Next time it rains, someone has to go up and look to see where it is
coming from.
2. Director’s
wish list items. The finance committee
got a copy of the list and decided that nothing will be fixed unless it is
broken. Nothing will be purchased off
the list until at least January.
b.
Community Liaison (Jim Manika, chairman)
1. Historical Society – Dr. Queenella Miller,
village clerk and Historical Society organizer, would like to get an okay for
their plans. Curt Bley went to their
meeting last week. They want to have a
donator’s plaque, it is 2’ by 1 ½ ‘ so it wouldn’t fit within the cabinet. Guy Belmonte, village administrator, will
take care of that. They would put up glass shelves and sliding glass doors and
will not protrude past the existing opening.
All agreed that is fine and they can move forward with this.
2. Story telling room – The art teacher from
St. Mary’s was here to look at the walls and to meet with Trustee Manika,
Director Lifka and staff members Susan Locander and Kathleen Spale. She will be getting things ready and would
like to start in September some time.
She will be asked to put together sketches for the Board to approve. Ms. Locander gave her some books that she
thought would have ideas for what to put on the walls. Director Manika will ask Ms. Locander for
her ideas of what she wants to have done for the Board to approve.
3. Foundation
– lost Wendy’s but gained Chili’s
Library gets 10% of your bill for the rest of the year as long as you
turn in the voucher. Chili’s will pay
every 2 months.
c. Finance (Brad Lanken, chairman)
1. Property assessment appeals report – The
Board will incorporate the approximate $35,000.00 payments into the
budget.
2. Property assessment appeals law firm
proposal – Brad Lanken suggested to let him give a proposal and then go forward
with that.
Brad Lanken made a motion to adopt the resolution
from the law firm of Franczek Radelet P.C. Kay
Subaitis seconded the motion. A roll
call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
3. 2010-11 budget - looking okay for now.
It will probably take 3 drafts, working on draft 2 right now.
4. Budget and Appropriation Ordinance / public
hearing – At the August meeting, vote to post it and then have the public
hearing and vote at the September meeting.
5. Adopt Building and Maintenance Levy – Kay
Subaitis made a motion to adopt the Building and Maintenance Levy. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays:
None
Motion
carried
d. Long
Range Planning
Nothing to report tonight
e. Personnel (Kay Subaitis, chairman)
Trustee Subaitis emailed out the annual
evaluation materials to everyone today.
Please complete and get to her by the end of the month.
f.
Policy (Mary Lee,
chairman)
Nothing
tonight
6. President
a. Senior Drop-in Anniversary Lunch – Director Lifka will work with
the Township on this. It is usually
done at the end of July. Township
usually pays for this.
b. SWAN Intergovernmental agreement – Curt Bley made a motion to
enter into the new SWAN intergovernmental
agreement. Kay Subaitis seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
c. Ordinance to Repeal Existing SWAN Participation Agreement – Curt
Bley made a motion to accept the ordinance.
Kay Subaitis seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
d. Book Club – Trustee Corgiat and Trustee DeRosier met and decided
on reasons why the Library should start a book club. The first meeting will be on Tuesday, September 14th. A sign-up sheet will be at the front
desk. After the first meeting, more
details will be planned.
7.
Other Action Items
a. Kay Subaitis made a motion to approve the minutes
of the June 14th Board Meeting, June 14th Policy
committee meeting and June 21st Buildings and Grounds committee
meeting. Jim Manika seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
b. Kay Subaitis made a motion to approve warrant
list 10-07a in the amount of $8,176.78.
Brad Lanken seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
8. Information Items
a. Committee Meetings – Nothing tonight
b. Calendar
– No changes
c. Memorial
Books Report – No changes
d. Correspondence – Notification from Joseph A Bank
that Board members and staff get a discount if they shop there.
e. Equipment service / inspection log – all up to
date
f. Board action log – all up to date
g.
Trustee continuing education – nothing
h.
Friends of the Library – nothing
i.
Grants – Per Capita grants were judged on whether they were for
technology or books. North Riverside
always asks for money for books. Those
grants were given, however, anyone that asked for technology requests were not
given them right now.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:23 pm. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:35 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay Subaitis
Absent: Jim Manika
Also
Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates
A
quorum was established.
There
were no visitors at this meeting
Kay
Subaitis made a motion to approve the agenda as presented. Curt Bley seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending May 31, 2010. She recommended a transfer of $10,000.00 because there was an excess in transfer last month. Brad Lanken made a motion to transfer funds between funds from the corporate fund balance to eliminate the deficit in the amount of $136,500.00. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
b. Treasurer Lanken reported that the Library went over the budget by about $50,000 or $60,000. Maybe more cuts need to be made for next fiscal year to make up for that. It was due to the payout to Abe for the construction so things are okay.
4. Consent Agenda
Brad
Lanken made a motion to approve the consent agenda as presented with the
transfer of $10,000.00. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
1. Back up
battery for the computers has gone out.
Director Lifka recommended replacing it for $1,000.00 now to replace
rather than spend $400 to fix temporarily
Curt Bley made a motion for Director Lifka to replace
the UPS with the amount not to exceed $1,000.00. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
2. Curt Bley
wants to schedule a meeting with the finance committee also to discuss what
this committee needs for the next fiscal year.
The meeting will be June 21st at 7:00 p.m.
b.
Community Liaison (Jim Manika, chairman)
Jim Manika is
absent, but Andrea DeRosier reported that the Library received a letter from
Guy Belmonte, Village Administrator about the Historical Society and then a
follow up letter that gave more details about what they will be doing in the
space. There was a question about what
the shelves will be made out of.
Director Lifka will respond with a letter asking about the shelves and
then telling them to move ahead with getting measurements and then go forward
with the project.
c. Finance (Brad Lanken, chairman)
Some things that came up at the committee meeting.
Diector Lifka has created a first draft of the 2010-11 budget, that will
continue to be worked on. There was discussion of getting payroll checks
preprinted with one signature on them at the committee meeting. Director Lifka will still have to sign them
before they are given out. Defer capital improvements will be deferred and just
fix things that are broken when it happens.
Revisit this in January. Brad
Lanken put in a call to Chris Whelton, business manager at Riverside-Brookfield
High School, and the attorney about the tax appeals and he is waiting for a response. Kay Subaitis seconded the motion. A roll call vote was taken
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay Subaitis
Nays:
None
Motion
carried
d. Long
Range Planning
Nothing
to report tonight.
e. Personnel (Kay Subaitis, chairman)
1.
Employee Performance Appraisals - There was a copy of a memo and a copy
of the form for employee evaluations, it is a work in progress right now. It came from the class that Director Lifka
recently took.
f.
Policy (Mary Lee,
chairman)
Mary
Lee made a motion to approve the new ethics ordinance policy, internet policy, and
schedule police with new hours. Kay
Subaitis seconded the motion. A roll
call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay
Subaitis
Nays:
None
Motion
carried
6. President
a. Prevailing wage ordinance – Kay Subaitis made a motion to approve
the prevailing wage ordinance. Brad
Lanken seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Kay Subaitis
Nays: None
Motion carried
b. MLS Finances / SWAN as separate legal entity
– Director Lifka has been keeping the Board updated as things come out and he
included some handouts tonight about it and asked them to read them at their
own time.
Mary Lee left the meeting at
8:45 p.m.
7. Other Action Items
a. Curt Bley made a motion
to approve the minutes of the May 10th Board meeting and May 10th
Policy committee meeting. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Brad
Lanken, Kay Subaitis
Nays: None
Motion carried
b. Curt Bley made a motion
to approve warrant list 10-06a in the amount of $6,384.17. Brad Lanken seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat,
Andrea DeRosier, Brad Lanken, Kay Subaitis
Nays: None
Motion carried
8.
Information Items
a. Committee Meetings – No
additional meetings scheduled tonight. Annette Corgiat and Andrea DeRosier will
have a meeting with a few other people to start a Book Club.
b. Calendar – Add Buildings and Grounds /
Finance meeting June 21st at 7:00 p.m. Add Book Club meeting to June
28th at 7:00 p.m.
c. Memorial Books Report – Books from Paul Rand
for Youth Services
d. Correspondence – Thank
you from Staff Member Kathleen Spale for her anniversary gift & from the
Alzheimers Association for the Library’s donation in memory of Staff Member
Linda Tonietti’s mother
e. Equipment service /
inspection log – all up to date
f. Board action log – all
up to date
g.
Trustee continuing education – nothing
h.
Friends of the Library – nothing
i. Grants – nothing
j. Advocacy – nothing
tonight
k. Foundation –Check from
Oberweiss for $60 - Nothing else yet.
Adjournment
Kay
Subaitis made a motion to adjourn the meeting at 9:15 pm. Curt Bley seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:30 pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Absent: None
Also
Present: Director Bob Lifka, Jean DiMonte from DiMonte & Associates
A
quorum was established.
There
were no visitors at this meeting
Kay
Subaitis made a motion to approve the agenda as presented. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending April 30, 2010. She recommended a transfer of $67,000.00. b. Treasurer Lanken reported that at the finance committee meeting they discussed the restricted funds account and the memorial books. They want to see it show as a line item on the income side, it has been on the expense side for a while. Mrs. DiMonte will make that change with Director Lifka’s assistance on the numbers.
4. Consent Agenda
Curt
Bley made a motion to approve the consent agenda as presented with the transfer
of $67,000.00. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
5. Committee
Reports
a.
Buildings and Grounds (Curt Bley, chairman)
1. Parking
lot resealing and restriping Trustee
Bley presented a proposal from Veteran’s Asphalt in the amount of $675.00. They have been doing this for several years
now. All agreed. The Air Conditioning is going to be checked
as soon as the weather gets warm enough.
There is no charge for this preventative maintenance. There may be approximately $1800.00 to
repair if needed. If it needs to be
repaired, Director Lifka will also ask for a proposal to replace the coil just
to get an idea of what that would run.
b.
Community Liaison (Jim Manika, chairman)
Trustee
Manika talked to Dr. Queenella Miller, Village Clerk and liaison to the
Historical Society and she has some money to move forward plans to enclose
alcoves in the Library Meeting Room so they can be used to display the
Historical Society’s collection. They
will give plans as soon as they have them.
c. Finance (Brad Lanken, chairman)
Trustee Lanken recommends removing the $3500.00 of
the fundraising line item in the operating fund for the next fiscal year. The fundraising money goes through the
foundation.
d. Long Range Planning (Andrea DeRosier, chairman)
Nothing to report now, she is working on the
final plan with the assistance of Director Lifka’s office staff.
e. Personnel (Kay Subaitis, chairman)
1.
Part-time employees’ vacation criteria - Trustee Subaitis made a motion
to adjust the vacation benefit for part time personnel for hours worked this
year only by 10%. Trustee DeRosier
seconded the motion.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
2. Full-time employees’ health insurance –
Committee recommended to cap the
increases on the health insurance increase for this year and any increases over
that in the future will be picked up by the employee. The amount for this year
is $34,680.00. Trustee Subaitis made a
motion to approve the health insurance for next year for the three full time
employees. Trustee DeRosier seconded
the motion. Roll call vote was
taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
f.
Policy (Mary Lee,
chairman)
Nothing
further to report tonight.
6. President
a. Meeting attendance - It
is very important that as elected officials meetings are attended.
b. Non-resident card ordinance –
Trustee Subaitis made a motion to approve the 2010 non-resident card
ordinance. Trustee DeRosier seconded
the motion.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
c. Internet database ordinance – Trustee Subaitis made a motion to
approve the ordinance as outlined in the director’s report. Trustee Bley seconded the motion.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
d. MLS election – Director Lifka gave the Board the information
about who is running for each category.
e. Certificates of
Appreciation – Library Staff Member Magan McCarthy made a sample, which
Director Lifka showed to the Board. It was
suggested that the Date be added to the certificate. Director Lifka was
instructed to invite representatives from Standard Bank, Famous Dave’s and the
North Riverside Players to attend a recognition ceremony at 7 p.m. Monday June
14, 2010, before the next Library Board meeting.
7. Other Action Items
a. Trustee Bley made a motion to approve the minutes of the
April 15th Board meeting, March 12th Policy committee
meeting, April 8th Finance committee meeting and the April 26th
Personnel committee meeting. Trustee
DeRosier seconded the motion. A roll
call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
b. Trustee Lanken made a
motion to approve warrant list 10-05a in the amount of $6020.45. Trustee Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
8.
Information Items
a. Mayor’s Golf Outing –
June 14th Director Lifka
will attend the lunch following the golf outing at the Library’s expense.
b. Committee Meetings – No additional ones
scheduled tonight.
c. Calendar – No changes
d. Memorial Books Report – no additions
e. Correspondence – Nothing
tonight, sympathy card was sent to Leona Wojtowicz, a longtime volunteer in the
Youth Services Department, as her husband passed away.
f. Equipment service /
inspection log – all up to date
g. Board action log – all up to date
h. Trustee continuing
education – nothing tonight
i. Friends of the Library –
they made $1776.00 on the April book sale, it went really well.
j. Grants – nothing
tonight. Workshop at MLS about
fundraising and grant writing. The cost
is $45.00, it is next Thursday morning 9:30 to 12:30 at MLS in Burr Ridge. Let Director Lifka know if you can go. Ask Reference Librarian Mary Cooper to go.
Definitely find someone to go.
k. Advocacy – nothing
tonight
l. Foundation – nothing to
report tonight
Closed Session
Trustee
Lanken made a motion to go into closed session to discuss matters of personnel
after which action may be taken.
Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
Trustee Subaitis made a motion to adjourn the meeting at 9:40
pm. Trustee Lanken seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by Vice President Kay Subaitis at 6:35 pm. Roll call was taken.
Present:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Absent: Annette Corgiat, Brad Lanken, Jim Manika
Also
Present: Library Director Robert J. Lifka
A
quorum was established.
There
were no visitors at this meeting
Curt
Bley made a motion to approve the agenda as presented. Andrea DeRosier seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
There
were no visitors at this meeting.
3. Financial reports
a.Due to the absence of Jean DiMonte of DiMonte and Associates, the Library District’s accountant, no financial report was given. Director Lifka distributed financial statements that Mrs. DiMonte had dropped off earlier in the week.
b. Due to the absence of Treasurer Lanken, no treasurer’s report was given.
4. Consent
Agenda
Curt Bley made a motion to approve the consent agenda
as presented with the transfer of $50,000.00. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
5. Committee
Reports
a. Buildings and Grounds (Curt Bley, chairman)
Trustee Bley reported that he and Director Lifka had
compiled a report for the long
range plan
identifying capital expenses likely to occur; soliciting estimates for each
expense; and estimating whether the expense is
expected within one to five years,
five to 10 years, 10 to 20 years or over 20
years. He also reported that the report
was presented
and reviewed at the Building and Grounds Committee held
Saturday April 10.
b. Community Liaison (Jim Manika, chairman)
No report.
c. Finance (Brad Lanken, chairman)
No
report.
d. Long Range Planning (Andrea DeRosier, chairman)
No report.
e. Personnel
(Kay Subaitis, chairman)
Trustee
Subaitis informed the Board that changes to employees’ work schedules
due to the
shortened hours and additional days closed might affect the ability of
some employees
to retain eligibility for the same amount of paid vacation as in
previous
years. The issue was tabled for further discussion at a future Personnel
Committee
meeting.
f.
Policy (Mary Lee,
chairman)
Trustee Lee recommended that the Public Posting
Policy discussed at the April 12 Policy Committee meeting be adopted as
presented.
Mary Lee made a motion to adopt the Public Posting
Policy as presented. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
6. President
In the absence of President Corgiat, no report was
given.
7. Other Action Items
a. Curt Bley made a motion to approve the minutes of the
March 8 Board meeting, the March 8 Policy committee meeting and the April 10
Building and Grounds committee meeting. Andrea DeRosier seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
b. Andrea DeRosier made a
motion to approve warrant list 10-04a in the amount of $4,863.98. Curt Bley seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
8. Information
Items
a. National Library Week –
Vice President reminded those present of the Library Foundation’s “Foundation
Celebration,” celebrating National Library Week on Saturday April 17.
b. Health Insurance Meeting
– Director Lifka reported that the annual LIMRiCC PHIP meeting was held April
14 and that details would be presented at a future Personnel Committee meeting.
c. Senior Fair – Director
Lifka reported that the Library would have a table at the annual Senior Fair,
which would be held in Scheck Commons from 9 a.m. to noon Thursday May 6. It
was suggested that he look for undistributed giveaways from previous events to
be offered to those who stop at the Library table.
d. Mayor’s Golf Outing –
Director Lifka reported the Mayor’s Golf Outing would be held on Monday June
14.
e. Committee Meetings –
Vice President Subaitis tentatively scheduled a Personnel Committee meeting for
Monday April 26. Trustee Lee scheduled Policy Committee meetings at 7 p.m. on
the second Monday of each month for the remainder of the year, beginning on
Monday May 10.
f. Calendar – Committee
meetings were added.
g. Memorial Books Report –
no change
h. Correspondence – Nothing
tonight
i. Equipment service /
inspection log – all up to date
j. Board action log – all up to date
k. Trustee continuing
education – nothing tonight
l. Friends of the Library –
Spring book sale is scheduled for April 24th and 25th
m. Grants – nothing
tonight.
n. Advocacy – nothing
tonight
o. Foundation – In addition
to the aforementioned “Foundation Celebration,” the Library Foundation will
hold fundraisers at Wendy’s in North Riverside on Wednesday April 21 and
Culver’s in Lyons on Wednesday April 28.
9. Closed Session
There was no need for a closed
session tonight
10. Adjournment
Curt Bley made a motion to
adjourn the meeting at 7:30 pm. Mary
Lee seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Andrea DeRosier, Mary Lee, Kay
Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:36 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Absent: None
Also Present: Jean DiMonte from DiMonte &
Associates
A quorum was established.
There were no visitors at this meeting
Kay Subaitis made a motion to approve the agenda as
presented. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending February 28, 2010. She reported that tax money has started rolling in which is great. She recommended a transfer of $40,000.00. Jean will make the transfer since Bob is out of town. b. Treasurer Lanken had nothing further to report.
4. Consent Agenda
Curt Bley made a motion to approve the consent agenda
as presented with the transfer of $40,000.00. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee,
Jim Manika, Kay Subaitis
Nays: None
Motion carried
5. Committee
Reports
a. Buildings and Grounds (Curt Bley, chairman)
nothing to
report tonight
Jim reported that the art teacher from St. Mary’s school
came and met with Bob, Susan and Jim to look at the wall in the room. She will be happy to do the project. She will sketch it out and give a copy to
the board for approval. She will sketch
on the wall and the students will do the painting. She would like to do it in the fall.
Brad Lanken suggested that the Buildings and Grounds
committee should meet to work on the long range plan. Curt agreed the meeting will be on Sat., March 27th at
10:00 am.
b. Community Liaison (Jim Manika, chairman)
Mayor’s Golf outing – Jim doesn’t have the
information for this at this meeting, it will be early in June. With budget cuts, maybe it should not be
done this year; this should be put on future agenda so that it can be discussed
further.
c. Finance (Brad Lanken, chairman)
The committee met last Thursday and discussed the
updated P&L. It was reviewed line
by line. Everything seems to be in
line. They discussed the proposal from
insurance agency. They decided to
endorse that to make the savings. There was some discussion about the tax
appeal from Carson’s for 2008. There is
no further information about that at this time.
e. Long Range Planning (Andrea DeRosier, chairman)
Andrea will write up the minutes and the long range
plan soon.
e. Personnel
(Kay Subaitis, chairman)
Nothing to
report tonight.
g. Policy (Mary Lee, chairman)
Committee will be meeting again before the next
meeting.
6. President
Volunteer
Recognition Event – the decision was to send them a card with a letter in it explaining
that there is not money in the budget for a luncheon this year.
Employee
Appreciation Event – Recognize the employee that has a special year this year
with a small gift at their desk, maybe a flower and a nice card.
Freedom
of Information Act Officer Alternate – Bob is the officer and he needs an
alternate. He should choose and it
should be another full time employee.
7. Other Action Items
a. Kay Subaitis made a
motion to approve the minutes of the February 11th Board meeting,
February 1 Long range planning committee meeting, February 4 Finance committee
meeting, March 4 Finance Committee meeting. Curt Bley seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
b. Brad Lanken made a
motion to approve warrant list 10-03a in the amount of $7,184.90. Kay Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
8.
Information Items
a. National Library Week –
April 5th will be the village meeting with a proclamation for the
Library.
a. Committee Meetings –No additional
meetings were scheduled tonight.
b. Calendar – add buildings
and grounds on March 27th at 10:00 am. April 5th is
policy committee meeting
c. Memorial Books Report –
no change
d. Correspondence – Nothing
tonight
e. Equipment service /
inspection log – all up to date
f. Board action log – all up to date
g. Trustee continuing
education – nothing tonight
h. Friends of the Library –
Spring book sale is scheduled for April 24th and 25th
i. Grants – nothing
tonight.
j. Advocacy – nothing tonight
k. Foundation – They are
changing their meeting date to a Tuesday.
There is nothing more to report right now. There will be a Culver’s night coming up. They are also going to
have a plant sale. There will be a bulletin board with 2 months calendars and
any other information for the Foundation and the Friends.
There was no need for a closed session tonight
Brad Lanken made a motion to adjourn the meeting at
833: pm. Mary Lee seconded the motion. A
roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee,
Jim
Manika, Kay Subaitis
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by Annette Corgiat at 7:16 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee
Jim Manika arrived at 8:00 pm.
Absent: Brad Lanken, Kay
Subaitis
Also Present: Director Bob Lifka, Jean DiMonte from
DiMonte & Associates, Mary Cozzolino from Golden Security Insurance Agency
A quorum was established.
There were no visitors at this meeting
Andrea DeRosier made a motion to approve the agenda
as presented. Curt Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee
Nays: None
Motion carried
2. Open Forum
Mary Cozzolino reported about the insurance. She gave everyone a brief summary of
policies the Library has and the cost of each one. The only change was when the
property renewed last August the property value and contents increased. That
increase is made every year. She
presented a few options of different deductibles and the cost with each one. She highly recommended changing to the
$1,000.00 deductible which will save the Library money in the long run. It can be done now and it would be prorated. This will go to committee to discuss with
action being taken at the March meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending January 31, 2010. She recommended a transfer of $50,000.00 b. Treasurer Lanken is absent so there is no report tonight.
4. Consent Agenda
Andrea DeRosier made a motion to approve the consent
agenda as presented with the transfer of $50,000.00. Curt Bley seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee
Nays: None
Motion carried
5. Committee
Reports
a. Buildings and Grounds (Curt Bley, chairman)
nothing to
report tonight
b. Community Liaison (Jim Manika, chairman)
Senior Fair – across the street on May 6th, they want
to charge $30 this year. Get the table
and make it something people want to come see.
Mural for Youth services wall – Trustee Manika talked
to the art teacher at St. Mary’s school.
It would be a kids’ project. The
cost to the Library would only be the supplies. Trustee Manika would ask her to submit a design to be approved by
the Board. He will get more information
from her. He will set an appointment
for her to see the wall with himself, Director Lifka and Trustee Bley.
c. Finance (Brad Lanken, chairman)
absent, no
report
d. Long Range Planning (Andrea DeRosier, chairman)
The committee met this month. Minutes will be in next month. The report is almost complete. Trustee DeRosier is waiting for one more part
to complete it. Maybe within a month.
e. Personnel
(Kay Subaitis, chairman)
absent,
no report
f.
Policy (Mary Lee,
chairman)
No report
6. President
Volunteer recognition event – Director
Lifka recommended doing it on April 18, the Sunday of National Volunteer
Week. It would be in the Library. Serve light refreshments, maybe coffee,
punch and cookies. It was brought up
that maybe that isn’t enough. There was
some discussion. Maybe do sandwiches or
pizza. It needs to be decided on by March
meeting and then implemented within a month of April 18th. President Corgiat will call a committee
meeting to discuss this further.
7. Other Action Items
a. Curt Lanken made a
motion to approve the minutes of the January 11th Board meeting,
January 11th Policy committee meeting. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Mary Lee, Jim Manika
Nays: None
Motion carried
b. Curt Bley made a motion
to approve warrant list 10-02a in the amount of $4,524.39. Jim Manika seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Jim Manika
Nays:
None
Motion
carried
8.
Information Items
a. Committee Meetings –No
additional meetings were scheduled tonight.
b. Calendar – Volunteer
Recognition on Sunday, April 18th time to be determined, March 13th
presentation for fundraising by Rebecca Hunter at 10:30 am.
c. Memorial Books Report –
donations made in memory of Arthur Matthews
d. Correspondence – Nothing
tonight
e. Equipment service /
inspection log – all up to date
f. Board action log – there was discussion about the employee
appreciation dinner – this needs to be discussed further at a committee
meeting
g. Trustee continuing
education – the next Saturday morning forum is How to Be an Advocate for your
Library on March 6th. Trustees interested in attending should let
Director Lifka know.
h. Friends of the Library –
book sale is April 24th & 25th.
i. Grants – got the per
capita grant, but it is less than last year.
j. Advocacy – Legislators
breakfast is this Monday at MLS
k. Foundation – Joe
DeRosier is dong article for the Newsletter.
Al’s Pizza delivered a huge pizza today at lunch
time with a note that said “Happy Valentine’s Day” and it was anonymous.
Director Lifka photo copied the tally sheets from
the circ desk for how much they have collected for computer and movies for
nonresidents.
Fundraising ideas from director’s meeting last week.
Suggestions were, selling ads in the newsletter, Director Lifka gave policies
about this from 2 other Libraries If
this were to happen, a policy needs to be written, Shredder day, contact a shredding company that would bring a
mobile unit to the Library, Director
Lifka will look into further, Passport application center, Lyons Library is one
now and Director Lifka is talking to them to get more information.
There was no need for a closed session tonight
Curt Bley made a motion to adjourn the meeting at
9:00 pm. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Jim Manika
Nays:
None
Motion
carried
1. Open of Meeting
The meeting was called to order by Annette Corgiat at 7:30 pm. Roll call was taken.
Present: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Absent: None
Also Present: Director Bob Lifka, Jean DiMonte from
DiMonte & Associates
A quorum was established.
There were no visitors at this meeting
Kay Subaitis made a motion to approve the agenda as
presented. Mary Lee seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
2. Open Forum
There were no visitors at this meeting.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending December 31, 2009. She recommended a transfer of $80,000.00 b. Treasurer Lanken reported that the budget should be finalized this week. The department heads and Director Lifka worked very hard to find ways to cut the budget. Treasurer Lanken thanked them. Treasurer Lanken reported that the finance committee recommends paying back the warrants the $300,000.00. That will then leave a reserve of only 3 ½ months but tax payments should be in by March and that will then bring in the money to have the full 6 months reserves again.
4. Consent Agenda
Curt Bley made a motion to approve the consent agenda
with the transfer of $80,000.00. Andrea DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
5. Committee
Reports
a. Buildings and Grounds (Curt Bley, chairman)
The final payout check was sent last week so the
Library is officially done with Petra Contracting.
b. Community Liaison (Jim Manika, chairman)
Still in a holding pattern with the Historical
Society.
c. Finance (Brad Lanken, chairman)
The committee recommends that the budget go as is
without any additional counts until the end of the first quarter of the fiscal
year. At that time if there are any
other appeals, the committee will meet and try to find more cuts. Hopefully that will not happen. If there is another large appeal, the
easiest way to make cuts is to close the Library for a week when the kids are
not in school which will gain revenue quickly and have the least impact on the
Library patrons and staff. That is a
last resort.
Repaying Tax Anticipation Warrants: Brad Lanken made
a motion to pay back the tax anticipation warrants and the interest. Andrea DeRosier seconded the motion. A toll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
e. Long Range Planning (Andrea DeRosier, chairman)
They are
making good progress on working on the strategic plan. Andrea set a meeting date for February 1st
at 7:00 p.m.
f.
Personnel (Kay
Subaitis, chairman)
Nothing to report tonight.
g. Policy (Mary Lee, chairman)
Nonresident computer use fees
Mary
Lee made a motion that nonresidents be
charged $1.00 for ½ hour or $2.00 for an hour of usage. All military personnel are exempt. Curt Bley seconded the motion. A roll call vote was taken
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier,
Brad Lanken, Mary Lee, Jim Manika, Kay Subaitis
Nays: None
Motion carried
6. President
Freedom
of Information Act Officer: This person
would be the point of contact if someone files a freedom of information act
request. This comes from the
state. The officer has to take an
online training. There is a compliance
officer for the state and the Library has to report to them who the officer is
and then they have to report to them that they have taken the training. Director Lifka was suggested.
Brad
Lanken made a motion to appoint Director Lifka as the Freedom of Information
Act Officer. Jim Manika seconded the
motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
7. Other Action Items
a. Brad Lanken made a motion
to approve the minutes of the December 14th Board meeting, December
14th Policy committee meeting, January 9th Finance
committee meeting. Jim Manika seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
b. Brad Lanken made a
motion to approve warrant list 10-01a in the amount of $10,065.75. Jim Manika seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried
8.
Information Items
a. Committee Meetings –No
additional meetings were scheduled tonight.
b. Calendar – Add long
range planning meeting
c. Memorial Books Report –
One addition from Steve Piszczor & Steve Moses the Bags Tournament winners
from the autumn festival in the amount of $46.00. The village did not have contact information. Staff was able to identify one of them and
sent a thank you to him. The books were ordered and they are for YS. A patron, Arthur Matthews passed away. Several donations have come in from others
in his memory. They will be on the next
list.
d. Correspondence – A
Christmas card from Newman Architecture.
e. Equipment service /
inspection log – all up to date
f. Board action log – all up to date
g. Trustee continuing
education – Director Lifka handed out 2 things tonight. Annual Trustee conference in Lisle and MLS 1st
Sat of each month with the 1st one on Sat. Feb 6th about
exploring the Board and director relationship
It is free. Trustees Corgiat,
Bley and Lanken are going to go. If
anyone else is interested, let Director Lifka know. There is also a meeting in Elmwood Park the end of the month.
h. Friends of the Library –
nothing to report tonight.
i. Grants – Director Lifka
looked into a grant from State Library but decided not to go with it because it
is a reimbursable grant and a match with the state.
j. Advocacy – MLS
legislators breakfast is Monday February 15th at MLS.
k. Foundation – Buona Beef and Wendy’s is going well. Jewel Shop N Share hasn’t come in yet. Carson’s will be February 27th.
Mary Lee reported that CSA
donated $1,000.00 as a thank you for use of the Library. She asked that the money be put aside for
something special and not just be put in the general fund. The Board all agreed to that. It can go into the foundation.
There was no need for a closed session tonight
Andrea DeRosier made a motion to adjourn the meeting
at 8:42 pm. Curt Bley seconded the motion A roll call vote was
taken
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Jim Manika,
Kay Subaitis
Nays:
None
Motion
carried