North
Riverside Public Library District
2400
S. DesPlaines Avenue
North
Riverside, IL 60546
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:45 pm. Roll call was taken.
Present:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Absent:
Greg Gordon
Also
Present: Robert J. Lifka, library director; Jean DiMonte of DiMonte and Assoc;
Kathleen Spale, head of circulation services and technical services; and Mary
Cooper, reference librarian.
A
quorum was established.
Trustee
Subaitis made a motion to approve the agenda as presented. Trustee Wittbrodt
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
2. Open Forum
No visitors present at the meeting.
3. Financial Reports
A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of December 12, 2011. Trustee Lanken asked Jean DiMonte to move the principal payments over to the balance sheet, she will do so. There was some discussion about the budget and how to get it in the black not in the red. It is how it is reflected on the financials. Treasurer Lanken wanted to figure out how to change it so that it shows a profit at the end of the year and the way it looks now there will be a negative of about $4,000.00. This will be put on the agenda for the next Finance committee meeting. B. Jean DiMonte presented the financial statements for November 2011. The $15,000.00 is on the first line item listed as equipment rather than a reserve fund.
4. Consent Agenda
Trustee
Lanken made a motion to approve the consent agenda as presented with the
transfer of $60,000.00. Trustee Lee seconded the motion. A roll call vote was taken
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
1.
Circulation Desk Stools
– requested fabric samples, waiting for them
2.
Equipment Service &
Inspection Log – all up to date
3.
Repair Log – all up to
date
4.
Long Range Capital
Projects – nothing new
5.
Melody Mill Sign – the
Village has offered to put it on the lawn of the commons
6.
IT Maintenance Proposal
– it was agreed that Director Lifka should send Intelligent Solutions a letter
saying that the Library wants to terminate the contract and then go on from
there with the correct procedure according to the contract.
b.
Management of Services (Joe Mengoni, chairman)
1.
Foundation – Foundation cookbooks for the fundraiser were
ordered. 575 were sold and 200 more
were ordered. Trustee Mengoni will bring the treasurer’s report from the
Foundation to the Board each month.
c.
Finance (Brad Lanken, chairman)
1. Transfer
of funds –Trustee Lanken made a motion to transfer $ 557,896 from the General
Fund to the capital projects fund to eliminate the fund deficit, $36,304 from
the general fund to the debt service fund to pay principal and interest
payments for the notes payable and $1,675 from the general fund to the Social
Security fund to pay employer social security costs. Trustee Subaitis seconded
the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
2.
Audit Report – will be discussed and accepted
at the next meeting.
d. Long Range Planning (Gary Wittbrodt,
chairman)
Nothing tonight.
e. Personnel (Kay Subaitis, chairman)
1. Friends of the Library – open house went
well, Mater Christi choir added and RB singers brought in a lot of people if
there are a lot of people next year it may need to be moved into the meeting
room
2.
Pension Checks –
Trustee Subaitis made a motion to approve the pension checks for the three full
time employees in the amount of Director Robert J. Lifka - $2017.38, Reference
Librarian John Zmola - $1194.48 and Circulation Services/Technical Services
Coordinator Kathleen Spale - $858.24.
Trustee Lanken seconded the motion.
A roll call vote was taken.
3.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt
4.
Abstain: Joe Mengoni
5.
Nays: None
6.
Motion carried
f. By-laws / Policy (Mary Lee, chairman)
Nothing
tonight
6. President
a.
2012 Meeting Schedule - Trustee
Wittbrodt made a motion to continue having the meetings on the second Monday of
the month at 7:30 p.m. for the year of 2012.
Trustee Mengoni seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
b.
Trustee folders on H drive – President Corgiat and Director Lifka looked and
there are folders there. Right now they
can only be accessed from within the building.
Director Lifka will check with the new IT people when they come and see
if there is a way to set it up so they can be accessed remotely.
7. Other
Action Items
a. Trustee Subaitis made a motion to approve the minutes of the November
14, 2011 Board meeting, October 31, 2011 Personnel Committee Meeting, November
14, 2011 Finance Committee Meeting, November 14, 2011 Public Hearing, Trustee
Wittbrodt seconded the motion. A roll
call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
Trustee Subaitis made a
motion to approve Warrant List
11-12a in the amount of $8109.25. Trustee Lanken seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
Sue Frampton,
village recreation director, approved the Foundation selling the cookbooks at
the Village Christmas party. She also
requested a cookbook for their raffle.
She then requested a spot at the Library to promote their events. Director Lifka reported that their
information has been on the brochure carousel and on the bulletin board. President Corgiat will respond to her with
this information.
Trustee
Mengoni left the meeting at 9:00 p.m.
8. Department
Head Report
Mary Cooper will give her report in January with her power point
presentation. For tonight, she reported that this past Saturday her husband’s
band played at the Library and there were approximately 88 people in
attendance. Media on Demand statistics
– ebooks, about 56 check outs for one month, 17 patrons used them for the month
of November.
9. Information Items
a. Committee Meetings – nothing now
b. Calendar – no changes
c. Memorial Books Report – nothing new
d. Correspondence – nothing
e. Board action log – all up to date
f. Trustee continuing education – conference in January, Director Lifka
emailed it to everyone. There isn’t
money in the budget so no one will go this time.
h.
Grants – nothing
i.
Advocacy - nothing
j.
RAILS & SWAN – they are working on a new logo
10.
Closed Session
Nothing
tonight
11.
Adjournment
Trustee Lanken made a motion to adjourn the meeting
at 9:14 p.m. Trustee Wittbrodt seconded
the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Corgiat at 7:50 pm. Roll call was taken.
Present:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Absent:
No one
Also
Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen Spale
Circulation Services/Technical Services Coordinator; and Susan Locander, Youth
Services Librarian.
A
quorum was established.
Trustee
Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded
the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Nays:
None
Motion
carried
2. Open Forum
No visitors present at the meeting.
3. Financial Reports
A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of October 31, 2011. B. Jean DiMonte presented the financial statements for October 2011. She also reported that there was a profit from last year and it is in the checking account. It is not included in the budget because the budget is something that is an annual document. The budget shows the amount of taxes that have come in for this year only. It is still there and can be spent, but is not in the budget. The grant is not in the budget because it came late this year and not guaranteed that the state will give it again next year. There will be a line for a reserve of $15,000.00 in the budget for equipment. It will show on the balance sheet. Treasurer Lanken, Director Lifka and Trustee Gordon will work together on the profit and loss statement and the balance sheet and then will get that to Jean.
4. Consent Agenda
Trustee
Lanken made a motion to approve the consent agenda as presented with the
transfer of $60,000.00. Trustee Subaitis seconded the motion. A roll call vote was taken
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Nays:
None
Motion
carried
Web
Committee Presentation:
Staff members Karen Quinn, Mary Cooper, Kathleen Spale, Magan McCarthy
and Susan Locander were present to present the idea for the redesign of
the Library website. They all
introduced themselves, gave their background and stated why they should be
involved in the redesign of this website.
Ms. McCarthy gave out a copy of the site map. It is only an idea of what should be on the page, not the actual
layout of the pages themselves. Insight
Studio was the one that the group chose for doing the redesign of the
website. She gave another site map that
came from Insight Studio with the concepts of what the pages may look
like. It is not anything final, the
group has some changes that they wanted to make and have given to him. Mic Funk from Insight Studio is working on
getting those changes done and then getting Magan an updated version. It was suggested that Ms. McCarthy ask Mr.
Funk to make sure that there is the capability of enlarging font sizes and
other types of accessibility things so that seniors can read them. Under “What We Offer” list the bilingual
books. After the website is complete,
there will be a FaceBook page created for the Library which will then be linked
to the website. They are hoping to have
it live sometime early in the New Year.
The website host that Mr. Funk recommended includes email in their
package so the email will be switched from the current one to the web host one
which will save a little money. The
Board said “good work” and that it was a great presentation.
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
7.
Circulation Desk Stools
– still waiting for fabric and color samples
8.
Equipment Service &
Inspection Log – all up to date
9.
Repair Log – all up to
date
10.
Long Range Capital
Projects – the committee put together a projection of larger projects that may
need to be done and what time frame.
11.
Circulation Desk
Monitor – no report tonight, the installation has been postponed again.
b.
Management of Services (Joe Mengoni, chairman)
3.
Foundation – The meeting is tomorrow night. The Friend raiser has been put on hold for
now and will be discussed at the meeting.
Cookbooks are selling, only 19 books left out of 550. There will be discussion tomorrow about
whether or not to purchase more, must buy 200 minimum.
c.
Finance (Brad Lanken, chairman)
1.
Levy Ordinance –
Trustee Lanken made a motion to adopt the Levy Ordinance in the amount of
$1,267,450.00 for the fiscal year July 1, 2011-June 30, 2012, which includes
bonds and represents 2.3% increase.
Trustee Gordon seconded the motion.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Nays:
None
Motion
carried
d. Long Range Planning (Gary Wittbrodt,
chairman)
Nothing tonight.
e. Personnel (Kay Subaitis, chairman)
1. Friends of the Library – sponsoring the
Annual Open House on December 3rd. Noon to 3:00 pm. Come on in,
should be a lively time. That’s all for now, some books are coming in and the
girls are working on them as they come in.
Perpetual book sale is ongoing.
2.
Director’s Goals – have
a brief closed session tonight to discuss this further.
f. By-laws / Policy (Mary Lee, chairman)
Nothing
tonight
6. President
a.
Board-Staff Holiday Dinner – Trustee Corgiat opened this topic for
discussion. Village Pub is available on
December 11th at 4:30 with a cash bar, salad, chicken limone,
sausage & peppers, and rigatoni with marinara for $13.95 per person. The staff will be asked to pay $20
each. Ms. Spale will talk to the staff
tomorrow to see if they can do this.
Trustee Corgiat needs to know within the next 24 hours so she can
finalize it. She will ask him to
include pitchers of pop.
b.
Annual report – nothing more tonight
7. Other
Action Items
a. Trustee Lanken made a motion to approve the minutes of the October 10,
2011 Board meeting, October 10, 2011 Finance Committee meeting, and Warrant
List 11-11a in the amount of $12,223.06. Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion
carried
8. Information Items
a. Committee Meetings – Buildings and Grounds meetings Dec. 5th
then Jan. 5th at 7:00 p.m.
b. Calendar – Add Buildings and Grounds meetings
c. Memorial Books Report –
d. Correspondence –
e. Board action log –
f. Trustee continuing education –
k.
Grants –
l.
Advocacy -
m.
RAILS & SWAN –
10. Closed Session
Trustee Mengoni moved,
seconded by Trustee Wittbrodt to enter into closed session at 8:55 p.m. to
discuss personnel. Roll call vote.
Ayes: Joe Mengoni, Gary Wittbrodt, Brad Lanken, Annette
Corgiat, Mary Lee, Greg Gordon and Kay Subaitis
Nays: None
Motion passed.
Trustee Gordon moved,
seconded by Trustee that the Board adjourn the closed session of the meeting
and move back into open session at 9:20 p.m. Roll call vote.
Ayes: Gary Wittbrodt, Greg Gordon, Brad Lanken, Mary
Lee, Annette Corgiat, Joe Mengoni and Kay Subaitis
Nays: None
Motion passed.
President Corgiat called the
reconvened meeting of November 14, 2011 to order at 9:21 p.m. Roll call.
Present: Greg Gordon, Mary Lee, Gary Wittbrodt, Brad
Lanken, Kay Subaitis and Annette Corgiat
Absent: Joe Mengoni
A meeting was scheduled for
the Board to meet with the Director on Monday, December 5, 2011 at 7:00 p.m. to
further discuss goals for the year.
At this time President
Corgiat stated there would be no further business conducted at the meeting and
called for an adjournment.
Trustee Lee moved seconded
by Trustee Subaitis that the meeting be adjourned.
Ayes: Brad Lanken, Gary Wittbrodt, Mary Lee, Greg
Gordon, Kay Subaitis and Annette Corgiat
Nays: None
Motion carried.
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:20
pm. Roll call was taken.
Present:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Absent:
None
Also
Present: Robert J. Lifka, Director; Jean DiMonte of DiMonte and Assoc, Susan
Locander, Youth Services Librarian
A
quorum was established.
Trustee
Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded
the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Nays:
None
Motion
carried
2. Open Forum
No visitors were present.
3. Financial Reports
A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of September 30, 2011. He pointed out that the interest payment on the debt certificates is due November 1 and the principal and interest payment on the bonds are due December 1. B. Jean DiMonte presented the financial statements for September. She recommended a transfer of $60,000.00. There were no questions.
4. Consent Agenda
Trustee
Lanken made a motion to approve the consent agenda as presented with the transfer
of $60,000.00. Trustee Lee seconded the motion. A roll call vote was taken
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
12.
Landscaping – still
awaiting proposal from Dave Lencioni.
13.
Circulation Desk Stools
– Friends of the Library will underwrite the expense.
14.
Equipment Service &
Inspection Log – all up to date
15.
Repair Log – all up to
date
16.
Tree overhanging south
side of parking lot – Director Lifka was instructed to continue to seek
permission from Mr. and Mrs. Paganis to allow Winkler’s Tree Service to cut the
tree down to the height of the fence.
b.
Management of Services (Joe Mengoni, chairman)
4.
Foundation – Over 200 cookbooks sold. “Friendraiser” still
scheduled for November 3rd 5:30 – 7:00 pm. Social gathering here for the community,
businesses and elected officials.
c.
Finance (Brad Lanken, chairman)
3.
Levy Ordinance – Trustee
Lanken made a motion to post the ordinance as presented. Trustee Wittbrodt seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Nays:
None
Motion
carried
4.
Trustee Lanken made a
motion to schedule a Public Hearing on the ordinance at 7:15 p.m. Monday
November 14. Trustee Gordon seconded
the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Nays:
None
Motion
carried
5.
Trustee Lanken made a
motion to approve the 2011-12 working budget as presented. Trustee Mengoni
seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis,
Gary Wittbrodt
Nays:
None
Motion
carried
d. Long Range Planning (Gary Wittbrodt,
chairman)
Trustee Wittbrodt reported he had
reviewed the 2010 Long Range Plan and
plans to provide annual updates of the
plan with the input of his committee.
e. Personnel (Kay Subaitis, chairman)
1. Friends of the Library – Trustee Subaitis
reported the group had collected over $1,000.00 in membership dues and raised
$1,396.00 at the October 1 and 2 used book sale, which is slightly less than
was raised at the spring sale and at the 2010 fall sale.
f. By-laws / Policy (Mary Lee, chairman)
No
report.
6. President
1. All trustees stated they had reviewed the standards and
agreed the Library is in compliance. Director Lifka was instructed to share the
completed application with all trustees.
2. Trustee Corgiat listed the McCook Restaurant and the
Alpine Banquet Hall in Hillside as possible locations for the annual Board-Staff
Holiday Dinner. She also said Sunday December 4 and Sunday December 11 are
dates being considered.
7. Other
Action Items
a. Trustee Lanken made a motion to approve the minutes of the September
12 Board meeting, September 12 Finance Committee meeting and September 14
Finance Committee Meeting and warrant list 11-10a in the amount of
$5,817.17. Trustee Mengoni seconded the
motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
8. Department
Head Reports
Susan Locander reported on
her contributions in covering for the absence of Reference Librarian John Zmola
during his medical leave of absence; personnel issues; outside meetings,
including one of Youth Services librarians from throughout the Reaching Across
Illinois Library System; and progress on the website redesign project. She also
shared handouts for the trustees and provided a recap of the YS Summer Reading
Program.
9. Information Items
a. Committee Meetings – Trustee Gordon scheduled a Building and Grounds
Committee meeting for 7 p.m. Monday November 7 and Trustee Lanken scheduled a
Finance Committee meeting for 6:30 p.m. Monday November 14. Trustee Gordon also
explained how Time Bridge could facilitate scheduling of future meetings of all
committees.
b. Calendar – The committee meetings were added.
c. Memorial Books Report –
nothing new tonight
d. Correspondence – Trustee Wittbrodt read a letter from patron James Zak
commending the Circulation Desk staff.
e. Board action log – Up to date.
f. Trustee continuing education – nothing tonight
n.
Grants – nothing tonight
o.
Advocacy - nothing tonight.
p.
RAILS & SWAN – nothing tonight
10. Closed Session
Trustee
Subaitis made a motion to go into closed session to discuss matters of
personnel after which action may be taken.
Trustee Wittbrodt seconded the motion.
A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
Trustee Subaitis moved
seconded by Trustee Wittbrodt to move back into open session. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
President Corgiat then
called the roll in open session.
Present: Annette Corgiat,
Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Absent: None
11. Adjournment
There being no further
business to conduct, President Corgiat called for adjournment of the meeting at
9:40 p.m.
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:50
pm. Roll call was taken.
Present:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Absent:
Greg Gordon
Also
Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc, Kathleen
Spale, Technical Services/Circulation Services Coordinator
A quorum
was established.
Trustee
Mengoni made a motion to approve the agenda as presented. Trustee Lee seconded
the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
2. Open Forum
Craig Seidel was present at the meeting.
3. Financial Reports
A. Treasurer Lanken presented the treasurer’s report including the balances of the accounts as of August 31, 2011. He pointed out that there is a provision of 6 months of expenses in reserve so there should be enough excess there to cover so there should be no need for a bridge loan this year if taxes are late. B. Jean DiMonte presented the financial statements for August 2011. There wasn’t anything unusual other than 3 payrolls this past month. She recommended a transfer of $60,000.00. There were no questions.
4. Consent Agenda
Trustee
Lanken made a motion to approve the consent agenda as presented with the
transfer of $60,000.00. Trustee Lee seconded the motion. A roll call vote was taken
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
In
Trustee Gordon’s absence, Director Lifka gave some reports in his absence:
1.
Landscaping – a
proposal came in today from M & M and that is the only one that has come in
other than Trimline. Trustee Mengoni
said he would contact Dave Lencioni to find out when his will be in.
2.
Circulation Desk
Monitors – finally heard from Brad Lound and he recommended a 40” monitor but the
information just came in today so it will be on next month’s agenda
3.
Circulation Desk Stools
– nothing to report tonight
4.
Equipment Service &
Inspection Log – all up to date
5.
Arlene Kurzawa Memorial
– her sister was here and Trustee Corgiat asked when would be a good time for
her and her son to come and she said probably next summer. Will be put back on agenda after the
beginning of the year.
6.
Concrete in front of
building – it is more expensive than what was expected. Matt Hitchins came out to inspect and
recommended that the area where the bike rack is should be taken out and redone
as well as a sunken curb. Director
Lifka will send a copy of the report to all Board members with description from
Matt.
7.
Tree and wiring by
fence – Bill Paganis, who owns the property on Country Club Lane where the tree
is located, said that the tree is not
his and he does not care what the Library does with it. Director Lifka said he is still waiting to
hear from AT&T about removal of wires that are run through the Library’s
fence.
b.
Management of Services (Joe Mengoni, chairman)
1.
Foundation – Lenora Giurini is working on the “friendraiser”
– it is November 3rd 5:30 – 7:00 pm. Social gathering here for the community,
businesses and elected officials. Cookbook is coming along and should be coming
out within 6 to 8 weeks. Posters should
be up soon.
c.
Finance (Brad Lanken, chairman)
1.
Tax rate complaint –
Trustee Lanken made a motion to seek Scott Metcalf’s professional assistance on
the tax rate complaint. Trustee Mengoni
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
2.
Trustee Lanken made a
motion to update the Board action log for the June meeting to present the
working budget rough draft for the following fiscal year for review and
approval. Trustee Mengoni seconded the
motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
d. Long Range Planning (Gary Wittbrodt,
chairman)
Nothing tonight.
e. Personnel (Kay Subaitis, chairman)
1. Friends of the Library – nothing to report,
book sale is October 1st and 2nd. Trustee Subaitis asked trustees to join if
they haven’t already done so. Next meeting is Wednesday October 4.
f. By-laws / Policy (Mary Lee, chairman)
1. Drinks in Library - Trustee Mengoni made a
motion to adopt policy that allows patrons to have drinks in the Library
provided the drinks are in capped or lidded comntainers. Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
6. President
Foundation
Director Audrey picked up a case of 48 bags for taking out multiple books. Trustee Corgiat will bring one so everyone
can see it and Ms. Sprague will embroider them.
7. Other
Action Items
a. Trustee Lanken made a motion to approve the minutes of the August 15th
Board meeting, August 22nd
Policy Committee meeting and August 22nd Personnel Committee
Meeting and warrant list 11-09a in the amount of $7,666.46. Trustee Lee seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
8. Department
Head Reports
Kathleen Spale reported
about some conferences she recently attended.
She also reported on technology.
She said they are still working on staff competency for technology. They are now creating the content for the
website. Pictures of the building have
been sent to them also. She is thinking
the new website may be ready in January.
Magan McCarthy, Library staff member, is working closely with them. Ms. Spale has seen interest in the new
e-books. She has also set some
appointments to help people figure out how to download the e-books. Trustee Mengoni asked if e-books could be
purchased with memorial books money?
Ms. Spale said that would have to go toward the annual contract. Director Lifka will look into that further,
cost of Overdrive Advantage and price of each book on there and how that would work.
9. Information Items
a. Committee Meetings – nothing more tonight
b. Calendar – October 2nd – Book sale
c. Memorial Books Report – Marge & Jim Hook books were purchased
d. Correspondence – Trustee Wittbrodt read a thank you from the American
Cancer Society for a donation and participation and allowing the committee to
meet at Library
e. Board action log – change approve working budget to June instead of
August for next year.
f. Trustee continuing education – nothing tonight
h.
Grants – nothing more tonight
i.
Advocacy - State Representative LaShawn Ford will be holding a town hall
meeting here on October 4th at 2:00 – 3:30 in the afternoon. Trustee Wittbrodt suggested having as many
Board members and friends members present to show support.
j.
RAILS & SWAN – nothing new to report tonight
10. Closed Session
Trustee
Subaitis made a motion to go into closed session to discuss matters of
personnel after which action may be taken.
Trustee Mengoni seconded the motion.
A roll call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
Trustee Mengoni moved
seconded by Trustee Lanken to move back into open session at 9:20 p.m. Roll call vote
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
President Corgiat then
called the roll in open session.
Present: Annette Corgiat,
Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Absent: Greg Gordon
11. Adjournment
There being no further
business to conduct, President Corgiat called for adjournment of the September
12, 2011 meeting.
Trustee Mengoni moved,
seconded by Trustee Lanken to adjourn the meeting of September 12, 2011. Roll
call vote.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:32
pm. Roll call was taken.
Present:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis,
Absent:
Brad Lanken
Also
Present: Bob Lifka, Director; Jean DiMonte of DiMonte and Assoc
A
quorum was established.
Trustee
Mengoni made a motion to approve the agenda as presented. Trustee Subaitis
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
No visitors were present at the meeting.
3. Financial Reports
A. Treasurer Lanken absent so Jean DiMonte did the reporting tonight. B. Jean DiMonte presented the financial statements for July 2011. She recommended a transfer of $60,000.00. Gary Wittbrodt was sworn in as a new trustee.
4. Consent Agenda
Trustee
Subaitis made a motion to approve the consent agenda as presented with the
transfer of $60,000.00. Trustee Gordon seconded the motion. A roll call vote was taken
Ayes:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
The
committee met on August 3rd and discussed the following items:
8.
Landscaping – took a
look at Trimline’s bid and discussed it and agreed that it needs to be prioritized
and budgeted for appropriately. There
will be additional proposals.
2. Circulation Desk Monitors – Brad gave a
quote for a 42” monitor and Director Lifka is still waiting for some
information from him. He will contact
him again. The Friends of the Library have agreed to cover the cost when the
decision is made as to what to purchase.
3. Circulation Desk Stools – Director Lifka has
another vendor coming in next week to see what we have and why they didn’t like
the other sample and then will bring a sample.
4. Equipment Service & Inspection Log – All
up to date. Add exterior of building should be inspected at least once a year
by a building inspector. Director Lifka
will look into this and get someone to do it.
5. Arlene Kurzawa Memorial – discussed at
committee meeting. A memorial for her
service at the Library is very appropriate and it was decided to do a plaque
for the Secret Garden sculpture.
Trustee Corgiat is looking into this and will have it for the next
committee meeting.
6. Fred Smith’s Letter – needs to be discussed
further if it comes up again. Director Lifka will handle this
7. Signs in front (Entrance & Exit) –
Trustee Corgiat called the company that made them and is waiting for a return call
to get an estimate on refurbishing them.
8. Concrete in front of building – Trustee
Mengoni is calling someone to come out to look at it.
b.
Management of Services (Joe Mengoni, chairman)
Tab
dividers are being used for this meeting to hopefully make it easier.
Foundation
– There was a meeting, 2 new members.
Chili’s is continuing, Carson’s fundraiser is coming up. Friend raiser is being looked into and will
be discussed at the next meeting. There
is about $4600.00 in checking account.
Cookbook is done and ready to be printed.
c.
Finance (Brad Lanken, chairman)
Trustee
Lanken is absent so there is no additional report.
Budget
and Appropriation Ordinance
Trustee
Subaitis made a motion to adopt the Budget and Appropriation Ordinance, Trustee
Lee seconded the motion. A roll call
vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
d. Long Range Planning
Nothing tonight.
e.
Personnel (Kay Subaitis, chairman)
Scheduled
a meeting for next Monday, August 22nd at 7:00 p.m. to go over the
Director’s evaluation. She will email
the compilation to everyone to look over before the meeting.
f. By-laws / Policy (Mary Lee, chairman)
Director
Lifka sent Trustee Lee an item that may or may not require a policy.
The
policy would allow patrons and staff to bring in water bottles or covered
liquids to the Library. Staff would
like to have water bottles at their work stations. Current policy says no drinks allowed. Should be discussed further at a committee meeting. Monday,
August 22nd at 6:30 p.m.
6. President
A. Website redesign – Trustee Mengoni made a motion
to give the committee approval to contract with Insight Design at a cost of $5,000.00. Trustee Gordon seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
The
committee should be complemented, they did a great job.
Trustee Mengoni donated an ereader to the Library,
thank you to him.
B. Holiday
closings – Trustee Subaitis made a motion that the Library be closed on
Columbus Day October 10th, Veteran’s Day November 11th and the day after
Thanksgiving November 25th
which are not in the policy.
Trustee Lee seconded the motion.
A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary
Wittbrodt
Nays:
None
Motion
carried
7. Other
Action Items
a. Trustee Subaitis made a motion to approve the minutes of the July 11th
Board meeting and the August 3rd Buildings and Grounds committee
meeting. Trustee Lee seconded the
motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion
carried
b. Trustee Mengoni made a motion to approve warrant list 11-08a in the
amount of $6,222.81. Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg Gordon,
Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion
carried
8. Department
Head Reports
Adult Reference Librarian
John Zmola made the report tonight. He
reported that the Library has had a number of donations lately for memorial
books which allowed him to purchase some nice new books. He talked about Research Pro which is an
online database. He talked about ebooks and he feels physical books will be
around for a long time still. He was
asked about allowing beverages and he feels it should be allowed.
9. Information Items
a. Committee Meetings – add the Buildings and Grounds Committee meeting
on Wednesday September 5, the Policy Committee Meeting on Monday August 22 and
the Personnel Committee Meeting on Monday August 22.
b. Calendar – add the Buildings and Grounds Committee meeting on
Wednesday September 5, the Policy Committee Meeting on Monday August 22 and the
Personnel Committee Meeting on Monday August 22.
c. Memorial Books Report – Marge & Jim Hook and Spale family made
donations
d. Correspondence – None
e. Board action log – all up to date
f. Trustee continuing education – nothing tonight
g. Friends of the Library – membership notices have been sent out, preparing
for October book sale Trustees would like a link to join Friends and make
donations be added to new website.
k.
Grants – several years ago there
was a “shovel ready” projects grant that was supposed to happen, but never
did. Director Lifka got an email on
Friday that the money has reappeared.
The process is starting all over.
The beginning is a survey that Director Lifka will work on. There is a specific category for concrete
work so he will fill out the survey and get it sent in.
l.
Advocacy - nothing tonight
m.
RAILS & SWAN – meeting last week. SWAN has adjusted their budget.
SWAN will still be in a position that they have things in place if they
need to move out of RAILS in Burr Ridge.
RAILS has received half of last fiscal year’s funding and they should
get the other half by the end of the calendar year. Very bare bones staff at
RAILS for now. Director Lifka will
watch a video conference tomorrow about RAILS.
Macy’s museum pass will not be continued by RAILS. They are trying to find another agent that
could coordinate it.
10. Closed Session
None
tonight.
11. Adjournment
Trustee
Lee made a motion to adjourn at 9:36 p.m.
Trustee Wittbrodt seconded the motion.
A roll call vote was taken.
Ayes: Annette Corgiat, Greg Gordon,
Mary Lee, Joe Mengoni, Kay Subaitis, Gary Wittbrodt
Nays: None
Motion
carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:32
pm. Roll call was taken.
Present:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis
Absent:
Brad Lanken
Also
Present: Bob Lifka, Director; Jean
DiMonte of DiMonte and Assoc; Susan Locander, YS Librarian.
A
quorum was established.
Trustee
Subaitis made a motion to approve the agenda as presented. Trustee Mengoni
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
Gary Wittbrodt was present at the meeting.
3. Financial Reports
A. Treasurer Lanken was absent so Jean DiMonte did the reporting tonight. B. Jean DiMonte presented the financial statements for June 2011. She recommended a transfer of $60,000.00. She also gave the budget and appropriation ordinance to the Board for review so that it can be posted for 30 days and then voted on.
4. Consent Agenda
Trustee
Subaitis made a motion to approve the consent agenda as presented with the
transfer of $60,000.00. Trustee Gordon seconded the motion. A roll call vote was taken
Ayes:
Annette Corgiat, Greg Gordon, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
At this
time President Corgiat introduced Gary Wittbrodt who is interested in filling
the trustee vacancy. He gave a little bit
of a background. He was a village
trustee and is a teacher. He works with
technology for special education children.
There will be a closed session at the end of the meeting to discuss the
vacancy and the possibility of him filling it.
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
Trustee
Gordon asked the other committee members what their preference was for
Meetings. He will email the committee and
make a decision of a date and time.
1. Landscaping – has a few quotes for the
landscaping. He will continue to work on this at the next committee meeting.
2. Circulation Desk Monitors – so far got one
bid for this, Trustee Gordon asked what the purpose of this was. It is to clean up the desk and enhance
things. This will also be discussed
further at the committee meeting.
3. Circulation Desk Stools – Director Lifka
reported that the sample that was supplied was not something the clerks
liked. It was uncomfortable. He is waiting for another sample of a
different kind from him and maybe another company.
4. Equipment Service & Inspection Log – All
up to date
5. Arlene Kurzawa Memorial – deferred to
committee meeting
6. Fred Smith’s Letter – will be discussed at
the committee meeting
7. Planters in front of building – Director
Lifka will call and get an estimate before the committee meeting.
b.
Management of Services (Joe Mengoni, chairman)
Foundation
– Jtrustee Mengoni was unable to attend the Foundation meeting, so he asked
Trustee Corgiat to report for him. The
cookbook was sent off today. The
printing company for the cookbook has everything now. The foundation is meeting next Tuesday, July 19th.
c.
Finance (Brad Lanken, chairman)
Trustee
Lanken is absent so there is no additional report.
d. Long Range Planning
Nothing tonight.
e. Personnel (Kay Subaitis, chairman)
Nothing to report tonight
f. ByLaws / Policy (Mary Lee, chairman)
Nothing to report tonight
6. President
A. Trustee Vacancy – Gary Wittbrodt was introduced
as an interested party for the vacancy.
This will be discussed in closed session.
7. Other
Action Items
a. Trustee Subaitis made a motion to approve the minutes of the June 13th
Board meeting; June 13th Finance Committee Meeting, June 27th
Personnel Committee Meeting Trustee
Mengoni’s last name was misspelled in the Personnel Committee meeting. Trustee Subaitis will correct it. Trustee Lee seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion
carried
b. Trustee Subaitis made a motion to approve warrant list 11-07a in the
amount of $9,011.40. Trustee Lee seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
c. Budget &
Appropriation Ordinance – Trustee Mengoni made a motion to put the ordinance on
display for 30 days. Trustee Gordon
seconded the motion. A roll call vote
was taken.
Ayes: Annette Corgiat, Greg Gordon,
Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
d. Public Hearing - Trustee
Gordon made a motion to hold the Budget & Appropriation Ordinance public
hearing on Monday, August 15th at 7:00 p.m. and then have the Board meeting
following the public hearing at 7:30 p.m.
Trustee Mengoni seconded the motion.
A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
e. Building and Maintenance Levy – Trustee Subaitis made a motion to
approve the building and maintenance levy as presented at 0.02%. Trustee Lee
seconded the motion. A roll call vote
was taken.
Ayes: Annette Corgiat, Greg
Gordon, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
8. Department
Head Reports
Susan Locander, YS
Librarian, was present to report tonight. The summer reading program is in full
swing. 203 youth are registered. They have been getting good feedback so far
this year. The closing party will be at
Enchanted Castle this year.
Ms. Locander asked about the
budget process that was discussed at tonight’s meeting. At what point does the finance committee
look at the long term goals and have those things considered when planning the
budget. This will be discussed at the
long range planning committee when the new trustee comes on Board and then goes
from there to the finance committee to see how those things fit in the
budget. Trustee Corgiat suggested that
Ms. Locander bring some ideas to the administrators’ meeting so that those
ideas can be discussed at the meeting.
Administrators should do a 5 year plan and present it to the Board. There was some discussion about the
website. There are already 4 proposals,
they are waiting for the proposal from Intelligent Solutions. They need to be given a deadline and then
make a decision on which one to go with and then present it to the Board.
9. Information Items
a. Committee Meetings – no additional tonight
b. Calendar – Add Senior Drop in anniversary pizza party on July 29th
c. Memorial Books Report – no changes
d. Correspondence – Trustee Lee read a thank you card from Laurie Swade
for the bonus
e. Board action log – all up to date
f. Trustee continuing education – nothing tonight
g. Friends of the Library – nothing to report tonight
h.
Grants – nothing tonight
i.
Advocacy - nothing tonight
j.
RAILS & SWAN – MLS is no
more…RAILS has come into being. MLS
Interim Director Su Bochenski didn’t get the position she was hoping to get in
the new organization. They were able to
keep the insurance so delivery was still available. SWAN is continuing to operate under the new regime. Director Lifka is going to a meeting
tomorrow.
10. Closed Session
Trustee Subaitis moved, seconded
by Trustee Lee to enter into closed session to discuss an appointment to the
Board of Trustees to fill a recent vacancy at 8:45 p.m. Roll call.
Ayes: Lee, Mengoni, Corgiat, Gordon and Subaitis
Nays: None
Motion passed.
Trustee Lee moved seconded
by Trustee Mengoni to move back into open session at 9:00 p.m. Roll call vote
Ayes: Lee, Mengoni, Corgiat, Gordon and Subaitis
Nays: None
Motion passed.
President Corgiat then
called the roll in open session.
Present : Lee,
Mengoni, Corgiat, Gordon and Subaitis
Absent: None
Also Present: Director Lifka
In open session President
Corgiat called for a motion to fill the board vacancy. Trustee Lee moved, seconded by Trustee
Mengoni to appoint Gary Wittbrodt to fill the vacancy of the term of former
member Andrea DeRosier until the next municipal election. Roll call vote.
Ayes: Lee, Mengoni, Corgiat, Gordon and Subaitis
Nays: None
Motion passed.
Trustee Lee moved, seconded
by Trustee Mengoni to go back into a closed session to discuss a personnel
matter at 9:15 p.m. Roll call vote.
Ayes: Lee, Mengoni, Corgiat, Gordon and Subaitis
Nays: None
Motion passed.
Trustee Lee moved, seconded
by Trustee Mengoni to come out of the closed session at 9:30 p.m. and into open
session. Roll call vote.
Ayes: Lee, Mengoni, Corgiat, Gordon and Subaitis
Nays: None
President Corgiat then
called the roll in open session.
Present : Lee,
Mengoni, Corgiat, Gordon and Subaitis
Absent: None
Also Present: Director Lifka
There being no further
business to conduct, President Corgiat called for adjournment of the July 11,
2011 meeting.
Trustee Lee moved, seconded
by Trustee Mengoni to adjourn the meeting of July 11, 2011. Roll call vote.
Ayes: Lee, Mengoni, Corgiat, Gordon and Subaitis
Nays: None
Motion passed.
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:30
pm. Roll call was taken.
Present:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Absent:
Greg Gordon,
Also
Present: Bob Lifka, Jean DiMonte of DiMonte and Assoc
A
quorum was established.
Trustee
Mengoni made a motion to approve the agenda as presented. Trustee Lanken
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
No visitors present to speak at this time
3. Financial Reports
A. Treasurer Lanken reported on the financial statements for the month ending May 31, 2011. He reported that there is plenty in reserve to be comfortable right now. He reported the account balances. More revenue was taken in than was anticipated so the Library is in a good position financially. Nov. 1st interest is due on debt certificate, December 1st principal on bonds and interest on debt certificate is due. B. Jean DiMonte reported that she is happy of how things are going. Tax revenue came in. She looked over the levy that was done for this year and it looks very good. Director Lifka asked Mrs. DiMonte about the budget and appropriation ordinance. She said the budget needs to be done first. She can pull up last year’s so that a rough draft can be made. It is needed for the next meeting. She will have it ready for then.
4. Consent Agenda
Trustee
Lanken made a motion to approve the consent agenda as presented with the
transfer of $60,000.00. Trustee Subaitis seconded the motion. A roll call vote was taken
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
1. Landscaping – Got a proposal from Jeff and
it is broken down by area. This will be
discussed at a committee meeting. Trimline was here for 10 hours last Tuesday
and they did the clean up and then came back today with the mulch.
2. Circulation Desk Monitors – insufficient
support for hanging them above the circ desk so waiting for a different
proposal.
3. Circulation Desk Stools - A sample stool was
dropped so the clerks could test it. They do not like it so far.
4. Equipment Log – All up to date
5. Arlene Kurzawa Memorial – deferred to
committee meeting when Trustee Gordon returns
b.
Management of Services (Joe Mengoni, chairman)
1.
Foundation – There was not a committee meeting, but there was a
foundation meeting. Just over 500
recipes have been collected; up til July 1st to get to the printer,
some discussion is ongoing about the cost.
They are meeting next week. The
next part is getting the cover together and the pictures for the inside. The recipes will be sent in right away so
the cookbook company staff can start getting them ready.
c.
Finance (Brad Lanken, chairman)
Trustee
Lanken made a motion to allocate 2 weeks pay for each staff member as bonuses
for fiscal year 2010 & 2011 and freeze any compensation increases for one
year unless otherwise determined.
Trustee Mengoni seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
Trustee
Lanken made a motion to add an additional $40,000 to the line item for tax
refunds. Trustee Subaitis seconded the
motion. Roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
Trustee
Lanken make a motion to reserve $15,000.00 for repairs for FY 2011-12. Trustee Subaitis seconded. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
Trustee
Lanken made a motion to carry over some forecast of expenses that were not
allocated this fiscal year. Trustee
Mengoni seconded the motion. Roll call
vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion carried
Trustee
Lanken made a motion to distribute checks for pension to Director Lifka and
fulltime staff members John Zmola and Kathleen Spale. Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
Trustee
Lanken made a motion to zero out the funds accounts on the balance sheet with
the year ends adjustment. Trustee
Mengoni seconded the motion. A roll
call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
d. Long Range Planning
Nothing
tonight.
e. Personnel (Kay Subaitis, chairman)
1.
Trustee Subaitis made a motion to approve changes to policy No. 701 - Employee
Conduct and Work Rules as presented.
Trustee Lanken seconded the motion.
A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
f. Policy (Mary Lee, chairman)
Trustee Lee reported that
there is still a policy that needs to be worked on but still waiting on census
information. Director Lifka will contact the village to
see if they have been able to get any of that information. Trustee Lee made a motion to omit the names
of the Board Members who are heads of a committee in the by-laws. Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
6. President
Gary
Witbrodt was interested in the vacant trustee position. He was unable to attend tonight due to his
father passing. If he is still interested he will come to the next meeting.
7. Other
Action Items
a. Trustee Subaitis made a motion to approve the minutes of the May 9th
Board meeting; December 9th, January 6th, May 9th
& June 6th Finance Committee Meetings. Trustee Lanken seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
b. Trustee Subaitis made a motion to approve warrant list 11-06a in the
amount of $8,102.03. Trustee Lanken seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
c. Prevailing Wage Ordinance
– Trustee Subaitis made a motion to adopt the prevailing wage ordinance for
2011-12. Trustee Lanken seconded the
motion. A roll call vote was taken.
Ayes: Annette Corgiat, Brad
Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
8. Department
Head Reports
Kathleen Spale is ill so
there is no report tonight.
9. Information Items
a. Committee Meetings – Monday, June 27th for Personnel
Meeting at 6:30 p.m.
b. Calendar – Add personnel meeting
c. Memorial Books Report – no changes
d. Correspondence – Mary Lee read a letter from April 20, 2011 thank you
for dedicating a book in their name for volunteering at the Library from
Eleanor Spivak.
Suggestion from the suggestion box – wouldn’t it be great if there was a
puzzle room, they would donate puzzles to get it started. Konke Family. A
response was sent to them, thank you for your suggestion, unfortunately there
is not a space for that.
Kay Subaitis read a card from Bob Lifka to thank the trustees for the
clock in recognition of his 10 years of service.
e. Board action log – all up to date
g. Trustee continuing education – nothing tonight
h. Friends of the Library – had a
meeting last week, next meeting in August and will send out membership letter
then. Paid for the start up of the
e-book program through this calendar year.
i.
Grants – nothing tonight
j.
Advocacy - nothing tonight
k. Future of MLS & SWAN – final MLS quarterly meeting, bon voyage party,
not a lot of new information was available at that time. July 1st new Board will be
seated. There are some
complications. The interim director
accepted the position; he came to the transition board meeting in May. At that meeting, they were told you cannot
hire an interim director in that way.
After all was said and done, he changed his mind about being the
director. June 30th they
have to vacate all buildings. July 1st,
no delivery service because the trucks will not be insured. Hoping the liability insurance is taken care
of so that delivery can begin again July 5th. Burr Ridge will be the interim
location. SWAN will stay in the
building, all SWAN employees will be system employees.
10. Closed Session
Trustee Subaitis moved,
seconded by Lee to enter into closed session to discuss a personnel issue at
8:50 pm. Roll call vote.
Ayes: Lee, Mengoni, Corgiat, Lanken and Subaitis
Nays: None
Also Present: Director Lifka
Motion passed.
Trustee Lee moved seconded
by Trustee Mengoni to move back into open session at 9:20 p.m. Roll call vote
Ayes: Lee, Mengoni, Corgiat, Lanken and Subaitis
Nays: None
Motion passed.
President Corgiat then
called the roll in open session.
Present: Lee, Mengoni, Corgiat, Lanken and Subaitis
Absent: Gordon
Also Present: Director
Lifka.
Motion passed.
There being no further
business to conduct, President Corgiat called for adjournment of the June 13,
2011 open meeting.
Trustee Subaitis moved,
seconded by Trustee Mengoni to adjourn the meeting of June 13, 2011. Roll call
vote.
Ayes: Lee, Mengoni, Corgiat, Lanken and Subaitis
Nays: None
Motion passed.
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at 7:34
pm. Roll call was taken.
Present:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Absent:
Andrea DeRosier
Also
Present: Library Director Robert J. Lifka, Jean DiMonte of DiMonte and
Associates, Youth Services Librarian Susan Locander and Kathleen Spale, head
for circulation services and technical services
A
quorum was established.
Trustee
Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded
the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
Trustee
Corgiat and Trustee Lee were sworn in after being re-elected.
2. Open Forum
No visitors present to speak at this time
3. Financial reports
A. Jean DiMonte presented the financial statements for the month ending April 30, 2011. Good income from taxes in April. She recommends a transfer of $50,000.00. B. Treasurer Lanken had nothing additional to report.
4. Consent Agenda
Trustee
Lanken made a motion to approve the consent agenda as presented with the
transfer of $50,000.00. Trustee Lee seconded the motion. A roll call vote was taken
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
1. Landscaping – Trustee Gordon is taking a look
at it, some areas need to be refreshed and some need to be replaced. Trim Line is working on an estimate for
these things.
2. Circulation Desk Monitors – Got a proposal
from someone recommended by Trustee Corgiat to put monitors on the wooden hoods
over the desk. There has been some
concern about the aesthetics of that. The proposal was about $2200.00. The committee will continue looking for
other options.
3. Circulation Desk Stools – Director Lifka has
a lead on getting some replacement stools.
They will ship a sample to try before purchasing. The cost is $350.00 each.
4. Reupholstering patron chairs – Forty chairs
have been completed. He encountered
some extra costs and is asking for an additional $500.00. Each chair was $55.00.
Trustee
Mengoni made a motion to approve the additional $500.00 Trustee Lanken seconded
the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
5. Equipment Log – All up to date
6. Veteran Asphalt Proposal – Veteran’s Asphalt
submitted a proposal in the amount of $700.00 to reseal and stripe the parking
lot.
Trustee
Subaitis made a motion to approve the proposal in the amount of $700.00 Trustee
Gordon seconded the motion. A roll call
vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
b.
Management of Services (Joe Mengoni, chairman)
Had
one meeting and the committee is still ironing out details of what this committee entails.
1.
Foundation - They are really trying to push the cookbook and get more
recipes. They need 400 recipes to get
it printed. Al’s Pizza wasn’t a good
turnout, but Al’s matched it and gave a check for $45.00. Famous Dave’s is coming up and it will be
15%. Library Foundation meet and greet
is being planned. President Corgiat
asked about having alcohol in the building, but insurance would have to be
purchased first. The Foundation will
look into that cost and decide.
c.
Finance (Brad Lanken, chairman)
The next
meeting is June 6th. Nothing
additional to report
d. Long Range Planning (Andrea
DeRosier, chairman)
Trustee
DeRosier is absent, nothing to report
Trustee
DeRosier called President Corgiat to report that she has to resign from the
Board for personal reasons. She will
send a formal letter, but wanted to let the Board know for tonight.
e. Personnel (Kay Subaitis, chairman)
1. Change to policy No. 701- Employee conduct
and work rules, there are 2 additions to the policy. Trustee Subaitis will send
out the policy so that everyone can look it over so that it can be voted on at
the next meeting.
Check
the Director’s report about the goals and evaluation.
f. Policy (Mary Lee, chairman)
All
policies are current with the exception of the collections policy. They are still waiting on the census report
to see if any changes need to be made.
Trustee
Mengoni had a suggestion to make less paper shuffling at the meeting. He had an idea of how he does it at work
with tabs for future meetings. Director
Lifka and his administrative assistant will put the packets together that way
in the future. It should make things
much easier to find. At the end of the
meeting, trustees will take their papers out and give the tabs back for the
next meeting. Trustees will not need to print things out. Director Lifka will
print what is necessary for the meeting and will still email the reports that he
has the week before. Trustee Mengoni
will put eight sets of tabs together and get them to Director Lifka.
6. President
a.
Arlene Kurzawa Memorial – There needs to be a committee meeting for Buildings and
Grounds to discuss this further at the next meeting. It should be done in the summer since it is going to be
outside.
b.
Non-resident card ordinance –
Trustee
Subaitis made a motion to adopt the non- resident card ordinance which has to
be passed yearly. Trustee Mengoni
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
c.
Meeting structure – already discussed.
d.
SWAN database agreement – Director Lifka passed out copies of this
tonight.
Trustee
Subaitis made a motion to adopt the SWAN electronic database agreement as
presented. Trustee Lee seconded the
motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
7. Other
Action Items
a. Trustee Lee made a motion to approve the minutes of the April 11th
Board meeting & April 11th Finance Committee Meetings. Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
b. Trustee Lanken made a motion to approve warrant list 11-05a in the
amount of $9,137.67. Trustee Gordon seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
8. Department
Head Reports
a. Adult Services – John Zmola
reported that he is one of the two Reference Librarians and that he answers
reference questions that patrons have.
He also helps with the computer if someone needs that. The bulk of his time is collection
development. He reads book reviews,
publishers’ catalogs and the SWAN catalog to order new books. He orders once a week. He orders adult fiction, non-fiction,
biographies, paperbacks and reference books.
The only adult books he doesn’t order are the large print books. He also does weeding. For every item that is bought, one needs to
be weeded out. He also catalogs and
classifies the books. Inter Library
loan is another thing he works on. He
also oversees magazines. He is also a
Notary Public. He also orders and puts
out the income tax forms and helps people find what they need.
b. Circulation Services /
Technical Services – Kathleen Spale reported that she gave a general report in
the Board packet. She oversees inter
library loan, fines, technical services with patron records. Now that MLS is gone, there is more work for
Library staff. She showed a brief
demonstration for ebooks and audio books.
c. Youth Services – Susan
Locander reported that she is the head of Youth Services at the Library. She
does the same basically as John, but for the Youth from very young to teen and
young adult. Everything she does
relates back to the mission of the Library.
She also does collection development for non-print items such as
computer games, cds, DVDs, video games.
She also does Youth services programming and services. One of the biggest challenges is that there
is no longer a visible staff member in the Young Adult area. Another problem is
a staffing shortage now that the Youth Services area is downstairs. Summer Reading program is coming up. That will bring more programming. The summer reading program has brought more
teens into the Library as book buddies.
She strongly recommends a Young Adult specialist to be in the YA area
from after school until closing to help those teens that are there. She
suggested having a student that is studying library science and that is
focusing on Young Adults like an intern. It would be a paid position. If a
student was hired, they would be aware of the current best practices. Youth Services uses many volunteers.
9. Information Items
a. Committee Meetings – no additional meetings scheduled tonight
b. Calendar – no changes
c. Memorial Books Report – no changes
d. Correspondence – none tonight
e. Board action log – all up to date
g. Trustee continuing education – workshop at Dominican coming up. Trustee Gordon is going to that one. Trustee Mengoni is going to try to go also.
h. Friends of the Library – Over
$1835.00 was made at the last book sale
i.
Grants – nothing tonight
j.
Advocacy - Director Lifka sent an email to all Board members today to send
letters and emails.
k. Future of MLS & SWAN – nothing to report tonight
10. Closed Session
None tonight
11. Adjournment
Trustee
Mengoni made a motion to adjourn the meeting at 9:26 p.m. Trustee Subaitis
seconded the motion. A roll call vote
was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at
7:35pm. Roll call was taken.
Present:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Absent:
Andrea DeRosier
Also
Present: Bob Lifka, Jean DiMonte of DiMonte and Assoc
A
quorum was established.
Trustee
Mengoni made a motion to approve the agenda as presented. Trustee Lanken
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
No visitors present to speak at this time
3. Financial reports
A. Jean DiMonte presented the financial statements for the month ending March 31, 2011. She recommends a transfer of $50,000.00. b. Treasurer Lanken stated that interest and account balances are on the treasurer’s report.
4. Consent Agenda
Trustee
Lanken made a motion to approve the consent agenda as presented with the
transfer of $50,000.00. Trustee Lee seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Greg Gordon, chairman)
1.
Reupholstering chairs – Director Lifka got an additional estimate of $55.00 per
chair for a total of $1650.00. The
sample looks good. The only issue is
that he doesn’t have an actual shop. He
wants to do them in the Library. He can
do it in the boiler room. He would want
to work nights or weekends. Director
Lifka suggested a Saturday.
Trustee
Gordon made a motion to approve the proposal for the 30 chair
reupholstering. Trustee Subaitis
seconded the motion. A roll call vote
was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
b.
Community Liaison (Joe Mengoni, chairman)
Trustee
Mengoni will also be management of services working with the groups that are
part of the library. Historical Society
will no longer be part of this committee.
c.
Finance (Brad Lanken, chairman)
Forecasted
to realize a net gain by the end of the year if everything remains
constant. Director Lifka has done a
remarkable job of keeping expenses in check.
A grant was received for an additional $6800.00. Small drop in copier fines. Working closely with personnel committee to
make a strategy to compensate employees and maybe add back some services
depending on finances.
d. Long Range Planning (Andrea DeRosier,
chairman)
Trustee DeRosier is absent, no report
e. Personnel (Kay Subaitis, chairman)
1. Policy changes – change to language in
pension benefit policy, discussed at the finance committee meeting.
Trustee
Subaitis made a motion to adopt the proposed new policy for full time employees
pension benefit. Trustee Lanken
seconded. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
Policy
701 was emailed and needs to be voted on in June it is an addition to the
policy requested by the administration.
If
anyone has any questions on Director Lifka’s goals that he submits each month
to let her know.
f. Policy (Mary Lee, chairman)
1.
New Policies –
Background
Checks policy which consists of the policy and an attachment which is a waiver
and Identity Protection Act policy are new policies from the committee
Meeting Rooms policy has been changed
Library District Board meetings policy has been changed
. Trustee
Subaitis made a motion to approve these policies as presented. Trustee Mengoni seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
6. President
a.
Arlene Kurzawa Memorial – tabled until next month
b.
Golf Course Assessment Appeal – Riverside Golf Club is appealing their
assessment.
Trustee
Subaitis made a motion to engage the lawyer to represent the Library in this
appeal. Trustee Mengoni seconded the
motion. A roll call vote was taken.
Fees will be split with Riverside Brookfield High School
Ayes:
Annette Corgiat, Greg Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays:
None
Motion
carried
7. Other
Action Items
a. Trustee Mengoni made a motion to approve the minutes of the March 14th
Board meeting as amended, March 14th Finance Committee Meeting and
March 21st Policy Committee Meeting. Trustee Gordon seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
b. Trustee Lanken made a motion to approve warrant list 11-04a in the
amount of $10,615.58. Trustee Lee seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
8. Information Items
a. Committee Meetings – Trustee Mengoni would like to meet with Director Lifka
within the next couple weeks to discuss the structure of his committee
b. Calendar – no changes
c. Memorial Books Report – no changes
d. Correspondence – none tonight
e. Equipment service / inspection log – all up to date
f. Board action log – all up to date
g. Trustee continuing education – Trustees Gordon and Mengoni are
registered for a Trustee workshop on May 21st on Freedom of
Information and Open Meetings Act.
h. Friends of the Library – Book sale
went well about $1700.00 for the 2 days, very well attended.
i.
Grants – nothing tonight
j.
Advocacy - nothing tonight
k. Foundation – Trustee Mengoni will
join the foundation next week. Working
on the cookbook project. Currently have
about 110 recipes and need 300 to get the printing going.
l.
Future of MLS & SWAN – at zone
directors meeting Director Lifka found out North Suburban system sold their
headquarters building so that will not be the new headquarters building. At the April 20th meeting the interim
director is going to be named. New name
is RAILS (Reaching Across Illinois Library System)
m. Seguin Breakfast – Trustee Mengoni said it is May 14th from 8
to Noon in the Community Room in North Riverside. Plant sale is May 14th also at the Commons. Proceeds go to Seguin.
n. Director Lifka referred to Youth Services Librarian Susan Locander’s
report, in which she states they are preparing for the summer reading program
and the end of the year party will be at Enchanted Castle this year. Also, there will not be a kick off. As soon
as participants sign up they can start reading and turning in logs. Information from village on scholarship golf
outing, it is June 13th.
LIMRiCC – Health insurance has no increase this year.
9. Closed Session
None tonight
10. Adjournment
Trustee
Mengoni made a motion to adjourn the meeting at 9:05 p.m. Trustee Subaitis
seconded the motion. A roll call vote
was taken.
Ayes: Annette Corgiat, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Pro Tem Kay Subaitis at
7:40pm. Roll call was taken.
Present:
Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis
Absent:
Annette Corgiat
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Assoc, Joe Mengoni,
Greg Gordon
A
quorum was established.
Trustee
DeRosier made a motion to approve the agenda as presented. Trustee Lee seconded
the motion. A roll call vote was taken.
Ayes:
Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
New
Trustee, Greg Gordon was sworn in. He
has been appointed by the Board to take the opening created by Jim Manika’s
resignation.
2. Open Forum
No visitors present to speak at this time
3. Financial reports
A. Jean DiMonte presented the financial statements for the month ending February 28, 2011. $785.00 had to be sent back for tax refunds. She recommends a transfer of $70,000.00. b. Treasurer Lanken had nothing further to report this evening.
4. Consent Agenda
Trustee
DeRosier made a motion to approve the consent agenda as presented with the
transfer of $70,000.00. Trustee Lanken seconded the motion. A roll call vote was taken.
Ayes:
Andrea DeRosier, Greg Gordon, Brad Lanken, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds
Nothing tonight. Trustee Gordon will take over this
committee.
b.
Community Liaison
Historical
Society is working on getting their stuff together and then hopefully soon they
will be ready to display items in the meeting room.
c.
Finance (Brad Lanken, chairman)
At the
last meeting, they discussed the salary changes that needed to be made for the
budget. Employees may be able to be rewarded some type of bonus at the end of
the fiscal year.
d. Long Range Planning (Andrea DeRosier, chairman)
Nothing tonight
e. Personnel (Kay Subaitis, chairman)
Nothing tonight
f. Policy (Mary Lee,
chairman)
Two policies that need to be discussed, background check and
collection development
policy. Need to set a meeting to do
this.
.
6. President
a.
Trustee Vacancy – There is still on vacancy on the Board created by the resignation
of Curt Bley. Joe Mengoni is here to observe the meeting and may be interested
in filling the vacancy. He met with
President Corgiat recently and she answered any questions he had.
b.
Website redesign – Trustee DeRosier reported in President Corgiat’s
absence. The committee has met a few
times. She reported that the staff has
been doing an excellent job and that they are also looking at other libraries
to get some ideas. They presented the
adult part and now are working on the YS part.
It is going to look great when it is finished. Trustee Lanken has gotten in touch with a company that will do it
for a fraction of the cost of the estimates that have already been submitted
when it is ready.
c.
E-Books – Director Lifka reported that E-Books have been around for a long
time, but that the interest in them has gone way up recently. Several Libraries have them available and
they said that circulation of them have gone way up since Christmas. He is looking at how to go about getting
these. Libraries in the area are
forming a consortium for this they are using Overdrive. The annual fee is $3,000.00 for the Library
to get into the consortium. The fee is
a calendar year fee, but it will be prorated if we join during the year. Director Lifka asked the Friends of the
Library if they would cover the partial year this year since there is no money
in the budget for this. Then this could
be put into the budget for future years. There are still some things that need
to be looked into. Trustee Gordon reported
that Winetka Library recently did a survey of their population and that it is
available to look at on their website and that E-Books were a part of this
survey. Director Lifka contacted
Brookfield and Forest Park Libraries and they both agreed that circulation of
them has increased recently. Friends of
the Library agreed that they would pay for this year’s partial fee if the Board
chooses to go with it. It would be
great to have this and the new website come out at the same time. For now, get the website done and then join
E-Books on April 1st so that it can be up and running May 31st. Make that the goal date for the new website
as well.
7. Other
Action Items
a. Trustee DeRosier made a motion to approve the minutes of the February
7th Board meeting, July 8th, August 5th, & September
9th Finance Committee Meetings.
Trustee Lee seconded the motion.
A roll call vote was taken.
Ayes: Andrea DeRosier, Greg
Gordon, Brad Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
b. Trustee DeRosier made a motion to approve warrant list 11-03a in the
amount of $8,279.63. Trustee Lanken seconded the motion. A roll call vote was taken.
Ayes: Andrea DeRosier, Greg
Gordon, Brad Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
8. Information Items
a. Committee Meetings –Policy committee meeting on March 21st
at 7:00 p.m., Website meeting March 24th if everyone is available at
7:00 p.m. if that doesn’t work, Director Lifka will email a new date.
b. Calendar – Add committee meetings. Add proclamation for National
Library Week at Village Board Meeting on April 4th.
c. Memorial Books Report – Books were purchased by Marge & Jim Hook
and Family
d. Correspondence – Trustee DeRosier read a letter to Kathleen Spale,
circulation services and technical services coordinator, from the Rev. Scott
Jansen of the Covenant of Churches to thank Library staff in general and her in
particular for hospitality provided when the Covenant of Churches presented a
program at the Library.
e. Equipment service / inspection log –all up to date
f. Board action log – add that at the next meeting, employees that are
celebrating anniversary years will be invited to come to be recognized at the
beginning of the meeting.
g. Trustee continuing education –
nothing tonight
h. Friends of the Library – gearing up for the Book Sale on April 9th
& 10th
i.
Grants – nothing tonight
j.
Advocacy - nothing tonight
k. Foundation – tomorrow night is
the meeting, working on the cookbook – hope to be completed and be available
for sale in the fall
l.
Future of MLS & SWAN –
continuing to work toward the merger, nine systems are being merged into
2. There are still many concerns about
what will be happening after July 1st. There is a transition board working on these things. They have to come up with an election
process and hire a director. They may
go with an interim and then hire someone after July 1st. They did run some financials and even if the
state does not come up with any more money, it’s good until May 2012.
9. Closed Session
Trustee
DeRosier made a motion to go into closed session at 8:50 p.m. after which
action may be taken. Trustee Lee
seconded the motion. A roll call vote
was taken.
Ayes: Andrea DeRosier, Greg Gordon,
Brad Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
Trustee Lee made a motion to
return to open session at 9:04 p.m. Trustee DeRosier seconded the motion. Roll
call was taken.
Ayes: Andrea DeRosier, Greg
Gordon, Brad Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
Trustee Subaitis made a
motion to appoint Joe Mengoni as the new trustee for the Board. Trustee Lee seconded the motion. A roll call vote was taken.
Ayes: Andrea DeRosier, Greg
Gordon, Brad Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
Joe Mengoni was sworn in as
the new Library Board Trustee.
All
Trustees need to have Library card and join Friends of the Library.
10. Adjournment
Trustee
Lee made a motion to adjourn the meeting at 9:07 p.m. Trustee DeRosier seconded
the motion. A roll call vote was taken.
Ayes: Andrea DeRosier, Greg
Gordon, Brad Lanken, Mary Lee, Joe Mengoni, Kay Subaitis
Nays: None
Motion carried
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at
7:40pm. Roll call was taken.
Present:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis
Absent:
Curt Bley
Also
Present: Director Bob Lifka, Jean DiMonte of DiMonte and Assoc, Mary Cozzolino
from Golden Security Insurance, Greg Gordon
A
quorum was established.
Trustee
Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded
the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
Greg Gordon was at the meeting, but did not want to
speak at this time.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending January 31, 2011. She also reported that about $5,000.00 of tax money has been deposited thus far and that $13,500.00 had to be paid back for tax disputes. She recommends a transfer of $60,000.00. b. Treasurer Lanken thanked Jean DiMonte for adjusting the numbers on the report as it makes it easier for the Board and the committee.
4. Consent Agenda
Trustee
Lanken made a motion to approve the consent agenda as presented with the
transfer of $60,000.00. Trustee Subaitis seconded the motion. A roll call vote was taken.
Ayes:
Annette Corgiat, Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
Mary
Cozzolino from Golden Security Insurance was at the meeting. She first thanked the Library for having
them for the insurance for 21 years now.
There are no major changes to report.
The only change is that she moved the insurance from Hartford to CNA
which saves the Library about $2200.00.
She also reported that the appraisal of the building is about
$120,000.00 short for replacement cost, but that at this time she feels it is
okay to leave it that way. She is
concerned about the stained glass window.
The appraisal company says they can’t put a value on it. She suggested having someone that appraises
art work come out and take a look at it and get an appraisal on it. If the appraisal is a significant amount
more than the $27,000.00 that it is valued at now, then maybe the insurance
should be changed to match the new value.
She also reported that CNA recommends that the Library get certificates
of insurance from all subcontractors, Director Lifka is already in the process
of doing this. Also background checks
should be on file for all employees especially those working with children. Director Lifka has already been in contact
with North Riverside Police Chief to begin this process. For future, it should
be on the job application that a background check will be done before hiring
anyone. There should also be a policy
on this.
Greg
Gordon was invited to attend this meeting by President Corgiat. He is interested in becoming a Trustee and
she felt it would be good for him to see how a meeting goes. He gave some background information of himself. He has lived in North Riverside for about 5
years, moved here from Oak Park. He has
bachelor’s and master’s degrees in journalism and a law degree. The Board will go into closed session at the
end of the meeting to discuss the open seat.
5. Committee Reports
a.
Buildings and Grounds (Curt Bley, chairman)
Director
Lifka handed out the repair log for January, nothing else to report.
b.
Community Liaison
Nothing
tonight
c.
Finance (Brad Lanken, chairman)
Nothing
more tonight
d. Long Range Planning (Andrea DeRosier, chairman)
Nothing tonight
e.
Personnel (Kay Subaitis, chairman)
Nothing
tonight
f. Policy (Mary
Lee, chairman)
At
the next meeting, they will discuss the Library policy on background checks.
.
6. President
a.
Trustee Vacancy – Greg Gordon was here tonight and he is interested in filling
the vacancy created by Jim Manika’s. A
letter was received on February 5th from Curt Bley stating that he
is resigning from the Board. That makes
two openings at this time. Director
Lifka will continue to run the notice in the paper looking for people
interested in submitting letters.
b.
Arlene Kurzawa Memorial – Tabled until next month.
c.
Website Redesign – There is a meeting this Thursday, February 10th
at 7:00 p.m. The staff will present some changes and update the Board on what
they are doing with it.
7. Other
Action Items
a. Trustee Subaitis made a motion to approve the minutes of the January
10th Board meeting. Trustee DeRosier
seconded the motion. A roll call vote
was taken.
Ayes: Annette Corgiat,
Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
b. Trustee Lanken made a motion to approve warrant list 11-02a in the
amount of $6,711.22. Trustee DeRosier seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat,
Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
8. Information Items
a. Committee Meetings –No other meetings were set tonight.
b. Calendar – Add election on April 5th
c. Memorial Books Report – no changes
d. Correspondence – nothing tonight
e. Equipment service / inspection log –all up to date
f. Board action log – all up to date
g. Trustee continuing education –
nothing tonight
h. Friends of the Library – nothing tonight
i.
Grants –.nothing tonight
j.
Advocacy - nothing tonight
k. Foundation – they are meeting next week current fundraisers are Carson’s
Days and working on a cookbook.
l.
Future of MLS & SWAN – nothing
tonight
9. Closed Session
Trustee
Subaitis made a motion to go into closed session. Trustee Lanken seconded the motion. A roll call vote was taken.
Ayes: Annette Corgiat,
Andrea DeRosier, Brad Lanken, Mary Lee, Kay Subaitis
Nays: None
Motion carried
Trustee Lee moved and
Trustee DeRosier seconded to move back into open session at 9:30 p.m. Roll call vote
Ayes: DeRosier, Lee, Corgiat, Lanken and Subaitis
Nays: None
Also Present: Director Lifka
Motion passed.
President Corgiat called the
roll in open session.
Ayes: DeRosier, Lee, Corgiat, Lanken and Subaitis
Nays: None
Also Present: Director Lifka
Motion passed.
There being no further
business to conduct, President Corgiat called for adjournment of the open
meeting.
Trustee Lee moved and
Trustee Subaitis seconded to adjourn the meeting. Roll call vote.
Ayes: DeRosier, Lee, Corgiat, Lanken and Subaitis
Nays: None
Also Present: Director Lifka
Motion passed.
1. Open of Meeting
The meeting was called to order by President Annette Corgiat at
7:31pm. Roll call was taken.
Present:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Absent:
Brad Lanken, Jim Manika
Also Present: Director Bob Lifka, Jean DiMonte of
DiMonte and Assoc
A
quorum was established.
Trustee
Subaitis made a motion to approve the agenda as presented. Trustee Lee seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
2. Open Forum
Margarite
Durkin was at the meeting, but did not want to speak about anything.
3. Financial reports
a. Jean DiMonte presented the financial statements for the month ending December 31, 2010. She recommends a transfer of $60,000.00. b. Treasurer Lanken was absent so there was no additional report tonight.
4. Consent Agenda
Trustee
Bley made a motion to approve the consent agenda as presented with the transfer
of $60,000.00. Trustee Lee seconded the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays:
None
Motion
carried
5. Committee Reports
a.
Buildings and Grounds (Curt Bley, chairman)
Server
replacement – Trustee Bley presented the ISI proposal for the new server in the
amount of $7,499.05
Trustee
Bley made a motion to approve the proposal #10-377 from ISI in the amount of
$7,499.05 for the new server. Trustee
DeRosier seconded the motion. A roll
call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary
Lee, Kay Subaitis
Nays: None
Motion
carried
Director
Lifka is waiting for additional estimates for the chairs.
Need
to have someone come out to take a look at the flag poles. The state flag is stuck. Director Lifka is
asking Matt Hichens of Newman Architecture for a recommendation of whom to
call.
b.
Community Liaison (Jim Manika, chairman)
Nothing
tonight
Jim
Manika has tendered a letter of resignation from the Board.
c.
Finance (Brad Lanken, chairman)
Nothing
tonight
d. Long Range Planning (Andrea DeRosier, chairman)
Nothing tonight
e.
Personnel (Kay Subaitis, chairman)
Nothing
tonight
f. Policy (Mary
Lee, chairman)
Trustee
Lee made a motion to approve the updated by-laws. Trustee Subaitis seconded
the motion. A roll call vote was taken.
Ayes:
Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion
carried
.
6. President
a.
FOI & OMA Officers – Director Lifka is the current officer, appointed by
the Board a year ago. Trustee DeRosier
moved that Director Lifka be appointed again.
Trustee Bley seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee,
Kay Subaitis
Nays: None
Motion carried
Trustee
DeRosier moved that John Zmola be the alternate for the FOI and that Director
Lifka will be the OMA officer. Trustee
Bley seconded the motion. A roll call
vote was taken.
Ayes: Curt Bley, Annette Corgiat, Andrea DeRosier, Mary Lee,
Kay Subaitis
Nays: None
Motion carried
b.
Trustee Vacancy - Trustee Jim Manika has resigned. It was suggested that a note be sent to Friends of the Library
and the Foundation letting them know that there is a vacancy to see if anyone
from one of those groups is interested in the position. Trustee DeRosier suggested that someone from
the Board go to these meetings and talk about the position rather than just
sending a note. The vacancy should also
be posted on the website. There should
also be an article put in the newspaper.
To apply for the position, interested parties should send a letter of
interest and a resume to Director Lifka.
According to policy, there should be an effort made to fill the position
within 90 days. Give people until
January 31st to apply. The
appointed position will serve until the election in April 2013. A letter of recognition for Jim Manika
should be in the Newsletter. There will
also be a sign in the Library about the vacancy.
c.
Open House for YS Mural – Saturday, February 5th in early afternoon
works for Carolyn Johnson, have it at 1:00 p.m. There will be one plaque and Director Lifka will send the wording
out to Board by email for final. Director Lifka will invite the Landmark and
the Suburban Life to be here also.
Director Lifka will ask YS Librarian Susan Locander to help plan
refreshments.
7. Other
Action Items
a. Trustee
Subaitis made a motion to approve the minutes of the December 13th
Board meeting. Trustee DeRosier
seconded the motion. A roll call vote
was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion carried
b. Trustee
Subaitis made a motion to approve warrant list 11-01a in the amount of
$8,212.35. Trustee DeRosier seconded the motion. A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays: None
Motion carried
8. Information Items
a.
Committee Meetings –No other meetings were set tonight.
b.
Calendar – add the YS open house on February 5th at 1:00 p.m.
c.
Memorial Books Report – Hook family made a donation.
d.
Correspondence – a card from Neuman Architecture for the Holidays. Jim Manika’s letter of resignation.
e.
Equipment service / inspection log –all up to date
f. Board action
log – all up to date
g. Trustee continuing education – nothing
tonight
h. Friends of
the Library – next meeting is in February. Workers continue to sort books for
sale in April
i.
Grants –.nothing
j.
Advocacy - it does
not look like there will be a legislators breakfast this year.
k. Foundation
– they are meeting on January 18th.
They are going to discuss fundraising.
l.
Future of MLS & SWAN – the merger process is
continuing. There was a merger
committee meeting last Thursday and tonight is a meeting of the MLS Board. They are supposed to take a vote to dissolve
MLS as of June 30th. Then
next month they will vote on accepting the memorandum of agreement. Last Tuesday was a meeting of Library
directors. Nothing is being said what
is going to happen as of July 1st.
A letter was given to the merger committee last Thursday with concerns
from the directors meeting. Director
Lifka is hoping to get an email by the end of the week to tell him what
happened at last week’s and tonight’s meetings.
m. Trustee
Subaitis has an update for the progress of the goals and she asked everyone to
look it over.
9. Closed Session
No reason for a closed
session tonight.
10. Adjournment
Trustee DeRosier made a
motion to adjourn the meeting at 8:38 p.m.
Trustee Subaitis seconded the motion.
A roll call vote was taken.
Ayes: Curt Bley, Annette
Corgiat, Andrea DeRosier, Mary Lee, Kay Subaitis
Nays: None